Consolidated Statement of Work Oakland District Windows.pdf

STATEMENT OF WORK

ATCT Window and Cab Shade Cleaning Services

In the Oakland District

1.0 Scope

The Contractor must provide all labor, equipment, tools, supplies, supervision and other items or services necessary to provide complete Cab Window and Shade Cleaning Services for sites listed herein. The contractor must perform to the standards and specifications in this contract. Please note, not all locations will require Cab Shade cleaning. Only as indicated in 3.0.

1. Modesto ATCT--- 673 Airpo11 Way Modesto. CA 95354

2. Sacramento ATCT-- 5620 Alan Boyd Drive Sacramento, CA 95842

3. Stockton ATCT--7434 S. Lindbergh Street Stockton, CA 95206

4. Concord ATCT--20 I John Glenn Drive Concord, CA 94529

5. Napa ATCT--4000 Airport Rd Napa, CA 94558

6. Redding ATCT – 6841 Airway Drive Redding CA 96002

7. Chico ATCT – 140 Airpark Blvd. Chico CA 95926

8. Monterey ATCT – 2475 Henderson Way Monterey CA 93940

9. Santa Rosa ATCT--2245 Airport Boulevard, Santa Rosa, California, 95403

10. Reno ATCT – 2001 East Plumb Lane Reno, NV 89502

11. Bakersfield ATCT - 1547 Boughton Drive Bakersfield, CA 93308

**Facilities may be added or removed upon mutual agreement of the Government and Contractor.

2.0 General Information

Period of Performance: The period of performance shall be for one (1) Base Year and four (4) 12-month option years. The Period of Performance reads as follows:

Base Year: 07/01/2019 to 06/30/2020

Option Year 1: 07/01/2020 to 06/30/2021

Option Year 2: 07/01/2021 to 06/30/2022

Option Year 3: 07/01/2022 to 06/30/2023

Option Year 4: 07/01/2023 to 06/30/2024

The Government reserves the right to extend the term of this contract at the prices set forth in Section B of the Contract in accordance with the terms and conditions contained in clause 3.2.4-34 Option to Extend

Services.

Type of Contract: The Government will award a single firm fixed price contract

Interference with Government Business: The Contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor shall be responsible to make every effort to minimize the impact of the interference, inconvenience, customer discomfort, etc

Protection of Government Property: During execution of the work, the Contractor shall take special care to protect Government property including furniture, walls, baseboards, and other surfaces from materials not intended. Accidental splashes shall be removed immediately. The Contractor shall return areas damaged as a result of work under this contract to their original condition, to include painting, refinishing, or replacement, if necessary.

3.0 Requirements

Cab Window Cleaning: The contractor must wash the inside and outside surfaces of the windows.

Windows must be spotless and bug free for complete visibility of airport approach and runways. After windows have been cleaned, traces of film, dirt, smudges, water and other foreign matter must be removed from the frames, casings, and glass surfaces. All glass surfaces must be cleaned and left free of streaks and stains and must be wiped dry.

Cab Shade Cleaning: Polish shades using a soft cloth and liquid cleaning solution using a side to side motion, not circular. The cloth must be non-abrasive; the material is delicate and prone to scratching. The shades must be cleaned with a product, which is designed specifically for window film and shade material and has special antistatic properties. Impurities build up on the shades. Proper maintenance must significantly prolong the visibility and lifespan of the shades. Contractor is responsible for ensuring shades are not scratched.

Performance of the contract must be accomplished as coordinated with the COR and Facility POC for each location. The Cab window cleaning services function at each ATCT must be provided per the frequency listed below:

Cab Shade cleaning and frequency will be applicable at the sites indicted below by an asterisk.

1. Modesto ATCT– Twice a Month

2. Sacramento ATCT– Twice a Month

3. Stockton ATCT– Twice a Month

4. Concord ATCT– Twice a Month

5. Napa ATCT– Twice a Month

6. Redding ATCT – Monthly

7. Chico ATCT – Monthly

8. Monterey ATCT – Quarterly

9. Santa Rosa ATCT– Twice a Month

10. *Reno ATCT – Monthly / Cab Shades cleaned Quarterly

11. Bakersfield – Twice a Month

3.1 Definition of Frequency

Twice a Month-Services must not exceed 15 days between services. Months that have less than 30 days will be set at not to exceed 14 days between services.

Monthly- Services must not exceed 30 days between each service

Quarterly- Once per three-month period not to exceed 90 days between services.

3.2 Holidays

The contractor will not be required to perform services on these Holidays

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

3.3 Contractor Personnel

3.3.1 Project Manager

The Contractor must provide a Project Manager (PM)/Supervisor who must be responsible for the performance of the work. The name of this person and an alternate(s), who must act for the contractor when the manager is absent, must be designated in writing to the Contracting Officer (CO) prior to contract start date. The manager and assistant manager must be knowledgeable and in complete control of the contract office files and records.

The PM must have full authority to act for the contractor on all matters relating to daily functions of the contract.

The PM or alternate must be available during normal duty hours to meet with the

Contracting Officer’s Representative (COR) to discuss immediate problems. The PM or alternate must respond within 2 hours after notification. The Contractor must provide a telephone number for the PM.

The PM must be able to read, write, speak and understand the English language.

3.3.2 Contract Employees

The government reserves the right to restrict the employment of any contractor or prospective contract employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Employees of the contractor, in the performance of this contract, are subject to security investigation as specified within Section 4.0.

The Contractor must furnish the COR, a list of the names of personnel who will be performing work in the building. Only authorized personnel will be permitted in the area.

Keys must be released only to personnel approved by the COR. This list must be maintained and kept current to include new hires or terminated employees.

Contractor personnel must be physically able to do their assigned work and must be free of communicable diseases. They must present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges which contain the company name and employee name.

The Contractor must not employ any person who is an employee of the United States

Government or is in the employment of a person that would create a conflict of interest.

Neglect of duties must not be condoned; sleeping on duty, unreasonable delay or failure to carry out assigned tasks, conducting personal affairs during duty hours, or use telephones, copy machines, or other equipment provided for official Government use for other than official business.

The Contractor and his/her employees must be subject to all rules and regulations relative to entering and leaving the facility.

Contractor employees will report fires and hazardous conditions to the COR. Items in need of repair, such as flickering or non-operating lights, leaky faucets, toilet stoppages, etc.; must be reported to the COR.

4.0 Security

The Contractor must ensure each employee completes the appropriate security forms required by FAA, Western Personnel Security Division, in order to conduct local background checks and appropriate national agency checks. If the background security checks reveal the employee does not meet FAA’s suitability standards, he/she must not be allowed to work at any FAA facility. Security must notify the CO prior to notifying the Contractor to remove the employee from the facility. The Contractor must submit to the COR a list of all employees by name who are to work at this facility not later than ten (10) days after receipt of contract award. The Contractor must likewise notify the COR in writing of any deletions or additions of employees performing under this contract immediately. The Contractor and his/her employees must be subject to all rules and regulations relative to entering and leaving the buildings and grounds for security purposes.

Badges-All employees shall wear FAA supplied security badges above the waist, on the front of the body, and on their outermost clothing at all times while on the premises. Upon termination of employment, security badges shall be turned in to the Contracting Officer’s Representative

5.0 Lost and Found Property

It is the responsibility of the Contractor to ensure that all articles of possible personal or monetary value found by the Contractor's employees are turned in to an office designated by the COR.

6.0 Key Control

The contractor is responsible for all government-furnished keys and access cards. The contractor must bear the cost of replacement keys and re-coring and all applicable locks if the keys and/or access cards become lost or destroyed.

7.0 Materials

The Contractor must furnish all supplies, materials, and equipment necessary for contract work.

NOTES: Materials which the Contractor proposes to use must be as specified based on manufacturer recommendations. The Contractor must furnish the COR with Product Data and Material Safety

Datasheets for all chemicals stored on-site.

8.0 Equipment and Tools

Within 48 hours after receipt of award, the Contractor must submit to the COR for approval, a complete list of the equipment to be used as deemed necessary to properly perform the work defined in this contract.

Equipment must include, but is not limited to, wet and dry lift and necessary attachments, ladders, buckets, cloths, brushes, squeegees, etc.; unless otherwise provided for.

Equipment used must be in safe operating condition and suitable grade for the purpose intended.

All equipment must have bumpers and guards to prevent marking or scratching of fixtures, furnishings, or building surfaces.

All electrical equipment used by the Contractor must meet all safety requirements of this contract and must be UL approved. This equipment must operate using existing building circuits and must not be operated from critical power circuits. It must be the responsibility of the contractor to prevent the operations or attempted operation of electrical equipment, or combination of equipment which require power exceeding the capacity of existing building circuits.

9.0 Utilities

Electrical power will be furnished by the Government at existing power outlet for the operation of equipment that is necessary to perform building maintenance. Hot and cold water will also be available for performance of the work.

10.0 Conservation of Utilities

The Contractor must be responsible for instructing employees in utilities conservation practices. The

Contractor must be responsible for conserving utilities, which must include, but not necessarily be limited to:

Lights must be used only in areas where and at the time when work is actually being performed unless otherwise directed by the COR.

Mechanical equipment controls for heating, ventilation and air conditioning systems will not be adjusted by contract employees.

Water faucets or valves must be turned off after the required usage has been accomplished. To conserve water, only the minimum quantity of water needed for the required usage must be expended.

11.0 Storage Space, Janitor's Closets, and Locker Rooms

Space may be assigned to the Contractor by the COR for storage of bulk supplies and equipment used in performance of the work. The Government will not be responsible for damage and/or loss to contractor's stored supplies, materials, equipment, or the personal belongings of contractor's employees occasioned by fire, theft, accident, or otherwise. Failure to keep any of the facilities described above in a clean and orderly condition, unsatisfactory to the COR, may result in the withdrawal of the privilege of using them.

12.0 Coordination with Other Contractors and Government Employees

The Government may undertake or award other contracts for additional work. It is the responsibility of the contractor to coordinate hi/her efforts with other work going on in the area. If for any reason the contractor is prohibited or substantially delayed from performing, the contractor is to immediately notify the COR.

13.0 Quality Control

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. A draft Quality Control Plan will be provided with the offer and once selected for award, the contractor will provide the final plan within 30 days after award. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system

14.0 Quality Assurance

The government shall evaluate the contractor’s performance under this contract in accordance with the

Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). .

15.0 Standards for Quality of Work

Elevated Cleaning: All surfaces must be clean and free of dust, dirt, smudges, etc.

Interior/Exterior Glass Cleaning: Glass must be clean and free of dust, dirt, streaks, watermarks, and grime.

Spot Cleaning: Smudges, marks or spots must be removed without causing unsightly discolorations.

16.0 Unforeseen Facility Closures

When an unforeseen facility closure occurs on a regularly scheduled day of work, the Government must have the following options:

To require the Contractor to perform the work on the following day unless the following day is a Saturday and routine work is not scheduled for Saturday or Sunday.

To forego the work and reduce payment due to the Contractor accordingly for work not performed on a prorated basis.

To reschedule the work on any day satisfactory to both parties.

17.0 Contract Employee Training

The Contractor will be responsible for the training of his /her employees in the following areas:

Proper use and handling of contract specified and approved detergents, supplies, and equipment.

Care and maintenance of Contractor and Government furnished property.

Familiarization with fire prevention and safety procedures.

Familiarization with applicable FAA policies and regulations and their effect on housekeeping services.

18.0 Safety and Fire Prevention

The Contractor must be responsible for instructing his/her employees in appropriate safety measures.

Housekeeping employees must not place mops, brooms, machines and other equipment in traffic lanes or other locations in such a manner as to create safety hazards. Appropriate, neat appearing, well-kept signs to indicate Danger Hazardous Floors, Walk Left or Walk Right, as applicable, must be provided by the

Contractor and approved by the COR prior to use. Such signs must be displayed at all times in all areas where cleaning operations are in progress which necessitate the use of any equipment or supplies such as buckets, wires, ladders, water, wax, etc., which cause a traffic obstructions or personnel hazard.

Contractor’s employees must be required to interrupt their work to allow passage of personnel, equipment or carts. When the cleaning of a public traffic area (i.e. lobbies and corridors) result in the temporary hazard of wet/slippery floors, housekeeping personnel will use parallel wet mopping or cleaning procedures.