7-1-DA27008-26190550 Solicitation Stage I.pdf

Division of Facilities Construction and Management Taylorsville State Office Building 4315 South 2700 West, 3rd Floor

Taylorsville, Utah 84129 dfcm.utah.gov | 801.957.7270

Rtment of

Value Based Selection for Construction Services Stage I: Request for Proposals

September 3, 2026

Central Evidence Warehouse Department of Public Safety

Taylorsville, Utah

DFCM Project #26190550 U3P Reference # DA27008-Stage I

Project design provided by GSBS Architects

DFCM VBS Construction - Stage I: Request for Proposals, 5.15.2026 2

Solicitation Summary The State of Utah Division of Facilities Construction and Management (DFCM) is requesting proposals for construction services for the following project:

Stage I: Request for Proposals Central Evidence Warehouse Department of Public Safety Taylorsville, Utah DFCM Project #26190550 | U3P Reference # DA27008-Stage I

Communication during the selection process shall be directed to the DFCM Representatives below only.

DFCM Project Manager: Rob Robinson rdrobinson@utah.gov 801-706-5966 DFCM VBS Coordinator: dfcm_vbs@utah.gov Brief Project Description: The project includes a new single story approximately 18,599 sq. ft. Central Evidence Warehouse.

Substantial Completion Prior To: November 30, 2027 Liquidated Damages: $2,000.00 per day Construction Cost Estimate: $11,300,000.00 Tax Exempt: Yes ☐ No ☒ Energy Incentives: Yes ☐ No ☒

Solicitation Schedule Event Date Time Location

Solicitation Posting Stage I: Request for Proposals Thursday, September 3, 2026 3:00 PM U3P

Mandatory Meeting Monday, September 14, 2026 11:00 AM

☒In person:

Calvin Rampton Complex Meet at the baseball field - M2CW+X23 Taylorsville, Utah

Questions Deadline Tuesday, September 15, 2026 3:00 PM U3P

Addendum Deadline Thursday, September 17, 2026 3:00 PM U3P

Proposal Documents Deadline Tuesday, September 22, 2026 12:00 NOON U3P

Short Listing by Selection Committee Thursday, October 1, 2026 10:00 AM Location provided to Selection

Committee members.

Announcement of Short Listed Contractors Friday, October 2, 2026 5:00 PM U3P

For Short Listed Contractors Only Solicitation Posting and Approved Bidding Documents Stage II: Invitation to Bid

Tuesday, October 13, 2026 3:00 PM U3P

Bid Question Deadline Tuesday, October 27, 2026 3:00 PM U3P

Bid Addendum Deadline Thursday, October 29, 2026 3:00 PM U3P

Bid and Bid Bond Deadline Wednesday, November 4, 2026 3:00 PM U3P

Subcontractor List Deadline Thursday, November 5, 2026 3:00 PM Email to dfcmcontracts@utah.gov mailto:dfcm_vbs@utah.gov https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities mailto:dfcmcontracts@utah.gov

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Project Details Detailed Project Description:

A new single-story approximately 18,599 sq. ft. masonry building to house the evidence storage and management functions of the Department of Public Safety. The building structure is masonry, concrete, and steel. The project includes a walled yard for secure entry of evidence and staff.

Additive Alternate No. 1: Resinous flooring Evidence Storage Areas

Project Risk Factors:

- Firm Completion Date

- Material Procurement & Lead Times

- Geotechnical Condition and Foundation System

- Enhanced Security Requirements

- Non—structural Design Criteria

Project Requirements:

- DFCM Approved Fabricator List

- DFCM Design Management Documents

- DFCM Roofing Design Requirements

- State of Utah High Performance Building Standard and all appendixes https://dfcm.utah.gov/construction-management/building-official/inspections-and-testing/ https://dfcm.utah.gov/construction-management/standard-documents/ https://dfcm.utah.gov/construction-management/roofing-program/ https://dfcm.utah.gov/construction-management/high-performance-building-program/

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Solicitation Documents The solicitation documents consist of all documents listed below and referenced within this solicitation.

Solicitation Documents and Forms The following project specific documents and standard documents and forms can be accessed in the U3P procurement posting for this solicitation under ‘Supporting Documentation’:

Project specific documents:

- VBS Construction Stage I: Request for Proposals Solicitation

- Contractor Requirements for the Stage II: Invitation to Bid

- Stage I Diagram

Standard documents and forms:

- DFCM Performance References Form

- DFCM Termination or Debarment Form

DFCM Construction Management Standard Reference Documents All DFCM standard documents referenced in this solicitation can be accessed by visiting the DFCM Construction Management – Standard Documents page of the DFCM website.

DFCM General Conditions The DFCM General Conditions (“General Conditions”) and all Supplemental General Conditions (“also referred to as General Conditions”) are available on the DFCM Construction Management – Standard Documents page of the DFCM website and made part of this solicitation by reference.

https://utah.bonfirehub.com/portal/?tab=openOpportunities https://dfcm.utah.gov/construction-management/standard-documents/ https://dfcm.utah.gov/construction-management/standard-documents/ http://www.dfcm.utah.gov/ https://dfcm.utah.gov/construction-management/standard-documents/ https://dfcm.utah.gov/construction-management/standard-documents/ http://www.dfcm.utah.gov/ http://www.dfcm.utah.gov/

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Stage I: Request for Proposals Procurement Process This solicitation is the Stage I: Request for Proposals of a multistage selection process for construction services. Only Contractors short listed by the Selection Committee through the short listing process described in this solicitation will be invited to participate in the Stage II: Invitation to Bid process.

Individual Contractors or alliances between two or more Contractors are allowed to form a Contractor team. However, one Contractor must be declared as the lead Contractor representing the Contractor team. If the Contractor team is short listed the State will only enter into a contract with the lead Contractor. The lead Contractor must be licensed by the State of Utah and comply with and require all of its Subcontractors to comply with the license laws as required by the State of Utah.

During the selection process, if any member of the Contractor team withdraws or is removed from the team, the Contractor must immediately notify DFCM. The eligibility of the Contractor team to continue participating in the selection process will be at the discretion of DFCM. Failure to notify DFCM of any changes to the Contractor team may result in the entire team disqualification from the selection process.

1. Mandatory Meeting A mandatory meeting will be held on the date and time and at the location specified on the Solicitation Schedule. All prime Contractors wishing to propose on this project must attend and sign in. Contractors not in attendance at this meeting are ineligible to propose on this project. Subcontractors and suppliers are invited to attend this meeting, but it is not mandatory.

During the mandatory meeting, a presentation will be made describing the overall scope of work and intended project schedule. Interested Contractors may ask questions and request clarification about the project and the procurement process.

2. Requests for Information, Questions and Addendum All project related requests for information, clarifications, and questions must be submitted to DFCM via the U3P website no later than the time and date specified on the Solicitation Schedule. An addendum in response will be posted on the U3P website no later than the time and date specified on the Solicitation Schedule. All addenda issued shall become part of the solicitation, and any changes or additional requirements shall be incorporated into the Contractor’s proposal and bid.

a) Interpretation of Drawings and Specifications If any person or entity contemplating submitting a proposal or bid is in doubt as to the meaning of any part of the drawings, specifications or other contract documents, such person shall submit a request for an interpretation to DFCM via the U3P website no later than the time and date specified on the Solicitation Schedule. Any interpretation of the proposed documents will be made only by addenda posted on the U3P website. Neither DFCM nor A/E will be responsible for any other explanations or interpretations of the proposed documents. The A/E is deemed to be the architect or engineer hired by DFCM as the A/E or Consultant for the project.

b) Product Approvals Where reference is made to one or more proprietary products in the contract documents, but restrictive descriptive materials of one or more manufacturers are referred to in the contract documents, the products of other manufacturers will be accepted, provided they equal or exceed the standards set forth in the drawings and specifications and are compatible with the intent and purpose of the design, subject to the written approval of the A/E. Such written approval must occur prior to the time and date specified on the Solicitation Schedule for the final addendum. The A/E’s written approval will be issued in an addendum. If the descriptive material is not restrictive, the products of other manufacturers specified will be accepted without prior approval provided they are compatible with the intent and purpose of the design as determined by the A/E.

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3. Proposal Documents Deadline All proposals must be submitted through the U3P website no later than the time and date specified on the Solicitation Schedule. Late proposals will not be accepted.

Contractors attempting to submit a proposal through U3P website after the proposal deadline has passed will not be successful and therefore not consideration for award of this project. It is the sole responsibility of the Contractor to confirm their proposal is successfully submitted into U3P prior to the proposal deadline. Technical questions related to U3P should be directed to u3padmin@utah.gov.

4. Proposal Requirements for Business Confidential Information A Contractor wishing to claim that information in a proposal is 1) a "trade secret" as that term is defined in Utah Code 63G-2-305; or 2) protected commercial information; or 3) non-individual financial information, shall submit with the proposal:

a) the Claim of Business Confidentiality Form, which can be found on the DFCM website - Construction Management - Standard Documents page, and a concise statement of the reasons supporting the claim for business confidentiality on the Claim of Business Confidentiality Form; and

b) in addition to the Contractor's unredacted proposal, a copy of the Contractor's proposal with the confidential business information redacted.

Provided that a Contractor complies with the requirements of Utah Code 63G-2-309 and UAR R23-1-703 for protecting confidential business information, in the event of a request for the Contractor's proposal under 63G-2-204, DFCM will provide the requestor with a copy of the Contractor's redacted proposal. Provided that a Contractor complies with the requirements of Utah Code 63G-2-309 and UAR R23-1-703 for protecting confidential business information, in the event of a request for the Contractor's proposal under Utah Code 63G-2-204, DFCM will not provide the requestor with a copy of the Contractor's unredacted proposal without notification to the Contractor as provided in Utah Code 63G-6a-309 and then only as provided in Utah Code 63G-2-309.

Failure to provide a Claim of Business Confidentiality Form or redacted proposal with the proposal shall result in the Contractor's proposal being classified as an unprotected public record. In the event proposal documents are GRAMA requested, DFCM will not contact Contractors to provide a second opportunity to submit a redacted proposal. If the Contractor has chosen not to submit a redacted version of their proposal with their non-redacted proposal, the non-redacted version will be released as required by law.

Pricing may not be classified as business confidential and will be considered public information. An entire proposal may not be designated as "PROTECTED", "CONFIDENTIAL" or "PROPRIETARY".

5. The Selection Committee The Selection Committee may be composed of individuals from DFCM, the User Agency/Institution, and representatives from the design or construction disciplines. The Selection Committee is responsible for the following, as the events apply to the solicitation:

- Evaluating and scoring proposal documents

- Short listing Contractors

- Interviewing and scoring or ranking Contractors for selection of the awarded Contractor.

To maintain the fair and equitable treatment of everyone, Contractors shall not unduly contact or offer gifts or gratuities to DFCM employees, State of Utah Agency/Institution employees, Selection Committee members or any others involved with this project to influence the selection process or in a manner that gives the appearance of influencing the selection process. This prohibition applies before the solicitation is issued and extends through the award of a contract. Failure to comply with this requirement may result in a disqualification in the selection process. Contractors should be aware that Selection Committee members will be required to certify that they have not been contacted by any Contractors to influence the selection process.

https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities mailto:u3padmin@utah.gov

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The Selection Committee members for this project are:

- Rob Robinson, DFCM

- Brittany Elmer, Department of Public Safety

- Valerie Nagasawa, GSBS Architects

6. Short Listing and Interviews The Selection Committee will short list all responsive and responsible Contractors who receive a minimum short listing score of 195 points. Short listed Contractors will be invited to bid during Stage II of the selection process. Contractors who do not receive the minimum short listing points will not be invited to bid.

7. Stage II: Invitation to Bid Solicitation Contractors short listed through the Stage I process of this multistage procurement will be notified by way of the short listing notification posted under ‘Supporting Documentation’ the Announcement of Short Listed Contractors date provided in the Solicitation Schedule.

Short listed Contractors can access the Stage II: Invitation to Bid solicitation documents in U3P on the posting date provided on the Solicitation Schedule.

It is the sole responsibility of all short listed Contractors to inform themselves of their short listing status, to find, read in its entirety, and comply with all requirements of the Stage II solicitation, including compliance with all Solicitation Schedule deadlines.

8. Withdrawal of Proposals or Bids Contractors may withdraw their proposals and/or bids by written request to dfcm_vbs@utah.gov up until the Award Notification is issued.

9. DFCM Reservation of Rights The Division of Facilities Construction and Management reserves the right to reject any or all proposals and/or bids or to waive any formality or technicality in any proposal or bid in the best interest of the State.

10. Licensure The Contractor shall comply with and require all subcontractors to comply with the license laws as required by the State of Utah.

11. Financial Responsibility of Contractors, Subcontractors, and Sub-Subcontractors Contractors shall respond promptly to any inquiry by the DFCM to any concern of financial responsibility of the Contractor, subcontractor, or sub-subcontractor.

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Selection Criteria and Additional Requirements The following selection criteria will be used in evaluating each proposal. Each criterion is assigned a point value and weighed accordingly. The Selection Committee will consider all criteria in performing a comprehensive evaluation of the proposals. DFCM intends to enter into a Construction Contract with the Prime Contractor providing the best value to the State as determined by the Selection Committee and according to the selection criteria in Stages I and II of this selection.

Selection Criteria Points Summary Statement of Qualifications 90

Management Plan 105 Past Performance References 50

Total Possible 245 Points

A. Statement of Qualifications | 90 Points The Statement of Qualifications describes the experience and qualifications of the Contractor, and the project team members identified in the proposal. Include sufficient information in the Statement of Qualifications addressing each of the following criteria:

35 points | Superintendent Experience: Describe the superintendent experience on past relevant projects, years of experience and years of experience with current firm. What process does the superintendent follow to make sure they meet the construction contract in building to the design documents and following the DFCM General Conditions?

30 points | Project Manager Experience: Describe the experience of the project manager on past relevant projects, years of experience and years of experience with current firm.

15 points | Past Experience as a Team: Describe the amount of experience the project team has together on past successful projects.

10 points | Team Experience: Describe the overall experience of the project team in relation to projects of similar scope related to public safety with higher security aspects.

B. Management Plan | 105 Points

The Management Plan describes how the construction project will be managed. Include sufficient information about the proposed Management Plan addressing each of the following criteria:

35 points | Schedule Control Plan: Provide a detailed schedule. Identify the necessary bid packages. Include identifying, managing and controlling critical path activities. How will you team handle long lead items. How will the contractor meet the firm substantial completion date. How they will manage recovery plans.

25 points | Quality Control Plan: Provide a quality control plan including project specific requirements.

20 points | Risk Identification and Mitigation Plan: Provide a detailed list of risks and a mitigation plan.

15 points | Project Communication Plan: Project Communication Plan: Describe how the team will identify and communicate with the project stakeholders (DFCM, Agencies, outside entities, and AE). Outline the hierarchy of decision making, information, and dissemination.

10 points | Cost Control Plan: Cost Control Plan: Describe how the team will approach managing and controlling project costs, including billing, and change requests. Also how does the project manager review PCO’s and CO’s to make sure they are fair and accurate?

C. Past Performance References | 50 Points DFCM Performance Ratings DFCM rates the performance of each Contractor on a scale of 1 (low) to 5 (high). Ratings for completed DFCM projects over the past five years will be averaged and used in the selection scoring matrix.

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It is the Contractor’s responsibility to confirm and review for accuracy their DFCM performance ratings prior to the proposal deadline. Changes made to DFCM ratings resulting from discrepancies found after the proposal deadline will be reflected in future selections.

DFCM performance ratings are available for review upon request by contacting the DFCM VBS Coordinator via email at dfcm_vbs@utah.gov.

Non-DFCM Performance References If a Contractor does not have a minimum of three active DFCM performance ratings, they are required to submit references for non-DFCM projects of comparable type, scope, size, and completed within the past five years that will supplement any of the Contractor’s DFCM performance ratings. All references must be for projects in which the Contractor was the prime Contractor.

Complete and accurate information for non-DFCM references must be provided on the DFCM Performance References Form. The form requires a minimum of five references. Incomplete reference information or the inability for DFCM to acquire a rating from a provided reference may result in the Contractor being disqualification from the selection process.

How does DFCM rate non-DFCM projects?

To obtain a minimum of three collective performance ratings for each Contractor, references provided for non- DFCM projects will be contacted at random and asked a series of predetermined questions. The reference will be asked to rate the Contractor on a scale of 1 (low) to 5 (high) for each question. The ratings will be averaged and result in a performance rating for the corresponding project. DFCM will only contact references until a collective total of three performance ratings for non-DFCM and DFCM projects are obtained. The three performance ratings will be averaged and used in the selection scoring matrix. Contractors that fail to meet this requirement or a minimum of three collective ratings may be disqualified from the selection process.

Additional Requirements The following items are not part of the Selection Criteria but are requirements that may disqualify the Contractor from the selection process if not complied with.

D. DFCM Termination or Debarment Form The Contractor must sign and submit the provided DFCM Termination or Debarment Form certifying that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from soliciting work by any government agency. This form also certifies that neither they nor their principals have been terminated during the performance of a contract or withdrew from a contract to avoid termination. If the Contractor cannot certify these two statements, the form provides a section for a written explanation of the circumstances to be provided for review by DFCM. Although this form is not part of the Selection Criteria, it is a required proposal document. Proposals submitted without this form may lead to Contractor disqualification.

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Proposal Documents The proposal documents consist of all requirements in the sections listed below. Proposals must address all selection criteria detailed in the Selection Criteria section of this solicitation.

Proposals exceeding the total page limit, the section page limits, or not following the formatting requirements may be considered non-responsive and may not be evaluated. Do not include any additional pages such as section dividers or blank pages.

Please note: U3P has a 1 GB size limit for any individual upload.

Proposals shall be organized as follows: Section Page Limits Section One: Cover Page. Include the project name and project number as well as the prime Contractor’s name. The cover page may have a picture on it with a brief description. The cover page must include the name of the Contractor’s primary contact for this project, phone number, address, and email.

Section Two: Letter of introduction. 1

Section Three: Organizational chart, including team member roles and responsibilities. Resumes are required.

Statement of Qualifications. Address all items listed in the

‘Statement of Qualifications’ section of the Selection Criteria.

Management Plan. Address all items listed in the ‘Management Plan’ section of the Selection Criteria.

Section Four: Construction Project Schedule. Indicate critical dates and other information in sufficient detail for the selection committee to determine if the time frames are reasonable.

Contractor may utilize an 11x17 size page(s).

Section Five: Proposal Summary Page(s). Include in these page(s) a summation of Section Three, above.

Contractor may utilize an 11x17 size page(s).

Total Page Limit for Sections 1 - 5: 23 Proposal documents listed in Sections 1 – 5, above, must be combined and uploaded as one PDF document.

Hyperlinks to additional pages and external sources are not allowed and will not be assessed as part of the proposal.

DFCM Termination or Debarment Form:

The DFCM Termination or Debarment Form shall be uploaded independent of Sections 1

– 5 and the DFCM Past Performance References Form.

DFCM Past Performance References Form:

The DFCM Past Performance References Form shall be uploaded independent of Sections 1 – 5 and the DFCM Termination or Debarment Form.

Only required if Contractor does not have three or more past performance ratings on record for DFCM projects. Contact dfcm_vbs@utah.gov to verify.

Proposal Document Formatting Requirements Font Size: 12 minimum Page Size: 8.5 x 11, margins no smaller than 0.5” (excludes pages otherwise noted as 11x17)