QA Billings 9-25-24.pdf

This document includes responses to questions submitted before September 20, 2024 at 10:00AM ET for SIR 697DCK-24-R-00385:

Incumbent Contract Information Contract Number: 697DCK-19-C-00298 Period of Performance: 08-01-2019 to 10-31-2024 Vendor Name: Covert Cleaning Inc.

Total Contract Value: $201,973.20.20 (Price will not be broken down by performance periods and the scope of the requirement has changed. This total does not include additional Covid cleanings)

1. Question: Is there an Incumbent in place? If so, kindly provide the contract award number, awardee name, and award amount of the contract.

Response: Please see incumbent contract information above.

2. Question: The business size standard for this NAICS is $22M. is this saying that my company have to worth this amount or in size just trying to get a better understanding, of this Response: This is the small business size standard that represents the largest size a business (including its subsidiaries and affiliates) may be to remain classified as a small business for Small Business Administration and federal contracting programs. See Table of size standards | U.S.

Small Business Administration (sba.gov)

3. Question: Is service needed 7 days a week?

Response: Yes, See Attachment J-2 Frequency Chart

4. Question: What is the current Yearly value?

5. Question: What is the name of current contractor?

6. Question: How many sq feet in total of the facility that will require service?

Response: The square footage is listed in Attachment J-2 Frequency Chart, column D.

7. Question: How many companies have submitted bids for this project?

Response: This solicitation has not closed. No proposals have been received.

8. Question: Which company has the highest price quote and how much in dollars?

Response: This solicitation has not closed. No proposals have been received.

9. Question: Will there be a formal site survey or walk-through before the contract start date, and who will be involved?

Response: The site visit was conducted on 09/17/2024 at 10AM ET for interested vendors.

10. Question: Are there any secure or restricted areas that require special access or additional coordination for cleaning?

Response: Yes, See Attachment J-1 Statement of Work, Section 1.3.2.10

11. Question: How will the contractor be informed of any special cleaning requirements or potential hazards at the site?

Response: See Attachment J-1 Statement of Work, Section 1.3.2.7 https://www.sba.gov/document/support-table-size-standards#:%7E:text=A%20size%20standard,%20which%20is%20usually%20stated%20in%20number%20of https://www.sba.gov/document/support-table-size-standards#:%7E:text=A%20size%20standard,%20which%20is%20usually%20stated%20in%20number%20of

12. Question: Will there be storage spaces provided on-site for cleaning supplies and equipment, and what are the access protocols for these spaces?

Response: See section 1.10 Storage Space and Janitor’s Closets

13. Question: Are there any site-specific safety or security protocols that need to be followed during the janitorial services?

Response: See Attachment J-1 Statement of Work, Sections 1.3 Personnel and 1.9 Safety

14. Question: Are there any photos or drawings of the work area you can provide for those that the site visit?

Response: Published internal photos and drawings of FAA facilities is prohibited.

15. Question: How often should the cleanings be done? (once a week, twice a week...)

Response: The service needed depends on the areas as listed in Attachment J-2 Frequency Chart

16. Question: Would you kindly confirm if this is an entirely new effort or is there an incumbent currently providing these services? If so, would you please provide the incumbent contract details?

Response: This is a reoccurring requirement for the FAA. Please see incumbent contract information above.

17. Question: What will be the contract value for this opportunity?

Response: The Government will not release the Independent Government Cost Estimate (IGCE).

18. Question: What is the current award amount for the base year and all options for this location for Janitorial Services? (Not including COVID-19 cleaning, please)

19. Question: What is the current monthly or annual contract amount for 2023 Janitorial Services?

20. Question: What is the current contract personnel number for this location?

Response: A contractor must determine the number of employees necessary for efficient performance of this contract and may elect to employ fewer employees than the predecessor contractor. Therefore, the FAA does not publish the number of contracted employees.

21. Question: How many senior employees are at this location and how long they have each been employed?

Response: The Contracting Officer will provide a list of active contractor employees and their anniversary dates to the successor contractor.

22. Question: Can we get the current roster and seniority list?

Response: The Contracting Officer will provide a list of active contractor employees and their anniversary dates to the successor contractor.

23. Question: What is the current estimated supply cost, including paper products and chemicals?

Response: The FAA does not track vendor inventory of supplies.

24. Question: How long has the current contractor had this contract?

25. Question: Does the government provide waste and recycle containers and services at the location?

Response: Yes, the Government will provide waste and recycle containers, dumpsters, and waste management services.

26. Question: Does the solicitation require a Quality Control Plan in the proposal?

Response: Per Attachment J-1, SOW, 1.4 Quality Control it states, “One copy of the Contractor's Quality Control Plan must be provided to the Contracting Officer for review and approval no later than 10 days after award.” See also, clause SA51 SUBMISSION OF OFFER – SERVICES for proposal requirements.

27. Question: May we inquire also about Hours, What are the preferred times for entering and leaving the facility for Janitorial Services?

Response: See Attachment J-1, SOW Section 1.6

28. Question: In the is there a need for 24/7 Janitorial? Or does the janitorial need to be done under specific hours preferred?

Response: See Attachment J-1, SOW Section 1.6

29. Question: We would like to inquire if this is a new requirement or a continuation of a previous contract?

Response: This is a reoccurring requirement for the FAA.

30. Question: If this is a continuation, please provide contract value and number and incumbent information.

31. Question: We would like also to request any drawings or floor plans the agency can provide.

Response: Published drawings of FAA facilities are prohibited.

32. Question: Can you confirm the square footage of the areas that will be serviced please?

Response: The square footage is listed in Attachment J-2 Frequency Chart, column D.

33. Question: Work Scheduling: Could you provide insight on how you manage the work schedule to meet all required tasks within the specified timeframes, particularly in operational and high-security areas? Any best practices you’ve implemented would be helpful.

Response: See Attachment J-1, SOW, Section 1.6.1

34. Question: Quality Control Plan: The SOW emphasizes the importance of a comprehensive quality control plan. How do you ensure regular inspections and corrective actions are taken in a timely manner, especially in high-traffic areas like restrooms, break rooms, and operational centers?

Response: See Attachment J-1, SOW, 1.4.3 FAA Quality Assurance Surveillance.

35. Question: Handling Secure Areas: Access to secure areas requires special coordination. Could you explain how you would typically manage the logistics of cleaning such areas without disrupting FAA operations?

Response: See Attachment J-1 Statement of Work, Section 1.3.2.10 and 1.9.2

36. Question: Supplies & Equipment: The SOW outlines various supplies and equipment that need to be used, including HEPA vacuum cleaners and EPA-registered disinfectants. How do you ensure compliance with these requirements, and do you have preferred suppliers for these items?

Response: See Attachment J-1, SOW, 5.2 Quality Standards of Equipment and 5.3 Supplies. No preferred suppliers.

37. Question: Subcontracting: Could you clarify what percentage of the total work is expected to be subcontracted out, and if there are specific guidelines around this aspect of the project?

Response: The Government does not track subcontracts for this requirement.

38. Question: Project Budget: Lastly, could you provide guidance on the estimated budget for this project? This information would help us better align our resources and proposal accordingly.

Response: The government does not provide future budget information.