6-BEH-FRM-602.SAW SBE Affidavit.docx
DOCX document 116 KB Posted
- Solicitation number
- BEZ26-00029974
- Issued by
- Dallas County, Texas
About this file
This is a Small Business Enterprise (SBE) Affidavit form (BEH-FRM-602.SAW) issued by the City of Dallas, Texas, for use in response to the Pension Investment Monitoring and Advisory Services solicitation. The form requires prime vendors to acknowledge and comply with the City's Developing Regional Inclusive Vendor Enterprise (DRIVE) Policy, adopted under City Council Resolution #25-1879. Respondents must provide detailed information regarding their legal business name, headquarters address, local office address if applicable, and primary contact information. The affidavit serves as certification that vendors understand the City's commitment to increasing small business participation and will comply with established SBE goals and subcontracting requirements for this procurement opportunity.
The DRIVE Policy establishes both annual aspirational SBE benchmarks by procurement category and contract-specific SBE subcontracting goals. The aspirational benchmarks are set at 33% for Goods and Construction, 34% for Architecture & Engineering, 38% for Professional Services, and 30% for Other Services. Vendors must ensure that only subcontractors performing a Commercially Useful Function (CUF)—including managing, supervising, and performing contracted work with their own labor and resources—are counted toward SBE participation. Any proposed changes to SBE subcontractors require prior submission of revised documentation and formal approval from the Business Enterprise Hub (BEH) before implementation. Additionally, vendors must comply with monthly compliance audits conducted through the City of Dallas Compliance System, with both prime contractors and all subcontractors required to respond to audit inquiries regarding payment verification, CUF confirmation, and progress reporting. Failure to provide timely audit responses may result in payment delays, SBE participation adjustments, corrective actions, or impacts to future contract eligibility.
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Text version
Developing Regional Inclusive Vendor Enterprise Small Business Enterprise (SBE) Affidavit
BEH-FRM-602.SAW
| Solicitation Name: |
| Solicitation #: |
Prime Vendor Information
| Prime Vendor Legal Business Name: |
| Headquarters (HQ) Address: |
| City: |
| State: |
| County: |
| Local Office Address (if different than HQ): |
| City: |
| State: |
| County: |
| Primary Contact Name: |
| Title: |
| Email: |
| Phone: |
SBE Program Acknowledgement It is the policy of the City of Dallas to promote contracting and broaden opportunities for small businesses through the Developing Regional Inclusive Vendor Enterprise (DRIVE) Policy, adopted by City Council under Council Resolution #25-1879. All respondents to City solicitations are required to support the City’s goals of increasing small business participation, strengthening the regional vendor marketplace, and advancing economic impact across Dallas and the Dallas–Fort Worth–Arlington Metropolitan Statistical Area (MSA).
The respondent acknowledges that the City establishes two types of SBE goals under the DRIVE Policy: (1) annual aspirational SBE benchmarks by procurement category, and (2) contract-specific SBE subcontracting goals.
Aspirational benchmarks represent the City’s overall, program-wide participation goals for major procurement categories such as Goods, Construction, Architecture & Engineering, Professional Services, and Other Services. These benchmarks are based on regional marketplace conditions and may be adjusted periodically. They are used to measure the City’s overall progress in advancing small business participation.
| Category |
| Aspirational Benchmark Goal |
| Category |
| Aspirational Benchmark Goal |
| Goods |
| 33% |
| Architecture & Engineering (A/E) |
| 34% |
| Construction |
| 33% |
| Professional Services |
| 38% |
| Other Services |
| 30% |
The City updates these benchmarks periodically based on market availability, utilization data, and regional capacity. The respondent is responsible for complying with the most current benchmarks as published or referenced in the solicitation.
Contract-specific SBE goals are tailored for each solicitation and reflect the availability of ready, willing, and able SBE firms for the scopes, trades, and disciplines included in that contract. The Business Enterprise Hub (BEH) uses marketplace research, availability analysis, and historical participation data to determine these goals. Contract-specific goals may be higher or lower than the aspirational benchmarks depending on the opportunities associated with the specific solicitation.
By signing this Affidavit, the respondent acknowledges receipt of the SBE Program requirements, including the annual aspirational benchmarks and any contract-specific SBE goals established for this procurement. The respondent further affirms responsibility for submitting accurate and truthful information regarding SBE participation, subcontractor commitments, SBE self-performance (if applicable), and any documentation required to demonstrate good-faith efforts under the DRIVE Policy.
Subcontracting, CUF Obligation, & Change of Sub Requirements The respondent understands that the SBE subcontracting commitments submitted with their solicitation response constitute material representations of intent. Only the work performed by subcontractors who execute a Commercially Useful Function (CUF) including managing, supervising, and performing their contracted scope of work with their own labor and resources may be counted toward SBE participation.
Any proposed change involving SBE subcontractors including reductions in scope, reassignment of work, substitution, or removal requires prior submission of:
(1) a revised BEH-FRM-603.SAW — Schedule of Work and Actual Payment, and
(2) a BEH-FRM-501.PAC — Change of SBE Subcontractor Request Form to the Business Enterprise Hub (BEH) for review and approval before any change may be implemented. Work shall not proceed under a modified subcontracting arrangement until written approval is issued by BEH.
Misrepresentation of CUF performance, subcontractor participation, certification status, or vendor location may result in corrective actions or sanctions consistent with City policy.
Monthly Compliance & Auditing Reporting The respondent acknowledges that the City conducts monthly compliance audits through its designated City of Dallas Compliance System [https://dallas.gob2g.com/]. Both the Prime and all subcontractors are required to respond to audit inquiries, including payment verification, CUF confirmation, and progress reporting.
A designated point of contact must be identified and updated throughout the contract term.
Failure to provide timely audit responses may result in payment delays, adjustments to SBE participation, corrective actions, or impacts to future contract eligibility.
Audit Reporting Point-of-Contact (POC):
| Name: |
| Phone: |
| Email: |
Affidavit & Certification By signing below, I certify that all information provided in this Affidavit and accompanying documentation is true and complete. I further acknowledge and will comply with the requirements of the DRIVE Policy and Program.
Officer Signature:
| Printed Name: |
| Title: |
| Date: |
BEH-FRM-602.SAW Revision Date: 2026.03.19 Page 1 of 1 image1.png
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