Jacksonville District SOW 20190801 final.pdf

STATEMENT OF WORK

Janitorial Services Contract

1. SCOPE: This document outlines the requirements for janitorial service for the Federal Aviation

Administration at the following locations.

a. Jacksonville Executive ATCT and Tech Op’s building (Craig Field) (2039 sq. ft.)

855‐1 St Johns Bluff Rd N, Jacksonville, FL 32225

b. Jacksonville ATCT, Terminal Approach Control and Administrative Annex (12,310 sq. ft.)

14300 Whirlwind Dr. Jacksonville, FL 32011(See Appendix B for room locations in Annex)

c. Tallahassee ATCT and base building. (8200 sq. ft.)

5700 Springhill Rd., Tallahassee, Florida 32305

d. Gainesville System Support Center (2139 sq. ft.)

4790 NE 40th Terrace, Gainesville, FL 32609

e. Gainesville ATCT (1200 sq. ft.)

3420 NE 39th Ave, Gainesville, FL 32609

f. Cross City ARSR (2500 sq. ft.)

342 NE 694th St. Old Town, FL 32680

g. Daytona Beach ATCT and base building (8200 sq. ft.)

2302 Bellevue Avenue, Daytona Beach, FL 32114

h. Daytona Beach System Support Center (2400 sq. ft.)

1580 Aviation Center Parkway, Daytona Beach, FL 32114

i. Sanford ATCT ,Base building, and Tech Op’s building (2925 sq. ft.)

747 Tower Lane Road. Sanford, Florida 32773

j. MCO ATCT and Base Building

9685 Jeff Fuqua Boulevard, Orlando, FL 32827

k. F11 TRACON (14300 sq. ft.)

9399 Jeff Fuqua Blvd S Orlando, FL 32827

l. Orlando Executive (ORL)

4599 Orl. Tower Rd, Orlando, FL 32803

m. Pensacola ATCT/TRACON

4240 Airfield Rd Pensacola, FL 32504

2. CLEANING SERVICES: Performance requirements for cleaning consist of the following each time an area is serviced.

a. Furniture or other equipment (including waste and recycling containers) moved while performing cleaning services must be returned to their original position.

b. Sweeping/Dust Mopping. Concrete/quarry tile, terrazzo, wood, and resilient flooring must be swept or dust mopped so as to remove all loose dirt, dust, and debris.

c. Vacuuming Carpets and Rugs. Carpeted areas and rugs must be vacuumed free of all loose soil and debris.

d. Emptying Waste and Recycling Containers. All waste and recycling containers must be emptied and plastic liners replaced. Any plastic liner with food wastes or that is soiled or leaking must be replaced with a new plastic liner. Waste and recycling containers must be washed inside and outside utilizing a disinfectant as needed to remain free of odors. After washing, containers must be wiped dry and new plastic liners installed. All ash trays and ash receptacles must be emptied and cleaned free of tobacco residue. Boxes, cans, bottles, and other items placed adjacent to waste containers and marked "TRASH" must also be removed and disposed

of. All waste collected must be disposed of in the nearest outside trash collection point. Waste that falls on the floor and outside grounds during the waste removal must be picked up and disposed of by the Contractor.

e. Dusting/Cleaning. All furniture, partitions, radiators, equipment, hand railings in stairways, grills, horizontal ledges, and sills must be dusted. Walls, doors, and partitions must be wiped clean (including glass in partitions and doors) to a height of 7’0" above the floor level. If present, chalk boards, chalk trays, and erasers must be cleaned. Corridor, lobby, and entrance walls and doors must be cleaned. Miscellaneous hardware and bright metal work must be wiped clean. Drinking fountains must be cleaned and disinfected. All surfaces of drinking fountains must be free of stains, smudges, and scale.

f. Cleaning Walk‐off Mats. Each time floors are swept/dust mopped or vacuumed, walk‐off mats in that area must be cleaned. Soil and moisture underneath mats must be removed and the floor must be cleaned as appropriate along with the rest of the floor. The mats must be returned to their original locations afterwards.

The Contractor must report, in writing to the Contracting Officer (CO), all walk‐off mats that are worn out to the point of being ineffective.

g. Damp Mopping. Prior to damp mopping, floors must be swept/dust mopped. Floors must be damp mopped with an approved cleaning solution to remove dirt, streaks, smears, and stains.

h. Spray Cleaning and Buffing. Prior to spray cleaning and buffing, floors must be damp mopped as specified above. Floors must be spray cleaned and buffed to remove traffic marks, heavy soil, etc. The material used for spray cleaning and buffing must contain a blend of detergents and polymers to emulsify surface soil and repair traffic areas. If loose residue is produced by buffing, it must be removed in a manner that will leave the floor clean without destroying the high gloss produced by buffing. When completed, a spray cleaned and buffed floor must have a uniform, high‐gloss finish, free of scuff and heel marks. The floor finish must be uniform from wall to wall, including corners.

i. Waxing and Buffing. In the event that spray cleaning and buffing is not sufficient to maintain a uniform high‐gloss finish, floors must be completely waxed and buffed. The Contractor must use a liquid wax system containing not less than 18% solids. The floors must be damp mopped as specified above immediately prior to application of wax. Floors must be buffed, if required, to a uniform gloss finish free from dirt, traffic marks, and stains.

j. Restrooms. Restroom fixtures, including water closets, urinals, lavatories, and sinks must be washed inside and outside utilizing a disinfectant, and must be free of stains and odors. Pumice sticks and an approved toilet bowl cleaner must be used to remove stains from urinals and water closets. Brushes, sponges, and cloths that have been used to clean any other part of the restroom (including water closets, urinals, walls, floors, and partitions) must not be used to clean lavatories or sinks. Floors must be swept/dust mopped free of dirt and mopped with a disinfectant. Floor drains must be cleaned and flushed with a disinfectant. Wainscoting, partitions, walls, and doors must be cleaned free of dirt, stains, and graffiti. Mirrors must be cleaned and polished. All metal fixtures and hardware must be cleaned. Waste and recycling containers must be emptied, disinfected, and plastic liners replaced. If present, shower stall rooms and locker/dressing rooms must be considered part of the restrooms, and cleaned accordingly. Restroom supply dispensers (paper towels, toilet tissue, and soap) must be replenished. The Contractor must stock restrooms with sufficient supplies to insure that the supplies will last until the next scheduled service. If dispensers become empty before the next scheduled servicing, the Contractor must replenish them at no additional cost to the

Government.

k. Stripping and Waxing Floors. Resilient flooring must be swept/dust mopped and stripped to remove all built‐up wax and imbedded dirt prior to waxing. After application of wax, areas must be buffed (if required) sufficiently for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor must present a clean appearance free from scuff marks or dirt smears. Furniture or other equipment moved during floor stripping and waxing must be returned to their original positions.

l. Shampooing Carpets and Rugs. Prior to shampooing, carpets and rugs must be vacuumed free of all loose soil and debris. Carpets and rugs must be shampooed free of streaks, stains, and spots, and must have a bright uniform color. Shampooing must be done by the water extraction method. After drying, furniture or other equipment moved for the shampooing must be returned to their original positions.

3. SPECIAL PRECAUTIONS: Some areas will be occupied by FAA employees performing official duties during the time contract work is being conducted. Therefore, the contractor must give special attention while conducting work in these areas. These areas contain critical and specialized power for the operation of equipment used by the FAA. At no time should the Contractor’s power‐driven equipment be plugged into any electrical outlet used by FAA equipment or racks. Care must be exercised to prevent vacuum cleaners, buffers, mops, etc., from striking FAA electronics equipment and racks. The

Contracting Officer’s Representative (COR) will assist the Contractor in working out the best and safest methods for the proper cleaning of these areas.

4. SERVICES TO BE PERFORMED DAILY (SEE SCHEDULE) at a time to be coordinated with the COR.

a. All administrative areas of the building which includes conference/meeting rooms, hallways, walk/entry areas, training rooms, offices, employee lounges, break rooms, kitchens, eating areas, locker rooms, elevators, and restrooms.

b. Work required: vacuum all carpeted areas, sweep all uncarpeted areas; damp mop and spot clean floors; light dusting of furnishings including banisters and railings; empty all wastebaskets and replace plastic liners; clean restrooms and showers; clean all water fountains; and clean kitchen areas including sinks, stoves, microwave ovens, tables, and countertops.

c. Provide and replenish dinner napkins, paper towels (paper sheets), dishwashing detergent, hand soap, and hand towels, and toilet paper in restroom, breakroom and kitchen areas.

5. SERVICES TO BE PERFORMED ON A MONTHLY BASIS: Once per month fiscal year period, at a time to be coordinated with the COR.

a. Clean all refrigerators internally and externally.

b. Clean stairwells (including handrails and landings) between ground and junction floors.

c. Clean all air conditioning vents.

d. Buff appropriate floor surfaces.

e. Passenger Elevator Cab: Polish bright metal surfaces.

f. Outside entrances and break areas: Replace sand in all urn style ash receptacles with clean sand.

6. SERVICES TO BE PERFORMED ON A QUARTERLY BASIS: Once per three month fiscal year period, at a time to be coordinated with the COR.

a. Wax and buff all tile floors (except slate). Only the use of a high‐grade, heavy‐duty wax and commercial grade equipment and supplies is acceptable.

b. Clean all structural glass and the aluminum frames inside and out. All glass surfaces must be cleaned and left free of streaks and stains and must be wiped dry. All paint, putty, film, and foreign matter found on glass surfaces must be removed.

7. SERVICES TO BE PERFORMED ON A SEMI‐ANNUAL BASIS: Once per six months fiscal year period, at a time to be coordinated with the COR.

a. Strip and wax all tile floors in the building. Dirt in corners, mop and wax splashes on baseboards, wax over gum or dirt spots will be considered as unsatisfactory work and will have to be redone.

b. Clean and shampoo all carpet.

Location Daily

Jacksonville Executive ATCT D5

Jacksonvile ATCT/Tracon/Admin D5

Tallahassee ATCT D5

Gainesville ATCT D2

Gainesville SSC D2

Cross City ARSR D1

Daytona Beach ATCT D7

Daytona Beach SSC D5

Sanford ATCT D5

MCO ATCT D7

F11 TRACON D7

Orlando Executive D5

Pensacola P31 D7

Frequency

c. Clean and shampoo all cloth furniture.

d. Clean all light fixtures and clean cob webs or dust motes from all ceiling areas.

8. TRASH DISPOSAL: Collection, removal, and disposal of all trash and litter must be done each scheduled workday. Disposal must be made in appropriate containers.

9. CONTRACTOR FURNISHED SUPPLIES AND EQUIPMENT:

a. The Contractor must furnish all supplies, including, but not limited to, bathroom supplies, wastebasket liners, toilet tissue, hand soap, paper towels, dishwashing powder or liquid, deodorizers, disinfectants, dish soap, dinner napkins, hand towels, and hand soap for the break room, in sufficient quantities necessary to meet the requirements of this contract. The

Contractor is responsible for placing these items in their normal place of use.

b. The Contractor must furnish all tools, equipment, and janitorial supplies, including, but not limited to, cleaning compounds, soap, non‐slip buffers, power industrial vacuum cleaners, buckets, polishing compounds, flashlight, disinfectants, shampoos, steel wool, mop buckets with ringer and casters, degreasers, wiping rags, lint free glass cleaning rags, glass cleaning products, rubber gloves, detergents, sponges, squeegees, of acceptable commercial grade and quality, and in sufficient quantities necessary to meet the requirements of this contract. Contractor‐ provided tools (i.e. vacuum cleaner, buffing machines etc.) must be commercial grade and must not generate excessive noise that disrupts the work in progress. Vacuum bags must be replaced on a weekly basis or sooner if needed. The Contractor will use cleaning agents of synthetic detergent that are odor counteracting and have germicide properties.

c. All power equipment and attachments, including, but not limited to, power cable and extension cords, must be free from any defects. The Contractor will use only the FAA furnished power outlets designated by the COR or CO.

d. No contractor furnished or owned commodity must be kept on FAA owned or leased space or property without approval in writing by the COR or CO. The Contractor will keep pilferable items under lock and key at all times and will provide the COR with a key in the event of an emergency.

10. SPECIAL INSTRUCTIONS:

a. The Contractor must provide the COR with a monthly work schedule. The schedule must include work hours, employees involved, and any special services to be performed during the monthly cycle, i.e. buffing floors, etc. After the tasks have been completed, the list is to be signed by the contractor and given to the COR. Any changes to the schedule require prior approval of the COR.

b. The Contractor must arrange for satisfactory supervision of the contract work. The contractor or his/her supervisors must be available at all times. The name of the supervisor will be submitted in writing through the COR to the Contracting Officer. Where weekly services are required, such supervisor must meet with the COR once each week to inspect contract performance. Where services are performed no more than biweekly (every other week) or monthly, such meeting must be conducted once each month.

c. Prior to the commencement of the contract, the Contracting Officer/COR and the Contractor must meet and review the total workload and working methods proposed by the Contractor.

The Contractor must submit prior to the contract starting date an annual schedule of all periodic work by dates and areas. The Contractor must be required to submit a work report of the periodic jobs performed for comparison with the schedule requirements.

d. The Contractor will ensure each employee completes the appropriate security forms required by FAA, Civil Aviation Security Division, ASW‐700, in order to conduct local background checks and appropriate national agency checks. If the background security checks reveal the employee does not meet FAA’s suitability standards, he/she will not be allowed to work at the FAA facility.

ASW‐700 will notify the Contracting Officer prior to notifying the Contractor to remove the employee from the facility. The Contractor must submit to the COR a list of all employees by name who are to work at this facility not later than ten (10) days after receipt of contract award.

The Contractor must likewise notify the COR in writing of any deletions or additions of employees performing under this contract immediately. The Contractor and his/her employees must be subject to all rules and regulations relative to entering and leaving the buildings and grounds for security purposes.

Appendix A: Frequency Definitions

(1) Annual (A). Services performed once during each 12 month period of the contract at intervals of 345 to 385 days.

(2) Semi‐Annual (SA). Services performed twice during each 12 month period of the contract at intervals of 160 to 200 calendar days.

(3) Quarterly (Q). Services performed 4 times during each 12 month period of the contract at intervals of 80 to 100 calendar days.

(4) Monthly (M). Services performed 12 times during each 12 month period of the contract at intervals of 28 to 31 calendar days.

(5) Semi‐Monthly (SM). Services performed 24 times during each 12 month period of the contract at intervals of 14 to 16 calendar days.

(6) Weekly (W). Services performed 52 times during each 12 month period of the contract at intervals of six to eight calendar days.

(7) Twice weekly (2W). Services performed twice a week, such as Monday and Thursday or

Tuesday and Friday.

(8) Three times weekly (3W). Services performed three times a week, such as Monday, Wednesday and Friday.

(9) Daily (DX). (X represents the number of days per week) Services performed once each calendar day, Monday through Friday, including holidays unless otherwise noted.

(10) Daily (D7). Services performed once each calendar day, seven days per week, including weekends and holidays.

Appendix B: JAX ATCT Annex Building

The listing provided below is the rooms that require custodial services in the JAX ATCT Annex building:

Rm 103 – Small Conference Room

Rm 105 – Office (AJI)

Rm 106 – Office (AT)

Rm 107 – Office (AT)

Rm 108 – Office (ASH)

Rm 111 – Office (AT)

Rm 112 – Office (AT)

Rm 113 – Office (AT)

Rm 113A – Storage (AT)

Rm 120 – Large Conference Room

Rm 121 – Office (Wx)

Rm 126B – Office (TO)

Rm 126C – Office (TO)

Rm 132 – Office (AT)

Rm 134 – Break Room

PERFORMANCE WORK

STATEMENT

FOR ELEVATOR MAINTENANCE

1. CONTRACT EFFORT REQUIRED

A. Minimum Level of Work. The Contractor must take all steps and measures to provide a minimum elevator operational availability of 98% and maintenance of the elevator plant to maximize the life expectancy of the elevator plant in accordance with the latest edition of American Society of Mechanical Engineers (ASME) A17.1 –Safety Code for Elevators and Escalators. Throughout this document this standard may be referred to as “the Code”. The contractor must assume responsibility for full-service maintenance upon commencement of maintenance contract.

B. Personnel Requirements. The Contractor must provide qualified elevator mechanics, work crews, and supervisory personnel in such numbers, places, and times as may be required to fully meet the contract requirements.

C. Working Hours. All preventative maintenance and standard contract work must be accomplished during the regular business hours for each location. The Contractor’s proposal must include responding to unscheduled and/or emergency service calls 7 days per week, 24 hours per day as part of the contract price. Unscheduled and/or emergency service calls may be performed at any time as necessary.

D. Subcontracts. All subcontracts must be in writing and conform to all the provisions of this contract. The Contracting Officer (CO) may request to approve in writing the use of subcontractors before they perform any work under this contract.

E. Contractor Conduct. All persons furnished by the Contractor, including subcontractors, are the sole responsibility of the Contractor. The Contractor must be responsible for their compliance with all applicable laws, rules, regulations and security clearances.

2. SCOPE OF WORK

A. Acceptance of Existing Equipment.

(1) In accordance with standard elevator industry practice, this is a full-service maintenance contract. The Contractor must inspect, maintain, repair, test, and clean all of the elevators and the elevator equipment at all locations.

(2) The Contractor must accept these elevators “as is”. Any parts that are obsolete and cannot be repaired to current state, will be replaced with the next non-obsolete model at the cost of the government, upon a Bilateral Agreement between the Contractor and the CO. All repairs must be the Contractor’s sole responsibility.

B. Excluded Equipment: The following elevator components are specifically excluded from the full service maintenance portion of this contract and will be repaired or replaced at an additional cost to the government:

(a) Repairs or replacements made necessary due to vandalism, negligence or misuse of the equipment by persons other than the Contractor, the Contract representatives, or the Contract employees and any issues that are not directly elevator related (i.e. Fire, power outages, water, etc.)

(b) Refinishing or replacing elevator cabs, floor coverings, hoist way enclosures, cab and hoist way door frames, signal fixture faceplates and sills, and interior lighting.

(c) Replacing underground hydraulic piping or cylinders.

(d) Mainline disconnect switch.

C. Performance Requirements.

(1) All elevator operations, tests, inspections, maintenance, alterations, and repairs performed under this contract must comply with the latest edition of the ASME publication A17.1.

(2) The Contractor will be responsible for the cost of any additional permits, fees, and independent third party inspections.

(3) Subject to the capability of the equipment, the Contractor must ensure that the original operating criterion is maintained at all times for each elevator including but not limited to:

(a) Maximum capacity in pounds.

(b) Rated speed sped in feet per minute.

(c) Performance time measured brake to brake.

(d) Door operation.

(e) Traffic handling capabilities.

(f) Response times.

(g) Smooth and quiet ride quality and door operation.

(h) Software and controls.

(i) Lighting and safety controls.

(4) A down-time percentage for each elevator of not more than two percent per year (based on 365 days/yr. 24 hrs. /day), a maximum of three service calls (as defined in Section C Item 7

(A) per month, per elevator, and a level or decreasing trend in service calls). An increased frequency in service calls is Considered unacceptable performance

For every additional hour of elevator inoperability, over the allotted 175.2 hours per elevator per year of inoperability, the Government will permanently withhold payment equaling to the hourly rate of the contract. For example, if the annual contract amount is equal to $876.00 the hourly rate would be $.10 per hour ($876.00 per year/ 8760 hours per year). Each location will be tracked and paid separately.

Performance Objective Performance Threshold Annual Inspection and Certification 100% as required Perform preventive maintenance as scheduled and unscheduled/emergency calls

Elevators are fully operational 98% of the time.

Maintenance records updated upon completion of service

100% after each service call or scheduled service event

Reports submitted within 5 business days 100% submittal after each service event Provide as-built drawings (if applicable) Within 30 days of completion of major repair work.

Unscheduled/Emergency calls 100% response time

D. Non-Standard Requirements: The Contractor’s offer must include the following services:

(1) Communication Devices: The Contractor must be responsible for the telephones, telephone lines, intercom devices and programming of telephone instruments within the hoist way.

(2) The contractor must provide 24 hour emergency elevator telephone monitoring services.

The monitoring service must be capable of recording all calls and, when requested, provide the recorded transcripts.

E. Housekeeping.

(1) The Contractor must take all necessary precautions, to safeguard and protect all Government property with which the Contractor comes in contact while performing the contract work.

(2) The machinery exterior and other equipment parts which are subject to rust must be kept painted. The machine room and pit floors must be kept painted with material approved by the

COR.

(3) The Contractor must maintain all building space and any Government-owned equipment the Contractor is authorized to use, in a neat, clean, orderly, and working condition at all times.

(4) All machine rooms, hoist ways, pits, elevator equipment, and landing sill grooves will be kept clean, free of dust, dirt, grease, oil, and foreign debris.

(5) The Contractor will keep Material Safety Data Sheets (MSDS) on file with the on-site COR, for all materials it uses.

(6) The Contractor will use reasonable care to minimize the generation of waste, and will properly dispose of all waste off site. Any waste generated in the course of maintenance at a minimum will be removed from the site daily.

(7) The Contractor will use reasonable care to minimize the risks its work poses to the environment, the customers, the general public, and the contract employees.

F. Quality Control Program.

(1) The Contractor must perform to the standards as contained in this Performance Work Statement and utilize a comprehensive quality control program to assure that the contract requirements are provided as specified. This must include a maintenance control program as specified in the latest edition of ASME 17.1; at no additional cost to the government.

(2) Annually, the Contractor must survey the elevator units to verify that they conform to the specifications and the other provisions of this Performance Work Statement. At the conclusion of the survey, the Contractor will provide the government representative a copy of the equipment survey report and performance evaluation for each individual unit covered by this contract. The report must indicate all repairs and upgrades as well as general condition and cleanliness of each unit.

(3) In keeping with environmental protection as well as Code requirements, the contractor must immediately notify the CO and COR in writing and email of any indication of underground oil seepage which may be attributed to a leaking underground hydraulic cylinder.

G. Equipment Changes

The Contractor must not change or alter the existing elevator equipment or any electrical circuits, safety mechanisms, wiring, or controls outside of the contractual terms and conditions without written authorization from the Contracting Officer. If the Contracting Officer authorizes changes, the Contractor must develop and/or make appropriate revisions to the elevator drawings and/or specifications and a copy provided to the Government. All improvements and/or changes must be documented by the Contractor during the term of this contract and must become and remain the property of the Government. Contractor must provide updated as-built drawings within 30 calendar days of the completion of major repair work.

Contractor must be allowed to install a monitoring system that meets ASME A17.1 code in the elevator by telephone line or other system. However, the proposed monitoring system must not impact FAA Radios Frequencies or tower operations.

3. QUALIFICATIONS OF CONTRACT EMPLOYEES.

A. Elevator Maintenance Technicians

(1) Qualifications.

(2) The personnel employed by the Contractor must be capable employees, fully trained and qualified in elevator maintenance and repair work.

(3) Licenses. Where applicable, all persons employed in a trade, craft, or profession that is licensed by state or local authorities must have the appropriate license prior to performing any contract work. The license must be of a grade or level consistent with the requirements of the work being performed.

4. SUPPLIES, MATERIALS, AND EQUIPMENT.

A. Furnished By The Government. – NONE see note below

Note: When requested by the Contractor, the Government will provide a copy of the drawings and specifications (if available) for the elevators. The Contractor will keep these documents at the work site. When the contract expires, these documents must be returned to the COR.

B. Furnished By The Contractor.

(1) The Contractor must provide all labor, supplies, materials, repair or replacement parts, tools, and equipment (including but not limited to diagnostic tools and/or equipment, computer hardware and/or software, including monitor displays, and/or standalone security systems installed by the elevator manufacturers) as deemed necessary to perform the work specified in this contract efficiently and effectively.

(2) All parts replaced under the provisions of this contract must be from the original equipment manufacturer, manufactured to OEM or equal specifications as approved by the CO.

5. INSPECTIONS AND TESTS.

A. Maintenance and Repair Inspections By Government. The Government reserves the right to make any test or inspection it deems necessary to make sure that all performance requirements are being maintained. The Contractor must complete any repairs or deficiencies specified in the inspection report within 30 calendar days. Deficiencies not corrected within the given timeframe may result in withholding of payment. When all listed deficiencies have been corrected, the Contractor will sign and date the inspection report and return it to the CO. At its discretion, the Government may then re-inspect the work.

B. Safety Deficiencies. If any condition is disclosed which constitutes a safety hazard to either elevator passengers or equipment, that unit must be removed from service immediately. After corrections have been made, verified safe and reported to the onsite personnel, the subject unit must be placed back in service. A copy of the report must be provided to the COR.

C. Annual, Semi-Annual, & Five Year Tests.

(1) Scheduling. The Contractor must schedule (at a time mutually agreed to and confirmed in writing in advance) and conduct elevator inspections as required in the Code. The Contractor will accompany the inspector during each inspection at no additional cost.

(2) The Contractor must perform all elevator tests required by the latest edition of the ASME A17.1 Code, including Firefighters Service. Any damage to the elevator equipment caused by any such test must be repaired by the Contractor at no additional cost to the Government. At its discretion, the Government may have representatives present to witness any or all such tests.

(3) In addition to the requirements stated in the ASME A17.1 Code for the FIVE YEAR test of safeties at rated load and rated speed, the Contractor must:

(a) Check and adjust existing load weighing devices to ensure that they perform their intended function at the correct weight.

(b) Make all adjustments required to ensure that the safety devices perform their intended function as designed.

D. Contract Close-out Inspection.

(1) Within 90 calendar days prior to the expiration of the contract, the Contractor and the COR together will inspect all elevators. The Contractor will prepare an Existing Deficiency Report in conjunction with the COR that lists the deficiencies found for Government review/approval. The Contractor will correct all deficiencies that fall within the scope of this contract. The COR has the right to bring in a 3rd party inspector. The Contractor must also be responsible for latent deficiencies that are discovered after the close-out inspection. All deficiencies must be corrected within 30 calendar days of notification to the Contractor.

(2) The Contractor may dispute the Contracting Officer's decision concerning responsibility for deficiencies and file a claim under the Disputes Clause of this contract.

However, pending a resolution, the Contractor will perform the work.

(3) The Contracting Officer may take deductions from monies due the Contractor for any deficiency that remains uncorrected beyond 30 calendar days after notification. Such deductions will be based upon the cost to the Government of having the deficiencies corrected by other means.

(4) Upon expiration of contract, any monitoring system must be removed by the contractor and must not interfere with FAA operations. Removal of any monitoring system must be coordinated with FAA.

6. REPAIRS.

A. "Repairs" are defined as unscheduled work required to prevent the breakdown or failure of an elevator, or to return an elevator back to service after a breakdown or failure.

B. The Contractor must complete all repairs within 24 hours after discovering the problem or of receiving notification that corrective action is required. The Contractor will notify the CO/COR immediately if repairs cannot be made within 24 hours. If the Contractor cannot complete the repairs within 24 hours, he/she must present, within two working days, a plan to the COR for completing the work.

C. Upon request the Contractor must furnish a record of all repairs made to the elevators, their accessories, or appurtenances.

D. Any repair work outside the scope of this contract must have prior written approval by the CO.

7. SERVICE CALLS.

A. Definition. “Service Call” is a report of an elevator malfunction made by t h e C O R o r o t h e r s d e s i g n a t e d b y t h e C O and the Contractor's subsequent response to, and correction of, the problem.

B. Whenever called by authorized personnel (7 days per week, 24 hours per day), the Contractor must respond within 2 hours from initial trouble call.

C. For each service call, the Contractor must provide to the COR documentation that contains the following minimum information.

(1) A description of the problem.

(2) The location of the problem.

(3) A description of the action taken to resolve the problem.

(4) The time and date corrective action was completed.

(5) The name of the person who corrected the problem.

8. PREVENTIVE MAINTENANCE

A. Definition. "Preventive Maintenance" (PM) is regularly scheduled work on the elevator(s) that the Contractor must do to accomplish the following:

(1) Ensure their safe, reliable and continued operation.

(2) Prevent breakdowns due to worn parts.

(3) Maintain elevators in accordance with ASME A17.1 standards.

B. Schedule. Not later than five working days before the full service maintenance start date, the Contractor must submit to the CO/COR an annual work schedule for each location. A simple schedule indicating, for example, the elevator mechanic will be in a particular facility the first Tuesday of every month. The purpose is to let the facility personnel know when to expect the elevator mechanic.

C. Prior to removing an elevator from service, the elevator mechanic must coordinate the service removal with the COR or designated facility representative.

D After Hours. The Contractor has the option, with the approval of the COR, to perform work, inspections, and tests outside the normal working hours at no additional cost to the Government.

E. Any scheduled work that removes an elevator from service (fireman’s service test, dispatching work, etc.) must be coordinated with the COR prior to removing the elevator from service. The Contractor must notify the COR or designated facility representative to coordinate after-hours access to the building.

9. SAFETY AND HEALTH

A) Applicable Requirements. All work must comply with the applicable requirements of 29 CFR

1910/1926 and 40 CFR 761. All work must comply with applicable state and municipal safety and health requirements. Where there is a conflict between applicable regulations, the most stringent will apply.

B)Responsibility. The Contractor must assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work, and must hold the Government harmless for any action on its part or that of its employees or subcontractors, which results in illness or death.

C) Safety Equipment. The Contractor must provide all necessary safety equipment and ensure that equipment and all relevant safety procedures are applicable for the job being performed and are utilized properly.

10. FACILITY MAINTENANCE MORATORIUMS

The FAA has established moratorium dates for construction activity at critical Air Traffic Control facilities. The intent is to minimize impact on the ability of FAA to perform its operational activities during peak air travel dates. Moratorium dates are typically scheduled over the Thanksgiving Holiday and the Christmas/New Year Holiday. The Contractor must be aware of these dates and request specific information yearly if he/she anticipates scheduling work on or around the moratorium periods. All activity during moratorium periods must be approved in advance by the FAA. Submit items of work to be performed during moratorium dates no later than forty-five (45) days prior to the moratorium dates. Activities that have, in the sole opinion of the FAA, potential to negatively impact FAA operations will not be approved. A written waiver will be provided by FAA to the Contractor outlining the allowable work items. No additional time or cost will be allowed for such denial.

11. AIRPORT OPERATIONS

RESTRICTIONS TO ACCESS - Access to work areas may be restricted from time to time by necessity of airport operations. Contractor acknowledges that it has taken into account and provided in its planning, scheduling and pricing for disruptions including but not limited to, restricted access to portions of the site that will not be immediately available, delivery time limitations, and moratorium dates.

Locations for Elevator Maintenance

a. Jacksonville ATCT

14300 Whirlwind Dr. Jacksonville, FL 32011

b. Jacksonville ARTCC (1 Elevator 2 wheel chair lifts)

37075 Aviation Ln., Hilliard, FL 32046

c. MCO ATCT

9685 Jeff Fuqua Boulevard, Orlando, FL 32827

d. Orlando Executive

4599 Orl. Tower Rd, Orlando, FL 32803

GROUNDSKEEPING SERVICE

FOR JACKSONVILLE DISTRICT

1. GENERAL INFORMATION: This document outlines the requirements for Grounds keeping at the

Federal Aviation Administration (FAA) locations listed in paragraph 2 below.

Any person or persons working within the property lines of thee facility must have an FAA approved badge or be escorted by a designated individual with an FAA badge while on the property. When coming onto the property, all workers must have a picture identification, which will be held at the security facility until the worker, departs. Workers will be issued an official visitor’s badge that must be prominently displayed while on the grounds. All persons required by the FAA to apply for a contractor badge must be an American citizen and must pass a background check.

The general requirements for grounds keeping services include the following:

a. Furnish all labor, equipment, and materials for upkeep of grounds and for cleaning of walks, driveways, and paved parking areas. The work must include weeding, mowing, cleaning, pruning and trimming trees and shrubs, edging walks, drives and beds. The driveways, walks, paved areas, courts, and curbs are to be kept clean.

b. All lawn areas must be kept neatly mowed, trimmed, and edged at all seasons of the year.

c. All plants, flowers and shrubs must be kept neatly trimmed and planting beds maintained at all season of the year.

d. All fence lines, all parking areas adjacent to main buildings, all driveways in the front of the buildings, and all mow strip areas at fence line will be kept free of grass, weeds, and any other debris.

e. Grassed areas, trees, or shrubs which are killed or damaged as a result of Contractor’s work must be repaired or replaced by the Contractor at no cost to the Government. Replacement of grassed areas must be by sodding. Replacement of shrubs must be by replanting with the same type and size of shrub removed.

f. All work will be performed in daylight hours Monday through Friday.

2. LOCATIONS: The Contractor will perform services at the following FAA facilities:

a. Tallahassee SZW VOR – 6903 N. Monroe St. Tallahassee, Fl. 32303

64 acres Bush hogging only three times per year.

TLH RTR ‐ East of Runway 18‐36 and north of Radar site on the Tallahassee Regional

Airport (Airport Badge Required), 6000 sq. ft. maintain total.

QPE RCAG ‐ 62 miles southeast of TLH Regional Airport off Puckett Road (SR‐361) near

Perry, Florida, 56,600 sq. ft. maintain in total

b. Jacksonville Air Traffic Control Tower (ATCT)/Terminal Approach Control (TRACON).

14400 Whirlwind Ave. Jacksonville, FL 32218.

The grounds maintained total approximately 37000 sq. ft.

JAX RCAG/LOM ‐ 13186 Higate Rd., Jacksonville FL 32218

The grounds maintained total approximately 42,000 sq. ft.

JAX LOM‐ 8604 Acree Rd., Jacksonville, FL 32218

The grounds maintained total approximately 43,000 sq. ft.

NEN ARSR ‐ 100 Perimeter Road Whitehouse, FL 32220

The grounds maintained total approximately 60,000 sq. ft. Plus roadside mowing.

c. GNV ATCT and SSC

4790 NE 40TH TERRACE, GAINESVILLE, FL 32609

3420 NE 39TH AVENUE, GAINESVILLE, FL 32609

Approximately 1800 sq. ft. ground area at the Gainesville Airport and 3,000 sq. ft. at the

Gainesville System Support Center (SSC). The grounds maintained total.

EC7 RCAG‐ 10851 NW GNV RD (25A) LOWELL, FL 32663

CTY VOR – 219 SW 571ST Street Old Town, FL 32680

GNV OM ‐ 23 Windsor Rd Gainesville, FL (1 acre)

QJY RCAG ‐ 543 SE CR 245 Lake City, FL 32055 (1 acre)

–Schedule for all three sites April, May, June, July, August, September and October.

Bush hog only.

d. SFB ATCT– 747 Control Tower Lane Sanford, FL 32114

The grounds to be maintained total approximately 65, 270 sq. ft.

e. DAB ATCT – 2302 Bellevue Ave. Daytona Beach, FL 32114.

The grounds to be maintained FAA Building approximately 34, 019 sq. ft, Area West of ATCT entrance road approximately 490’x120’ once a month, middle of month, FAA Septic Area

52,576 sq. ft.

f. DAB SSC – 1580 Aviation Center Parkway Daytona Beach, FL 32114

The grounds to be maintained approximately 15,000 sq. ft. Mowing and edging include area inside facility fence as well as from the fence extending out to the street.

g. PNS/P31 TRACON– 4240 Airfield Road Pensacola, Florida 32504

The grounds maintained approximately 1 acre.

h. ORL OM – 33rd St. Industrial Park, Bartlett Blvd., Orlando, FL.

The grounds maintained approximately 9,900 sq. ft.

i. MCO Radar Bldg. ASR – 9 – 6300 Weatherbee Rd., Orlando, FL 32824.

The ground to be maintained total approximately 40,000 sq. ft.

j. ORL ATCT ‐ 4599 ORL Tower Rd. Orlando FL, The grounds to be maintained total approximately 40,000 sq. ft.

3. MOWING: Mowing/grass cutting is to be accomplished free of scalping, rutting, bruising, and uneven and rough cutting. Cutting equipment must have sharp cutting edges, which produce a neat, clean, and even cut. Use of cutting equipment which is out of adjustment thereby causing streaks or irregularities, uneven cutting, plowing, or gouging of the soil is not permitted. Mowing operations will be suspended in the event of rain. Mowing will be resumed as soon as practical after the rain abates. Sufficient time will be allowed for the lawn to dry. Mowing the grass when wet is not permitted. The grass must not be cut closer than two inches or higher than three inches. Any visible clippings must be removed from lawn, all walks, streets, and driveways the same day mowing is done. The services will be provided once a month during November, February and March, twice a month in April and October, and weekly in

June, July, August and September.

4. EDGING: Grass must be trimmed back even with the edge of all sidewalks, curbs, paving, and shrub beds concurrent with mowing. Debris from edging and trimming must be cleaned up and removed the same day work is done. Vegetation must be controlled in all paved and parking areas, curbs, and sidewalks utilizing chemical herbicides. The frequency of application must be as required to maintain control of the vegetation.

5. FERTILIZING – SEEDING: The Contractor must make application of bio‐based weed controlling fertilizer (designated Bio Preferred by the U.S. Department of Agriculture) approximately as follows:

a. Spring Fertilizing (March). 15‐5‐10 plus micro‐nutrients (trace elements) applied at the rate of

10 pounds per 1,000 square feet. A portion of this fertilizer is to be 12‐24‐12 plus micro‐ nutrients (trace elements) for use on the shrubs and flowerbed areas. Trees should be fed with an appropriate application of a bio‐based product designated Bio Preferred by the U.S

Department of Agriculture.

b. Fall Fertilizing (October). 6‐12‐6 applied at the rate of 10 to 12 pounds per 1,000 square feet.

NOTE: 2‐4‐d or any other chemical type herbicides will not be utilized on the shrubs or atrium areas without prior approval by COR.

The Contractor must present the fertilizer to the COR for examination prior to application and must ensure that the COR is present for the application thereof. This fertilizing must include all lawn areas, shrubs, and flower beds.

c. Seeding (April). During the month of April, the Contractor must sow by evenly controlled broadcasting of approved clean Bermuda grass seed at the rate of one pound of seed for each

20,000 square feet of lawn area. Bare sections must be seeded at the rate of one pound of seed to each 1,000 square feet of area. To help in maintaining an even distribution, the seed must be mixed with clean washed sand. All seed must be clean of weeds, sterilized, and certified as to germination, strain, and purity. This should be sprinkled lightly each day until root structure is established. The contractor must advise the COR of intent one week before seeding.

6. CLEARING UNDER FENCES: A clean strip, barren of all vegetation and free of all encroachment of trees and bushes, 24 inches wide, must be maintained under the fences. Vegetation must be controlled with chemical herbicide with the same properties as described in paragraph 8 below. Weed removal outside the security fence may be accomplished by physical removal or by application of dry type or bar type approved herbicide in liquid form. Particular attention must be given to wind drift of either liquid or powder form. The method of eradication is subject to approval by the COR.

NOTE: The Contractor must provide to the COR Material Safety Data Sheets (MSDS's) for all chemicals and herbicides used under this contract.

7. CLEANING OF GROUNDS: All grounds are to be kept clean by removal of dirt, trash, paper, debris, and cigarette butts, plant residue, and other material. Residue removed from the grounds is to be removed from the facility and is not to be placed in the dumpster on site unless special permission is received from the COR. The Contractor will inspect the plot fence and will remove all litter from both sides.

Particular attention must be given to removal of trash and dirt from street drains, gutters, and drainage ditches. Walkways will be kept clean of dirt, debris, and trash. All trash will be kept clean at the dumpster site. The cleaning of the grounds must be completed at the time of mowing.

8. WEED CONTROL: Weeds and noxious grasses must be managed at all times, by the least toxic means available, whether physical removal, eradication, or by application of a dry or spray type of an approved chemical applied in accordance with the manufacturer’s recommendations. The Contractor must use bio‐based products (designated Bio Preferred by the U. S. Department of Agriculture) and herbicide registered by the Environmental Protection Agency. Chemicals must not be used in beds of ground cover. Weeds and noxious grasses must be removed from beds containing ground cover only by physical removal.

9. SHRUB PRUNING: Shrubs, bushes, hedges, and cultivated plants must be pruned every month. All clippings and debris must be removed from the site the same day and disposed of, recycled, or composted. Pruning must be accomplished so as to:

a. Remove new growth attaining a length of 12 inches.

b. Reduce the size and growth rate of each shrub by clipping approximately 20% to

30% of the total surface area approximately 3 to 6 inches inside the normal "pruned surface".

This interior clipping (20% to 30%) must be uniformly distributed over the entire shrub. This procedure must be performed as a part of the normal pruning operation (when new growth is removed).

c. Evenly form and balance the shrub, bush, or plant in order to shape it according to its natural growth habits. "Box" or "circular" shaping is not acceptable, except with hedges.

Hedges must be sheared or pruned, as appropriate, to maintain their established shape and appearance.

d. Remove dead, damaged or diseased wood. If the entire shrub should die, remove the entire shrub to 6 inches below ground level. The hole and any other surface damage caused by removal must be filled with topsoil, fertilized, raked and seeded.

e. Remove vines, tree sprouts or any other extraneous vegetative growth from under or on the shrubbery.

f. Prune or remove growth in front of windows, over entrance ways or walks, or where vision is obstructed at street intersections.

10. TREE PRUNING: The trees will be pruned in accordance with the following guidelines to selectively remove unwanted growth and encourage trees to grow or respond in a desired manner. All tree pruning must be accomplished under the supervision of an individual furnished by the Contractor who is trained, experienced, and otherwise qualified in proper tree pruning techniques. Verification of such training, experience, and qualifications must be acceptable to the COR prior to initiation of any tree pruning.

Prior to starting work, the Contractor must propose a pruning plan for each tree for the approval of the

COR. Trees must be pruned according to their natural growth habit to evenly form and balance the tree, to promote proper health and growth, to respond to damage inflicted by natural or human causes, and to prevent interference with pedestrian and vehicular traffic. All clippings and debris must be removed and disposed of the activity the same working day. Pruning must be accomplished in a manner so as to:

a. Remove dead, damaged, or diseased wood or structurally weak limbs that may cause a safety hazard or unsightly appearance.

b. Remove branches that extend over buildings and endanger roofs, eaves, and windows or hang within eight feet vertically of sidewalks, parking lots, and driveways.

c. Provide clearance for buses, moving vans, and similar vehicles along streets.

d. Cut back branches that overhang or grow into power lines. Anticipate the effects of wind on branches which might fall on power lines. Shape the entire tree rather than notch the top.

e. Remove growth of small trees in front of windows, over entrance ways or walks, and which will obstruct vision at street intersections.

f. Remove sprouts which grow from the trunk. Remove sprouts to the height of the first major lateral limb.

g. Branch stubs must not be allowed. All branches must be pruned (removed) back to the next major limb or the tree trunk. Pruning cuts must be performed in a manner which leaves the branch collar exposed (with no stub beyond the branch collar).

11. DISEASES: If fungus diseases or root diseases occur, they must be controlled or treated as recommended by U.S. and Texas Departments of Agriculture.

12. CLEANING OF PARKING AREAS AND…