Vendor Questions and Answers.docx

Questions from Vendors. Answers in blue.

Who was the previous incumbent for this contract? What was the previous contract award amount? The current incumbent purchase order is FAA 697DCK-23-P-00020. Incumbent contractor is Your Tree Experts of Florida, LLC. Current monthly rate is $3,827.34 monthly. The scope of work has not changed.

Could you confirm whether the payment terms for this contract are structured on a monthly or annual basis? Pricing is requested on a monthly basis per line item. Please include a grand total for the base and four option years with your proposal.

What is the duration of the contract? This for a base and four option years.

Can Customer Satisfaction Surveys and past experience come from the subcontractor? No, past experience and surveys should come from the prime contractor.

Are payment and performance bonds required for the project? Bonds are not required, but please see required insurance clauses in the solicitation.

Can the proposal be submitted by email? The proposal must be submitted by email- see Section L of solicitation- Instructions, Conditions, and Notices to Bidders.

Will the subcontract be required to charge taxes to the prime? The government does not have direct contact with the subcontractor, but taxes should be paid as per any contractual transaction. Please see Section B, p8 SA 25 and Section I p..28 3.4.2-6 Taxes – Contracts Performed in U.S. Possessions or Puerto Rico. P28, Section Is there a projected maximum contract value or budget ceiling for this contract? This is not disclosable information.

What are the addresses of the buildings? Please see statement of work.

Is there a site visit? It was held on 10/18/23. Please see attached procurement schedule.

Please list/confirm every document you need. Please see Section L of the solicitation for instructions.

Are sitemaps available? Sitemaps are not available.

Are there any arborist credential/specification/document from the state that you require for trimming? No, not required.

What are the amount and height of the trees/bushes that need to be done and frequency? As per the statement of work, the contractor must cut and clear dead brush and trees, thereby preventing a potential fire hazard. The shrubbery will be trimmed and shaped. The contractor must trim and shape the shrubbery neatly on a monthly basis. Any trees must be trimmed annually. “High work” to remove tree branches near power or telephone wires to keep from interfering with power or telephone wires as the statement of work.

Can we utilize a mulching head machine for trimming of overhead trees and vegetation? This will leave mulch in 1" to 4" pieces. Or does all overhanging trees and vegetation need to be hand trimmed? All debris and cuttings generated as a result of this work, must be removed from the premises and disposed of by the contractor, in a manner that will not conflict with disposal regulations.

Can we use herbicides in all areas and is there a specific type to use to be in compliance with the site regulations? Chemicals must comply with EPA regulations as per MSDS sheets and environmental clauses in the solicitation.

Can we use a drone with a camera to document the monthly service contract requirements?

The FAA legal department would have to review the request after award.

How far back we do the brush and trees need to be trimmed? Are they currently in their normative state? The contractor must cut and clear dead brush and trees, thereby preventing a potential fire hazard. The shrubbery will be trimmed and shaped. The contractor must trim and shape the shrubbery neatly on a monthly basis. Any trees must be trimmed annually. “High work” to remove tree branches near power or telephone wires to keep from interfering with power or telephone wires as per the statement of work.

Is areas for Vero Beach is like open area jungle type land that needs to be contained? As per the statement of work, the contractor is to perform all pruning of trees and bushes.

For Site 2, at the entrance area and along the VOR access road, from 82nd Avenue to the VOR compound, approximately 2000 feet. Trees on both sides of the road will be cut back 10 feet from both sides of the access road for the entire length including all branches and shrubbery overhanging or protruding within 10 feet of the access road.

In the Vero Beach site, is there a limit (fence) that will let the contractor know the area to be trimmed? As per the statement of work, the contractor is to perform all pruning of trees and bushes. For Site 2, at the entrance area and along the VOR access road, from 82nd Avenue to the VOR compound, approximately 2000 feet. Trees on both sides of the road will be cut back 10 feet from both sides of the access road for the entire length including all branches and shrubbery overhanging or protruding within 10 feet of the access road. The road ends at the TRV VOR.

At Vero Beach, the FAA Admin building has a fence around the property which looks to be the 80,000 Square feet described in the SOW. Is this the only area to be included? Areas are listed in the statement of work. The Vero Beach ATCT (Air Traffic Control Tower) area is not included in this solicitation.