10-5410-003 - Submission Instructions - RFP 27-0627E5-004.docx
DOCX document 15 KB Posted
- Attached to
- ASBESTOS PROJECT MONITORING
- Solicitation number
- RFP 27-0627E5-004
- Issued by
- Erie County, New York
About this file
This is a submission instructions document for a Request for Proposals (RFP 27-0627E5-004) issued by Buffalo Public Schools in New York for Asbestos Project Monitoring services. The solicitation seeks qualified firms to provide project monitoring, air monitoring, and project design services on an as-needed basis for District-wide planned and emergency abatement projects affecting approximately 70 sites. Contracting firms must employ licensed project monitors, air monitors, and project designers with proper certifications. Project designers will develop detailed specifications and drawings for asbestos abatement projects, while project monitors will serve as on-site representatives and Competent Persons for Buffalo Public Schools. The question period runs from March 2, 2026 at 4:00 PM EST through March 16, 2026 at 8:00 AM EDT. Suppliers must submit an Intent to Bid by April 2, 2026 at 4:00 PM EDT and finalize all submissions by the same closing deadline. The submission portal is located at https://buffaloschools.bonfirehub.com/opportunities/224706.
Suppliers must submit required documents including the Offering Questionnaire (Q-03JL), Signed Non-Collusive Bidding Certification, Insurance Certificate, Completed Equal Opportunity Form, References, and optional documents such as Debarment Narrative, MWBE Compliance Narrative, Subcontractor Documentation, Anti-Lobbying Narrative, and W-9 forms. Questionnaire Response Templates must be downloaded from the Bonfire portal. All documents must comply with specified file formats and sizes, with a maximum upload file size of 1000 MB. Bidders are strongly advised to allow at least one full day before the closing time to upload and finalize submissions. Technical support is available through Euna Procurement at support.bonfire@eunasolutions.com. Submissions will only be visible to requestors after the closing time, and bidders will receive email confirmation receipts with unique confirmation numbers upon finalization.
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
| Name |
| Type |
| # Files |
| Requirement |
| Instructions |
| Offering Questionnaire (Q-03JL) |
| Questionnaire: Excel (.xlsx) |
| 1 |
| Required |
| You will need to fill out the provided Response Template for this Questionnaire. The Response Template can be downloaded from the project listing on the Bonfire portal. |
| Voluntary Surveys (Q-03HZ) |
| Questionnaire: Excel (.xlsx) |
| 1 |
| Optional |
| You will need to fill out the provided Response Template for this Questionnaire. The Response Template can be downloaded from the project listing on the Bonfire portal. |
| Signed Non-Collusive Bidding Certification |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Insurance Certificate |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Completed Equal Opportunity Form |
| File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip) |
| Multiple |
| Required |
| References |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Disclosure Narrative |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Debarment Narrative |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Certifications (MWBE, etc..) |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Policy 5414 (MWBE) Compliance Narrative |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Subcontractor Documentation |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Anti-Lobbying Narrative |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Other Vendor Information (as needed) |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| W-9 |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/224706.
Please note that Questionnaires may take a significant amount of time to prepare.
2. Upload your submission at:
https://buffaloschools.bonfirehub.com/opportunities/224706
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Apr 02, 2026 4:00 PM EDT.
The Question period for this opportunity starts Mar 02, 2026 4:00 PM EST. The Question period for this opportunity ends Mar 16, 2026 8:00 AM EDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Apr 02, 2026 4:00 PM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Buffalo Public Schools uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support header1_image1.jpg
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