Attachment J-1 ILM ATCT Specifications.pdf

WILMINGTON ATCT & BASE BUILDING

SPECIFICATIONS

WILMINGTON INTERNATIONAL AIRPORT

TRAFFIC CONTROL TOWER

BASE BUILDING ROOF REPLACEMENT AND

ARCHITECHTURAL REPAIRS

FAA-ILM-1700772

MAY 2018

PREPARED BY:

FAA SOUTHERN REGION

TERMINAL ENGINEERING PLANTS, ATLANTA

1701 COLUMBIA AVE., COLLEGE PARK GA 30337

Division Section Title

DIVISION 1 - GENERAL REQUIREMENTS

003126 011000

EXISTING HAZARDOUS MATERIAL

INFORMATION SUMMARY OF WORK

011012 CONSTRUCTION ADMINISTRATION FORMS

011400 CONDITIONS AFFECTING WORK

012500 SUBSTITUTION PROCEDURES

013110 PROJECT MANAGEMENT AND COORDINATION

013300 013529 013546

SUBMITTAL PROCEDURES

HEALTH, SAFETY AND EMERGENCY

RESPONSE INDOOR AIR QUALITY

014000 CONTRACTOR QUALITY CONTROL

014200 REFERENCES

015000 TEMPORARY FACILITIES AND CONTROLS

017133 PROTECTION OF WORK AND PROPERTY

017413 CONSTRUCTION CLEANING

017700 CLOSEOUT PROCEDURES

017823 OPERATION AND MAINTENANCE DATA

017836 017839

DIVISION 2

024119 028213

WARRANTIES AND

GUARANTEES PROJECT

RECORD DOCUMENS

EXISTING

CONDITIONS

DIVISION 5 - METALS

055200 ROOF EDGE PROTECTION

DIVISION 6 - WOOD AND PLASTICS

061000 ROUGH CARPENTRY

DIVISION 7 - THERMAL AND MOISTURE PROTECTION

070150 PREPARATION FOR RE-ROOFING

072100 THERMAL INSULATION

075423 POLYVINYL CHLORIDE (PVC) ROOFING

076200 SHEET METAL FLASHING AND TRIM

079200 JOINT SEALANTS

DIVISION 8 - DOORS AND WINDOWS

081113 METAL DOORS

DIVISION 9 – FINISHES

092900 GYPSUM BOARD

096519 099100 099653

RESILIENT TILE

FLOORING PAINTING

ELASTOMERIC COATINGS

END OF TABLE OF CONTENTS

SECTION 00 31 26– EXISTING HAZARDOUS MATERIALS INFORMATION

PART 1 – GENERAL

1.1 SUMMARY

A. This document contains the asbestos and lead survey identifying locations where asbestos containing material is present.

1.2 REPORTS

1. Attachment J-1e ILM ATCT Asbestos and Lead survey report. PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 00 31 26

SECTION 01 10 00 - SUMMARY OF WORK

PART 1 - GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Identification: ILM Base Building Roof Replacement and hurricane repairs.

Location: 2220 Control Tower Dr., Wilmington, NC 28405

B. Office: Federal Aviation Administration, Terminal Engineering and Construction- Southern Region

Address: 1701 Columbia Ave., College Park, GA 30337FAA's

C. Points of Contact:

a) Design Project Engineer: Maylisse Matos, Terminal Eng. Plants, Atlanta

b) Construction Project Engineer: Stefanie Johnson, Terminal Construction, Atlanta

c) COR/RE: TBD

d) Contractor: TBD

D. Site Visit: A site visit will be held on November 15, 2018 at 10:30 EST.

1.2 CONTRACT METHOD

A. Construct the Work under a single lump sum contract.

1.3 WORK SEQUENCE.

Contractor shall include proposed phases of work in construction schedule for approval. The RE/COR will coordinate phases of work with facility occupants for minimum impact to operations. Construction Schedule shall be submitted as specified in Section 01 32 10.

A. Stage Action

1. Replace all window sealants on tower building and around tower cab exterior metal panels.

2. Replace Base Building and Link Roofs..

3. Replace door panels in supply room. Perform asbestos abatement on vinyl flooring.

4. Replace missing roof shingles at gazebo and storage building.

5. Repair all drywall damaged from water intrusion.

6. Replace all ceiling tiles damaged from water intrusion.

1.4 CONTRACTOR USE OF PREMISES

a. The FAA shall have the right of unlimited access to the premises.

b. The FAA or other agencies, may be constructing other improvements during a portion or all of this construction. Contractor shall coordinate with others if needed.

c. Coordinate use of premises and staging area in accordance with the site availability shown on the plans and as directed by the COR/RE.

d. Assume full responsibility for protection and safekeeping of project materials under this

Contract.

e. Obtain and pay for use of additional storage or work areas needed for operations under this Contract.

f. Parking is not allowed along existing roads near the facility.

g. Nonsmoking Building: Smoking is not permitted within the building or within

25 feet of entrances, operable windows, or outdoor air intakes.

1.5 MATERIALS DELIVERY TO THE SITE

A. All material orders for delivery to the site shall use as a delivery address the address of the facility. Delivery trucks shall not pass in front of the terminal.

B. Contractor shall prepare, and submit to the COR/RE for approval, a delivery plan for all types of delivery. The plan shall define the procedures that will be used to accommodate delivery traffic for all types of deliveries (e.g. roofing materials, tractor trailer, city delivery truck) and any staging areas that will be used. Normal flow of traffic, into and out of the airport, shall not be impeded. Deliveries shall be suspended at the direction of the COR/RE.

C. The Contractor is responsible for immediate clean-up of any debris deposited along the access road as a result of his/her construction traffic.

1.6 CONSTRUCTION AREA LIMITS

A. The limits of construction material storage areas, equipment storage areas, parking areas, and other areas as required by the Contractor shall be as shown on the plans or as approved by the COR/RE. Should Contractor find it necessary or advantageous to use any additional offsite area for any purpose whatsoever, Contractor shall, at its expense, provide and make its own arrangements for the use of such additional offsite areas.

B. When the Work requires Contractor to conduct operations within areas adjacent to active airport, the Work shall be coordinated with the FAA through the COR/RE.

C. Employee Parking. Parking will not be allowed along public right of way or the entrance/exit road. In the event adequate space is not available for parking on the project site the Contractor shall arrange for off- site parking and provide bus transportation of employees to and from the site. No other areas will be made available for Contractor use for parking, staging, trailers, or storage.

1.7 PERMITS AND FEES

A. Contractor is responsible for applying for utility services, obtaining required permits, and payment for any associated fees. Compliance is required with the conditions of all permits that have been issued. All fees must be paid by the Contractor.

B. Contractor is responsible for paying all charges associated with the construction of the project.

This includes temporary and permanent utilities, permits, inspection fees, connection fees and equipment to be installed by utility companies if applicable. This allocation of financial responsibility applies to all utilities.

C. CRANES OR LIFTS - The Contractor shall be responsible to airspace the maximum height of his crane by submitting FAA Form 7460 – 1 Notice of proposed Construction or Alteration (Attachment J-1a) in accordance with 14 CFR, Part 77 pursuant to 49 U.S.C., Section 44718 as early as possible, but no longer than 10 calendar days following Contract Award. Erection of the crane will not be permitted without approval of the form. No claim for delay will be allowed for failure to submit the form in a timely manner. Allow a minimum of sixty (60) days for processing. The notice can be entered at: (https://oeaaa.faa.gov/oeaaa/external/portal.jsp) or using the form called Notice of Proposed Construction or Alteration in section 011012 “Construction Administration Forms”.

D. The contractor shall submit the Construction plans and specifications to the Authority Having

Jurisdiction (AHJ) for review and comment, and pay all fees associated with the review. Notice to Proceed will not be issued until all required permits are obtained.

END OF SECTION 01 10 00

SECTION 01 10 12 - CONSTRUCTION ADMINISTRATION FORMS PART 1

- GENERAL

1.1 REQUIREMENTS INCLUDED

A. The following listed forms are hereby made a part of the Construction Documents.

PART 2 – NOT USED

2.1 INDEX OF CONSTRUCTION ADMINISTRATION FORMS: Notice

of Proposed Construction or Alteration RFI Standard Form Submittal Approval Form FAA Pre-Construction and Maintenance Project Safety and Health Checklist (3900-17) PART 3

- EXECUTION

A. During the administration of the Contract, the Contractor will be required to complete various construction administration forms as a part of the Management System. These forms are identified above and will be issued at the Pre-Construction Conference. These forms may be revised during the construction period and the Contractor will be required to comply with any such revisions.

https://oeaaa.faa.gov/oeaaa/external/portal.jsp

SECTION 01 14 00 - CONDITIONS AFFECTING

WORK PART 1 – GENERAL

1.1 WORK HOURS

1 . On-Site Work Hours: Exterior work only will be authorized during normal business working hours of 8 a.m. to 4 p.m., Monday through Friday, except as indicated below:

2. Work inside, around or above the tower cab: Coordinate work at these locations at times, where air traffic operations have concluded for the day typically from 11 pm – 5 am or when the activity will minimally affect air traffic during the day. The COR/RE and Air Traffic must approve schedule.

3. Work on Base Building Roof: Work over the administrative wing shall be planned from 8 am

– 4 pm. The contractor shall be prepared to work on night shifts if the Resident Engineer indicates the work is causing disruption to the operations inside the building. The contractor shall stop activities when this is noted and re-schedule the work after 6 pm or when the administrative wing is unoccupied.

4. Weekend Hours: If work is required during weekend to accomplish work on time or to conduct a special activity, request approval from the COR/RE at least 7 days prior.

5. Hours for Utility Shutdowns: Coordinate with COR/RE at least 5 days in advance.

1.2 SPECIAL SCHEDULING REQUIREMENTS

A. The Air Traffic Control Tower and Administrative Building will remain in operation during the entire construction period. The contractor must conduct his operations so as to cause the least possible interference with normal operations. The contractor shall identify on the construction schedule each factor which constitutes a potential interruptions to operations.

1.3 PRE CONSTRUCTION SUBMITTALS

1. List of Contact Personnel- Include addresses and emergency telephone numbers.

2. Personnel List

1.4 FAA'S OCCUPANCY REQUIREMENT

Full FAA Occupancy: FAA will occupy site and existing building during entire construction period. Cooperate with FAA during construction operations to minimize conflicts and facilitate FAA usage. Perform the Work so as not to interfere with operations.

A. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities.

Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from FAA and authorities having jurisdiction.

B. Provide not less than 5 day’s notice to FAA of activities that will affect FAA's operations.

C. Follow the procedures in section 01 35 29 Health, Safety and Emergency response to mitigate and/or eliminate any safety ahd health hazards that could affect the facility occupants and operations.

D. Do not enter the building[s] without prior approval of the COR/RE.

E. The existing buildings and their contents must be kept secure at all times. Provide ttemporary closures as required to maintain security as directed by the Contracting Officer or

COR/RE.

F. Provide dust covers or protective enclosures to protect existing work that remains and Government material located in the building during the construction period.

G. The contractor shall relocate movable furniture away from the working area as required to perform the work. Protect the furniture, and replace the furniture in its original location upon completion of the work.

H. The contractor shall leave attached equipment in place, and protect them against damage.

If possible and with FAA’s approval, temporarily disconnect and relocate equipment, ducts or cables. Reinstall them all the completion of the work.

1.5 FAA’S SECURITY REQUIREMENTS:

A. Coordinate access with COR/RE on site. The building is a secure area, and construction personnel shall remain in the construction areas. The contractor shall provide in advance a list of its personnel. Personnel working on site must obtain FAA issued security badging or be escorted by badged contractor personnel at all times. Temporary badging to access to the facility will be required for construction personnel. Contractor shall be responsible for the conduct of its own as well as its sub-contractor’s personnel on site.

B. Contractor’s access to site shall be as shown on the plans or as directed by the COR/RE.

The Contractor shall not permit any unauthorized construction personnel or traffic on the site. The Contractor shall be responsible for traffic control to and from the various construction areas on the site. Directional signing at the access gate and along the delivery route to the storage area or work site shall be as directed by the COR/RE. The Contractor will not be allowed to close any traffic lanes nor will the Contractor be allowed to impede the flow of airport traffic.

1.6 ACCESS TO SITE

A. Contractor’s access to site shall be as shown on the plans or as directed by the COR. The

Contractor shall not permit any unauthorized construction personnel or traffic on the site. The Contractor shall be responsible for traffic control to and from the various construction areas on the site. Directional signing at the access gate and along the delivery route to the storage area or work site shall be as directed by the COR/RE. The Contractor will not be allowed to close any traffic lanes nor will the Contractor be allowed to impede the flow of airport traffic.

1.7 OCCUPIED AND EXISTING BUILDINGS

A. Do not enter the building without prior approval of the Contracting Officer.

B. The existing buildings and their contents must be kept secure at all times. Provide temporary closures as required to maintain security as directed by the Contracting Officer.

C. Provide dust covers or protective enclosures to protect existing work that remains and

Government material located in the building during the construction period.

D. The contractor shall relocate movable furniture away from the working area as required to perform the work. Protect the furniture, and replace the furniture in its original location upon completion of the work.

E. The contractor shall leave attached equipment in place, and protect them against damage. If possible and with FAA’s approval, temporarily disconnect and relocate equipment, ducts or cables. Reinstall them all the completion of the work.

1.8 FAA OPERATIONS

A. The FAA has established moratorium dates (dates in which no construction activities may occur) for construction activity at critical Air Traffic Control facilities. The intent is to minimize impact on the ability of FAA to perform its operational activities during peak air travel dates.

Moratorium dates are typically scheduled over the Thanksgiving Holiday and the Christmas/New Year Holiday. Exact dates will be provided at the preconstruction conference.

B. All construction activity during moratorium periods must be approved in advance by the FAA.

Submit items of work to be performed during moratorium dates no later than forty-five (45) days prior to the moratorium dates. Activities that have, in the sole opinion of the FAA, potential to negatively impact FAA operations will not be approved. A written waiver will be provided by FAA to the Contractor outlining the allowable work items. No additional time or cost will be allowed for such denial.

1.9 AIRPORT OPERATIONSRESTRICTIONS TO ACCESS

Access to work areas may be restricted from time to time by necessity of airport operations.

Contractor acknowledges that it has taken into account and provided in its planning, scheduling and pricing for disruptions including but not limited to, restricted access to portions of the site that will not be immediately available, delivery time limitations, and moratorium dates.

1.10 OBSTRUCTION (OB) LIGHTS

Temporary obstruction lights shall be mounted on the highest point of a crane when it’s been used for construction on this project and the crane boom exceeds 100 ft.

1.11 ILLUMINATION (INTERIOR)

When any work is performed at night or where daylight is obscured, Contractor shall, at its expense, provide artificial light sufficient to permit work to be carried on efficiently, satisfactorily, and safely, and to permit thorough inspection. During such time periods the access to the place of work shall also be clearly illuminated. All wiring for electric light and power shall be installed and maintained in a safe manner and meet all applicable codes and standards.

1.12 ILLUMINATION (EXTERIOR)

Ground level lights will be permitted to facilitate construction activity upon approval of the COR/RE. Location and direction of illumination will be subject to acceptance by Air Traffic Control, which shall have final authority concerning this matter. Remove and/or reposition lights as required without additional cost to the FAA.

1.13 UTILITY SERVICE

GENERAL - Permission to interrupt any utility service shall be requested in writing a minimum of 15 calendar days prior to the desired date of interruption. No utility service shall be interrupted without written approval of the COR/RE.

SECTION 01 25 00-SUBSTITUTION PROCEDURES

PART 1 – GENERAL

1.1 DEFINITIONS

A. Substitution: Any product or material that is submitted that is not the exact make and model number of the design basis shall be considered a substitution. This includes products that are from the same manufacturer, but are different models. If the design basis is discontinued or obsolete, any product replacement is also considered a substitution. All substitutions shall follow the substitution procedures listed herein.

B. Known Acceptable Source: A manufacturer of a particular product or material that has been utilized successfully on past FAA projects. This is not an indication that a particular manufacturer will meet the requirements of each FAA project, only that they have been found to meet the requirements on past projects.

1.2 SUBSTITUTION PROCEDURE

A. Submission of request (Attachment J-1d) for substitution shall constitute a representation by the Contractor that he:

1. Has investigated the proposed product and determined that it is equal to or better than the specified product. Absence of an explicit comparison of any characteristic of the proposed product to the specified product shall constitute a representation that the proposed product is equal to or better than the specified product with regard to that characteristic.

2. Will provide the same warranty for the proposed product as for the specified product.

3. Will coordinate the installation and make other changes which may be required for the work to be complete in all respects, including:

a. Redesign.

b. Additional components and capacity required by other work affected by the change.

4. Waives all claims for additional costs and time extensions which subsequently may become apparent and which are caused by the change.

5. Will reimburse the Government for additional costs for evaluation of the substitution request, redesign if required, and reapproval by authorities having jurisdiction if required.

B. Substitutions will not be considered when acceptance would require substantial revision of the contract documents.

C. Substitutions will not be considered when they are indicated or implied on shop drawing or product data submittals without separate written request.

D. Substitution requests will not be considered when submitted directly by subcontractor or supplier.

E. Substitution Request Procedure: Submit written request with complete data substantiating compliance of the proposed product with the requirements of the contract documents.

1. Submit request to the Contracting Officer Representative.

2. Submit 3 copies of each request and accompanying data.

3. Submit all requests on a standard form provided.

4. Only one request for substitution will be considered for each product.

F. Data Required with Substitution Request: Provide at least the following data:

1. Identify product by specification section and paragraph number.

2. Manufacturer's name and address, trade name and model number of product (if applicable), and name of fabricator or supplier (if applicable).

3. Complete product data.

4. A list of other projects on which the proposed product has been used, with project name, and the design professional's name.

5. An itemized comparison of the proposed product to the specified product.

6. Net amount of change to the contract sum.

7. List of maintenance services and replacement materials available.

8. Statement of the effect of the substitution on the construction schedule.

9. Description of changes that will be required in other work or products if the substitute product is approved.

G. The Contracting Officer Representative will determine acceptability of the proposed substitution.

H. When the proposed substitution is not accepted, provide the product (or one of the products, as the case may be) specified.

PART 2 – PRODUCTS (NOT USED)

PART 3 – EXECUTION (NOT USED)

END OF SECTION 01 25 00

SECTION 01 31 00 PROJECT MANAGEMENT AND COORDINATION

A. Section includes administrative provisions for coordinating construction operations on

Project including, but not limited to, the following:

1. General project coordination procedures.

2. Administrative and supervisory personnel.

3. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

1.2 Project Coordination

A. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

a. Preparation of Contractor's construction schedule.

b. Preparation of the schedule of values.

c. Installation and removal of temporary facilities and controls.

d. Delivery and processing of submittals.

e. Progress meetings.

f. Preinstallation conferences.

g. Project closeout activities.

Startup and adjustment of systems.

B. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities to minimize waste.

1.3 KEY PERSONNEL

Key Personnel Names: Prior to mobilization and to start of construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site.

Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including office and cellular telephone numbers, and email addresses. Provide names, addresses, and telephone numbers of individuals assigned as standbys in the absence of individuals assigned to Project.

1.4 SUPERVISION

1.4.1 Minimum Communication Requirements

Have at least one qualified superintendent, or competent alternate, capable of reading, writing, and conversing fluently in the English language, on the job-site at all times during the performance of contract work. In addition, if a Quality Control (QC) representative is required on the contract, then that individual must also have fluent English communication skills.

1.4.2 Superintendent

a. Qualifications:

The project superintendent must have a minimum of 8 years experience in construction with at least 5 of those years as a superintendent on projects similar in size and complexity. The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate superintendent are the same as for the project superintendent.

The Contracting Officer may request proof of the superintendent's qualifications at any point in the project if the performance of the superintendent is in question. The superintendent is permitted to also serve as the quality control (QC) manager as established in section 01 40 00 "Quality Control”

b. Duties: The project superintendent is primarily responsible for managing and coordinating day-to-day production, subcontractors and schedule adherence on the project. The superintendent is required to attend all meetings. The superintendent or qualified alternative must be on-site at all times during the performance of this contract until the work is completed and accepted.

1.4.3 Project Manager

The contractors shall assign a Project Manager with the responsibility for the overall management of the project. The Contracting Officer may request proof of the Project Manager's qualifications at any point in the project if the performance of the Project Manager is in question.

a. Qualifications:

The project Manager must have a minimum of 10 years experience as a project manager or Superintendent on projects of similar size and complexity. The Project Manager is not permitted to also serve the superintendent on this project.

1.5 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify FAA COR/Resident Engineer of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Entity responsible for conducting meeting will record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including FAA COR/ Resident Engineer, within three days of the meeting.

B. Preconstruction Conference: COR/RE will schedule and conduct a preconstruction conference before starting construction, at a time convenient to FAA.

1. Conduct the conference to review responsibilities and personnel assignments.

2. Attendees: Authorized representatives of FAA’s Commissioning Authority, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: COR/RE shall provide the agenda which may include, but is not limited to, all of the following:

a. Tentative construction schedule.

b. Phasing.

c. Critical work sequencing and long-lead items.

d. Designation of key personnel and their duties.

e. Lines of communications.

f. Procedures for processing field decisions and Change Orders.

g. Procedures for RFIs.

h. Procedures for testing and inspecting.

i. Procedures for processing Applications for Payment.

j. Distribution of the Contract Documents.

k. Submittal procedures.

l. Preparation of record documents.

m. Use of the premises.

n. Work restrictions.

o. Working hours.

p. Owner's occupancy requirements.

q. Responsibility for temporary facilities and controls.

r. Procedures for moisture and mold control.

s. Procedures for disruptions and shutdowns.

t. Construction waste management and recycling.

u. Parking availability.

v. Office, work, and storage areas.

w. Equipment deliveries and priorities.

x. First aid.

y. Security.

z. Progress cleaning.

aa. Environmental requirements and procedures, including but not limited to:

1) Solid Waste Management Plan;

2) Environmental Management Plan;

3) Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

C. Pre-installation Conferences: Conduct a pre-installation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise COTR a minimum of three days in advance of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Review of mockups.

i. Possible conflicts.

j. Compatibility problems.

k. Time schedules.

l. Weather limitations.

m. Manufacturer's written recommendations.

n. Warranty requirements.

o. Compatibility of materials.

p. Acceptability of substrates.

q. Temporary facilities and controls.

r. Space and access limitations.

s. Regulations of authorities having jurisdiction.

t. Testing and inspecting requirements.

u. Installation procedures.

v. Coordination with other work.

w. Required performance results.

x. Protection of adjacent work.

y. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded.

D. Contractor shall schedule and conduct a project closeout conference, at a time convenient to the FAA, but no later than 7 days prior to the scheduled date of Substantial Completion

(CAI).

1. Conduct the conference to review requirements and responsibilities related to Project closeout.

2. Attendees: Authorized representatives of FAA, FAA’s Commissioning Authority, COR/RE, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Discuss items of significance that could affect or delay Project closeout including the following:

a. Preparation of record documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Submittal of written warranties.

d. Requirements for preparing sustainable design documentation.

e. Requirements for preparing operations and maintenance data.

f. Requirements for demonstration and training.

g. Preparation of Contractor's punch list.

h. Procedures for processing Applications for Payment at Substantial Completion and for final payment.

i. Submittal procedures.

j. Coordination of separate contracts.

k. Owner's partial occupancy requirements.

l. Installation of Owner's furniture, fixtures, and equipment.

m. Responsibility for removing temporary facilities and controls.

4. Minutes: Entity conducting meeting will record and distribute meeting minutes.

E. Progress Meetings: Conduct progress meetings at weekly intervals.

1. Coordinate dates of meetings with preparation of payment requests.

2. Attendees: In addition to representatives of FAA and COR/RE, the Contractor shall ensure all personnel concerned with the current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review contractor’s schedule. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so.

Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1. Discuss the work schedule for next two-week period. Contractor shall submit a copy of his two –week look ahead schedule to the COR/RE at the meeting.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Progress cleaning.

10) Quality and work standards.

11) Status of correction of deficient items.

12) Field observations.

13) Status of RFIs.

14) Status of proposal requests.

15) Pending changes.

16) Status of Change Orders.

17) Pending claims and disputes.

18) Documentation of information for payment requests.

4. Minutes: Entity responsible for conducting the meeting will record and distribute the meeting minutes to each party present and to parties requiring information.

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

F. Coordination Meetings: Contractor shall conduct Project Coordination meetings at weekly intervals. Project coordination meetings are in addition to specific meetings held for other purposes, such as progress meetings and pre-installation conferences.

1. Attendees: In addition to representatives of FAA, the Contractor shall ensure all personnel concerned with the current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meetings shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of the previous coordination meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Combined Contractor's Construction Schedule: Review progress since the last coordination meeting. Determine whether each contract is on time, ahead of schedule, or behind schedule, in relation to combined Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

b. Schedule Updating: Revise combined Contractor's construction schedule after each coordination meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with report of each meeting.

c. Review present and future needs of each contractor present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Work hours.

10) Hazards and risks.

11) Progress cleaning.

12) Quality and work standards.

13) Change Orders.

3. Reporting: Record meeting results and distribute copies to everyone in attendance and to others affected by decisions or actions resulting from each meeting.

SECTION 01 33 00 - SUBMITTAL PROCEDURES

A. Submittals listed or specified in this Contract shall conform to the provisions of this section, unless explicitly stated otherwise.

1.2 REFERENCES

NOT USED

1.3 DEFINITIONS

A. Submittal Definition: Shop drawings, product data, samples, administrative and closeout submittals, and additional data presented for review and approval. Contract clauses referring to material, workmanship specifications and drawings for construction shall apply to all submittals.

B. Types of Submittals

1. Pre-Construction Submittals: Submittals which are required prior to start of construction

(work), issuance of contract, notice to proceed or commencing work on site.

The submittals listed below shall be submitted and approved prior to the pre-construction meeting:

a. Certificated of Insurance,

b. Surety Bonds

c. List of Proposed Contractors

d. Construction Schedule

e. Submittal Schedule

f. Schedule of Values

g. Accident Prevention Plan with Activity Hazard Analysis

h. Indoor Air Quality (IAQ) Management Plan

i. Quality Control Plan

j. Environmental Protection Plan

k. Installer Qualifications

l. Manufacturer Certificates

2. Shop Drawings. As used in this Section, drawings, schedules, diagrams, and other data prepared specifically for this contract, by the Contractor or through the Contractor by way of a subcontractor, manufacturer, supplier, distributor, or other lower tier contractor, to illustrate a portion of the work.

3. Product Data. Preprinted material such as illustrations, standard schedules, performance charts, instructions, brochures, diagrams, manufacturer's descriptive literature, catalog data, and other data to illustrate a portion of the work, but not prepared exclusively for this Contract. Information such as mix design, material characteristics, and similar data is included herein.

4. Samples. Physical examples of products, materials, equipment, assemblies, or workmanship, physically identical to a portion of the work, illustrating a portion of the work or establishing standards for evaluating the appearance of the finished work or both.

5. Administrative and Closeout Submittals. Submittals of data for which reviews and approval will be to ensure that the administrative requirements of the project are adequately met but not to ensure directly that the work is in accordance with the design concept and in compliance with the contract documents.

C. Approving Authority: Contracting Officer's Representative (COR).

D. Work: As used in this Section, the construction required by the contract documents, including labor necessary to produce the construction and materials, products, equipment, and systems incorporated or to be incorporated in such construction and including materials, products, equipment, and systems produced both on-and off-site.

1.4 SUBMITTALS

A. Submit the following in accordance with the requirements of this section.

1. Submittal status log: List each submittal. Include for each submittal the specification section number; description of item for which the submittal is required; and the Contractor's scheduled date for the submittal. Submit the log within 20 days after notice of award. Indicate required approval date to maintain project schedule.

1.5 PROCEDURES FOR SUBMITTALS

A. Limits and Constraints Regarding Submittals

1. Submittals shall be complete for each portion of the work; components of the work interrelated as a system shall be submitted at the same time.

2. When submittal acceptability is dependent on conditions, items, or materials included in separate subsequent submittals, the submittal will be returned without review.

3. Submittals of information not required as a submittal, or covering work for which the submittals have been returned as “No Exceptions Taken” will be returned without review.

4. Approval of a separate material, product, or component does not imply approval of assembly in which the item functions.

5. The work shall conform to approved submittals, except contractor shall conform to the contract requirements and resubmit the submittal if a previously approved submittal has an error or omission.

6. When submitting for approval material which is other than that cited in the contract, submit the necessary scale drawings, wiring and control diagrams, cuts or entire catalogs, pamphlets, descriptive literature, and performance and test data of both the material specified and the material he wishes to substitute in the number of copies of each as required under the contract.

B. Processing Time: Allow enough time for submittal review, including time for re-submittals, as follows. Time for review shall commence on the COR's receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals sufficiently in advance of the Work for submittal review duration, including re-submittals.

1. Initial Review: Allow 15 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. The COR will advise the Contractor when a submittal review must be delayed for coordination.

2. Re-submittal Review: Allow 7 days for review of each re-submittal.

C. Submittal Identification: Place a permanent label or title block on each submittal for identification.

1. Indicate name of firm or entity that prepared the submittal on the label or title block.

2. Provide a space approximately 4 by 8 inches (100 by 200 mm) on label or beside title block to record Contractor's review and approval markings and action taken by the FAA.

3. Include the following information on label for processing and recording actions taken:

a. Project name: "ILM ATCT… "

b. FAA contract number: "DTFAWN-XX-C-XXXXX".

c. Sequential submittal number, two digits stating at “01” . (If more than 99 submittals are anticipated, use three digits.)

d. For re-submittals, provide a new in-sequence submittal number, plus a decimal point, plus the original submittal number, plus a revision letter starting at “A”, i.e. a re-submittal of Submittal 06 that occurs after Submittal 11 shall be numbered “12.06A”. The next submittal shall be Submittal 13. If an addition re-submittal is required that occurs after Submittal 22, it shall be numbered “23.06B”.

e. Date.

f. Name and address of subcontractor or supplier associated with the submittal, with primary contact person’s name, phone number(s), and e-mail address.

g. Name of product manufacturer(s), if applicable and not shown on the submittal.

D. Substitutions: Substitutions from contract requirements require Government approval and will be considered where advantageous to the Government. Where substitutions are proposed for consideration, submit a written request, with documentation of the nature and features of the substitution and why the substitution is desirable and beneficial to the Government. The proposed substitution shall be identified separately and included along with the required submittal for the item. When a substitution is submitted for approval, the Contractor warrants

1. Substitution Is Compatible: The Contract has been reviewed to establish that the substitution, when incorporated, will be compatible with other elements of the work.

2. Contractor is Responsible: The Contractor shall take action and bear the additional cost, including review costs by the Government, necessary because of the proposed substitution.

E. Contractor's Responsibilities:

1. Determine and verify field measurements, materials, field construction criteria; review each submittal; and check and coordinate each submittal with requirements of the work and Contract documents.

2. Ensure that material is clearly legible. Ensure required specialty stamps are affixed and signed.

3. Stamp each sheet of each submittal with the Contractor's Quality Control (CQC) Personnel’s certificating stamp for each applicable specialized area in accordance with 01 40 00, except that data submitted in bound volume or on one sheet printed on two sides may be stamped on the front of the first sheet only. Word the submittal stamp as follows:

"I hereby certify that the (equipment) (material) (article) shown and marked in this submittal is that proposed to be incorporated into Contract Number , is in compliance with the contract drawings and specification, can be installed in the allocated spaces, and is submitted for Government approval.

Certified by Date "

4. Sign the Contractor's certification. The person signing the certification shall be one designated in writing by the Contractor as having that authority. The signature shall be in original ink. Stamped signatures are not acceptable.

5. Transmit submittals to the approving authority in orderly sequence, in accordance with the Submittal Status Log, and to prevent project delays and delays in work by the Government or separate contractors.

6. Advise the approving authority of substitution, as required by the paragraph entitled " Substitutions."

7. Correct and resubmit submittal as directed by the approving authority. Direct specific attention, in writing or on resubmitted submittal, to revisions not requested by the approving authority on previous submissions.

8. Retain a copy of approved submittals at the project site, including the Contractor's copy of approved samples.

9. Furnish additional copies of submittals if requested by the COR.

10. Ensure no work is begun until the submittals for that work have been returned with a review comment other than “Revise and Resubmit” or “Rejected”.

G. Approving Authority's Responsibilities:

1. Submittals will be reviewed for approval with reasonable promptness and only for conformance with project design concepts and compliance with the contract documents.

If a substitution is not identified as required by the paragraph entitled " Substitution ", then the approval of the submittal SHALL NOT be an approval of the substitution.

2. The checking, marking or approval of the shop drawings and/or product data by the COR shall not be construed as a complete check, but will indicate only that the general method of construction and detailing is satisfactory. Approval will not relieve the contractor of the responsibility for any error which may exist. The contractor shall be responsible for the dimensions and design of adequate connections, details, and satisfactory construction of all work.

3. Submittals will be returned with one of the following notations:

a. Submittals marked “As Submitted” indicate the work may proceed as presented in the submittal.

b. Submittals marked “Not Approved” indicate the submittal has failed to meet the specification requirements and work may not proceed.

c. Submittals marked “As Noted” indicate there are markings in the submittal that must be included to result in an acceptable submittal. Contractor may proceed with the work by accepting and incorporating the markings in the finished work unless the “Revise and Resubmit” box is checked.

d. Submittals marked “Revise and Resubmit” must be modified and resubmitted.

The revised submittal number must indicate that it is a resubmittal of a rejected submittal.

H. The transmittal sheet returning the submittal will be initialed.

1.6 FORMAT AND QUANTITY OF SUBMITTALS

A. Transmittal Form: Transmit each submittal, except sample installations and sample panels, to the office of the approving authority. Transmit submittals with a transmittal form approved by the COR and standard for the project. The transmittal form shall identify the Contractor, indicate the date of the submittal, and include information prescribed by the transmitted form and required in the paragraph entitled "Identifying Submittals." Process transmittal forms to record actions regarding sample panels and sample installations.

B. Identifying Submittals: Identify submittals, except sample panel and sample installation, with the following information permanently adhered to or noted on each separate component of each submittal and noted on the transmittal form. Mark each copy of each submittal identically, with

1. Project title and location.

2. Construction contract number.

3. The Section number and paragraph number of the Section by which the submittal is required and the paragraph to which it conforms.

4. The name, address, and telephone number of the subcontractor, supplier, manufacturer and any other second tier contractor associated with the submittal.

5. Product identification and location in project.

C. Format and Quantity for Shop Drawings

1. For shop drawings (Attachment J-1b) presented on sheets larger than 11-inches by 17 inches, submit two printed copies and one Portable Document Format (PDF) file transmitted on 700 MB compact disks (CD) of each shop drawing prepared for this project.

2. For shop drawings presented on sheets 11-inches by 17 inches or less, submit two printed copies with each bound in a separate volume and a PDF file transmitted on 700 MB compact disks (CD) of each shop drawing prepared for this project.

3. Include on each drawing the drawing title, number, date, and revision numbers and dates, in addition to the information required in the paragraph entitled "Identifying Submittals."

4. Dimension drawings, except diagrams and schematic drawings; prepare dimensioned drawings to scale. Identify materials and products for work shown.

5. Shop drawings shall be not less than 8 1/2 by 11 inches or more than 36 by 42 inches.

6. After review, the approving authority will return a PDF file and a marked original.

CI. Format and Quantity for Product Data

1. Submit two printed copies with each, bound in a separate volume and a PDF file transmitted on compact disk (CD) or diskette of each Product Data prepared for this project.

2. Present submittals for each Section as a complete, bound volume. Include a table of contents listing page and catalog item numbers for product data.

3. Indicate, by prominent notation, each product that is being submitted; indicate the Section and paragraph numbers to which it pertains.

4. Supplement product data with material prepared for the project to satisfy submittal requirements for which product data does not exist. Note that the material is developed specifically for the project.

CII. Format and Quantity of Samples:

1. Furnish samples in the sizes below, unless otherwise specified or unless the manufacturer has prepackaged samples of approximately the same size as specified:

a. Sample of equipment or device: Full size.

b. Sample of materials less than 2 by 3 inches: Built up to 8 1/2 by 11 inches.

c. Sample of materials exceeding 8 1/2 by 11 inches: Cut down to 8 1/2 by 11 inches and adequate to indicate color, texture, and material variations.

d. Sample of linear devices or materials such as conduit and handrails: 10-inch length or length to be supplied, if less than 10 inches.

e. Sample of non-solid materials such as sand and paint: Pint.

f. Color selection samples: 2 inches by 4 inches.

g. Sample panel: 4 feet by 4 feet.

h. Sample Installation: 100 square feet.

2.…