7-26B-089 Scope of Work.pdf

Scope of Work Soccer Field Restoration Belleview Sportsplex 6501 SE 107th St., Belleview, Florida 34420

1. Project Overview

Marion County Parks & Recreation seeks a qualified contractor to restore soccer fields at Belleview Sportsplex, 6501 SE 107th St., Belleview, Florida 34420. The purpose of this project is to restore the field surface in order to provide a flat, safe, and playable area for recreational soccer use. Work shall include removal and disposal of existing turf and unsuitable material as needed, placement of clean fill as needed, full-field laser grading, and full replacement of the playing surface with Bermuda grass sod.

Marion County Parks & Recreation is requesting per-field pricing for the identified soccer fields at this location. Marion County reserves the right to award work for one field, more than one field, or in phases based on available funding.

The fields for pricing purposes are identified as follows:

Field #20 – Northern-most soccer field – approximately 104,000 square feet Field #21 – Southern-most soccer field – approximately 104,000 square feet

Site Access Access to the field(s) for performance of the work shall generally be available Monday through Friday, from 8:00 a.m. to 5:00 p.m., unless restricted due to park activities or scheduled events.

Should access conflicts arise, Marion County will provide advance notice when reasonably possible.

2. Field Description

The project consists of full restoration of the playing surface of the awarded field(s) at Belleview Sportsplex. Each field awarded shall receive full-field laser grading and full replacement with Bermuda grass sod. The work is intended to correct unevenness, depressions, ponding areas, surface irregularities, and other deficiencies that affect safety and playability.

Any sod used for this project shall contain no backing of any kind that could create future trip hazards. This includes rolled sod. Biodegradable backing is not permitted. If rolled sod is proposed, Marion County Parks & Recreation must be notified prior to installation so County staff may verify that all backing has been removed before placement.

3. Scope of Services

3.1 Existing Turf Removal and Surface Preparation

The Contractor shall:

Remove existing turf and/or prepare the existing field surface as necessary to complete the work.

Remove unsuitable material, debris, vegetation, roots, and other impediments that may interfere with proper grading or sod installation.

Prepare the field surface to receive fill, grading, and sod installation in accordance with accepted athletic field restoration practices.

3.2 Clean Fill

The Contractor shall:

Furnish and install clean fill only as needed to correct uneven areas, depressions, settlement, ruts, dips, low areas, and other surface deficiencies.

Ensure all fill material is free of debris, roots, rock, construction material, organic waste, and any other unsuitable material.

Place, work, and compact fill as necessary to establish proper finish grade and a safe, playable field surface.

Remove and replace, at the Contractor’s expense, any material deemed unsuitable by Marion County Parks & Recreation.

3.3 Laser Grading

The Contractor shall:

Laser grade the entirety of each field awarded to provide a smooth, uniform, and properly drained playing surface.

The finished playing surface shall maintain a uniform slope between 1.0% and 1.5%, unless otherwise approved by Marion County Parks & Recreation.

The finished surface shall be free of depressions, ponding areas, abrupt transitions, humps, ridges, and other irregularities that negatively affect safety, drainage, or playability.

No portion of the finished field surface shall exceed a 2.0% slope without prior written approval from Marion County Parks & Recreation.

3.4 Sod Installation

The Contractor shall:

Install new Bermuda grass sod over the entirety of each field awarded.

Provide sod that is healthy, uniform, weed-free, disease-free, and suitable for athletic field use.

Install all sod in accordance with industry standards to promote proper rooting, establishment, and long-term playability.

Ensure all seams are tight and that the finished sod surface is smooth and free from gaps, wrinkles, overlaps, or other installation defects.

3.5 Sod Backing Requirements

The Contractor shall:

Ensure that any sod applied has no backing of any kind that could create future trip hazards.

Ensure that this requirement applies to all sod products, including rolled sod, and biodegradable backing.

Notify Marion County Parks & Recreation prior to installation if rolled sod is proposed so County staff may verify that all backing has been removed before placement.

Remove and replace, at the Contractor’s expense, any sod found to contain prohibited backing.

3.6 Establishment Period and Maintenance Warranty

The Contractor shall:

Provide an establishment period of ninety (90) calendar days following installation of the sod, at the Contractor’s expense.

During the establishment period, perform all work necessary to ensure proper establishment of the sod, including watering, mowing, fertilization, seam repair, surface correction, and replacement of failed areas as needed.

Repair or replace, at the Contractor’s expense, any sod that fails to establish, dies, shifts, separates, thins excessively, becomes uneven, or otherwise fails to perform as intended during the establishment period.

Marion County Parks & Recreation shall be responsible for field closure(s) and public communication regarding such closure(s) during construction and throughout the required sod establishment period.

3.7 Irrigation Protection, Adjustment, and Repair

The Contractor shall:

Exercise care to protect all existing irrigation components within and adjacent to the work area, including but not limited to heads, valves, valve boxes, lateral lines, main lines, sleeves, quick couplers, and associated appurtenances.

Coordinate with Marion County Parks & Recreation regarding the location of known irrigation heads and components prior to beginning work.

Protect existing irrigation during turf removal, grading, fill placement, sod installation, and all other construction activities.

Adjust all irrigation heads, valve boxes, and related components within the work area to match final finished grade and ensure proper operation after completion of the work.

Ensure irrigation heads are set at the proper elevation and alignment, so they are flush with final grade and do not create trip hazards or interfere with mowing or field use.

Repair or replace, at the Contractor’s expense, any irrigation components damaged by the Contractor’s operations, personnel, subcontractors, equipment, or materials.

Upon completion of grading and sod installation, test the irrigation system within the work area in coordination with Marion County Parks & Recreation to confirm proper operation and adequate coverage.

Make any necessary adjustments or repairs resulting from the Contractor’s work to ensure the irrigation system is fully functional at the time of final acceptance.

Ensure final grading and sod installation do not impair irrigation performance or sprinkler coverage of the restored field area.

4. Disposal and Cleanup

The Contractor shall:

Provide all labor, equipment, hauling, and disposal necessary for the removal of materials generated by this work.

Remove all turf, unsuitable soils, debris, sod scraps, packaging, excess fill, and incidental construction waste from the site and dispose of such materials in accordance with all applicable federal, state, and local laws, rules, and regulations.

Not stockpile, bury, or redistribute removed material on County property unless specifically approved in writing by Marion County Parks & Recreation.

Keep the site clean and free of debris throughout the project.

Upon completion of the work, remove all excess materials, trash, equipment, and construction-related debris and leave the site in a clean condition acceptable to Marion County Parks & Recreation.

5. Marion County Responsibilities

Marion County Parks & Recreation will:

Locate known irrigation heads within the work area prior to the start of construction.

Provide reasonable access to the site.

Remove County-owned items from the work area as necessary, including goals, nets, bleachers, or other movable equipment.

Be responsible for field closure(s) during construction and throughout the sod establishment period.

Be responsible for public notification and communication regarding field closure(s) during construction and throughout the sod establishment period.

Determine final award based on available funding and operational priorities.

6. Contractor Responsibilities

The Contractor shall:

Verify field conditions, dimensions, access, grades, and existing site conditions prior to beginning work.

Protect all existing irrigation components, utilities, fencing, adjacent turf, and other improvements from damage during the work.

Coordinate work scheduling and site access with Marion County Parks & Recreation.

Be responsible for any damage caused by its operations, personnel, subcontractors, equipment, or materials during the performance of the work. Any such damage shall be repaired or replaced by the Contractor at no additional cost to Marion County Parks & Recreation, to the satisfaction of the County.

Maintain the work area in a neat, safe, and orderly condition throughout the project.

Provide all traffic control, safety measures, and worksite protections necessary for the performance of the work.

Provide, install, maintain, and remove any fencing, temporary fencing, barricades, caution tape, warning devices, signage, and other measures necessary to secure the work area during the construction/work phase.

Be responsible for securing and protecting the work area throughout the construction/work phase to prevent unauthorized access and to protect the public, staff, and contractor personnel.

Protect all existing chain-link fencing adjacent to the work area. Heavy equipment shall not operate within three (3) feet of existing chain-link fencing unless otherwise approved by Marion County Parks & Recreation. Work within this area shall be performed in a manner that prevents damage to fence fabric, posts, rails, footings, gates, and related components.

Restore any areas outside the intended work limits that are damaged by contractor operations at the Contractor’s expense.

7. Materials and Substitutions

No substitution of sod type, fill material, installation method, or other specified material shall be permitted without prior written approval from Marion County Parks & Recreation.

Any proposed substitute material or method must be submitted for review and approved by the County before use.

Use of unapproved substitute materials or methods may be grounds for rejection of the work.

8. Pricing

Contractor shall provide separate pricing for each field as follows:

Field #20 – Northern-most soccer field Field #21 – Southern-most soccer field

Pricing shall include all labor, materials, turf removal, fill, grading, sod, installation, hauling, disposal, warranty/establishment period, irrigation adjustment/repair, cleanup, and all other costs necessary for a complete project.

Contractor is encouraged to provide pricing breakout for each field that includes, at minimum:

Surface preparation/turf removal Clean fill Laser grading Sod Irrigation adjustment/repair Disposal/cleanup Warranty/establishment period

9. Schedule

The complete work for each field awarded shall be delivered within 90 days of Notice to Proceed, unless mutually adjusted by the County and the Contractor. Only documented weather delays or delays approved by Marion County Parks & Recreation shall justify extension of the completion time.

10. Inspection, Rejection, and Final Acceptance

Marion County Parks & Recreation reserves the right to inspect the work at any time. Marion County Parks & Recreation may reject any material, workmanship, grading, sod installation, irrigation adjustment/repair, or other portion of the work that does not conform to the requirements of this scope. Any rejected work or materials shall be corrected, removed, replaced, and re-performed by the Contractor at no additional cost to the County.

Final acceptance shall be contingent upon completion of all work, cleanup, disposal, correction of deficiencies, proper sod establishment, proper irrigation function within the restored area, and delivery of a flat, safe, and uniform playing surface suitable for recreational soccer use