7-01 - Specifications - Lake Avalon Boardwalk and Bridge Replacement.pdf

REQUEST FOR BIDS

RFB # 26-55-C

LAKE AVALON BOARDWALK AND BRIDGE REPLACEMENT

Bids due by Thursday, March 5, 2026, 2:00 p.m.

Issued on February 7, 2026

SPECIFICATIONS

RFB #26-55-C

Lake Avalon Boardwalk and Bridge Replacement

The City of Lewisville is accepting competitive sealed bids to remove, build and install a boardwalk and bridge at Lake Avalon Park within the City of Lewisville. The boardwalk and bridge are located within the Castle Hills subdivision on the east side of the City that overlooks Lake Avalon.

GENERAL PROVISIONS

• Contractor is to submit with their bid all additional documents that require a signature that are allocated within these specifications. These documents can be found in the Files section of Bonfire, listed as “Required Documents”.

• Before work begins, a pre-construction meeting will be arranged wherein the contractor and representative(s) of the City will discuss procedures for the work to be completed.

• The contractor is responsible for supplying all equipment, labor, material, and supervision, as required for successfully completing services.

• The contractor shall designate a full-time superintendent who shall be always on the job site when work is being performed. The City’s representative will communicate only with the superintendent. The contractor may replace the designated superintendent after written notification to the City.

• The contractor hereby agrees to commence work within ten (10) working days of receipt of notice to proceed and complete the service within a reasonable amount of time after receipt of the notice to proceed, subject to extensions of time as provided by general and special conditions.

• The City will be responsible for notifying the public of the agreed upon start date and scope of work at least seventy-two (72) hours prior to start of work.

• The contractor will provide a list of names and twenty-four (24) hour emergency phone numbers for all key personnel related to the project.

• The City may request a replacement of the designated superintendent after written notification to the contractor.

• Work hours shall be limited to the period between 7:00 A.M. and 5:00 P.M., Monday through Friday. The contractor will curtail any operation defined in an Ozone Action Day, issued by TCEQ. No work will be allowed on Saturdays without a written request to, and approval from, the City at least forty-eight (48) hours in advance. No work will be allowed on Sundays or holidays (listed below). Night work will not be allowed without a written request to, and approval from, the City at least forty-eight (48) hours in advance.

New Years Day

Martin Luther King’s Birthday

Memorial Day

Juneteenth

Fourth of July

Labor Day

Thanksgiving

Day After Thanksgiving

Christmas Eve

Christmas Day

• The City of Lewisville Scope of Work, in combination with Federal and State Americans with

Disabilities Act (ADA) Design Standards, shall govern all work performed in the City of

Lewisville. If a conflict arises, the inspector in charge of the project shall determine which specifications will be used. The contractor’s field supervisor shall be required to obtain a copy of both, at the contractor’s expense.

• A pay request may be submitted for payment of completed work. This pay request shall be itemized to reflect the completed quantities per bid item. A measurement of completed quantities will be conducted prior to the submittal of each pay request. The contractor’s field supervisor and the City’s representative shall conduct this measurement.

• Only items in the bid are pay items. All costs in connection with the proper and successful completion of work, including furnishing all materials, equipment, supplies, and appurtenances;

providing all construction plans, equipment, and tools; and performing all necessary labor and supervision to fully complete the work, shall be included in the unit and lump sum prices bid.

All work not specifically set forth as a pay item shall be considered a subsidiary obligation of the contractor, and all costs in connection therewith shall be included in the prices bid.

• The City may terminate the contract if the contractor consistently fails to perform the work in accordance with the contract documents including, but not limited to, failure to supply sufficient skilled workers, suitable materials, equipment, or otherwise violates in any substantial way any provisions of the contract documents. The City may, after giving contractor seven (7) days written notice and to the extent permitted by law and regulations, terminate the services of the contractor from the site and take possession of the work.

Environmental Requirements

• Contractor shall follow all TECQ requirements and guidelines.

SCOPE OF WORK

Demolition

Contractor will conduct all necessary tasks to carefully demolish, remove and dispose of the following items. Contractors will take all necessary precautions to ensure construction debris do not enter the water or damage existing landscaping.

o Existing boardwalk o Concrete pads on island o Electrical wire disconnect/cap at bridge o Bridge removal o Sidewalk abutments at bridge

Construction of Boardwalk & Bridge

Contractor will utilize construction documents to construct the boardwalk, bridge, abutments and landscaping per specifications.

BID BOND REQUIREMENTS

Bidders are required to submit a Bid Bond (with proper Power of Attorney) from a surety licensed to do business in the State of Texas, payable without recourse to the City of Lewisville, in an amount not less than five (5%) percent of the total amount of the base bid submitted to insure that the successful bidder will enter into a contract and execute all necessary bonds within ten (10) days after notice of award of the contract to them. This bid security must be uploaded to Bonfire or included in the bid envelope along with the bid sheet for the bidder to be considered responsive. The successful bidder will be required to furnish the following bonds from a surety licensed to do business in the State of Texas. These bonds, along with proper insurance papers, will be incorporated as part of the final contract documents and will remain in effect until the completion and acceptance of the project.

Maintenance bonds shall be in effect based on their stated term after final acceptance of the project:

A bid bond equal to 5% of the project amount is to be included with the sealed bid; a payment bond and performance bond at the project amount and a maintenance bond for two years from the date of the final acceptance.

All bidders are notified that the qualification statement provided in the bid documents must be completed and submitted with the bid proposal. Failure to include this completed form with your bid may cause your bid to be disqualified as non-responsive.

The City is not responsible for any costs associated with the preparation of the bid from any vendor.

Also, should a vendor bid an alternate; any test costs to prove equality of product will be at the expense of the vendor, not the City of Lewisville.

Each bidder is expected to inspect the site of the work and to inform himself regarding all local conditions. Ignorance of existing conditions of the site will not be a basis for any changes after the award of the bid.

Bids cannot be altered or amended after the submission deadline. Any interlineation, alteration, or erasure made before opening time must be initialed by the signee of the bid, guaranteeing authenticity.

In conformance with applicable statutes utilizing Federal Davis Bacon Wage Rates as adopted by the

General Services Commission, the general prevailing wage rates in the locality in which the work is to be performed have been ascertained and such rate shall be the minimum paid for labor employed on this project; unless federal monies are used, in which case, specific wage decisions will be listed as part of the overall bid documents.

The City of Lewisville reserves the right to reject any and all bids, in whole or in part; to waive any informality in any bid. Award will be issued on the basis of lowest responsible bidder.

INSURANCE AND BONDS

Insurance and bonds shall be supplied by the awarded contractor within ten (10) days of notification of award, as detailed in the Insurance Requirements and the Bond Requirements and

Retainage documents. Insurance and bonds must be approved by the City prior to the commencement of work and shall remain in effect throughout the entire duration of this project.

STORMWATER MANAGEMENT PLAN

Under the Authority of the Clean Water Act, the Environmental Protection Agency

(EPA), and the City of Lewisville has endeavored to reduce and improve stormwater quality per the direction of the Texas Commission of Environmental Quality (TCEQ).

The City of Lewisville has developed a Stormwater Management Plan. By signing this contract vendors accept to follow this Plan. Follow this link for a copy of the

Stormwater Management Plan: https://www.cityoflewisville.com/about-us/city-departments/public-services/storm-water

TERMINATION OF CONTRACT

Should the Contractor, in the opinion of the City, fail to faithfully comply with the intent of the

Contract as executed or render an unsatisfactory performance of the work pertinent to the contract, this Contract may be promptly terminated, in whole or in part, by the City with seven

(7) days written notice. In such event, nothing contained herein shall be construed or interpreted as to prevent the City from immediately entering another contract with another contractor for an unabated continuance of this service. Monies owed to the Contractor for services rendered to the date of termination shall not constitute a prolonging of the contract.

REQUEST FOR BIDS

Bids are to be submitted based on the specifications contained herein.

The preparation of response to this RFB will be at the total expense of the bidder. There is no expressed or implied obligation for the City of Lewisville to reimburse responders for any expense incurred in the preparation response to this request.

The City reserves the right to reject any and all responses, to consider alternatives, to waive any formalities and irregularities, and to re-solicit this RFB. In addition, during the evaluation period, the City may, where it may serve the City’s best interest, request additional information or clarifications from responders, or allow corrections of errors or omissions.

The RFB will be available to interested parties at https://cityoflewisville.bonfirehub.com/portal or may be picked up in person at the Purchasing office.

https://www.cityoflewisville.com/about-us/city-departments/public-services/storm-water https://www.cityoflewisville.com/about-us/city-departments/public-services/storm-water

The RFB will be available to interested parties at https://cityoflewisville.bonfirehub.com/portal or may be picked up in person at the Purchasing office.

Bids may be uploaded to Bonfire or sealed RFBs, one (1) original and one (1) PDF copy on a flash drive may be delivered to the City of Lewisville Purchasing Division office at the address below, in a sealed envelope or box, clearly marked:

RFB: 26-55-C

Lake Avalon Boardwalk and Bridge Replacement

Delivery address:

City of Lewisville

Finance Administration

Purchasing Division

Attn: Janine Carpenter, Senior

Buyer

151 W. Church Street

Lewisville, TX 75057

All questions pertaining to this bid must be submitted in writing via Bonfire. No verbal clarification will be given.

A pre-bid meeting will be held at the date and location listed in the Events section of Bonfire.

No telephone, email, or fax bids will be accepted. Bids may be accepted if delivered in person or by U.S. Postal Service, Federal Express, UPS, etc. or uploaded to Bonfire. The City is not responsible for missing, lost, or late delivery. Any RFB responses received after the time set for opening will be returned to the bidder unopened.

Specifications, RFB bid forms, and instructions to bidders are attached hereto. The preparation of the bid will be at the total expense of the bidder. There is no expressed or implied obligation for the City of Lewisville to reimburse responding BIDDERs for any expense incurred in the preparation of bids in response to this request.

Alternate bids will also be considered, provided the alternatives are clearly explained. All deviations from the specifications must be clearly identified and explained.

Each BIDDER shall guarantee and honor its response to these specifications for a period of ninety (90) days, or until the City enters a contract with one of the BIDDERs, whichever occurs first.

The information contained herein is believed to be accurate and up to date but is not intended to be an expressed or implied warranty.

The City of Lewisville reserves the right to retain all bids submitted. Submission of a bid indicates the firm’s acceptance of the conditions contained in this request for bids, unless clearly and specifically noted in the bid submitted and confirmed in the contract between the

City of Lewisville and the vendor selected.

The City reserves the right to reject any and all bids, to consider alternatives, to waive any formalities and irregularities, and to re-solicit bids. In addition, during the evaluation period, the City may, where it may serve the City’s best interest, request additional information or clarifications from BIDDERs, or allow corrections of errors or omissions.

All parties submitting bids are expected to comply with federal, state, and local laws and regulations relative to the preparation of bids and the services to be provided. Specifically, the services to be provided are expected to be in compliance with the Americans with

Disabilities Act (ADA), as well as with federal and state confidentiality laws. All bids that are submitted will be presumed to be in compliance with all applicable laws.

MISCELLANEOUS

All forms requiring either a signature or information to be filled in must be returned with your bid. In addition, the language contained in the attached form entitled Purchase Order Terms and

Conditions is made part of this request for bid through reference herein.

PRE-BID

A pre-bid conference will be held at the date and time specified on Bonfire. While attendance of the pre-bid conference is not mandatory, it is recommended due to the nature of the project.