DRAFT - DWH Phase II RFP.pdf

FEDERAL AVIATION ADMINISTRATION

Solicitation # [TBD]

SOLICITATION PHASE II

REQUEST FOR PROPOSALS

DESIGN-BUILD

of the new

AIRPORT TRAFFIC CONTROL TOWER FACILITY

David Wayne Hooks Memorial Airport Tomball, Texas

[INSERT DATE]

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ESEARCH

ONLY

TABLE OF CONTENTS

ARTICLE 1 - GENERAL INFORMATION

1.1. Introduction

1.2. Project Requirements

1.3. Revised Solicitation Schedule

1.4. Definitions

ARTICLE 2 - PHASE II SOLICITATION PROCESS

2.1. Site Visit

2.2. Mandatory Meetings

2.3. Offeror’s Representations

2.4. Interpretations and Amendment

2.5. Technical Proposal

2.6. Price Proposal

ARTICLE 3 - SUBMITTAL FORMAT AND REQUIREMENTS

3.1. Submission Requirements

3.2. Submission Format

3.3. Submission Deadline and Point of Contact

ARTICLE 4 - RFP SCREENING INFORMATION

4.1. Cover Letter (including substitution of any Key Personnel)

4.2. Technical Deliverables – Volume I

4.2.1. Factor 1 - Technical Approach

4.2.2. Factor 2: Management Approach

4.2.3. Factor 3 - Interview (Oral Presentation)

4.3. Price – Volume II

4.3.1. Factor 4 – Price Proposal

ARTICLE 5 - EVALUATION PROCESS

5.1. General

5.2. Factor Identification and Order of Importance

5.3. Rating Criteria

5.4. Selection of Offeror

5.5. Debriefing

5.6. Evaluation Definitions

ARTICLE 6 - LIST OF ATTACHMENTS .......................................... Error! Bookmark not defined.

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ARTICLE 1 - GENERAL INFORMATION

1.1. Introduction

This solicitation is for Phase II of a two-phase Screening Information Request (SIR) for the Design-Build project of the new Airport Traffic Control Tower (ATCT) Facility at David Wayne Hooks Memorial Airport (DWH) located in Tomball, Texas. Only those shortlisted Offerors from the completed Phase I are invited to submit proposals in response to this Phase II Request for Proposals (RFP).

The shortlisted Offerors are required to submit Technical and Price proposals and to attend up to two (2) mandatory individual meetings. Submissions must be based upon and comply with the Project Requirements and criteria included in this RFP.

The FAA reserves the right to consider as acceptable only those proposals submitted in accordance with the requirements set forth in this Screening Information Request (SIR) that demonstrate an understanding of the complexity and scope of the requirements. Proposals that are not in accordance with the requirements set forth in this SIR or that contain omissions may be considered nonresponsive or deficient and may not be evaluated.

Based on the evaluation factors for Phase II and using the best value trade-off procedures in accordance with the Acquisition Management System (AMS), the Government intends to select a maximum of one (1) Offeror for Contract award. However, the Government reserves the right to not award a contract when found to be in the best interest of the FAA.

By submitting a Phase II Proposal in response to this Solicitation, Offerors are agreeing to comply with all terms and conditions contained in the Solicitation and are agreeing that items proposed will be utilized for the duration of the Contract and any substitutions will require prior Contracting Officer's approval.

1.2. Project Requirements

Attachment XX to this RFP corresponds to the Project Requirements. The Project Requirements describe the scope as well as guidelines related to the process of delivering the Project. The Project Requirements will become the basis for all Project design, construction and management decisions.

All submittals from Offerors must be consistent with and prepared to comply with the RFP documents and their compatibility with all information set forth in the Project Requirements.

Offerors will be entitled to reasonably rely on the written information provided in the RFP and any Amendment in developing their Technical and Price Proposals. However, the selected Design-Builder will be required to perform an evaluation of all Project information provided in the RFP as required in the Contract Documents, including but not limited to design documentation to validate and site-adapt the information provided. Further, regardless of the inclusion of design documentation in the RFP documents, the selected Design-Builder must remain responsible for meeting the performance requirements of the Project, including but not limited to those outlined in the design documentation as well as all applicable legal requirements.

The FAA assumes no responsibility for conclusions or interpretations made by the Offeror based on the information provided for this Solicitation. Oral statements made by the FAA are not binding on the FAA unless the statements and changes are confirmed by written Amendment to the RFP. In the event of a conflict between codes industry standards or and the Project Requirements the most stringent requirement will apply and Offerors must submit their proposal based on the most stringent requirements.

1.3. Phase II Solicitation Schedule

The following is the Phase II Solicitation Schedule. The Government reserves the right to modify the schedule via Amendment.

Date Activity [TBD] Issue RFP [TBD] Proprietary Meetings [TBD] Last Date to Submit Questions Regarding the RFP [TBD] Phase II (RFP) Proposals Due Date [TBD] Interviews with Shortlisted Offerors [TBD] Notification of Preferred Offeror

1.4. Definitions

The terms used in this Request for Qualifications (RFQ) have the meanings indicated below:

a. Airport Traffic Control Tower (ATCT): The aviation control facility being constructed under this SIR.

b. Cab: The top level and the control room of an ATCT.

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c. Federal Aviation Administration (FAA): The federal agency and issuing entity of this SIR and owner of the new ATCT facility.

d. Offeror or Proposer: The entity submitting qualifications under this proposal. “Offeror” and “Proposer” have the same meaning in this document and are used interchangeably.

e. RFQ (Request for Qualifications) Documents: The advertisement or invitation for company and individual qualifications, and any forms, project information, budget information, proposed contract documents, or other documents issued with or incorporated into this RFQ.

f. RFP (Request for Proposal): The advertisement or invitation for shortlisted Offerors to formally commit to provide the design-build services required by this acquisition under stated terms and conditions.

g. SIR (Screening Information Request): Request by the FAA for documentation, information, or offer for the purpose of determining which Offeror provides the best value solution for a particular solicitation.

h. Solicitation: The FAA’s process for selecting a Design-Build Team for this Project

i. Statement of Qualifications: The document submitted by a Proposer in response to the

SIR, including any completed forms, attachments, and exhibits.

j. Site: By definition, the Site includes rights-of-way, easements, and other lands provided by FAA for the use of the Offeror. Any additional lands required for temporary construction facilities, construction equipment, or storage of materials and equipment, and any access needed for such additional lands, are to be obtained and paid for by Offeror.

ARTICLE 2 - PHASE II SOLICITATION PROCESS

To be responsive to the RFP and obtain the stipend set forth in the RFQ, Offerors must submit responsive proposals and participate fully in RFP procurement process described as follows.

2.1. Site Visit

The FAA will not conduct guided pre-submittal site walkthroughs with Offerors, as such site visits are optional not mandatory. However, Offerors will be allowed to visit the Project Site on their own. Due to security conditions, if a site visit is needed by any Offeror, the Offeror must notify the FAA no later than ten (10) days prior to the anticipated visit date and provide information on the attendees to ensure access.

Offerors are encouraged to visit the Site and take such other steps as may be reasonably necessary to ascertain the nature and location of the Project, and the general and local

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conditions which can influence the work required for the Project. Failure to do so will not relieve Offerors from responsibility for not estimating properly the efforts needed to successfully perform the work required for the Project.

2.2. Mandatory Meetings

All Offerors must attend two (2) individual mandatory meetings. The Contracting Officer will notify each Offeror with their designated meeting date and time. At a minimum, the Offeror’s Project Manager, Designer of Record and Lead Structural Engineer must attend the meeting in person. Additional individuals may attend the meeting in person provided they are identified as Key Personnel or have a role as Key Team Members with significant involvement in the Project.

1. Proprietary Meeting 1: Offerors are required to attend one (1) pre-proposal meeting. During this meeting, Offerors will have the opportunity to discuss their design approach and present progress of their Preliminary Design submittal to representatives of the FAA. No pricing information will be discussed during the meeting. The meeting will be up to 90 minutes in duration and will be scheduled based on the FAA’s availability.

The FAA may provide commentary on the Offeror’s plan and the proposed technical approach. However, Offerors may not rely on any oral statement made during the meeting unless such oral statement is contained in a written Amendment to the RFP issued by the FAA.

The intent of this meeting it to discuss each Offeror’s technical approach for the Project, therefore, the Offerors will not be scored with respect to the Proprietary Meeting itself.

2. Interview: Offerors are required to give one (1) oral presentation to representatives of the FAA, after submission of Phase II proposals per Article 4. A time limit of 60 minutes will be allowed for the presentation, followed by a 30-minute session for the FAA to present the same set of pre-prepared questions to each Offeror.

The intent of this meeting it to expand on the technical and design solution provided in each Offeror’s Technical Proposal for the Project. Interviews constitute an evaluation factor and as such Offerors will be evaluated and scored with respect to the criteria in Articles 4 and 5.

2.3. Offeror’s Representations

It is the responsibility of each Offeror before submitting a Phase II proposal to:

1. Examine and carefully study the RFP documents including any data and reference items identified in the Project Requirements.

2. Become familiar with all requirements, laws, and regulations that may affect cost, progress, and performance of the work.

3. Promptly give FAA written notice of all conflicts, errors, ambiguities, or discrepancies that Offeror discovers in the RFP documents and confirm that the written response from the FAA is acceptable to the Offeror.

4. Determine that the RFP documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance and furnishing of the work.

5. Agree that the submission of a Phase II Proposal will constitute an incontrovertible representation by the Offeror that the Offeror has complied with every requirement of this SIR, and that, without exception, the offer in the Phase II Proposal is premised upon performing and providing the work required by the RFP documents.

2.4. Interpretations and Amendment

All questions about the meaning or intent of the RFP are to be directed to the Contracting Officer for this Solicitation, in writing and uploaded to the FAA’s Knowledge Sharing Network (KSN) Website as instructed in Article 3.3. Interpretations or clarifications considered necessary by FAA in response to such questions will be issued by Amendments delivered to all parties participating in this Phase II SIR. Questions must be received on, or before, the date stated in the Solicitation Schedule. Only questions answered by formal written Amendments will be binding. Oral and other interpretations or clarifications will be without legal effect.

Amendments may be issued to clarify, correct, or change the RFP documents as deemed advisable by FAA.

2.5. Technical Proposal

Offerors must submit the Technical Proposal pursuant to the instructions set forth in Article 4 at or before the time set forth in the Solicitation Schedule.

2.6. Price Proposal

Offerors must submit Price Proposals pursuant to the schedule of values and pursuant to the

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instructions set forth in Article 4. Price proposals must be based on the Project Requirements and RFP documents as revised by Amendments. The prices submitted in the Price Proposal will be inserted into the appropriate sections of the design-build Contract with the selected Offeror.

Offerors will keep their Price Proposals open for 120 days after submission of their Price Proposals.

By submitting a Price Proposal, the Offeror represents and warrants that it will enter into the Contract for the amount set forth in the Price Proposal subject only to changes as allowed under the Contract.

ARTICLE 3 - SUBMITTAL FORMAT AND REQUIREMENTS

In response to this RFP, the Offeror is required to submit a complete Phase II Proposal that includes the Price Proposal and the Technical Proposal, submitted in accordance with the evaluation criteria in Article 4 and the instructions contained in this section.

3.1. Submission Requirements

This SIR Phase II submittals will consist of two (2) separate volumes addressing the requirements of this RFP and Attachment XX – Project Requirements. Volume I submittal will be the Offeror’s Technical Proposal and Volume II, the Offeror’s Price Proposal.

The following must be submitted within the limitations indicated in the table and subsections below.

Volume Factor Sub factor Description RFP

Reference Page Limit

Cover Letter 4.1 2

I

1 Technical Approach 4.2.1

1.1 Preliminary Design Narrative [20]

1.2 Preliminary Design Drawings N/A

1.3 Government-Identified Betterments (if provided) [5]

1.4 Offeror-Proposed Betterments (if provided) [5]

2 Management Approach 4.2.2

2.1 Time Management

[15]

2.2 Quality Management

2.3 Safety Management

2.4 Subcontractor Management

2.5 Risk Management

3 Interview 4.2.3 N/A II 4 Price Proposal 4.3.1 N/A

3.2. Submission Format

RFP submittals must comply with the following format requirements:

A. Electronic folders and/or files must clearly identify each volume and factor number and title.

B. Files must be within the page limitations set forth above. The only documentation that is not included in the page count is the following:

i. Table of contents or tabs will not be counted against the page count as long as these items are used exclusively for organization and contain no substantive written or graphic content.

ii. Appendices such as drawings, schedules and product and manufacturer information, if provided, are not counted in the page limits.

C. A “page” is defined as one single-sided piece of paper containing words, charts, tables, pictures or graphics. Pages must be 8.5 x 11 inches. Larger pages of a maximum of 11 x 17 inches may be used only to present drawings, spreadsheets, charts, tables or diagrams and may not be used for an Offeror’s narratives.

D. Margins for 8.5 x 11-inch pages must be a minimum of one inch at the top, bottom and each side.

E. All written documents must be at least single spaced. Font size should be a minimum 12-point. Tables and graphic representations, while not subject to the same font size and spacing requirements, must have spacing and texts that are easily readable.

Bolding, underlining, and italics may be used to identify topic demarcations or points of emphasis.

F. Format for drawing submissions must comply with the latest version of FAA’s Standard for Engineering Drawing Preparation and Support (FAA-STD-002).

G. In the event that the page limit is exceeded the FAA at its sole discretion reserves the right to remove pages from the sections of any nonconforming submittals to bring each nonconforming submittal within the page count requirement.

3.3. Submission Deadline and Point of Contact

A. Offerors must submit Phase II proposals electronically. Hard copy submittals will not be accepted. Submissions must be uploaded to the FAA’s KSN Website set up specifically for this Solicitation at [INSERT URL].

B. The Technical Proposal (Volume I) must be submitted separately, but at the same time, as the Price Proposal (Volume II). Each submission must be identified with the volume number and title in the folder name, as applicable.

C. Submittals must be formatted in searchable .pdf format, unless otherwise specified.

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D. Phase II proposals must be received no later than [INSERT TIME] on [INSERT DATE].

E. Individual files must not exceed 20 megabytes.

F. Offerors are responsible for ensuring timely delivery of submittals. Late submittals will not be evaluated. KSN system will record the date and time of Proposal submittal. The date and time of Proposal submittal recorded in KSN shall govern the timeliness of any proposal submission.

G. KSN Access Instructions are provided via Attachment XX.

ARTICLE 4 - RFP SCREENING INFORMATION

Each Offeror’s response to this SIR for Phase II must include the required information under each factor. Offerors who fail to meet the mandatory minimum requirements set forth below will be deemed non-responsive and will not be considered for award by the Government.

4.1. Cover Letter (including substitution of any Key Personnel)

Offerors must include a cover letter that includes the following:

a. Solicitation Number.

b. Name, address, telephone number and email address of the firms in the Design-

Builder’s Proposed Team.

c. A statement specifying agreement to provide any and all items upon which prices are offered at the proposed item prices; and that no exceptions are taken to any terms, conditions, provisions included in this Solicitation or a detailed summary of all exceptions.

d. If required to submit additions or substitutions to the Design-Build Team, the accompanying cover letter must identify and provide an explanation justifying all changes made to the Offeror’s Phase I Proposal. Note that changes to the Offeror’s Proposed Team and Key Personnel continue to be subject to the requirements in the RFQ will result in re-evaluation which may lead to a change in the evaluation and ranking of the Offeror.

4.2. Technical Deliverables – Volume I

Volume I submissions must provide the Offeror’s solution for design and construction needed to accomplish the Project Requirements as required under each evaluation factor.

4.2.1. Factor 1 - Technical Approach

1. Preliminary Design Narrative

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The Offeror must provide a detailed narrative of Preliminary Design considerations including specific design criteria that define the intent of major project features for each discipline and how they will contribute to the Project’s goals and objectives. Include justification and documentation of design methods applied, including design assumptions, anticipated special design provisions and notes describing design data and material properties.

2. Preliminary Design Drawings

The Offeror must provide a Preliminary Design proposal for the Project (complete set of drawings and detailed calculations are not required) that meets or exceeds the criteria set forth in the Project Requirements including, at least, the following:

Architectural A. Floor plans, exterior elevations, exterior perspectives.

B. At least one tower section, and at least one exterior wall and roof section identifying proposed wall and roof types and finish material.

C. Notes identifying special construction elements related to architectural compatibility or other requirements.

Civil

A. General Site plan with location of all proposed improvements and existing Site features that affect or interface with the Project.

Structural A. Design criteria for loads, materials, references and special testing requirements.

B. Proposed approach to the foundation system compatible with geotechnical investigation results and the Project Requirements.

C. Proposed approach to structural framing systems compliant with the Project

Requirements.

Mechanical

A. Proposed approach to mechanical and HVAC systems compatible with the Project Requirements.

B. Proposed approach to integration of Life Cycle Cost Analysis (LCCA) principles into the design process to meet energy efficiency and sustainability goals in the Project Requirements.

Electrical and Communications

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A. Proposed approach to design and construction of site electrical/electronic installations demonstrating an understanding of the FAA provided single-line diagram and other information in the Project Requirements.

Utilities A. Site utility plan identifying all utilities and points of connection as required to serve the facility’s demands.

o Proposed solution to provide a three-phase electrical service to supply the new facilities power distribution system, considering that a two-phase system is currently serving the existing ATCT.

o Proposed solution to supply fire and domestic potable water to the new facilities, considering that water service is currently supplied via an airport-owned and operated well system.

o Proposed solution to wastewater management, considering that there’s no connection point to the public sewage system currently available at the Site.

o Proposed fire protection and detection system considering associated site and equipment needs.

3. Government-Identified Betterments (if provided)

A. The Government has identified the following items above and beyond the baseline

Project Requirements as enhancements to the Project. Such enhancements have been classified into two categories, in order of preference: “highly desirable” and “desirable” betterments. Betterments within each category are listed in no particular order.

Highly Desirable Betterments o Provide a four-year warranty for all mechanical and electrical equipment furnished by the Design-Builder.

o Provide four-year maintenance for all mechanical equipment and for non-Government-furnished electrical equipment (non-GFE) in accordance with manufacturer’s recommendations.

o Provide two-year fire alarm system and elevator system monitoring services.

Desirable Betterments o Provide public address screens throughout the facilities.

o Provide additional space for outdoors storage of hazardous material.

o Provide enhanced floor finishes.

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o Provide enhanced wall finishes.

o Provide upgraded interior lighting.

o Provide energy efficiency improvements.

o Provide improved insulation systems.

o Provide enhanced site improvements.

B. If the Offeror chooses to offer betterments from the Government-Identified Betterments list above, the Offeror must provide narratives addressing each betterment included in its Proposal.

C. All betterments included in the Offeror’s Proposal must remain within the Stipulated Budget identified in the RFQ and will become requirements if the Offeror is awarded the Contract.

4. Offeror-Proposed Betterments (if provided)

A. If the Offeror chooses to proposed betterments not included in the Government-

Identified Betterment list above, the Offeror must provide supporting narratives to show how the Government will benefit from each betterment and how the Offeror intends to accomplish them. The Offeror must include (for each betterment proposed) any manufacturer’s descriptive literature, design narratives and/or separate drawings or sketches, as appropriate, describing the betterment the Offeror is proposing to incorporate into the Project.

B. Offeror-Proposed Betterments are defined as portions of the proposal where features, components, or systems add to or enhance the baseline Project Requirements or improve the final product while not exceeding the Stipulated Budget. Innovation and creativity are encouraged to deliver an optimum facility at the best value to the Government.

C. All Offeror-Proposed Betterments that benefit the Project will be considered, and will be evaluated based on their sustainability, durability, function, conformance to FAA standards, maintenance, and aesthetics as they relate to improved value for the Project.

D. All betterments included in the Offeror’s Proposal must remain within the Stipulated Budget identified in the RFQ and will become requirements if the Offeror is awarded the Contract.

4.2.2. Factor 2: Management Approach

Offeror must provide a detailed description of their management approach for this Project, specifically addressing the requirements below.

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An Offeror that demonstrates an innovative approach to Time, Quality, Safety, Subcontractor, or Risk Management may be considered more favorably and rated higher for this Factor if the approach is considered a strength during evaluation.

1. Time Management

The Offeror must submit a proposed preliminary schedule in the form of a bar chart for design and construction phases to achieve the Project Requirements with an assumed Notice to Proceed (NTP) date of [INSERT DATE]. Offerors must consider that two NTPs, one for the design and one for construction, will be issued for this Project and both must be captured in the Offeror’s bar chart.

The Offeror must propose a contract duration not to exceed [INSERT DURATION] calendar days after issuance of the Notice to Proceed. A proposed contract duration shorter than the maximum allowed duration may receive additional rating consideration, provided it is realistic and deemed to be achievable. The Government may consider an unreasonably condensed contract duration, which places additional cost or schedule risk on the Government, or which may create a risk of contract or performance failure, as a significant weakness or a deficiency, depending upon the evaluators’ judgment.

The submittal must also include, at least, the following:

a. Design phasing addressing Offeror’s understanding of the process for design submission, over the shoulder reviews and approvals in the Project Requirements.

b. Construction phasing for each major feature of construction indicating the Offeror’s understanding of the relationship between design and construction.

c. Address commissioning of the Project and identify any proposed phased turnovers.

d. Identify any constraints (e.g., labor or material availability, long lead items, weather, interfaces with existing utilities, etc.) and indicate the anticipated critical path on the schedule.

e. Offeror’s written acknowledgment that the contract duration proposed in their schedule must become contractually binding should that Offeror receive the award.

2. Quality Management

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The Offeror must submit a narrative including at least the following information regarding the Proposed Design-Build Team’s approach on Quality Assurance and Quality Control (QA/QC) to meet or exceed the Project Requirements:

a. Design review and QA/QC processes, including but not limited to the methodology for deconflicting disciplinary design work packages.

b. The role of the Designer-of-Record during construction.

c. Processes for inspections and verification of construction materials.

d. Management of all project documentation. Discuss the proposed strategy for developing and managing As-Built drawings, in particular.

e. How progress will be tracked and controlled and the proposed method for reporting to the FAA.

3. Safety Management

The Offeror must describe the safety management system proposed specifically for this Project to oversee the safety compliance and performance of employees and subcontractors. Attention must be given to innovative methods to enhance safety during construction. Note that internal safety incentive programs are not of interest.

4. Subcontractor Management

The Offeror must describe the internal structures and processes to effectively manage and maintain design subconsultant and trade subcontractor relationships for this Project.

5. Risk Management

The Offeror must provide information on their Risk Management program and describe how it identifies and mitigates risk to ensure deliverables and services meet the Project Requirements and are delivered on time. Offerors must identify major risks related to their technical approach for the Project, and how they will mitigate them.

4.2.3. Factor 3 - Interview (Oral Presentation)

A. The Offeror must attend an individual in-person Interview with the FAA. The Interview will occur after the closing date for submission of Phase II Proposals. The FAA will notify

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the Offerors of the date and time they are scheduled to attend the Interview. Offerors will be provided with advance notice of the date and time they are scheduled to present. The FAA will determine the order in which Offerors are scheduled. Requests to reschedule will be at the discretion of the FAA.

B. The Interview will be formal and structured, consisting of a timed Oral Presentation by the Offeror followed by a Questions-and-Answers (Q&A) session. A maximum time limit of 60 minutes will be allowed for the Oral Presentation and a maximum time limit of 30 minutes, for the Q&A Session. Time may be redistributed between the Oral Presentation and the Q&A at the discretion of the FAA, as long as the net total for both sessions is a maximum of 90 minutes. Setup and breakdown of the oral presentation are not included in the set time limits and are not timed. Each Interview will be recorded or videotaped.

C. At the Offeror’s own expense, a limit of six (6) members of their proposed team for the Project must partake in the Interview. Attendance to the Interview by a principal from the Prime Contractor and the Offeror's proposed Designer of Record, Project Manager and Construction Manager is required.

D. The Offeror is encouraged to use simplified presentation formats and to restrict the content of the Oral Presentation to a demonstration of awareness of Project-specific issues and explanation of the proposed approach to the Project. Focus on the Offeror’s resume as part of the Oral Presentation is discouraged. The Offeror is required to address, at least, the following topics:

a. Overview of the Offerors technical proposal major components of the solution. The overall technical approach presented must conform to that included in the response to this Solicitation.

b. Overview of the proposed schedule, including phasing approach and discussion of any constraints on the schedule presented.

c. Description of unique aspects of this Project and the technical challenges and how they will be addressed and resolved.

d. Description of the Quality Management approach proposed by the Offeror for both design and construction.

e. Description of each betterment included in the Offeror’s proposal and the rationale for their selection.

E. The Offeror must provide electronic copies of the Oral Presentation deck, prior to the Interview, at the time of Phase II Proposal .

F. During the Q&A portion, the Offeror must be prepared to respond to a list of standard questions, that will be the same for all Offerors. The FAA may also ask follow-up clarifying questions, where time permits, related to information addressed by the

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Offeror during the Oral Presentation.

G. Oral Presentations will be evaluated after each presentation is made. The Offeror will be scored based on the information verbally communicated during the Oral Presentation and the Offeror’s response to the questions posed by the FAA. The FAA is not obligated to review slides after an oral presentation has occurred.

4.3. Price – Volume II

4.3.1. Factor 4 – Price Proposal

A. The Offeror must submit a Price Proposal supporting the Offeror’s Technical Proposal including all costs for all labor, materials, equipment, travel, transportation, insurance, notification, licenses, permits, fees and supervision necessary to perform all work in accordance with the Project Requirements and the requirements of this Solicitation.

B. The Price Proposal must be on a firm-fixed price basis that includes completion of all contract line items numbers (CLINs) pursuant to the Schedule of Values attached to this RFP. The Offeror must submit the Price Proposal in Microsoft Excel format with workable formulas.

C. The FAA will assess an Offeror’s Price Proposal in conjunction with the Technical Proposal to determine the Best Value to the Government. Price Proposals will be evaluated for completeness, fairness/reasonableness and unbalanced pricing using one or more of the price/cost analysis techniques in accordance with the AMS.

D. If the Offeror chooses to present Betterments in excess of the baseline Project Requirements, the FAA will consider the value of accepting them as part of the overall Best Value determination.

E. Award will be based on the Best Value portrayed by providing, within the Stipulated Budget, the Project Requirements and Betterments included in the Offeror’s proposal.

F. Price Proposals exceeding the Stipulated Budget will be considered nonresponsive. Price Proposals below the stipulated sum will be considered responsive for this Factor, only if all Government-Identified Betterments are provided. Although, not required to be considered responsive for this Factor, Offerors must highlight any Offeror-Proposed Betterments in Price Proposals below the Stipulated Budget amount.

G. Any omission of any required pricing information will constitute incomplete pricing and therefore the Price Proposal will be considered unreasonable and thus non-responsive.

H. A Price Proposal may be considered nonresponsive if the FAA determines that its lack of balance, unreasonableness/unfairness poses an unacceptable risk to the Government.

I. All betterments included/offered in an Offeror’s Phase II Proposal become a requirement if such Offeror is the awarded Contract.

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ARTICLE 5 - EVALUATION PROCESS

5.1. General

Once Offerors have submitted responses to this RFP, the FAA will evaluate Offerors Phase II submittals in accordance with the evaluation criteria stated in Article 4. Offeror’s failure to provide a complete Phase II Proposal or to address any of the listed evaluation factors may result in the Proposal being removed from further evaluation and consideration for award.

Although, Phase I and Phase II evaluation processes of this Solicitation are independent of each other; the results of Phase I evaluation will be carried forward to Phase II for the shortlisted Offerors and will be considered in the final evaluation and selection.

Proposals will be evaluated and award made on the basis of both non-price and price considerations most advantageous to the Government. The Government will utilize the Trade- Off Source Selection procedures as non-price factors are more important than price.

5.2. Factor Identification and Order of Importance

Responses to this RFP will be evaluated on three (3) non-price evaluation factors in Volume I and one (1) price evaluation factor in Volume II as listed in Article 4.

Each evaluation factor/subfactor in Volume I will be rated in accordance with the adjectival ratings listed below. A Phase II Proposal will be considered responsive if all factors in Volume I are rated at least “Satisfactory” and Volume II complies with the requirements for responsiveness stated in the factor.

Factor 1, Factor 2 and Factor 3 in Volume I are listed in descending order of importance. When a Phase II proposal is evaluated as a whole, all non-price evaluation factors in Volume I, when combined, are more important than price.

The results of Phase I evaluation will be carried forward to Phase II. To the extent that two (2) or more Offerors have the same or similar ratings for Phase II evaluation factors, then Phase I overall rating will become more important and/or used as a discriminator.

5.3. Rating Criteria

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Based on strengths, weaknesses and deficiencies, the FAA will assign to each factor/subfactor in Volume I – Technical Proposal an adjectival rating. Factor 1 – Technical Approach, Factor 2 – Management Approach and Factor 3 - Interview will be evaluated utilizing the ratings below:

Rating Description

Excellent

The Offeror’s proposal contains no deficiencies, fully addresses all aspects of the criteria and demonstrates a superior approach/solution and understanding of the requirements. Contains multiple strengths, but no weaknesses exist. Risk of unsuccessful performance is very low.

Good

The Offeror’s proposal contains no deficiencies, fully addresses all aspects of the criteria and demonstrates a sound approach/solution and understanding of the requirements. Contains at least one strength which outweighs any weakness. Risk of unsuccessful performance is low.

Satisfactory

The Offeror’s proposal contains no deficiencies; addresses all aspects of the criteria and demonstrates an acceptable approach/solution and understanding of the requirements. Strengths and weaknesses are offsetting. Risk of unsuccessful performance is moderate.

Marginal

The Offeror’s proposal may contain deficiencies, fails to address all the criteria and does not demonstrate an adequate approach/solution or understanding of the requirements. One or more weaknesses exist which are not offset by strengths. Risk of unsuccessful performance is high.

Unsatisfactory

The Offeror’s proposal contains many deficiencies and does not address all aspects of the criteria and/or does not present evidence demonstrating an adequate approach/solution and understanding of the requirements. Many weaknesses and/or omissions exist and risk of unsuccessful performance is very high.

5.4. Selection of Offeror

The SEP provides the evaluation guidelines for the selection of the Offeror whose proposal for the DWH ATCT Design-Build project represents the “Best Value” to the FAA considering the evaluation criteria specified in the Solicitation.

The Government intends to award a Firm Fixed Price Contract to the responsible Offeror whose Proposal for this Project, as determined after evaluation by the FAA, conforms to the requirements of this Solicitation and represents the best overall value to the Government, price and all factors considered.

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The Government intends to evaluate proposals and award a contract without additional discussions with Offerors, beyond the Proprietary Meetings. Therefore, the Offeror’s proposals should contain their best terms. If, during the proposal evaluation period, it is determined by the Contracting Officer to be in the best interest of the Government to hold discussions, the Offeror’s response(s) to these discussions will be considered in making the selection decision.

Offerors may, at the discretion of the Government, be asked to provide information for clarification purposes regarding their proposals. Requests for such clarification information do not constitute discussions.

FAA reserves the right to reject any or all Proposals, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Proposals. If an Offeror purports to add terms or conditions to its Proposal, takes exception to any provision of the Solicitation documents, or attempts to alter the contents of the RFP and Contract Documents for purposes of the Proposal, then the FAA will reject the Proposal as nonresponsive; provided that the FAA also reserves the right to waive all minor informalities not involving price, time, or changes in the scope of work.

5.5. Debriefing

All Offerors may request a debriefing from the Government with respect to this Solicitation.

Debriefings will provide Offerors information on evaluation findings and the basis for the selection decision and contract award in accordance with the FAA’s AMS Policy.

The Government will conduct no such debriefings until it has either reached an agreement on the Project or canceled this Solicitation.

Offerors will be notified of the award and given three (3) working days from receipt of the award notification to provide a written request for debriefing to the Contracting Officer.

5.6. Evaluation Definitions

a. Strength: An aspect of a proposal that, when judged against a stated evaluation criterion, would positively impact performance of the resulting contract, provide added value beyond the minimum requirements, or otherwise benefit the Government. The area that exceeds the requirements stated in the Project Requirements. Also, may contain enhancing features that provide supply or service above and beyond what is

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called for that benefit the Government.

b. Weakness: An aspect of a proposal that would negatively impact on the performance of the resulting contract, fail to meet the minimum requirements in this SIR, or otherwise harm the Government. A flaw that increases the risk of unsuccessful performance. A weakness is also an omission from the Offeror’s proposal that contributed to a deficiency in meeting the evaluation criteria or is otherwise a shortcoming of the proposal that has the potential to degrade contract performance. A weakness may be correctable through discussions and revisions, if conducted.

c. Deficiency: A material failure to meet the requirements in this SIR or a combination of weaknesses that increases the risk of unsuccessful performance to an unacceptable level. If discussions are conducted, deficiencies are fatal errors that can’t be corrected, without major revisions.

d. Risk: As it pertains to the evaluation criteria, is the potential for unsuccessful contract performance. An aspect of a proposal that presents an uncertainty in the ability of the Offeror to successfully perform the required effort or the proposed approach and that would be possible if such Offeror is selected.

e. Clarification: Communication with an Offeror for the sole purpose of eliminating minor irregularities, informalities, ambiguities, or apparent clerical mistakes in its offer. It is achieved by explanation or substantiation, either in response to Government inquiry or as initiated by the Offeror. Note: ambiguity is a situation in which something can be understood in more than one way, and it is not clear which meaning is intended.

f. Responsive Proposal: A proposal that conforms, at the sole discretion of the Government, in all material respects to the requirements of the SIR. Material respects of a solicitation include but are not limited to price, quality, quantity or submittal requirements. In addition, a Phase Two proposal will be considered responsive if all factors in Volume I – Technical Proposal are rated at least “Satisfactory” and Volume II – Price Proposal complies with the requirements for responsiveness stated in the factor.

g. Betterments: Any portion of an Offeror’s proposal which both conforms to and exceeds the minimum requirements for this Solicitation. All betterments, this includes all Offeror-Proposed and Government-Identified included in the Offeror’s Proposal must remain within the Stipulated Budget.

h. Unbalanced Pricing: An aspect of a price proposal exhibited when, despite an acceptable total evaluated price is offered, the price of one or more line-items is significantly overstated or understated as indicated by the application of cost or price analysis techniques.

ARTICLE 6 - LIST OF ATTACHMENTS

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ARTICLE 6 - LIST OF ATTACHMENTS