7-Attachment B Scope of Work.docx

Attachment B Scope of Work Bid #JH26-42

PROJECT: Five Mile Wildlife Fence Construction LOCATION: East of Panguitch lake approximately 8 miles southwest of Panguitch, Utah

Introduction: Utah Division of Wildlife Resources (DWR) are requesting bids for the construction of approximately 3.2 miles of new fence on private lands located in Garfield County, Utah (see attached maps for project location). This project specifically entails the construction of approximately 16,900 feet (3.2 miles) of wildlife friendly fence (3-strands of barbed wire and lodgepole rail top)to the specifications listed below. In addition, 11 steel gates (five 8 foot gates, one 12 foot and five 10 feet gates) gates will be obtained and installed by contractor at the sites shown on the attached maps. The site consists of some meadow, brush flats, rocky slope, and some stream crossings. Some areas will need to be cleared for access, which can be done using a mixture of hand crews/equipment (see map for which method is allowed). If a blade is used to clear the line the blade should stay at the surface level or above. The cleared line should not exceed 10 feet in width. Fence location, boundaries, site maps, and access points will be reviewed at a pre-work conference. Following are details and specifications.

The Contractor is required to supply all fence material, to be installed and shall furnish all labor, equipment, and materials to complete the work. All fence material furnished by the contractor shall be new and shall conform to the specifications referred to herein.

SECTION I – CONTRACT REQUIREMENTS

SITE SPECIFICS:

Location and Description: Five Mile Wildlife Fence Construction project is located East of Panguitch lake approximately 8 miles southwest of Panguitch, Utah. Elevations range from 6,900 to 7,080 feet within the project site.

Miles: 3.2 miles (16,900 feet)

Access to the site: Access onto the project site is provided by a combination of paved highways, county dirt surface roads and jeep trails. Four (4) wheel drive vehicles are recommended in and around the project area. It will be the contractor’s responsibility to get the equipment to the work site.

SPECIFIC TASKS:

Work Limits: Only areas shown on the Project Map will be fenced. A shapefile for GPS and a PDF map of the project area will be provided prior to work beginning. Survey markers will indicate the location of the new fence. It will be the contractor’s responsibility to furnish either a GPS unit(s) or smartphone(s) with PDF map application to be utilized in identifying project boundaries. Contractor(s) will be responsible to download all needed shapefiles/PDFs using their own devices. Shapefiles/PDFs will be provided in email upon request.

Government staff (Project Inspector) will identify unit boundaries for the work executed under the contract. The Contractor shall immediately upon entering the project area, begin treatment work, locate treatment boundaries, locate control points, section corners, and take such action to prevent their destruction.

Fencing:

· Cedar posts shall be vertical, sturdy, dirt packed solid and in straight alignment with the fence on each side.

· Cedar posts shall be spaced on a maximum of 10-foot centers. They may be closer together depending on existing posts in some locations, ground conditions, rocks, terrain, H-braces, gates, etc.

· The top of the cedar wood posts shall be notched of the rail a minimum of 1 inch, the lodgepole top rail placed on the notch, and the top rail secured with 8-inch timber/log landscaping screw or nailed and driven through each. Lodgepole rails must be drilled to prevent splitting the ends. Similarly sized ends of the rails should be matched together at the joints.

· The center of each top rail shall sit on top of a cedar wood post and be nailed or screwed with an 8-inch timber/log landscaping screw.

· The top of all wood posts shall be cut off flush with the top of the lodgepole rail.

· All posts shall be set plumb (vertical), in complete straight alignment with fence lines, unless fence is curving, dirt packed solid around wood posts and be sturdy.

· All completed fences shall be in straight alignment, taut and solid at all points.

· Barbed wire spacing, from ground up, shall be 16 inches, 8 inches, 8 inches and 8 inches (See Document 1).

· Barbed wire must be stretched tight with similar tension on all strands, shall not sag or be loose in any areas, and shall not be twisted between posts to tighten strands.

· Barbed wire shall be placed on the side of wood posts farthest away from the springs.

· Each barbed wire strand shall be stapled to each wood post and staples shall not be driven in tight such that they bend or pinch the barbed wire.

· A total of 11 steel gates (five 8 foot gates, one 12 foot and five 10 feet gates) will be installed.

· All gates will be constructed and attached securely.

· Each corner on the wood top rail with 3 strands barbed wire fence will have two double H-braces.

· Double H-braces consist of 3 cedar posts spaced 5’ - 6’ apart with 2 wood post (treated or untreated) horizontal braces placed between notched posts with an X-style twisted tight, smooth wire tie between two wood posts.

· The X wire tie shall be crossed above and below the horizontal brace such that the wire holds the brace in place when twisted tight.

· The horizontal cross brace shall be placed low enough so that a lodgepole top rail can be nailed to the top of the wood posts at a height of 46”.

· H-braces shall be vertical, sturdy, dirt packed solid and in straight alignment with the fence on each side.

· Creek crossings will be PVC pipes (long enough to prevent cattle crossing in low water years.) One foot apart hung vertically from a cable that will be attached to the fence on either side of the creek Fence will be close enough to the creek to prevent cattle crossing.

Fence Materials

· The materials needed to construct the fence are listed in the table below. The contractor is ultimately responsible for supplying all materials necessary to construct the fence to the specifications described in the bid. Once the fence is built and payment is made, all fence materials become the property of the UDWR.

Treated wood posts for H-braces.

Cedar posts may be used instead of treated wood (no lodgepole braces) 4” minimum diameter, treated.

Cedar – 4” minimum diameter, straight.

CONTRACTOR FURNISHED EQUIPMENT:

Equipment Requirements: The Contractor is required to supply all fence material to be installed and shall furnish all labor, equipment and materials to complete the work. All material furnished by the contractor shall be new and shall conform to the specifications referred to herein. Fence material installed becomes the property of the UDWR.

GOVERNMENT FURNISHED PROPERTY:

No government furnished property will be provided.

EQUIPMENT AND WORKMANSHIP:

All equipment and/or materials incorporated into the work covered by this contract shall be of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract. All work under this contract shall be performed in a skillful and workmanlike manner. The State may require, in writing, that the contractor remove from the work any employee deemed by the State to be incompetent, careless, or otherwise objectionable.

Surface Conditions: Fencing shall not occur under conditions that prevent the proper operation of equipment. These conditions include snow, frozen ground or when the soil exceeds 15% moisture content. When such conditions are encountered, the Contractor shall stop work and notify the Government.

Surface Disturbance: Public or private access roads damaged by the Contractor shall be restored at the Contractors expense to the same condition they were in at the commencement of work. All-terrain vehicles may be used within project areas as long as vehicle use does not create a visible trail. All created visible trails and/or ruts will be reclaimed at the expense of the contractor.

ENVIRONMENTAL CONSIDERATIONS:

1. Project sites shall be cleaned up, and all refuse removed by the Contractor. The Contractor shall be responsible for disposal of materials in a manner consistent with State, Federal and local laws and for all expenses incurred with disposal. Public or private access roads damaged by the Contractor shall be restored at the Contractors expense to the same condition they were in at the commencement of work.

2. Use of 2-wheel and 4-wheel vehicles is permitted in the project areas. Off-road driving will be prohibited when soils are wet, and rutting may occur.

3. Hazardous Materials:

A. Use of Hazardous Materials and/or petroleum products requires that all appropriate State and Federal Regulations be complied with including, but not limited to, Materials Safety Data Sheets (MSDS) on hand and use of necessary Personal Protective Clothing (PPE).

B. On-site disposal of Hazardous Materials or Waste including hydrocarbons is not authorized. On-site disposal will subject the contractor to at least the cost of reclamation and the appropriate disposal of contaminated soil.

C. Incidental (de minimus) leaks from fittings, gaskets or ruptured hoses will not subject the contractor to remedial requirements. They will be considered to be normal and unavoidable losses. Continual leaks will be noted on inspection reports and correction through maintenance required.

D. Maintenance and repair operations that require the draining of engines or hydraulic systems may be conducted on site only if the fluids are captured, containerized, and removed from public lands for proper disposal.

ACCESS:

Access into and through the project site shall always remain open to the public traffic. Gates should be shut and locked unless landowner instructs otherwise. The Contractor shall maintain roadways free of vehicles, tools, and debris.

SECURITY OF EQUIPMENT AND PROPERTY:

The Contractor may leave equipment at the work site; however, the Contractor shall be solely responsible for protection of equipment and is solely responsible if the equipment is lost, stolen or damaged.

CREW SUPERVISION:

1. Contractor shall designate one English literate supervisor whom will be on-site during operation hours. Supervisors shall be identified during the pre-work conference. Any changes in supervisory designations must be submitted in writing to the Project manager at least 24 hours prior to the change taking effect.

2. Person designated by the Contractor, as supervisor must remain with and effectively directs the crew by (1) making periodic inspections of the crew’s work, (2) advising them as to improper work methods, (3) providing instructions for correcting any improper work methods encountered.

3. Emergency transportation will be provided by the Contractor at all times.

WORK CAMPS:

Work camps may be established only in location authorized in advance by the Project Manager. Should such a camp be authorized, the Contractor shall maintain the camp in an orderly and sanitary manner. Upon vacating a camp and prior to final payment, the Contractor shall remove all refuse and other signs of occupancy to the satisfaction of the Project Manager.

WORK HOURS:

Work hours under this contract shall be limited to the time between one-half hour before sunrise to one-half hour after sunset each day. Work hours may extend into darkness only when the contractor’s equipment is suitably outfitted with exterior lighting sufficient to allow safe operation; AND only when mutually agreed upon between the contractor and the project manager. Work may be done on Saturday, Sunday, and legal national holidays as mutually agreed between the Contractor and the Project Manager.

WORK SCHEDULE:

The work schedule shall be submitted at the pre-work conference.

DELAYS:

The contractor is expected to complete all contract performance in a timely manner, regardless of the contractor or subcontractor's other workload, including any work being performed under other state contracts. A delay or failure to perform may be considered excusable when the delay or failure arises from causes beyond the control and without the fault or negligence of the Contractor or subcontractor. Examples of these causes are (1) acts of God or of the public enemy, (2) acts of the State in either its sovereign or contractual capacity, (3) fires, (4) floods, (5) epidemics, (6) quarantine restrictions, (7) strikes, (8) freight embargoes, and (9) unusually severe weather. In each instance, the failure to perform must be beyond the control and without the fault or negligence of the Contractor or subcontractor.

Upon request of the Contractor, the Contracting Officer shall ascertain the facts and extent of the failure. If the Contracting Officer determines that any failure to perform results from one or more of the causes above, the delivery schedule may be revised, subject to the State’s contract termination rights under the contract.

Note: “Unusually severe weather” means weather that is outside the normal weather patterns for a specific area at a specific time of the year. For example, strong wind and snow storms in fall and winter, or strong wind, rain or hail storms in spring and summer are not considered unusually severe. An unusually severe snow, wind or rain storm is one that is worse than even the harshest normal conditions during a season.

PROJECT MEETINGS:

Pre-work Conference:

1. Location: Meetings shall be held at the project site, or as determined by the Project Manager.

2. Notification: A pre-work conference will be held prior to the start of work. The Contractor will be notified in advance of the meeting time, date and place. The purpose will be to review required work, project drawings and specifications, construction schedules, payroll and payments, and administrative provisions of the contract.

3. Attendance: The Contractor, subcontractors and the persons responsible for coordination of the work shall be present at the meeting.

4. Presentation: The Contractor shall be prepared to summarize and explain procedures planned for each project and present the work schedule requested in the specifications.

Progress Meetings:

1. Location: Meetings shall be held at the project site, or as determined by the Project Manager.

2. Notification: Meetings may be called by either the Project Manager or the Contractor. Request shall state who should attend.

FIRE DANGER SEASON:

If the Project Manager allows the Contractor to continue work during the periods of declared fire danger or season, the Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the Project Manager

PRESERVATION OF HISTORICAL AND ARCHEOLOGICAL DATA:

1. The Contractor agrees that should he or any of his employees in the performance of this contract discover evidence of possible scientific, pre-historical, historical, or archeological data he will notify the Project Manager immediately giving the location and nature of the findings.

2. Where appropriate by reason of discovery, the Project Manager may order delays in the time of performance and/or changes in the work. If such delays and/or changes are ordered, the time of performance and contract price shall be adjusted.

3. The Contractor agrees to insert this paragraph in all subcontracts, which involve the performance of work on the terrain of the site.

PROTECTION OF CULTURAL RESOURCES:

Location of known historic or prehistoric sites, buildings, objects, and properties related to American history, architecture, archaeology and culture, such as settler or Indian artifacts, protected by American Antiquities Act of 1906 (16 U.S.C. 431-433), National Historic Preservation Act of 1966 (16 U.S.C. 470) and the Archaeological Resources Protection Act of 1979 (16 U.S.C. 470aa-ll) (36 CFR 296.4 and 36 CFR 261.9(g)), shall be identified on the ground by the Government. The Government may unilaterally modify or cancel this contract to protect an area, object of antiquity, artifact, or similar object which is or may be entitled to protection under these Acts regardless of when the area, object or artifact is discovered or identified. Discovery of such areas by either party shall be promptly reported to the other party and operations will be suspended at that location until the significance or potential significance of the site is determined.

Contractor shall protect all known and identified historic or prehistoric sites, buildings, objects, and properties related to American history, architecture, archaeology and culture against destruction, obliteration, removal or damage during Contractor's operations. Contractor shall immediately notify the Government if disturbance occurs to any known site, and shall immediately halt operations in the vicinity of the site until the Government authorizes the Contractor to proceed. Contractor shall bear costs of evaluation and restoration in accordance with 36 CFR 296.14(c), provided that such payment shall not relieve Contractor from civil or criminal remedies otherwise provided by law.

NOTICE TO PROCEED:

Unless notified by the project manager that notice-to-proceed will be delayed, receipt of the contract or purchase order by email shall constitute Notice to Proceed. The Project Manager may issue a separate delayed notice-to-proceed for any reason including adverse soil, vegetative, climatologic or other environmental conditions.

CONTRACT PERFORMANCE:

The Contractor shall continue performance of the work under the contract without delay or interruption except by causes beyond his control identified in the Delays clause. Once the contractor is on site working, the contractor shall work diligently and complete all work within the project performance time in the Contract Time clause below.

It is the contractor’s sole responsibility to complete contract performance regardless of contractor’s current workload, including other state contracts. If necessary, the contractor will be expected to take whatever means are necessary to ensure timely contract performance. At the discretion of the contractor, this may include sub-contracting, additional equipment/manpower and/or any other necessary action. Any necessary action taken by the contractor to ensure timely completion shall be at no additional expense to the State of Utah beyond the original contract price.

CONTRACT TIME:

Project Performance Time: Project may be started on April 15, 2026 and must be completed by June 01, 2026.

INSPECTION:

Surveillance Plan: The Government will inspect completed acres and provide recommendations to improve work quality while work is in progress. The Contractor is responsible for providing quality control to assure that work complies with the contract specifications.

Final Inspection:

1. Location: Meeting shall be held at the project sites, or as determined by the Project Manager.

2. Notification: The Contractor shall notify the Project Manager at least three (3) working days before completing date so the Government can schedule the final inspection.

3. Deficiencies: The Contractor shall correct deficiencies and project areas will be re-inspected by the Project Manager.

ACCEPTANCE:

Based on inspection results, if the quality level falls below contract specifications, the Project Manager will immediately notify the Contractor in writing and instruct the Contractor to improve the quality of work. If the quality of the work is not raised to an acceptable level after written notification, the Project Manager may issue a suspend work order to resolve the problem, during which time contract time will continue to run.

If untreated or unsatisfactorily treated areas are the primary reason for unsatisfactory work, the Contractor shall rework acres designated by the Government until satisfactory work quality is obtained.

PAYMENT:

One lump-sum final payment will be made for the actual number of acres completed following a final inspection of the completed project, and consistent with the payment clause in the State’s standard terms and conditions. Normally, requests for partial payments will not be considered. However, if a partial payment request is considered, approval of said request shall be at the total discretion of the State. Contractor must get a partial payment request approved in writing prior to submitting an invoice for partial payment. Partial payment invoices received without prior approval will be returned to the contractor as not proper for payment.

SECTION II – BID REQUIREMENTS/INFORMATION

SITE VISIT:

It is strongly recommended that each potential bidder ensure that he/she has a complete understanding of the requirements of this project. Bidders are urged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

SHAPEFILES/MAPS

Maps and/or shapefiles are attached in the Buyer Attachments Section of this solicitation. If bidder needs additional maps/files, please specify the type in the Q&A Section of this solicitation. Maps are provided for informational purposes only.

QUESTIONS:

All other questions related to this solicitation, specifications, or bidding procedures MUST be asked in writing in U3P - Bonfire There are no exceptions to this.

BIDDING:

This contract will be bid on a per-foot price. The per-foot price will be extended based on the quantity of feet to show a total project price. The total price shall include all labor, equipment and materials necessary to complete the job, which includes all mobilization and operating costs. There will be no fuel surcharges or adjustments negotiated.

CONTRACT AWARD:

A contract will be awarded to the lowest responsive/responsible bidder who meets any experience and equipment requirements noted elsewhere in this solicitation.

USE OF SUBCONTRACTORS:

The Project Manager must approve the use of all subcontractors in writing prior to their performance of any work on the project. A subcontractor who submitted a bid on the project, was offered the project as the low bidder, and declined that award, or who defaulted on project after being awarded the contract, is ineligible to be a subcontractor for the successful bidder.

SECTION III – MAPS, DRAWINGS AND OTHER INFORMATION

Page Left Blank Intentionally

Map 1: Five Mile Fence Construction General Location Map.

Document 1: Top 3 Strand Barbed Wire Fence Design

Drawing 2: Drainage Crossing example picture (not to scale visual aid only.)

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