697DCK-24-R-00495 Amendment 0004 AC UNITS Replacement Project Asheville ASR updated SOW 08.23.2024.pdf

(If applicable)

0004 08 23 (If other than Item 6)

FEDERAL AVIATION ADMINISTRATION

AAQ-5 0 - REGIONAL ACQUISITIONS

1701 COLUMBIA AVENUE

COLLEGE PARK GA 30337

SAME AS BLOCK 6

(No., street, county, State and ZIP Code)

697DCK- 495

(SEE ITEM 11)

8 23

(SEE ITEM 13)

(If required)

(Specify authority)

(such as changes in paying office, appropriation data, etc.)

(Specify type of modification and authority)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

4 697DCK-24-00495 A/C Units Replacement

(Type or print (Type or print)

Regina Singleton

(Signature of person authorized to sign) (Signature of Contracting Officer) 08 23(Signature of Contracting Officer)

No other changes or updates added.

X extend the Proposal due date to 28 August 2024 and also to publish the missing Statement of Work (SOW) attachment referenced in Section J of the Solicitation Document.

Regina Singleton Cross-Out

FEDERAL AVIATION ADMINISTRATION June 1, 2024

ASHEVILLE ASR (AVL) ACU REPLACEMENTS

Asheville ASR (AVL) ACU Replacements

Statement of Work

1. SCOPE

Provide all labor, materials, tools, equipment, and supervision required for replacing two (2) 20-ton pad-mounted, self-contained air conditioning units (ACUs, to include but not limited to:

A. Demolition and disposal of existing two (2) 20-ton ACUs, to include recovery of refrigerant and disposing of existing units off site in accordance with Federal, State, and Local codes, regulations, and direction of authorities having jurisdiction.

B. Provide and install two (2) new 20-ton ACUs, TRANE Model THJ240A3S00**00E000B00000*10A, or approved equivalent.

C. Provide and install new pressure treated timber supports, minimum 8x8, beneath units, cut to fit, 3 x double stacked, to evenly distribute weight and raise unit above ground. Include anchors and fasteners.

D. Selective demolition and disposal of existing ACU service disconnects.

E. Selective demolition and disposal of existing power feeds from existing service disconnects to ACUs, to include existing flex conduit. Cut pad penetrations flush and plug with commercial off the shelf exterior-grade electrical devices.

F. Provide and install new power feeds, to include but not limited to: THHW wiring sized for load, new rigid conduit and liquid tight metal flex whips. Route new rigid conduit exposed, secure, flush and neat to minimize tripping hazard; bonded and grounded in accordance with FAA Standard.

G. Provide and install new stainless steel NEMA 4X, fused electrical disconnects for each ACU electrical circuit feeder. 240 VAC rated, 3-phase 3-pole, double lug kit.

Schneider Electric Model VH364SSGL, or approved equivalent.

H. Provide and install new fuses for new disconnects: HACR rated and respectively sized for load, 208V, 200KA interrupting capacity. FERRAZ Model TR or approved equivalent; 3 installed and 6 spares (9 each) per disconnect. Note: four (4) disconnects total.

I. Provision and installation of new Surge Protection Device (SPD), Rayvoss Model #120-3Y-M3-3-06-A-SS, or approved equivalent in accordance with FAA Standard, 019f Chg 3, to include dedicated electrical disconnect of same make and model as for ACU service.

J. Provision and installation of new equipment labels, phenolic type, labeled respectively the same.

K. Demolition and disposal of existing ACU condensate drainage.

L. Provide and install new, full-size outlet diameter; type ‘L’ Cu piping, fittings, traps.

Discharge minimum of 3’ away from unit, and away from building. Accommodate ease of clean-out access.

M. Selective demolition of low-voltage control wiring between existing thermostats and existing ACUs. Salvage in place and re-use existing metal controls conduit on building interior where able.

N. Provide and install new, low-voltage controls wiring between existing thermostats and new ACUs. Provide and install new rigid controls conduit liquid tight metal flex whips from exterior wall to ACUs, bonded and grounded in accordance with FAA Standard.

O. Demolish and dispose of existing exterior ductwork, to include flex duct connections, exterior sheet metal ductwork, insulation, jacketing, and flashing - between exterior wall face to existing units. Neatly cut existing ductwork at wall penetration square, and flange for attachment to new exterior ductwork. Seal and flash raw edge of existing duct liner to remain. Protect open ducts and wall openings at all times against pests and inclement weather.

P. Provide and install all new exterior ductwork in accordance with SMACNA standards, to include 1.5” polyiso, foil faced external insulation (R-8 or greater);

pinned to ductwork.

Q. Provide and install protective aluminum jacketing, to include galvanized steel support angles, framing, and fasteners over tops and sides of exterior ductwork to protect from elements. Slope and lap jacketing to shed water. Field coordinate dimensioning and shop fabricate for neat and square appearance free of dents and raw metal edges.

R. Provide and install new 3” minimum flex duct connections between new exterior ductwork and ACU.

S. Handling, delivery, and setting new ACUs, to include use of telescopic boom crane or all-terrain forklift with qualified operator and riggers, to include ancillary devices for removing the existing and setting the new, safely in accordance with OSHA standards and FAA permit requirements.

T. Commissioning new ACUs, to include start-up and check-out, operational testing and Owner training in accordance with Manufacturer’s standard procedures by a factory-qualified service technician. Complete and verify that satisfactory commissioning of ACU-1 is competed before beginning work on ACU-2

U. Provide, set up, operate, and maintain one (1) rental, self-contained air conditioning unit, minimum capacity 20-tons, to provide emergency cooling in the event a permanent unit fails during construction. Include compatibly sized, portable diesel engine generator, and ancillary components necessary for a fully functional cooling system, to include but not less than: connecting ductwork to existing building air distribution; electrical power cables and connections between engine generator and air conditioner; diesel fuel; routine operation and maintenance personnel for duration of use. Provision and set up of emergency air conditioner shall only allowed during normal business hours, and with FAA SSC technicians escorting.

Note: air conditioning system is 2N redundancy, which will require provision of temporary back-up of ‘critical’ cooling during construction.

2. SCHEDULE

A. Prior to being granted ‘Notice To Proceed,’ Contractor must provide for FAA review and approval a project execution plan, to include but not less than: detailed activities, key dates, relationships, and durations tailored specifically to the work of this project.

B. Schedule must be prepared by Contractor but coordinated in consultation with FAA project and facility management. Schedule must incorporate Federal and State observed holidays, local events, facility working hours, and FAA construction moratoriums.

C. Activities must include submittals and approvals of materials and methods, and long lead times for procurement of critical materials and equipment.

D. Construction durations must include allowance for adverse weather and reasonably foreseeable interruptions.

E. Working times shall be normal business hours, Monday through Friday, 7 am – 4

pm. Permission to work non-business hours, to include nights and weekends, may be requested but is not guaranteed, and must be asked no late than 48 hours prior written notice for COR approval.

F. The work shall be done in three (3) phases to minimize impact on building operations and occupants:

Phase 1 Provide, set-up and test temporary air conditioning system, to include engine generator electrical power source, and make ready in event of permanent system failure.

Phase 2 Replacement of ACU-1 Phase 3 Replacement of ACU-2

Note: Temporary air conditioning system, to include ancillary systems for air ducting, electrical power and control shall be Contractor furnished, operated, and maintained for duration of construction.

3. SUBMITTALS

A. Work shall conform to approved submittals.

B. Prior to transmitting submittals, first submit for approval a Submittal Log, listing each submittal: unique number; description of method or material; project scheduled date approval is needed. Submit log within fifteen (15) days after contract award.

C. Submit for FAA approval the following methods and materials prior to performing work, to include requests for clarification due to unforeseen conditions or Contractor initiatives.

a. Safety Data Sheets for all hazardous substances to be used on site and having human exposure

b. Air Conditioning Units (ACU)

c. ACU support stands

d. Exterior Ductwork, Insulation, and Jacketing

e. Electrical disconnect switches, and fuses

f. Surge Protection Device

g. Electrical Wiring and conduit

h. Manufacturer’s Commissioning, test and balance, and check-out forms, with recorded results

i. Operation and Maintenance Manuals

j. Warranty Agreement

D. Submittals shall be complete for each portion of the work - components of the work interrelated as a system shall be submitted at the same time.

E. Retain a copy of approved submittals on site.

F. No work may begin until the submittal(s) for that work have been approved, or returned other than ‘Revise and Resubmit, or ’Rejected,’

G. Submittals of information not required will be returned denoted as ‘For Information

Only,’ or ‘No Exceptions Taken’.

H. Coordinate preparation and processing of submittals with performance of the work and included in project schedule.

I. Allow a review period, beginning with receipt by the approval authority of not less than ten (10) working days.

4. RISK MANAGEMENT

A. Post WARNING sign and brief all workmen on operational risk management:

WARNING!

THIS IS AN OPERATIONAL

AIR TRAFFIC CONTROL FACILITY

DO NOT WORK IN ANY AREA IF YOU ARE NOT FULLY

AWARE OF THE CONSEQUENCES OF YOUR ACTIONS

THIS INCLUDES, BUT NOT LIMITED TO:

· OPENING OR CLOSING ANY CIRCUIT BREAKER.

· OPENING OR CLOSING ANY VALVE.

· CUTTING ANY WIRE OR CABLE.

· TURNING ON OR OFF ANY PIECE OF EQUIPMENT.

· PLUGGING ANYTHING INTO A POWER OUTLET.

· CUTTING, DRILLING OR CORING INTO ANY WALL, FLOOR,

ROOF, OR CEILING.

· PERFORMING ANY ACTIVITIES THAT PRODUCE FUMES,

ODORS, OR DUST.

· CAUSING LOUD NOISES OR BUILDING VIBRATIONS.

· EFFECTING A FIRE PROTECTION OR SECURITY SYSTEM

ALARM.

KNOW WHAT YOU ARE DOING BEFORE YOU DO IT!

DON'T TAKE THE CHANCE OF CAUSING AN ACCIDENT OR

INTERRUPTING AIR TRAFFIC!

B. Cooperate and assist FAA project and facility management with preparation of project risk management plan. Includes mandatory attendance by contractor site management in FAA risk management meeting.

5. PRODUCT REFERENCES

A. When descriptive catalog designations including manufacturer’s name, product brand name, or model number are referred to in the Contract Documents, such designations shall be considered as being those found in industry publications of current issue on the date of the first advertisement for offers.

B. Where in the Contract Documents an item is identified by a particular manufacturer’s name, model or other code, it must be interpreted to include other manufacturers’ product of like and better or equivalent quality whether the words “or equivalent” are included or not.

6. PROJECT LOCATION

The location of the project is at the Asheville ASR (AVL), 218 Wright Brothers Way;

Fletcher, NC 28732. 35.442551 / -82.539858

7. SITE ACCESS AND CONSTRUCTION LIMITS

A. Contractor shall maintain FAA access at all times to site, with maintenance clearances to all systems and equipment therein.

B. This construction work must not interfere with FAA Operations. Care must be shown to not allow any interference or interruption of service by this facility. Protect FAA personnel, the building, its systems and equipment at all times. Any damage allowed shall be immediately disclosed and remedied by the Contractor, its personnel or actions, associated with this construction, shall be remedied by the Contractor at no cost to the FAA.

C. Any work or activity that may impact the FAA, such as work on critical equipment or circuits, will require coordination with the COR. The COR will coordinate with the local facility personnel to address develop an activity specific “Risk Assessment” for the facility’s final approval. This process may take a full day to complete.

D. No Contractor personnel may terminate or remove any connections to existing power panels. Only FAA personnel shall enter FAA panel boards unless they have been de-energized, and coordination has been done in advance with the COR.

Contractor shall advise the COR at least one day in advance when it is expected that access to power panels will be necessary to allow for coordination with local FAA specialists to be on site to make the terminations. The Contractor personnel shall not operate any breakers in any existing FAA panel boards. NO ELECTRICAL

TERMINATIONS SHALL BE MADE ON AN ENERGIZED CIRCUIT.

E. The Contractor shall confine operations, activities, storage of materials and employee parking within the designated areas, as identified by the COR. If required, additional space the Contractor deems necessary shall be obtained off site, at no additional cost to the Government.

F. Vehicles transporting materials shall not be loaded beyond the capacity prescribed by federal, state, or local laws. Obstruction of existing roadways, driveways, to the facility is strictly prohibited.

G. Damage to existing paving, lawns, and utilities caused by the Contractor's activities shall be repaired immediately. Any damages that are a result of the Contractor’s activities shall be repaired. All costs of repairs shall be paid by the Contractor. After notice to proceed and prior to the commencement of construction, the Contractor and COR shall conduct joint inspections of the existing areas affected by the construction. Existing damage or defects shall be noted and will be used as the basis for determination of damages caused by the Contractor's operations.

H. It is strongly urged that the Contractor carefully examine the premises to determine the extent of work and the conditions under which it must be done.

I. The Government reserves the right to enter the construction area at any time for work inspection and for the operation of the facility.

J. All work hours, shifts, and overtime work shall be coordinated with the COR. Before commencing construction, furnish to the COR a statement of hours per day and days per week to normally be worked and approximate number of persons on the job for a normal work shift.

K. At the end of each workday, the Contractor shall secure all construction areas. The

Contractor is responsible for the security of the staging area and shall provide the required measures at no additional expense to the government.

8. POINTS OF CONTACT

Contract Manager: The Contractor must provide a contract manager who must be on-site and responsible for the performance of the work. The name of this person, and an alternate(s) who must act for the Contractor when the manager is absent, must be designated in writing to the contracting office prior to contract start date. The Contract Manager or alternate must have full authority to act for the Contractor on all contract matters relating to administrating this contract.

Employees: The government reserves the right to restrict the access of any Contractor employee, or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general wellbeing, or operational mission of the installation and its population.

Project COR:

Donald Sprinkle donald.l.sprinkle@faa.gov mailto:onald.l.sprinkle@faa.gov

(404) 984-3954 (c)

Secondary COR:

Brett Charap brett.Charap@faa.gov

(917) 447-7211 (c)

SSC Site Tech Jim Rice james.rice@faa.gov

(828) 551-1882 (c)

SSC Manager Tim Blewitt timothy.blewett@faa.gov

(423) 558-6978 (c)

Note: Contractor must coordinate all planned on-site activities with the FAA COR or Site Tech a minimum of 48 hours in advance. Contractor employees are subject to all rules and regulations governing access to a U.S. Government FAA facility.

9. WARRANTIES

A. All work shall be warranted by the Contractor, as the Warranty Holder, against defects in materials and workmanship for a period of one (1) year from the date of final project acceptance by the FAA.

B. New ACUs shall be warranted by the Contractor, as the Warranty Holder, against defects, premature breakage, and failure to perform per manufacturer ratings and industry norms, for a period of five (5) years beginning from beneficial use or substantial project completion, whichever occurs sooner. The Extended Warranty shall include parts, labor, and ancillary materials and services necessary to restore the unit to normal operation and use.

C. Warranties shall be executed in writing, type written, on standard company letterhead.

D. Each warranty shall state all terms applicable and the information necessary for enforcement of the warranty, to include but not limited to:

a. Name, address, and telephone number of the guarantor

b. Name, address, and telephone number of the guarantor’s representative nearest to the site, (name, address and telephone number of responsible principal) who, upon request from the FAA’s representative, will honor the guarantee during the guaranty period and will provide the service prescribed by the terms of the warranty.

E. Extended Warranties for the guarantee of individual items of equipment or systems, as specifically indicated, shall cover all costs and expenses, to include but not limited to: parts, materials, equipment, shipping and handling, taxes, permits, labor, mailto:rett.Charap@faa.gov overhead, and ancillary expenses incurred for the associated repair, replacement, restoration, maintenance services, telephone and online support, installation assistance, and troubleshooting, as necessary to resume the intended operation or service, in a safe and reliable manner.

a. Guarantor shall be the installing contractor or subcontractor regardless of any other manufacturer’s warranties in effect.

b. No cost or expense may be charged to the Government.

c. The costs associated with the guarantee of any and all Extended Warranties shall be a basis of bid, for which the amount included shall be determined solely by the bidder in determination of its bid, and thereafter consideration for contract award to the winning contractor, its subcontractors, suppliers and vendors.

d. Contractor shall provide for the duration, as indicated, a “total care solution” for the Solution, which in addition to, will include service guarantees sufficient to keep the Solution in good operating order at all times.

e. Contractor will, at its own expense, upon receipt of written notice from an FAA representative for an Extended Warranty claim, make all adjustments and modifications necessary to cure any defect or nonconformity affecting the Solution such that it is fully functional in safe and reliable condition.

Contractor shall immediately commence correction of all Extended Warranty claims made pursuant to this Section. For the avoidance of doubt, the Contractor acknowledges and agrees that no fees, charge, or other costs associated with maintenance, repair, modification, adjustment, replacement, or other remediation of the Solution will be owed by the Government in connection with the Extended Warranty. The Extended Warranty shall be “all inclusive,” but does not preclude FAA personnel from offering assistance or performing any service related to an Extended Warranty claim on the Contractor’s behalf. Notwithstanding an offer of assistance by the FAA on behalf of the Contractor in connection with the maintenance or support of the Solution, Contractor shall at all times be responsible for the integrity and quality of all Services and the Solution.

F. Obtain warranties and guarantees, executed in duplicate by responsible party who is the warranty guarantor, within ten (10) before Final Acceptance or the Government’s responsible possession for a particular item of equipment or system.

G. Warranties and guarantees shall be made out in the name of, and accrue to the benefit of the Federal Aviation Administration (FAA).

H. Provide all warranties prior to Final Acceptance.

I. Start of warranty will be the date of Final Acceptance, or the Government’s responsible possession, as agreed to in writing by the CO beforehand.

J. Extended Warranty requirements beyond standard manufacturer offers shall apply, are included, are not sub-servant, and are equally enforceable in addition to, and shall start concurrent with all other warranties as of Final Acceptance or the Government’s responsible possession, as agreed to by the CO beforehand.

10. CODE REQUIREMENTS AND PERMITS

A. Perform all work in accordance with applicable state and local building codes, statutes, ordinances, and regulations by authorities having jurisdiction at time of construction. Obtain and pay for all permits and inspections.

B. Coordinate with and provide information requested by FAA personnel responsible for filing FAA Form 7460-1, Notice of Proposed Construction or Alteration, if a crane or other construction equipment is used to accomplish the work. A Notice To Airmen (NOTAM) may be required for removal and replacement of the ACUs.

Provide details of work, to include description of activities, schedule, and contact information of ‘Competent Person.’

C. All electrical work shall comply with National Electric Code (NEC) NFPA-70; FAA

Standards FAA-C-1217H ‘Electrical Work, Premises Wiring;’ and FAA STD 019f Chg 3 ‘Lightning and Surge Protection, Grounding, Bonding, and Shielding Requirements for Facilities and Electronic Equipment.’

11. CONTRACTOR QUALIFICATIONS

A. Licensed Mechanical Contractor in State of North Carolina.

B. All electrical work shall be performed by a licensed electrician in the State of North

Carolina..

12. SAFETY

A. General Safety Provisions - The Contractor shall bear full responsibility to provide safe working conditions for its employees and Contractors. The Contractor shall not permit any employee or Subcontractor to work in surroundings or under working conditions that are unsanitary, hazardous, or dangerous to the health and safety of the employee.

B. Accident Prevention - Contractor is solely responsible for maintaining an accident prevention program at place of work, such that regular inspections of the site, work performed, and equipment used are made by a designated competent person.

C. Use of Equipment - The Contractor shall not permit the use of any machinery, tool, material, or equipment that is not in compliance with OSHA regulations. The employer shall permit only those employees qualified by training and/or experience to operate equipment and machinery.

D. Submittals required include, but are not necessarily limited to, the following:

a. Contractor Safety Plan

1. The FAA shall not be held responsible for safety inspections to ensure Contractor conformance with the OSHA safety regulations.

The FAA, however, reserves the right to notify the Contractor of any deficiencies regarding worker safety.

2. The FAA will evaluate the Contractor on its safety performance, including that of its Subcontractors. The number and severity of safety and security violations will be considered in this evaluation.

Contractor safety violations are cause for termination for default, may result in notification of the Contractor’s bonding company, and will affect the Contractor’s opportunity to propose on future work.

Failure to correct such deficiencies may impact the Contractor’s ability to work on future FAA contracts.

E. OSHA Regulations

a. The Contractor shall comply with the latest Occupational Safety and Health

Administration regulations (CFR 29 Part 1926) regarding safety in the work area.

b. The Contractor shall be responsible for obtaining copies of non-FAA referenced documents without additional cost to the FAA. If Contractor requests a copy of FAA directives, they may be obtained by contacting the Contracting Officer.

c. The Contractor is not relieved from adhering to other OSHA requirements not listed herein. The Contractor shall consult the latest referenced OSHA documents for safety regulations.

d. OSHA Documents:

1. CFR 29 Part 1926 Safety and Health Regulations for Construction

2. CFR 29 Part 1910 General Industry Standards Applicable to

Construction Industry

13. CLEAN-UP

A. The Contractor shall correct or repair any damage done during any part of this contract. Scrap and debris resulting from the project shall be removed from the site after each day’s work on site. All debris and generated waste shall require disposal in a manner that is not in conflict with local sanitary regulations.

B. Protect open ductwork and building penetrations at all times from inclement weather, vermin and insects.

14. SUPPLIES AND EQUIPMENT

A. The Contractor shall furnish all supplies and equipment as specified to accomplish the contract specifications.

B. SHIPPING AND RECEIVING MATERIAL. FAA shall not be responsible for shipping or receiving any material relating to this contract nor shall the Contractor ship or otherwise receive any materials at the expense of the FAA.

C. PROTECTION OF MATERIAL. Contractor shall protect and maintain in like new condition all materials and supplies to be incorporated into this project and shall be responsible for their safe storage.

D. STORAGE OF MATERIALS. No storage area/space will be provided for Contractor furnished equipment or supplies. Onsite storage must be coordinated with the COR so that the roadway is not blocked.

13. COMPLETION AND CLOSEOUT

A. All phases of project shall include respective turn-over of new systems for beneficial use, to include commissioning, provision of O&M documents and training of local Facility Management prior to start of warranty periods.

B. Upon completion of work, the Contractor shall notify the FAA Contracting Officer’s

Representative (COR) so that the entire system, including the newly supplied equipment and the reconnected existing equipment, can be inspected for completion and functionality. Upon acceptance the Contractor shall submit a warranty for the project (as a whole) for not less than one (1) year, and an extended warranty for the new ACUs for not less than an additional four (4) years, to include labor, parts, and ancillary materials and services required for a complete and operational unit. The warranty shall be a no dollar limit guarantee.

C. Conduct required technical training on operation and maintenance of installed equipment and systems prior to Turn-over for Government ownership and use.

Technical training sessions shall be conducted in a formal classroom setting, arranged in advance and scheduled for mandatory attendance by the appropriate Government personnel.

D. Request, receive, and pass a Final Inspection, ensuring that all items made known by the COR in the interim, have been corrected to the satisfaction of the FAA, and compliant with the terms and conditions of the Contract.

E. Apply for, register, and secure the Government’s warranties, workmanship bonds, maintenance service agreements, and Manufacturer/Seller certifications.

F. Submit Release of Claims and Final Payment Application to CO.

14. DOCUMENTS

This Statement of Work (SOW)

Drawing: AVL-E-18068688-ME001

FAA Standard: FAA-C-1217H ‘Electrical Work, Premises Wiring’

FAA Standard: FAA STD 019f Chg 3 ‘Lightning and Surge Protection, Grounding, Bonding, and Shielding Requirements for Facilities and Electronic Equipment.’

15. BID SCHEDULE

A. Lump-sum total fixed price amount to include all labor, materials, equipment, subcontractors, overhead, and profit.

B. No Add Alternates

C. Contractor bid pricing shall match the break down as follows:

Phase 1: temporary air conditioning $__________________

Phase 2: replace ACU-1 $__________________

Phase 3: replace ACU-2 $__________________

Optional 5- year warranty (Note: The Government will decide upon Contract Award if this Option will be $__________________ exercised)

Total Cost $__________________