7-BEH-FRM-607.SAW SBE Good Faith Effort Documentation Form.docx
DOCX document 128 KB Posted
- Solicitation number
- BEZ26-00029974
- Issued by
- Dallas County, Texas
About this file
This is a Small Business Enterprise (SBE) Good Faith Effort Documentation Form (BEH-FRM-607.SAW) issued by the City of Dallas for use in response to the Pension Investment Monitoring and Advisory Services solicitation. The form is mandatory only when a respondent fails to meet the contract-specific SBE goal or when specifically requested by the City for compliance review. Respondents who meet or exceed the SBE goal at submission are not required to complete the form unless otherwise directed. The form requires prime vendors to attest to evaluating commercially reasonable subcontracting opportunities, avoiding artificial consolidation or restriction of scopes of work, verifying SBE certifications in relevant NAICS codes, and ensuring that only SBE firms performing under a Commercially Useful Function (CUF) are counted toward the goal.
The documentation form requires respondents to identify and segment subcontracting opportunities into economically feasible packages, demonstrate intentional and timely outreach to SBEs with a minimum seven-business-day response window, provide complete plans and specifications to contacted SBEs, document all outreach efforts with timestamps and contact records, list all SBEs contacted with quote responses and reasons for selection or rejection, explain any cost-related rejections with percentage differences, and describe assistance provided to SBEs in competing for opportunities. Respondents must provide a narrative summary explaining proposed SBE participation percentage relative to the contract-specific goal and describe any impediments encountered despite genuine outreach efforts. The form includes certification requirements whereby the officer signing attests to the accuracy and completeness of information provided and acknowledges that SBE participation commitments are subject to monitoring and compliance review throughout the contract term.
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Text version
Dallas Regional Inclusive Vendor Enterprise SBE Good Faith Effort Documentation Form
BEH-FRM-607.SAW
Prime Vendor Information
| Prime Vendor Name: |
| Solicitation Title: |
| Solicitation Number: |
Good Faith Effort (GFE) documentation is required only if a respondent does not meet the contract-specific SBE goal or when specifically requested by the City of Dallas for compliance review. This form is not required from respondents who meet or exceed the SBE goal at time of submission unless otherwise directed by the City.
Prime Attestations (check all that apply):
| We evaluated commercially reasonable subcontracting opportunities consistent with DRIVE policy and did not artificially consolidate or restrict scopes of work. |
| ☐ |
| We did not artificially limit or withhold subcontracting opportunities in order to increase SBE prime self-performance. (If applicable) |
| ☐ |
| We verified that every SBE contacted holds active certification in the NAICS code for the scope of work for which they were contacted. |
| ☐ |
| We understand that only SBE firms performing under a Commercially Useful Function (CUF) may be counted toward the SBE goal. |
| ☐ |
Identification & Segmentation of Subcontracting Opportunities The DRIVE Policy requires respondents to evaluate commercially reasonable subcontracting opportunities and segment work into economically feasible packages consistent with market availability and the contract-specific SBE goal.
A. Describe how your firm identified subcontracting opportunities:
B. Describe how scopes were segmented into economically feasible subcontracting packages:
C. Attach or summarize applicable portions of your SBE Team Make-Up and Trade Summary information.
Outreach to SBE’s: Notice and Response Window Respondents must demonstrate intentional, timely, and adequate outreach to available SBEs.
A. Minimum Response Window We provided at least 7 business days for SBEs to respond to our request for quotes.
(If fewer than 7 days, explanation required.)
| ☐ |
| Explanation: |
B. Information Provided
| We provided SBEs with complete and accurate plans/specifications |
| ☐ |
| We provided written notice detailing scopes, deadlines, and points of contact |
| ☐ |
| We responded to SBE inquiries or requests for clarification |
| ☐ |
C. Documentation Required Attach proof of outreach, such as:
· Email notices with timestamps
· Call logs (date/time)
· Screenshots or distribution lists
· Copies of bid solicitation requests
· Date range of outreach activity (first notice through final follow-up) Developing Regional Inclusive Vendor Enterprise SBE Good Faith Effort Documentation Form
BEH-FRM-607.SAW
BEH-FRM-607.SAW Revision Date: 2026.03.19 Page 1 of 1 SBE Response & Quote Evaluation List all SBEs contacted for this solicitation and describe the outcome. (Add additional pages as needed.)
| SBE Firm |
| Work Element |
| Date Contacted |
| Quote Received (Y/N) |
| Quote Amount |
| Reason Selected / Not Selected |
| Reason No Quote Received (if applicable) |
| Other Response Provided |
Dallas Regional Inclusive Vendor Enterprise SBE Good Faith Effort Documentation Form
BEH-FRM-607.SAW
BEH-FRM-607.SAW Revision Date: 2026.03.19 Page 1 of 1 If an SBE quote was rejected due to cost, indicate percentage difference from selected quote:
If SBE(s) not selected, provide justification:
(Examples: did not meet scope, materially higher cost, incomplete quote.)
Assistance Provided to SBE’s Respondents must demonstrate efforts to support SBEs in competing for subcontracting opportunities.
Check all that apply:
| Provided bonding or insurance guidance |
| ☐ |
| Provided clarification of plans or specifications |
| ☐ |
| Offered flexible scheduling or phased work |
| ☐ |
| Assisted with supplier or material sourcing |
| ☐ |
| Broke out work into smaller components to increase opportunity |
| ☐ |
| Other: |
| ☐ |
Provide narrative summary:
Summary of Good Faith Efforts Provide a brief summary explaining the proposed SBE participation percentage and how it compares to the contract-specific SBE goal.
If the goal is not met, describe the specific impediments encountered despite genuine outreach:
Certification I certify that:
· The information provided in this Good Faith Effort Form is true and correct;
· Our firm did not artificially reduce subcontracting opportunities;
· All SBEs listed were contacted for scopes matching their certified NAICS codes;
· All work proposed for SBE participation will be performed under a CUF; and
· Documentation attached is accurate and complete.
We understand that Good Faith Efforts and SBE participation commitments are subject to monitoring and compliance review throughout the life of the contract.
Officer Signature:
| Printed Name: |
| Title: |
| Date: |
BEH-FRM-607.SAW Revision Date: 2026.03.19 Page 1 of 1 image1.png
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