SIRFAACOPOSTING.pdf

INTRODUCTION:

The Federal Aviation Administration (FAA), EnRoute and Terminal Facilities Programs have a requirement for design and construction to replace the Fire Detection and Annunciation System (FDaAS) at numerous facilities throughout the United States.

The purpose of this Screening Information Request is to request specific information necessary for the FAA to determine which vendors meet the FAA’s minimum qualification requirements for this solicitation. The FAA is looking for a contractor that can ensure the long-term continuous availability of Fire Detection and Annunciation systems for standardization throughout the FAA Facilities. The Request for Offer (RFO) will be issued to the prequalified contractors (short-list) which is limited to the highest scoring six (6) or fewer if six contractors do not meet the requirements of the SIR in late January 2019.

Electronic standard design plans, specifications and other documents will be issued to the prequalified contractors at the RFO stage. Contract award is anticipated to be made in late April 2019.

SCOPE OF WORK:

The scope of work described below is representative, but not all-inclusive, of the type of services anticipated to be provided under this contract. The FAA may issue tasks encompassing any or all of the services detailed in this Statement of Work (SOW). Specific services will be identified and ordered through Task Orders under this contract.

The work shall include all labor, materials, equipment, services, and facilities necessary for design and construction to replace the Fire Detection and Annunciation Systems in the FAA EnRoute, Terminal, and other facilities as listed in Section H.

Federal Aviation Administration

SCREENING INFORMATION REQUEST (SIR)

DESIGN AND CONSTRUCTION TO REPLACE

FIRE DETECTION AND ANNUNICATION SYSTEM (FDaAS) AT

NUMEROUS FAA FACILITIES THROUGHOUT THE UNITED STATES

SIR NO. 697DCK-19-R-00070

A. The replacement of all devices, appliances, wiring, conduit, and panels.

B. Demolition work may include but is not limited to the following:

1. Fire alarm control panel(s)

2. Fire alarm annunciator panel(s)

3. Visual and audible notification devices

4. Area Smoke detectors

5. Duct Smoke Detectors

6. Air sampling smoke detection systems

7. Heat detectors

8. Manual pull stations

9. Addressable control devices

10. Addressable interface devices

11. Fire alarm wiring

12. Fire alarm conduit (except underground or penetrating into critical vaults)

C. New work may include but is not limited to the following:

1. Fire alarm/mass notification control panels: Panels will be networked together

(Class X circuit) to support the entire ARTCC site. The fire alarm/mass notification system must be a standalone system. PSB and other outbuildings’ fire alarm panels will be networked with the main ARTCC fire alarm control panel.

Booster power panels will be provided as needed.

2. Fire alarm annunciator panel(s): Fire alarm annunciator will be provided at the guard house.

3. Graphical User Interfaces (GUI): GUIs will be provided with the main panel and at a designated ESU Control Location (at ZDC this location has been identified as the CCMS Room).

4. Local Operating Consoles with Microphone and LCD Annunciator: Will be provided at the Main Entrance, in the DSR (SOC Desk), and at the entrance that will be designated for Fire Department use (if different from the Main Entrance).

5. Emergency Responder Radio Enhancement System

6. Visual and audible notification devices

7. Area Smoke detectors

8. Duct Smoke Detectors

9. Air sampling smoke detection systems

10. Carbon Monoxide Detectors

11. Heat detectors

12. Manual pull stations

13. Addressable control devices

14. Addressable interface devices

15. Surge protection for circuits extending outside the building

16. Fire alarm wiring, pull boxes, junction boxes and termination cabinets

17. Fire alarm conduit

18. Fire alarm programming

D. Incidental architectural, civil, geotechnical, environmental, and structural work as well as disposal of materials containing lead paint and asbestos associated with the FDaAS replacement, as required.

E. Design-Build (D-B) services: In general, the D-B process will take place in two phases.

• Phase I (Design) Services will generally consist of the preparation of site specific design documents based on the FAA’s standard design and other documents.

• Phase II (Construction) Services will generally consist of the completion of the design documents, if not already completed, and the construction and services related thereto. The services and deliverables to be provided in each phase will be specified in the Task Order to best suit the project. D-B projects may be phased to comply with budget approvals and FAA funding availability.

F. Program Management includes, but is not limited to, program management organization, program control, integrated program management, meetings, program reviews, and change proposals.

G. Integrated Logistics Support Service includes testing, inspection, and maintenance;

supply support; supportability; and training for all EnRoute facilities. The testing, inspection, and maintenance shall include the first two (2) year after initial installation of the FDaAS at each ARTCC and CCF site location. Work also includes providing SOW for FDaAS manufacturer’s testing and maintenance of each system for the sites to use for procurement of maintenance services contract with Operations funds prior to ending of the initial two (2) year testing and maintenance period, for the full life of the contract, as required. Supply support shall include spare strategy and supportability. Training shall be provided by factory-authorized instructors to the facility operators/technicians and building occupants for the full life of contract.

H. Types of FAA Facilities includes:

• Air Route Traffic Control Centers (ARTCCs), which are responsible for controlling aircraft enroute in a particular volume of airspace at high altitudes between airport approaches and departures.

• Combined Control Facilities (CCFs) facilities, which manage aircraft arrivals and departures, as well as limited aircraft transits in specified areas.

• Air Traffic Control Towers and associated base buildings, TRACONs and Consolidated TRACONS.

• Other FAA owned, operated, or sponsored facilities.

NOTE: Many facilities in the National Airspace System (NAS) operate 24 hours per day and provide services critical to safety; therefore, work performed on or near operational facilities or equipment must be planned and conducted in a manner that minimizes or eliminates deterioration in the quality or quantity of services provided to the NAS. This may require, among other adaptations, working during non-standard business hours or using non-standard techniques to eliminate noise, obstructions to visibility from ATCTs, and shut down of equipment essential to operations. The continued operation of all equipment in the NAS and the safety of life and property are paramount considerations in all work conducted under this contract.

The performance period for this contract will be a 5-year base period of performance, with five

(5) 2-year option periods, for a total period of performance of fifteen (15) years.

Estimated average of individual task orders is $3 million - $5 million per site location.

The NAICS code projected for this project is 236220 Commercial and Institutional Building Construction with a size standard of $36.5 million. This procurement is available for full and open competition all interested qualified parties are encouraged to submit a package.

EVALUATION FACTORS:

Responses to this SIR will be evaluated on three (3) main factors, which are listed below.

Offerors that receive a “Fail” rating on the first factor will not be considered any further and as such will not be eligible to receive the RFO in Phase II. Offerers that receive a “Pass” rating will be considered further under factors 2 and 3. Any offeror receiving less than an “Acceptable” rating in any of the factors 2 and 3 will not be eligible to receive the RFO.

Factor 1 - Financial Capability (No weight - Pass/Fail only)

This factor will be evaluated on a “Pass/Fail” rating basis. Only those Offerors who are determined to be financially responsible or receive a “Pass” rating will be further evaluated under factors 2 and 3. Offerors that receive a “Fail” rating on Factor 1 will not be considered any further and as such will not be eligible to receive the RFO in Phase II.

The scoring for this evaluation factor will consider the Offeror’s general financial condition, resources, and ability to sustain a project of this scope and duration.

a) Annual gross business volume for the past three (3) years.

b) Financial resources.

c) Bonding capacity.

The Offeror must submit, at a minimum, the following:

• A copy of the Company’s latest financial statements and balance sheets for the past three

(3) years.

• Disclose any unpaid judgments in excess of $1 million.

• Disclose any disputed or unadjudicated claims in excess of $5 million.

• Bonding company’s name, address, agent’s name and telephone number.

• Length of time with bonding company.

• Bonding capacity, available and current.

• Evidence that the Contractor’s current bonding capacity is at least as large as the published contract award amount (i.e. average of $50 million per year for various site locations). Evidence may be in the form of a letter from a licensed bonding company (surety), or from an agent normally representing such a company.

• Bond rates charged by surety.

• List of additional surety used over the past five (5) years either on a regular or intermittent basis.

• Description of current financial resources showing your firm’s ability to sustain all contract activities for a period not less than sixty (60) calendar days, including licenses, permits, insurance, bonding, mobilization, equipment, labor, and material costs.

• Description of ability to obtain financial resources.

Factor 2 – Specialized Experience and Technical Capability (80% Weight)

This factor will be evaluated on the Offeror’s demonstrated experience and technical capability in manufacture, design, integration, and installation of FDaAS at facilities similar in size, scope and complexity to this SIR.

The Offeror’s specialized experience and technical capability must be in the capacity of a prime or general contractor. The Offeror must provide documentation demonstrating specialized experience and technical capability, which will be evaluated based upon the following elements:

a) Must provide evidence that contractor is a regular manufacture of Fire Detection and Annunciations Systems and can supply said equipment for multiple locations at the same time. (60%)

b) Ability to perform design and construction of similar scope, size, and complexity at multiple locations throughout the United States (i.e. Northwest, Southwest, Central, Midwest, and Northeast, or similar locations where the 23 EnRoute facilities are located) simultaneously. (10%)

c) Ability to integrate - how the Offeror plans to provide support the FAA at various locations (i.e. Northwest, Southwest, Central, Midwest, and Northeast, or similar locations where the 23 EnRoute facilities are located) under multiple task orders as specified in the Scope of Work. (5%)

d) Ability to successfully utilize major subcontractors (i.e. electrical and fire life safety/fire protection) on projects similar to the scopes of this SIR. (5%)

Factor 3 – Past Performance (20% Weight)

The Offeror’s past performance must be in the capacity of a prime or general contractor. The degree to which past performance evaluations and all other past performance information reviewed by the Government (e.g., information obtained from the references listed in the proposal, other sources known to the FAA, consumer protection organizations, and others who may have useful and relevant information) must reflect a trend of satisfactory performance, and will be evaluated based upon the following elements :

a) A pattern of successful completion of contracts; (4%)

b) A pattern of good quality and timeliness of work completed in design and construction of similar scope, size (i.e. $3 million to $5 million) and complexity (i.e. FAA facilities, other Government facilities, hospitals, data centers, or facilities with 24/7 operations) to this SIR at multiple locations simultaneously; (4%)

c) A pattern of cooperativeness and teamwork with the Government or Private Sector client at all levels (task project managers, contracting officers, etc.); (3%)

d) Ability to solve problems encountered and take corrective action; (3%)

e) Reasonableness in negotiating contract changes; (2%)

f) Timeliness of payments to subcontractors and suppliers; and (2%)

g) Labor and safety compliance record. (2%)

The Offeror must provide documentation showing general understanding of the scope and construction experience with either the FAA, U.S. Government, agencies of state and local government, airport owners, or commercial business enterprise.

As a minimum, the Offeror must have successfully completed three (3) projects similar in size, scope, and complexity to this SIR within the past five (5) years. As a minimum, the Offeror’s experience must include utilization of major subcontractors experienced in projects of similar scope, size and complexity to their respective disciplines on this SIR. Performance information may be used for both responsibility determinations and as an evaluation factor against which offeror’s relative rankings will be compared to assure best value to the FAA. The submittal must:

1. Identify the type of design and construction work the Offferor performs. Include any special qualifications of the Offeror that would be a particular benefit to the FAA design and construction project. List the percentage and categories of work normally performed with the Offeror’s own employees, demonstrating the ability to self-perform a minimum of 25% of the total amount of actual onsite labor to be performed under this contract with own workforce.

2. Provide the names of major subcontractors (fire life safety/fire protection/electrical and general) that the Offeror intends to utilize for design and construction on this contract and summarize their relevant qualifications and experience to do the work, and provide a listing of projects you have successfully completed utilizing them in the past. Indicate each subcontractors’ experience, quality and timeliness of work in completed construction projects similar in scope, size and complexity to this SIR, or other specialty as applicable; and labor and safety compliance record.

3. State the average annual amount of FDaAS work the Offeror performed during the past five (5) years.

4. State the total value of work the Offeror has in progress and under contract at this time as well as anticipated work (i.e. projects on which you have submitted or intend to submit offers) that may or will occur concurrently with this contract.

5. Provide references for the five (5) highest dollar projects the Offeror has completed within the past five (5) years. Include the following for all projects:

• Title and location of project.

• Name, address, and phone number of the Project Manager and Contracting

Officer/Manager of the project.

• Brief description of type and extent of work provided for each project.

• Total contract value.

• Performance period including the originally estimated and actual completion dates.

• Percentage of work completed by your firm as general contractor.

• Major subcontractors utilized for each project, including address, phone number, and point of contact.

• Project Manager and Project Superintendent’s names and telephone numbers.

• Brief description of problems encountered and corrective actions taken, if applicable

6. Provide a completed survey form, in accordance with the attached “Past Performance Survey”, from each reference provided.

7. Provide a documentation that demonstrates the company’s commitment to maintaining a safe work environment for the contractor’s workforce and maintaining the client’s critical operations.

RATINGS FOR FACTORS 2 and 3:

Factors and their elements will be rated by the FAA Technical Evaluation Team (TET) utilizing the following 5‐point rating scale as follows:

Outstanding – 5 points Acceptable – 3 points Unacceptable – 0 point

Ratings for each factor will be weighted and computed to establish an overall score for the technical proposal.

Rating Definition

Outstanding (5 points)

Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh weaknesses. Risk of unsuccessful performance is very low.

Acceptable (3 points)

Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Unacceptable (0 point)

Proposal does not meet requirements and contains one or more deficiencies.

Proposal is unawardable.

The Offeror’s total score will equate to the following final ratings:

Rating Score Outstanding 90 – 100 Acceptable 70 - 89 Unacceptable < 70

The final rating will be used to “down-size” to the six (6) highest-scoring contractors with a final overall rating of 70 or above. Those contractors will be placed on the prequalified list for this project and will be invited to participate in the Request for Offerors (RFO) PHASE II of this requirement.Contractors that receive a final rating of below 70, and/or receive a “Fail” on Factor 1,will not be considered for Phase II.

SUBMITTAL REQUIREMENTS:

The specific information provided should be accurate and complete. The FAA will consider offerors’ submittals to be complete. Your submittals must provide documentation to substantiate any statement of fact. Documentation includes, but is not limited to, formal resumes, licenses, financial statements, work plans, etc. Mere statements of compliance are not acceptable.

Communications with offerors may be conducted orally, or in writing, during the screening process if the FAA deems that communication is necessary. The FAA may conduct written or oral communications with any and/or all offerors.

The FAA may evaluate additional past performance information as available under the

Contractor Performance Assessment Reporting System (CPARS), Past Performance Information Retrieval System (PPIRS) and any other means available to obtain relevant past performance ratings. Any CPARS/PPIRS performance information evaluated would be considered in conjunction with your past performance submittals as required in this SIR.

Place, Date, and Time for Proposal Submission:

Submittals must address the evaluation criteria. Electronic submission are preferred and should be sent electronically to Susan.Newcomb@faa.gov.

Submittals must address all evaluation criteria and all questions must be answered to be considered responsive. If a question is not applicable, the Offeror should indicate “N/A.”

Mailed copies will be accepted as follows:

Submittals must address all evaluation criteria and must include electronic copy on (2) CD-ROM and four (4) hard copies (one (1) original and three (3) copies), each bound in a three-ring binder.

The binder cover shall have a cover page/title sheet that identifies the company name. Also, each proposal shall be well organized and have a table of contents.

All submittals must be received no later than 5:00 p.m. Eastern Standard Time, on December 14th, 2018. Submittals received after this date will not be considered. Questions must be made in writing and emailed to the Contracting Officer, Susan Newcomb at Susan.Newcomb@faa.gov.

Mail hard copy submittals to:

Federal Aviation Administration Attn: Susan Newcomb, AAQ-540 1200 District Avenue Burlington, MA 01803

On the envelope mark for SIR: 697DCK-19-R-00070

Point of contact is Susan Newcomb, Contracting Officer, Telephone 781-238-7659.

Submittals must address all evaluation criteria and responses must be typewritten, and all questions must be answered to be considered responsive. If a question is not applicable, the Offeror should indicate “N/A.”

NOTE: Availability of Funds: Funds are not presently available for this contract.

mailto:Susan.Newcomb@faa.gov