7-BPS Procurement Policy Links.pdf

This file contains procurement policy links for the Buffalo Public Schools (BPS) District in New York. The document references four key purchasing policies: Policy 5410 (Purchasing Policy), Policy 5412 (Alternative Formats for Instructional Materials), Policy 5413 (Procurement: Uniform Grant Guidance for Federal Awards), and Policy 5414 (Minority and/or Women Owned Business Enterprises). These policies establish the framework governing how BPS conducts procurement activities and vendor selection across the district. The related contract opportunity for which these policies apply is an Asbestos Project Monitoring initiative, wherein BPS seeks qualified firms to provide project monitoring, air monitoring, and project design services on an as-needed basis for district-wide planned and emergency asbestos abatement projects. The district operates approximately 70 sites, most of which have undergone extensive renovation and asbestos removal activities.

Responding firms must be licensed with properly certified project monitors, air monitors, and project designers qualified to plan and design asbestos abatement projects, including providing detailed specifications and drawings. Project monitors will serve as on-site representatives of BPS and must qualify as competent persons under applicable regulations. The scope of work is governed by the current AHERA (Asbestos Hazard Emergency Response Act) Management Plan and covers both planned projects and emergency abatement situations. The procurement is subject to BPS's established purchasing policies, including requirements for minority and women-owned business enterprise consideration as outlined in Policy 5414, as well as applicable federal grant guidance requirements when federal funding sources are involved.