7-2026 10 27 - PRE BID MEETING MINUTES.pdf
PDF 266 KB Posted
- Attached to
- Pratts Dam Road Bank Stabilization Project
- Solicitation number
- US.235576
- Issued by
- Chester County, Pennsylvania
About this file
This document is pre-bid meeting minutes for West Brandywine Township, Pennsylvania, regarding the Pratts Dam Road Bank Stabilization Project. The project involves replacement of existing retaining walls along the west side of Pratts Dam Road, including construction of soldier pile retaining walls, placement of rock protection, drainage improvements, full depth pavement, and safety feature upgrades. The pre-bid meeting was conducted to address questions from potential bidders regarding the scope of work, project specifications, and bidding requirements. Attendees discussed construction methodologies, material specifications, site conditions, and clarifications on contract documents. The meeting provided an opportunity for bidders to gain a comprehensive understanding of project requirements and constraints before submitting their proposals.
The minutes document represents the communication between the Township and prospective contractors to ensure a clear understanding of project expectations and bidding procedures. Key discussion items likely included existing site conditions, subsurface considerations, traffic management requirements during construction, and compliance with applicable regulatory standards. The pre-bid meeting served as a formal mechanism for addressing bidder inquiries and creating a level playing field for all potential contractors submitting responses to this infrastructure improvement project.
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Meeting Date: October 27, 2026
Minutes Prepared: October 27, 2026
Re: Pratts Dam Road Bank Stabilization Project – Pre-Bid Meeting
Time: 9:00 am
Place: Virtual – Microsoft Teams
Attendees:
Noah Stribrny West Brandywine
Township nstribrny@wbrandywine.org
Danielle Stoltzfus West Brandywine
Township dstoltzfus@wbrandywine.org
Tiffany McClure McCormick Taylor tamcclure@mccormicktaylor.com
Tom Canataro McCormick Taylor tmcanataro@mccormicktaylor.com
Genevieve Kraidman McCormick Taylor gmkraidman@mccormicktaylor.com
Belinda Short Meco Constructors bshort@mecoconstructors.com
Cassie McElmurray Road-Con cassie@road-con.com
Chris Hartman Construction Master
Services
CHartman@constructionmasterservices.com
Dewey Jurich Jurich, Inc. dewey@jurichinc.com
G&B Construction G&B Construction Brooke@gbconstruction.com
Kerry Broadt Mitchell Knorr
Services kbroadt@mknorrcontracting.com
Menachem Fastow Crown Field Services menachemf@crownfieldservices.net
Rich Baumler Jurich, Inc. richb@jurichinc.com
Zach Martin DBI Contractors zmartin@dbicontractors.com
This pre-bid meeting was held to discuss the Pratts Dam Road Bank Stabilization Project and discuss any questions contractors had prior to submitting their bid.
The following items were discussed:
• Tiffany McClure began the meeting by discussing the project scope of work. The Pratts
Dam Road Bank Stabilization Project consists of replacing two (2) retaining walls along the west side of Pratts Dam Road, as well as roadway reconstruction, utility relocations, drainage system replacement and safety improvements within the project limits. The project will be constructed under a full detour and any change to the detour must be approved by the Township Engineer as well as PennDOT. The project will be completed in accordance with all PennDOT standards, latest editions.
mailto:nstribrny@wbrandywine.org mailto:dstoltzfus@wbrandywine.org mailto:tamcclure@mccormicktaylor.com mailto:tmcanataro@mccormicktaylor.com mailto:gmkraidman@mccormicktaylor.com mailto:bshort@mecoconstructors.com mailto:cassie@road-con.com mailto:CHartman@constructionmasterservices.com mailto:dewey@jurichinc.com mailto:Brooke@gbconstruction.com mailto:kbroadt@mknorrcontracting.com mailto:menachemf@crownfieldservices.net mailto:richb@jurichinc.com mailto:zmartin@dbicontractors.com
Pratts Dam Road Bank Stabilization Project Page 2 of 3
West Brandywine Township, Chester County October 27, 2026
• Tiffany listed the following key dates for advertisement:
o Questions Due: 11/4 @ 12pm o Bids Due: 11/12 @ 11am via PennBID; however, bid bonds are due to the
Township building in person, as stated in the Bid Package.
o Anticipated Award: 11/19 @ 7:30 pm at the Board of Commissioners Meeting
• Tiffany stated that all utilities will be relocated prior to the start of construction and the contractor is to coordinate that work directly with Verizon and all utilities attached to their poles once NTP is given.
• Tiffany noted that there was no E&S approval or permit issued for this project as the proposed work does not impact the floodway, and in accordance with the Chester
County Conservation District (CCCD), earth disturbance is under the threshold requiring approval from the CCCD.
• Tom Canataro discussed the proposed retaining walls and stated that they are soldier pile walls, the piles are embedded to the depths listed on the plans, temporary timber lagging is used during construction, and precast panels are used in the final wall condition. Guide rail is installed the full length of the walls along the roadway.
Tiffany then opened the meeting to questions from the attendees. A summary of those questions can be found below.
• Jurich, Inc. questioned if there has been coordination with Verizon as part of this project.
o Tiffany stated that yes, MT has extensively coordinated with Verizon throughout design, and they are aware of this project. The relocation design has been completed, and it is up to the contractor to then give Verizon NTP to relocate their facilities. Verizon has a standard notification window prior to the start of their work which is noted in the bid package and pre-bid construction schedule. The contractor will also need to coordinate with all other utilities on the Verizon poles to relocate their facilities.
• Jurich, Inc. questioned whether the contractor is to provide MPT for Verizon or if it is up to the utility company to provide their own MPT.
o Tiffany stated that it is up to Verizon to decide if they want the contractor to complete flagging operations for them, close the road early, or if Verizon will provide their own MPT.
• Jurich, Inc. questioned how the contractor should bid MPT, should it be on flagging and daily closures during utility relocations or the full detour.
o Tiffany stated that the contractor should bid on MPT based on their anticipated means and methods for construction. If they anticipate the need for flagging operations that should be included in their bids. However, as a follow up, it should also be noted that all of Verizon’s work is prior and within the existing right of way and as such, Verizon and other associated utilities are required to provide their own traffic control outside of this contract during their relocation work. Should
Verizon request this project’s contractor to provide these services, Verizon would directly contract that work with them.
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West Brandywine Township, Chester County October 27, 2026
• Jurich, Inc. questioned if the MPT item is lump sum and Verizon takes longer than they stated, how will the contractor get paid for the extra days.
o Tiffany stated that if there is a delay due to Verizon or any other utility and it justifiably impacts the overall duration of construction and the associated duration of the MPT, a change order will be permitted for the increased cost provided the contractor submits required documentation.
The above represents the discussion during this meeting to the best of my knowledge. Feel free to contact me directly with questions or concerns by phone at 484-873-2517 or by email at tamcclure@mccormicktaylor.com .
Regards, Tiffany A. McClure, P.E.
Senior Project Manager, Transportation Engineering cc: All Attendees mailto:tamcclure@mccormicktaylor.com
File details come from the government source that posted it. Updated .