697DCK-24-R-00244 Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 15

0001 03/07/2024

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

1701 COLUMBIA AVENUE

COLLEGE PARK GA 30337

AAQ510ATL-AFN

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ 1 x x

697DCK-24-R-00244

1 copies to the issuing office.

03/07/2024

(x)

The purpose of this amendment is to post responses to questions and provide a revised SOW.

This amendment must be signed and returned with your proposal.

The closing date is NOT extended.

Solicitation closes April 2, 2024 at 10:00AM Eastern.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Melinda W. Davis

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

This document includes responses to questions submitted before March 20, 2024 at 10:00AM ET for SIR 697DCK-24-R-00244:

Incumbent Contract Information Contract Number: 697DCK-19-C-00123 Period of Performance: 6-1-2019 to 5-31-2024 Vendor Name: Shining Company Total Contract Value: $1,205,278.94

1. Question: Is there an incumbent for this contract? If so, what is the total contract value and length?

Response: Please see incumbent contract information above.

2. Question: Can you specify the sq ft of areas needing janitorial service?

Response: See section 2.0 of Statement of Work

3. Question: Approximately how many FAA employees are expected to be working in the Pittsburgh control tower on a full and part-time basis? This information will assist us in estimating the amount of paper products and toiletries that will be required for the project.

Response: 80

4. Question: Is there a local vendor preference?

Response: No

5. Question: Can you provide the annual total being paid to the incumbent or the bid tabulation?

Response: The incumbent contract information above is all that is releasable.

6. Question: Is bonding required?

Response: No.

7. Question: Is a surety bond required?

8. Question: Is the prebid site visit mandatory

9. Question: Is this a firm fixed price award or the lowest responsible offeror?

Response: This is a requirement for a firm fixed priced contract to be awarded to the lowest priced, technically acceptable offeror.

10. Question: Are there any janitorial certification requirements?

11. Question: Is there a Waste Management Program in place at Pittsburgh ATCT that the contractor can use?

Response: See SOW 5.0 Other Services (b)

12. Question: If there is no Waste Management Program, and this has to be provided by the contractor, what company does the incumbent contractor use?

Response: Current contractor uses Republic

13. Question: Are there any page limits on the Business Proposal?

14. Question: Are there any page limits on the Technical Proposal?

15. Question: Some soap dispensers were broken or off the wall in the bathrooms....Would we need to provide the soap for those dispensers still or would we provide hand pump soaps?

Response: See SOW section 3.0. Soap wall dispensers are provided by contractor. They can be replaced by new vendor for uniformity and supply needs. Hand pumps are antibacterial soap provided during COVID and still provided.

16. Question: What would be a solid inventory to have stocked on for every month as for soap, paper towels, toilet paper, trash can liners etc.

Response: The FAA does not track vendor inventory of supplies.

17. Question: What size dumpster and kind is required?

Response: See section 3.e. of Statement of Work

18. Question: Do we have to provide new cigarette extinguishers (butt urns) or are the current ones owned through PIT ATCT Response: See section 3.f. of Statement of Work

19. Question: How much is the current monthly contract value for the PIT ATCT?

Response: The incumbent contract information above is all that is releasable.

20. Question: What is the current amount for the base year and all of the option years for the site?

21. Question: Has the previous scope of work for the building remained the same, decreased, or increased compared to the new solicitation?

Response: Remained the same.

22. Question: What is the previous contract number for this site?

23. Question: How many janitorial employees are working at the building currently?

Response: Routinely 3

24. Question: Which company is currently servicing the existing contract?

25. Question: What are the names of subcontracting companies currently being used for this contract?

Response: The Government does not track subcontracts for this requirement.

26. Question: Could you possibly give information of the satisfactory or unsatisfactory of this contract that the previous company did or did not provide?

Response: The government does not publish feedback on vendor performance.

27. Question: Would you possibly have a budget for this contract?

Response: The government does not provide future budget information.

28. Question: Can you provide current cost and number of contractors employee who are now working this location Response: See incumbent contract information above and routinely 3.

29. Question: On a monthly basis, what are the quantity of Paper products being used (Paper towels, Toilet Paper)?

30. Question: Are the dumpsters that are currently being used, owned by the incumbent? If not, may we obtain the name of the company that they are leased from?

Response: No, current contractor uses Republic

31. Question: Can you provide a copy of the guest sign in sheet?

Response: See table below:

32. Question: Will there be office area provided for the contractor to perform admin work?

33. Question: The statement of work document does not list Juneteenth as a legal holiday; however, it is listed on the SCA WD. Is the contractor to perform work on Juneteenth?

Response: The SOW has been updated to include Juneteenth. See attached revised SOW.

34. Question: On the Schedule provided with the Solicitation, the first CLIN is the is listed as

“00002” Option 1. Where is the contractor to price the base year?

Response: CLIN 00001 for the base year begins on the first page.

35. Question: Are CPARS an acceptable substitute for the Customer Satisfaction Survey?

Company Name

Hasten Services LLC

MK Cleaning Service

Love Handyman Services LLC

Verified Commercial Cleaning

The DM Burr Group

Forever Raw LLC

United Global Cleaning Solutions

Timely

Viana Cleaning

Nete Cleaning

CleanNet Systems

Jani-King

Blue Construction Services Stop Cleaning Services Cleaning Maid Beautiful

EC

Sanchez Cleaning

Response: Yes if the ratings are no older than 3 years.

36. Question: What is the yearly FFP value of the current contract?

Response: The incumbent contract pricing information above is all that is releasable.

37. Question: What is the expected value for this contract?

Response: The Government will not release the Independent Government Cost Estimate (IGCE).

38. Question: Is there a minimum staffing number?

Response: No

39. Question: Is there an available office for a Project Manager?

Response: No

40. Question: Will the government provide historical information regarding the quantities of restroom and breakroom supplies that have been purchased in the past?

41. Question: Are there janitorial closets available for contractor use?

Response: Yes, One on each floor of the base building. See SOW page 9 – Storage Rooms and Cleaning Closet.

42. Question: Are contractor employees allowed to work at the facility until a suitability determination is made? If not, what is the standard time frame for determining suitability?

Response: Contractors are not allowed to work at a facility until a suitability determination is made. The time frame is approximately 30 days.

43. Question: Assuming there are existing contract employees who would be eligible to join the new contractor, would those personnel have their suitability and credentials transferred to the new contractor directly or would they need to resubmit forms and wait for the suitability determination?

Response: They can transfer to the new contract.

44. Question: Will the government please identify the work required to be performed between the hours of midnight and 8:00 AM? RE: “The majority of work under this contract must be performed between 4:00 PM and 12:00 midnight, with some required to be done between the hours of midnight and 8:00 AM.”

Response: The government does not specify; referenced only in the event if special circumstances arise.

45. Question: Will the government please provide the acreage that will be covered by section 3.2.1.3 Other Services, Policing Grounds?

Response: Inside fenced area (128,000 Sq Ft)

46. Question: Will the government provide the name of the current refuse collection company?

Response: Current contractor uses Republic

47. Question: Are subcontractors currently used for any other scope areas on the existing contract?

If so, will the government identify those areas and the vendor?

Response: The Government does not track vendor’s subcontracting opportunities for this requirement.

48. Question: What is the most recent monthly charge paid for janitorial services S201 for the scope of work? Can you provide the charges for the final option year?

Response: The incumbent contract pricing information above is all that is releasable.

49. Question: Has the scope of work or personnel changed since the first contract?

Response: No, they have remained the same.

50. Question: Are the hand soap, towels, toilet paper, feminine products chosen by the contractor specific to a certain type of dispenser?

Response: See SOW section 3.0 for various dispensers. Feminine produce dispenser has been removed.

51. Question: Windows are not included in the SOW is there another contractor for this work?

Response: See SOW 3.9.3, 3.9.4

52. Question: If interested in all options should price be submitted for 1 year?

Response: The proposal must include all line items (Base + 4 one-year options).

53. Question: Can an airport permit be submitted directly following award?

Response: Don’t believe Airport Permit is Required (FAA Property)

54. Question: Is there a recommended number of workers needed to complete the contract? What are the current number of workers?

Response: No. The Government does not dictate staffing requirements.

55. Question: How many existing shifts for contract staff are there?

Response: Unknown

55. Question: How many contract staff are on each shift?

Response: Unknown

57. Question: Is current staffing adequate to meet the needs of the new requirement?

Response: Yes

58. Question: What is the frequency of service for the 8-yard trash dumpster?

Response: Minimum of once a week per SOW

59. Question: What is the frequency of service for the 8-yard recycle dumpster?

Response: Usually gets picked up once per week

60. Question: Page 11 #7 High Dusting- how high is the highest point the contractor is responsible for cleaning?

Response: 8 Ft in office spaces (ceiling height) and 10 ft in tower cab (ceiling height)

61. Question: What are considered “regular working hours” as it pertains to page 13 3.2.2.1 (a) & (b), 4 PM-Midnight?

Response: See SOW 7.0 (n). 8am to 5pm Mondays through Fridays.

62. Question: Page 16 Relamping- what lights are the contractor responsible for replacing the bulbs?

Response: Relamping has been removed from the SOW.

63. Question: Page 16 Relamping- what maximum height is the contractor responsible for replacing the bulbs?

Response: Relamping has been removed from the SOW.

64. Question: What is the value of the last option year?

Response: The incumbent contract pricing information above is all that is releasable.

65. Question: How many Venetian blinds are there that need to be cleaned under page 4, 3.1.2; (2) Response: 25 blinds. NOTE: They are NOT to be removed but must be cleaned in place. See 3.9.5

66. Question: How many light fixtures are there that need to be cleaned under page 4, 3.1.2; (2) Response: Reference SOW 3.9.1. Approximately 100

67. Question: Regarding page 4, 3.1.2 (2)- what is the highest light fixture that needs to be cleaned?

Response: 8 Feet in admin areas and 10 feet in operation areas.

68. Question: Page 5 Legal Holidays- is Juneteenth considered a holiday under this contract?

Response: The SOW has been updated to include Juneteenth. See attached revised SOW.

69. Question: It is increasingly challenging to find past performance references who have the time to complete and return surveys. Can we also submit CPARs in our response to be counted as past performance references if all surveys are not returned?

Response: Yes, if the ratings are no older than 3 years.

70. Question: What are the specific requirements for past performance? Can the subcontractor's past performance be used as part of the prime contractor's experience?

Response: See SA51 (b), Prime Contractor is REQUIRED to have at least three (3) of the attached customer satisfaction surveys (CSS's) . . . If Contractor does not have an applicable performance history, then, within the cover letter, the Contractor must indicate the reason for such absence of past performance history and provide a proposed project management plan to ensure the quality of the services to be performed.

71. Question: Is this solicitation requesting for 365 days of service? If not, how many workdays are there each year?

Response: See SOW section 3.3, Some of the janitorial services will be required 7 days a week, including Government holidays.

72. Question: Is there a set minimum payrate that is required for the custodians? If so, what is that set rate?

Response: See attached applicable Wage Determination.

73. Question: Is a supervisor currently included in the contract?

Response: Supervisor hours are not specifically required for this contract.

74. Question: Would the FAA like for there to be a supervisor included in the contracted staffing levels? If so, is there a set minimum payrate that is required for the supervisor?

Response: The Government does not dictate staffing requirements.

75. Question: What is the brand of the 8 cubic yard dumpsters that are currently provided?

Response: Republic Services Dumpsters

76. Question: Is there any daytime cleaning that would be required?

Response: No, SOW states 4:00PM to 12:00AM