Solicitation Package 697DCK-19-R-00032.pdf

SOLICITATION, OFFER AND AWARD

3. SOLICITATION TYPE1. CONTRACT NO. 2. SOLICITATION NUMBER

6. ISSUED BY CODE 7. ADDRESS OFFER TO (If other than Item 6)

5. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder"

NEGOTIATED BID (RFP)

SEALED BID (IFB)

4. DATE ISSUED

PAGE OF PAGES

1 107

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

9. FOR

INFORMATION

CALL

CAUTION: LATE Submissions, Modifications and Withdrawals. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 7, or if hand carried, in the

SOLICITATION

8. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTR., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICE/COST

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

10. TABLE OF CONTENTS

17. OFFER DATE16. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

14C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

14B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

15. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER14A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

13. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)12. DISCOUNT FOR PROMPT PAYMENT the designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above , to furnish any or all items upon which prices are offered at the price set opposite each item , delivered at

11. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 11 does not apply if the solicitation includes Minimum Bid Acceptance Period .

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or by other authorized official written notice.

27. AWARD DATE

(Signature of Contracting Officer)

26. CONTRACT AUTHORITY

24. PAYMENT WILL BE MADE BY

25. NAME OF CONTRACTING OFFICER (Type or print)

CODE 23. ADMINISTERED BY (If other than Item 6)

ITEM

(4 copies unless otherwise specified)

22. SUBMIT INVOICES TO ADDRESS SHOWN IN21. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

20. ACCOUNTING AND APPROPRIATION19. AMOUNT18. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by CONTRACT AUTHORITY)

CODE

09/04/2018 X

AAQ520FTW-AFN

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

10101 HILLWOOD PARKWAY

FORT WORTH TX 76177-1524

Mary Higgins @ mary.higgins@faa.gov

1300 ET 03/28/2019

Mary M. Higgins 817 Mary.Higgins@faa.gov

222-5526

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PAGE(S)

Mary M. Higgins

697DCK-19-R-00032

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 107

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

697DCK-19-R-00032

00001

00002

00003

Period of Performance: 10/01/2019 to 09/30/2028

Base Year (5 years)

10/01/2019 - 09/30/2020

10/01/2020 - 09/30/2021

10/01/2021 - 09/30/2022

10/01/2022 - 09/30/2023

10/01/2023 - 09/30/2024

* See schedule B, refer to Section J, Attachment

1 - T&M Labor Rates

Period of Performance: 10/01/2019 to 09/30/2024

Option Period I (2 years)

10/01/2024 - 09/30/2025

10/01/2025 - 09/30/2026

* See schedule B, refer to Section J, Attachment

1 - T&M Labor Rates

(Option Line Item)

(Expected Exercise Date/Days After Award:

)09/01/2024

Period of Performance: 10/01/2024 to 09/30/2026

Option Period II (2 years)

10/01/2026 - 09/30/2027

10/01/2027 - 09/30/2028

* See schedule B, refer to Section J, Attachment

1 - T&M Labor Rates

(Option Line Item)

(Expected Exercise Date/Days After Award:

)09/01/2026

Period of Performance: 10/01/2026 to 09/30/2028

Section B - Supplies or Services/Prices

Section B - Schedule

See Attachment 1 - T&M Labor Rates & Labor Category Requirements Clause

List

The remainder of this page has been intentionally left blank.

Section C - Description/Specifications

Scope of Work

C.1 Background

The mission of the FAA ATC Facilities and Engineering Services is to replace, modernize and sustain over 13,000 facilities that support the National Air Space (NAS). Additionally, the group manages and upgrades the security systems for all facilities in the NAS.

The NAS infrastructure includes a variety of Terminal and Enroute facilities, such as ATCTs, TRACONs, ARTCCs, communication towers, and unstaffed structures such as radar towers. The group develops long-term strategic plans, project scopes, and budgets, and manages engineering and construction for projects throughout a facility's lifecycle.

In the event of a disruption to air traffic control—such as a natural disaster or necessary maintenance—the group is also responsible for deploying mobile air traffic control assets across the country to maintain NAS operations.

Our capital investment programs have three primary objectives:

a. replace facilities when required,

b. complete existing modernization projects

c. maintain existing structures at a functionally acceptable level.

Current major projects include the replacement of ATCTs and TRACONs facilities. Current major Terminal and Enroute Modernization/ Sustainment projects include renovations focusing on maintenance backlog reductions, mitigation of risk to operations, rehabilitation of operational and administrative spaces and critical infrastructure backlog projects including roofing, plumbing, electrical distribution, HVAC system and life safety issues. Current major Unstaffed Infrastructure projects include facility decommissioning and Long Range RADAR sustainment.

This Statement of Work (SOW) specifies the Architect and Engineer (A/E) design services required by the Federal Aviation Administration’s ATC Facilities And Security Service Group including the following two major programs:

a. (FAAs) EnRoute Facilities Planning and Modernization Program. The EnRoute Facilities Planning & Modernization Program supports EnRoute Air Traffic operations and service level availability through facility life cycle program management of the 21 Air Route Traffic Control Centers (ARTCCs), the Combined Control Facilities (CCFs) at San Juan and Guam and other FAA owned, operated, or sponsored facilities.

b. (FAAs) Terminal Facilities Office Planning and Execution Program, supports the construction of new and replacement of Airport Traffic Control Tower (ATCT) and Terminal Radar Approach Control (TRACON) facilities within the National Airspace System (NAS). The Facilities Office also supports the repair, maintenance and upgrading of these facilities throughout their lifecycles. The two roles are generally referred to as “Replace” and “Improve”. By fulfilling these roles, the Facilities Office seeks to improve the safety, reliability and efficiency of the air traffic system.

In addition, the following programs supporting NAS facilities:

a. Mobile Assets Management (MAMP)

b. Facility Security and Risk Management (FSRM)

c. Unstaffed Infrastructure Sustainment (UIS)

C.2 Types of FAA Facilities

The Contractor must provide A/E Services for the following types of facilities:

· Air Route Traffic Control Centers (ARTCCs), which are facilities responsible for controlling aircraft enroute in a particular volume of airspace at high altitudes between airport approaches and departures.

· Combined Control Facilities (CCFs), which manage aircraft arrivals and departures, as well as limited aircraft transits in specified areas.

· Air Traffic Control Towers, associated base buildings TRACONs and Consolidated TRACONS.

· Communication towers

· Unstaffed structures such as RADAR towers

· Other FAA owned, operated, or sponsored facilities.

Many facilities in the NAS operate 24 hours per day and provide services critical to safety; therefore, work performed on or near operational facilities or equipment, must be planned and conducted in a manner that minimizes or eliminates deterioration in the quality or quantity of services provided to the NAS. This may require, among other adaptations, working during non-standard business hours or using non-standard techniques to eliminate noise, obstructions to visibility from ATCTs and shut down of equipment essential to operations. The continued operation of all equipment in the NAS and the safety of life and property are paramount considerations in all work conducted under this contract.

C.3 A/E Services Scope of Work

The Contractor must provide all necessary labor, materials, equipment, services, and facilities for Architect and Engineer (A/E) services necessary to support the FAA’s National Airspace System (NAS) and Capital Investment Plan (CIP). All work will be ordered by the Contracting Officer using Task Orders. Task Orders will identify the scope of work, schedule, deliverables, and acceptance criteria. See Section H.1, Task Orders for task order procedures.

C.3.1 Technical Points of Contact

Task Orders will include FAA technical points of contact for all projects. The Contracting Officer will formally designate these individuals and their scope of authority defined.

C.3.2 Acceptance Criteria

Task Orders will include acceptance criteria for all deliverables that are specific to that particular project. The FAA will review all deliverables and provide concurrence/approval, exceptions/comments, or corrective actions to be taken. The Contracting Officer’s Representative (COR) or the Contracting Officer will provide this in writing.

C.3.3 Period of Performance

Task Orders will include a period of performance that is specific to that particular project.

C.3.4 Services

The objectives of this contract are to obtain the following A/E services:

• Design new and replacement facilities

• Design reviews

• Update and maintain standard designs package

• Forecast lifecycle costs for new and existing facilities

• Terminal system support

• Facilities engineering support

• Design and construction support

• Testing

• Engineering studies

• Risk management

• Contract management, administration, and development assistance of general contractor

• Scheduling support

• Investment Analysis and Business Case Development

• Design of modifications to existing facilities

• Inspection and assessment of new and existing facilities

• Cost Estimating

• Configuration Management

• Performance Management

• Facilities and Airspace Engineering and Design Support

• Construction Management Support

• Whole Building Commissioning Services

• Hazardous material abatement/remediation plans. Individual tasks may include working with hazardous materials.

C.3.5 Security

Security features must be in accordance with FAA Order 1600.69, FAA Facility Security Management Program.

FAA security requirements regarding appropriate marking and handling of Sensitive Unclassified Information (SUI) must be followed as outlined in FAA Order 1600.75.

C.3.6 Quality Assurance

The A/E contractor is responsible for producing complete, competent, properly coordinated, and thoroughly checked deliverables in accordance with the agreed schedules. A final, independent, thorough check by the A/E contractor must be accomplished for all plans and specifications, and other required data prior to any scheduled FAA review.

The A/E contractor must submit a fully coordinated quality control checklist showing the A/E contractor’s comprehensive review effort. A construction contractor hired by FAA may conduct a constructability review. The A/E contractor must review and incorporate the constructability comments at no additional cost.

C.3.7 Quality Control

The A/E contractor must have a logical and functional quality control program to minimize errors and/or deficiencies. The A/E contractor must perform independent technical reviews and correct all errors and deficiencies in the deliverables prior to submitting them to FAA. Persons not directly involved in the task must accomplish these reviews.

C.3.8 Trade Names and Proprietary Items

The use of trade names or proprietary items must be avoided. In addition, the A/E contractor must not adopt a manufacturer's specification or description of a particular commercial article.

C.3.9 Lessons Learned

The A/E contractor must incorporate any "lessons learned" as directed by the FAA. Usually, these will be as a result of site surveys, change orders, and other reports from similar projects that have recently completed or are currently under construction. These may also result from separate efforts to improve FAA facilities.

C.3.10 Deliverables

Deliverables and milestones will be identified by individual task order.

The A/E contractor must provide a monthly status report to the COR and Contracting Officer in electronic format.

The report must describe the work accomplished during the reporting period, work planned for the next period, discuss problems encountered and corrective actions taken, and identify pending issues. In particular, the report must address the extent to which any problems or circumstances could cause conflicts in the Facilities Office program schedules.

As assigned, the A/E contractor must prepare and deliver documentation to various government personnel related to the specific work assignments associated with individual Facilities Office projects. All references to days are in calendar days.

All documents prepared by the A/E contractor must be on the behalf of the FAA and the A/E contractor may not independently publish or distribute any documents, reports, or information to the public or any party other than the FAA without prior permission from the COR. The A/E contractor must review and provide written comments on the technical accuracy and completeness of each document.

C.3.11 Contract Performance and Reporting System

The A/E contractor must establish and maintain a contract performance and reporting system. The system will be used to schedule and track the work performed at the Task Order level and site-specific level within the Task Order.

C.3.12 Contract Cost Control System (CCCS)

The A/E contractor must establish and maintain a CCCS monitoring the Contractor’s performance. Cost management controls will include internal policies and procedures, and a process for maintaining, analyzing, modifying and reporting plans, budgets, authorized hours and cost, and accumulations across the Work Breakdown Structure (WBS).

C.3.13 Project Management Review (PMR)

The A/E contractor must provide quarterly PMR briefings to the FAA based on the information contained in the CPR, the CSR and other program data, as required. The briefing must include a contract technical status review, focusing on the CPR, and a contract business status review, to discuss the CSR, business-related items and contract items completed and outstanding. The briefing format and level of detail will be as agreed to by the COR and the Contractor. The briefings must also include a list of action items identified by the COR and the Contractor. The action item list must contain a description of the action, assignee, date assigned, and status and due date. The A/E contractor must provide a proposed agenda for each review.

C.3.14 Program Status Review Meetings

The A/E contractor must participate in a monthly Program Status Review meeting and provide status on major Task Order schedule milestones and contract deliverables. The A/E contractor must also participate in other program status review meetings, as identified by the COR or Contracting Officer.

C.3.15 Task Order Status Report

The A/E contractor must provide a biweekly Task Order Status Reports.

C.3.16 Engineering Change Proposals (ECP)

The A/E contractor must provide ECPs for review and approval by the COR and Contracting Officer, as needed.

Approved ECPs will be incorporated into the contract through Contracting Officer generated modifications. The A/E contractor must be responsible for preparation, distribution, tracking and disposition of ECPs.

C.3.17 Performance Plan

The A/E contractor must develop a Performance Plan for each task order requested, as defined in the specific FAA Task Order statement received by the Contractor, from the FAA Contracting Officer.

C.3.18 Performance Assessment Plan

The Performance Assessment Plan (PAP) shall be used to document design innovation and budget management, provide performance feedback to the Contractor, and as a basis for interim and final evaluations in the Contractor Appraisal System.

It is the intent of the Government to establish the PAP based on tangible, measurable indicators of outstanding contractor performance, and on commitments made in the Contractor's proposal.

C.3.19 Cost Estimates

The A/E contractor must develop Cost Estimates to be used for budget formulation for potential task orders as requested by the FAA COR and Contracting Officer.

C.3.20 Progress / Compliance

The government requires the following from contractors in order to monitor progress and ensure compliance:

• Weekly Status Report

• Weekly Meetings

- Official Agenda and Minutes to be recorded.

• Monthly Progress Report

• Program Reviews

• Outlines and Drafts

• Accomplishments prior period

• Planned Activities for this period

• Issues

• Action Items for FAA PM or COR or CO

• Expenditures to date

• Expenditures prior period

• Estimated Spending for this period

• Estimated Cost at completion

- Any contract action needed (extension to period of performance, funding, etc.)

C.3.21 Transmittal / Delivery / Accessibility

The number of hard and electronic copies required for each deliverable is addressed in each task order.

C.4 General A/E Services specific to both Terminal and EnRoute Facilities Include:

C.4.1 Design Services

Design Services will include, but not be limited to, all disciplines required to provide schematic design, design development and construction documents in the replacement or modernization of a facility.

C.4.1.1 Design Criteria

Design criteria for Terminal Projects are outlined in the Terminal Facilities Standard Designs and the Architectural and Engineering Project Manual. Design Criteria for EnRoute will be identified in the Task Order. If a conflict arises between publications referenced in the manual or this contract, the A/E contractor must submit a request for resolution to the COR. The COR will attempt to satisfactorily resolve the conflict within 15 calendar days. If the A/E contractor fails to meet the requirements of the technical criteria contained, or referred to, herein, the A/E contractor will be required to correct the design to meet those requirements without additional expense to the FAA.

Any questions or problems encountered by the A/E contractor in following the criteria should be submitted to the FAA Contracting Officer for resolution.

FAA Standards and Orders include but are not limited to the following:

FAA Order 6000.35 -Use of Brand Name or Equal in FAA Construction Specifications

FAA Order 6950.27 -Short Circuit Analysis and Protective Device Coordination Study

FAA Order 1600.69 -FAA Facility Security Management Program

FAA Order 6000.36 - Communications Diversity

FAA-C-1217 -Interior Electrical Work

FAA-STD-032- Design Standards for National Airspace System Physical Facilities

FAA-STD-033 - Design Standards for Energy Management in NAS Physical Facilities

FAA-STD-019 - Lightning Protection, Grounding, Bonding and Shielding Requirements for Facilities

FAA-STD-1391 -Installation and Splicing of Underground Cables

FAA-AC 70/7460-1 - Obstruction Marking and Lighting

FAA-STD-002 US DOT FAA - Standard Engineering Drawing Preparation & Support

29 CFR 1960.20 Alternate Standard for Fire Safety in ATCT’s and FAA 29 CFR 1960.20 Enhanced Checklist

In addition to the publications referenced above, the A/E contractor must comply with state and local government agencies having jurisdiction. If conflicts arise between the state or local requirements, and any referenced publication, the A/E contractor must notify the FAA Contracting Officer and FAA Project Engineer for resolution.

C.4.1.2 Deliverables

1. Designs / Schedules

The Designer must prepare complete Project Design Schedules for the assigned tasks. These schedules must identify all required design efforts by the various disciplines including on site surveys, data and drawing collection, testing and sampling, drafting, CAD, plotting and reproduction, design reviews, etc. When multiple project design tasks are underway concurrently, the Designer must maintain an overall production schedule, updated monthly for FAA management review.

The final deliverables under this task must be bid-ready drawings and specifications that are thorough, logical, technically sound, accurate, and provide sufficient detail to allow construction of all aspects of the project. The A/E contractor must furnish sufficient skilled technical, supervisory, and administrative personnel to ensure the expeditious completion of the work specified herein within the allotted periods. All drafting must be completed in a professional manner in accordance with FAA and industry standards. The drawings must be arranged in a logical sequence and must be readily interpreted. The A/E contractor must submit all final design calculations, a construction cost estimate, and other deliverables as specified herein. At the conclusion of the design phase of this project, the entire design including all engineering drawings, specifications, reports, and studies must become the property of the FAA.

The FAA requires the use of object oriented Building Information Modeling (BIM) software applications that comply with current industry interoperability standards that can be used in a collaborative environment. Design

Drawings, Coordination Drawings, and Record Documents shall conform to the provisions of the FAA Building Information Modeling (BIM) Guide unless explicitly stated otherwise.

2. Project Planning Document (PPD)

The A/E contractor must develop and submit the PPD per the A/E Terminal Facilities Manual and/or as specified herein. An electronic version (.PDF format) of a previous PPD will be provided upon request to clearly delineate the volume and content of the information that must be included in the PPD. The A/E contractor must consider the volume and content of the information when developing their project schedule. Coordination with the FAA during the PPD development phase will be crucial to a successful submittal. FAA comments generated during the PPD review phase must be promptly incorporated, and the entire PPD must be re-submitted for FAA approval. The A/E contractor must not begin work on the 45% submittal until the PPD has been approved and signed by FAA, unless directed otherwise by the FAA Contracting Officer.

3. Design Data Handbook

The A/E contractor must develop and submit a “Design Data Handbook” as part of the engineering phase of this project. The Design Data Handbook must include a narrative of the “basis of design” for all the systems in the building (i.e. civil, structural, mechanical, electrical, security, fire protection, etc.). The narratives must include information on the system selected, how it functions, reasons why it was selected, advantages over other systems considered, expected design life (if applicable), and other pertinent information. The information can be retained in the 11 x 17-inch format.

4. Submittal Register

The A/E contractor must prepare a submittal register describing all construction submittals. This must include a description of submittal requirements such as samples, certifications, Safety Data Sheets, Professional Engineer’s stamp, drawings, catalog cuts, etc.

Government comments will be tabulated by the FAA Project Engineer and submitted to the A/E contractor. The A/E contractor must respond to all comments by compliance, or by providing an acceptable explanation of noncompliance. The A/E contractor must indicate the nature and location of the disposition next to the comment.

5. Design Implementation Cost Control

5.1 Construction Cost Control

During all phases of the design program, the Designer must maintain continuing construction cost analysis of the designs. The above construction cost analysis must include escalation cost. A recognized National Standard Cost Index must be appropriately used in preparation of construction project cost estimates. Should any analysis indicate that the stipulated cost for any given specific project is being exceeded, as a result of adhering to the design requirements specified herein; the Designer must perform trade off studies and propose suitable design alternatives to satisfy these requirements.

5.2 Design Cost Control

In order to provide FAA management with timely cost trends, the Designer must set up a reporting procedure, which provides FAA management with the following:

(a) Estimated total Designer design cost per task assignment.

(b) Monthly updating as each design task matures.

(c) Revised task cost projections due to changed requirements or cost savings programs.

(d) Monthly person-hour utilization report, identifying task labor by discipline and professional level, including Designer internal management labor and overhead.

5.3 Demolition Cost Estimate

The A/E contractor must submit a cost estimate for the demolition of the old structures, and restoration of the site back to its original condition. The demolition cost estimate must be submitted to the FAA project engineer along with the 70% design submittal, and must include removal of parking canopies, parking lots, fencing, and exterior electrical and mechanical equipment.

6. Constructibility

6.1 General

The Designer must recommend a construction period of optimum duration for each assigned project that must include allowances for adverse weather conditions and in service modifications, and must develop a design that assures constructability of facilities with a minimum of operational disruption. The Designer must evaluate site construction restraints and prepare an informal document, which categorizes and lists these restraints including climatic conditions; existing construction; materials availability; utility services; and other unique site conditions restricting construction.

6.2 Responsibility for Revisions

The Designer must, upon notification by FAA, be responsible for revising his designs, without additional cost to the FAA to provide a reasonable level of constructability if difficulties are encountered during construction.

7. Permitting

The A/E contractor must make all necessary arrangements and/or provide pertinent data for FAA to obtain any required permits for the project including utility services. If necessary, obtain permits for storm water discharge, sanitary sewer, and potable/fire water from the applicable governing authority. The A/E contractor must make arrangements for other appropriate permits that may include, but not necessarily be limited to, elevator life safety monitoring permits, fire department permits, fire alarm monitoring permits, noise permits, and general building permits.

The A/E contractor must ensure that the project is in full compliance with the requirements of all federal, state, and local clean air, clean water, water rights, resource recovery, and solid waste disposal standards and the Federal Endangered Species Act. All applicable standards and criteria must be obtained and reviewed by the A/E contractor.

8. Site Investigations

The A/E contractor must conduct site investigations to complete the project documentation and to determine the full parameters by which the design will be accomplished. Documentation must include subsurface and geotechnical investigations, as well as existing utility and topographic surveys.

9. Geotechnical Investigations

The geotechnical investigations and reports are the responsibility of the A/E contractor. Designers of structures, grading, drainage, and other features must obtain adequate information for use. A qualified testing company must perform all necessary geotechnical tests to properly evaluate the existing soil conditions. The A/E contractor must evaluate the test results and specific recommendations to determine the most effective and economical foundation design for the various structures. The A/E contractor must provide two copies of the soil analysis report and the A/E contractor’s conclusions from that report to the FAA. The geotechnical studies and soil analyses must include soil consolidation swell testing, bearing capacity, soil resistivity, soils classifications, and any other analyses deemed necessary by the A/E contractor. The geotechnical studies/analysis must include foundation and pavement design recommendations.

10. Surveying

All surveying must be accomplished by, or under the supervision of, a professional land surveyor holding a current license. Original field notes, computations, aerial negatives, photographs, and maps, without alteration, must be furnished to the FAA when the project is completed. A legal description of the site must be provided with the final design and must be included on the civil drawings. Topographical surveys must be provided for construction purposes.

11. Construction Documents

Specification and drawing submittals

11.1 General

The individual task order for each project will detail all the deliverables for the task. The following is an outline of what is typically required:

The Designer must submit to the FAA specifications, construction drawings, design data handbooks, cost estimates and reports for review at the following typical points of design for each assigned task. The number of copies and points of delivery will be identified in the task order, and typically range from 10 for site adaptations to 50 for national reviews.

(a) PPD

(b) 45% Review.

(c) 70% Review

(d) 100% Review

(e) Final Submittal

The Government must be allowed review time after each submittal typically 6-8 weeks.

11.2 Definitions

The following are general definitions of the various review percentages.

(a) The 45% reviews should include floor plan for all disciplines, major site-specific elements, a specification outline with proposed components and a preliminary construction cost estimate. This review may be conducted at the project site.

(b) The 70% review should include all designs complete, calculations complete, draft specification, an up-to-date Design Data Handbook and a construction cost estimate. This review maybe conducted at the project site with attendance by the Designer Project Manager and key design personnel.

(c) The 100% review should include all details complete, all cost estimates complete, instruction books and the specifications fully coordinated, all FAA review comments incorporated, and an updated Design Data Handbook.

All documents should be ready for signature and professional seal.

(d) The Final Submittal must include all items complete including the Design Data Handbook and the specification documents in proper form for advertisement. All documents must be certified and stamped by a registered professional engineer or licensed architect per section C.4.2.11.4 of this document. In addition, depending on the task order, 2 sets of the selected color boards would be included.

11.3 Design Data Summary Handbook

The Designer must prepare a Design Data Summary Handbook for each design site adaptation. This handbook must be presented for review at the points of design specified in the task order. The purpose of the handbook is to convey complete information on the development of various designs. The handbook must contain the following:

1. Design assumptions and parameters for each engineering discipline.

2. All design calculations for each engineering discipline.

3. All manufacturers data for specified items, including catalog cuts, specification sheets

11.4 Stamping of Drawings

An architect’s or professional engineer’s seal must be furnished on all drawings and calculations. All drawings must be stamped and signed by an architect or professional engineer registered in the jurisdiction in which the facility is being constructed.

11.5 Design Reviews

The design must be submitted to the FAA for review and comment at the Project Planning Document (PPD), at the percentage of completion as identified by task order. After comments from the 100% review have been incorporated, the final design must be submitted to FAA. All deliverables must be final and complete at the end of the performance time.

At each review phase, the FAA Project Engineer will assemble the comments and send a copy to the A/E contractor via electronic mail. 30 days after receiving the comments, the A/E contractor must host a meeting at their office to discuss the comments and their disposition.

11.6 Life Cycle Costs

The A/E contractor must design the facility for the lowest total life cycle cost including construction cost and accumulated maintenance and operating cost for the duration of the design life, which is assumed to be 50 years.

This analysis must be accomplished by providing a minimum of three options, and with life cycle cost analysis completed for all three alternatives. Construction documents submitted by the A/E contractor must provide a complete, useable, and maintainable facility.

11.7 Enduring Quality in Design

All design and construction must be performed consistent with the principals of maximum economic value. Life Cycle costs, durability and ease of maintenance shall drive the selection of materials, finishes, and systems. Efforts must be made to produce aesthetically pleasing structures with due consideration for economy of design and without resorting to purely decorative features. Energy conservation, “green” concepts, and value engineering (VE) are also important design considerations. Perform a quality assurance (QA) review of design submittals.

11.8 Medium of Information Transfer

The preferred type of media for data exchange of drawing files (with all reference drawings) and associated documents is flash drive. Deliverables must not be provided via electronic mail unless required per the task order.

The drawings generated for this project must be computer-drawn on E-sized sheets. Unless approved otherwise, all floor plans and details must be drawn to scale. The drawings must be generated in accordance with the current FAA Computer Aided Engineering Graphics (CAEG) standards. All drawings must be compliant with FAA-STD-002.

The final drawing files must be submitted on CD ROM or DVD or as directed by task order.

The successful A/E contractor will be provided with the generic Standard Design specifications in Master Spec format. The A/E contractor will be responsible for editing each section of the specification to accurately reflect the project requirements. The A/E contractor must coordinate with the FAA Project Engineer for a specification number and date. The final project specifications must be submitted to the FAA in Microsoft Word format.

The A/E contractor must coordinate with the FAA Project Engineer to acquire the appropriate drawing border with the FAA title block in the bottom right corner of each sheet. The A/E contractor may add their company emblem on the drawings just to the left of the FAA title block. FAA will provide drawing numbers and an acceptable numbering system to be used for this project.

12. Structural Requirements

12.1 General

The Designer must make all structural designs in accordance with requirements of the latest version of the International Building Code (IBC), or more stringent local building codes, for a specific site, when required.

12.2 Design Loadings

For design purposes, structural design loadings (wind, snow, seismic, or a combination, etc.) must be determined in accordance with IBC, unless otherwise directed, and, where required, compatible with the existing building structural systems. Any special loading required for a specific site or standard designs, will be furnished by FAA.

12.3 Seismic Design Considerations

Provisions for earthquake resistance must be incorporated into all structures and their components designed by the Designer. Minimum design requirements must be evaluated in accordance with ASCE-41, Seismic Rehabilitation of Buildings were applicable. Except as specified otherwise, the prime consideration in the seismic design must be the life-safety of the occupants and passers-by, due to structural and non-structural failure of components, with a secondary- consideration of potential fire hazard and continuing the operational mission in the aftermath of earthquake activity.

12.4 Seismic Design Computations

Minimum requirements for seismic design computations must be determined by, and be in accordance with, ASCE- 41 guidelines established for BSO and IO facility evaluation.

13. Electrical Requirements

13.1 General

The Designer must design, where required by task assignment, the electrical power distribution system that will have critical power buses, essential power buses and non-essential power buses, as applicable, with their associated power panels and branch circuits. FAA equipment loads will be furnished for each specific site or standard design.

13.2 Electrical Design Parameters

The Designer must prepare an electrical design, including all components from the utility demarcation through branch circuit connections, to each electrical load (except branch circuit connections to electronic equipment), to reliably accommodate design loads, plus a 25 percent expansion. The design must be in accordance with the requirements of this document and individual task orders. The design must also be in conformance with the best practices of the industry, the National Electrical Code and special requirements of Specification FAA-C-1217.

13.3 Lighting

The Designer must design the lighting systems for the various areas as tasked. The design must be in accordance with the standards prescribed in the Illuminating Engineering Society Handbook and must complement the aesthetics and atmosphere of the various areas. Exterior lighting designs must conform to FAA Order 1600.69 to support the security requirements.

13.4 Telco/Intercom/Data

Distribution diagrams for Telco/Intercom/Data must include appropriate detail showing monuments, distribution hubs and vertical and horizontal routings.

13.5 Electrical Grounding

Electrical Grounding must be in accordance with FAA Order 6950.19, NFPA-78, and the National Electric Code.

13.6 Mechanical/Electrical Systems Instruction Book

A system/subsystem description, operations, and maintenance instruction book manuscript must be prepared by the Designer, when specified in the task assignment, and delivered with the construction drawings and specifications.

The purpose of the handbook is to provide a physical and functional description of the mechanical and electrical systems, subsystems, and interfaces. It is intended that this handbook be a companion to and supplement the design drawings and specifications to provide concise explanations of design intent with regard to system/ subsystem configuration sequence and modes of operation, capabilities, and relations. The handbook must be organized and include material in conformance with requirements of that portion of FAA Specification FAA D 2494/1which governs preparation of Section 1 and 2 of Type B system/subsystem manuscript instruction book. The Designer must specify that the construction contractor, as part of the construction contract, be required to further expand and develop this book into a Type E manuscript instruction book, as defined in FAA D 2494/1. This will be accomplished through addition of specific system operation and maintenance data not available until after the construction contractor has selected the brands and models of equipment to be installed.

13.7 Mechanical /Electrical Equipment Oriented Instruction Books

The Designer must specify the procurement of instruction books, vendor data covering use, maintenance of specific end items or units of equipment and subsystems to be installed in the facility. This must be accomplished by including appropriate requirements for the instruction books and the data in the construction specifications prepared by the Designer under section 3.4 herein. Depending on the nature and complexity of each item of equipment, manufacturer data must be specified to cover the following subjects, as applicable:

(a) Assembly drawing(s) and parts list.

(b) Procedures for installation, startup and normal operation.

(c) Recommended periodic maintenance tasks and including schedule procedures for accomplishment of tasks.

(d) Repair and overhaul procedures and data including:

1. Performance data and operations limits i.e. rotation per minute [RPM], temperature, pressure etc.

2. Troubleshooting chart including symptoms, probable sand remedial action required.

3. Adjustment specifications and procedures.

4. Fits and tolerances (Mechanical wear limits and electrical values at specified test points).

5. Diagrams (s) (wiring, flow, etc.)

(e) List of special tools and test equipment required to accomplish any of the above troubleshooting, adjustment (s), repair (s), or overhaul procedures.

(f) List of recommended spare parts and consumable items required to support one year's use of the equipment.

The list must completely identify the item and indicate the source where they may be procured.

(g) Manufacturer's statement, warranty or guarantee.

14. Mechanical Requirements

14.1 General

When tasked, the Designer must design mechanical systems capable of satisfying the demand of the building load, electronic loads, and occupancy loads for the specific site locations. The scope of the mechanical work must consist of the load profile analysis, systems design and cost analysis. All pertinent support data, design assumptions, and calculations must be included in a design data summary handbook, as defined in section 3.11.4.3. All HVAC systems must be as energy efficient as practical for any fuel source selected by the FAA.

14.2 Equipment Loads

The Designer must prepare complete mechanical design for each system required. The mechanical systems include the following, as required:

(a) Heating, Ventilating, Air Conditioning, including solar assisted heating, where appropriate.

(b) Plumbing

(c) Domestic hot and cold water (conventional, solar, or both).

(d) Emergency generator and associated equipment.

(e) Heating, chilled, and cooling water.

(f) Humidification

(g) Direct digital controls and instrumentation (pneumatic and solid state).

(h) Fuel sources and their distribution systems.

(i) Fire detection and sprinkler systems.

(j) Roof drainage, storm drainage, and foundation drainage.

(k) Lube oil waste collection system and tank.

(l) Ancillary equipment and systems for diesel - generator sets, where required (e.g., piping for fuel, starting air, intercooler water, intake and exhaust, radiator cooling water, engine safety devices, etc.).

15. Elevator System

Passenger elevators are part of some of the standard designs. On a task assignment basis, the Designer must determine and modify, if required, any load capacities, travel and size in accordance with the ASTM A17.1 code requirements or add elevators as required. These requirements also apply to any freight type elevators to be incorporated in any building design.

16. Contract Administration

The Designer must, when required, review construction shop drawings and submittals to insure compliance with the design drawings and specifications. The Designer must review alternative proposals by contractors and report their assessment to the FAA during the submittal process. In addition, when required, the Designer must provide construction inspection services to insure materials, workmanship, construction methods, and installation are as specified in the construction documents. The Designer, when specified, must update project drawings to as-built condition using FAA provided red line drawings.

C.4.2 Additional Services

Additional services will include, but not be limited to, the following services: soil investigations; field surveys, studies; environmental impact data collection; investigation of existing buildings and structures, additional copies of reports, manuals, drawings, and specifications; construction management services including vendor consultation during construction procurement activities and construction; inclusion of vendor manuals for new or modified equipment in site-adapted handbooks; reviewing and recommending approval or disapproval to the FAA of samples, schedules, shop drawings, and submissions of other Contractors; technical assistance in researching claims of other Contractors; and other general consultation services related to construction efforts. Task Orders will identify the scope of work, schedule, deliverables, and acceptance criteria. See Section H.1, Task Orders for task order procedures. Depending on the urgency of these services, these may be ordered using time and materials contract type.

C.4.3 Environmental Impact Documentation Services

The Designer must prepare all documentation required for an Environmental Impact Statement (EIS). FAA Order

1050.1 contains guidelines on the information required in the EIS.

C.4.4 Unmanned Infrastructure Sustainment UIS Facilities Services

When tasked, the Designer must prepare designs for unmanned facilities such as radar equipment buildings, communications towers, navigational aids, etc. The Designer will coordinate with third party equipment vendors to satisfy critical facility design requirements.

C.4.5 Technical Library Service

Establishment and maintenance of a Technical Library will include, but not be limited, to the following services:

Establish and maintain a library that includes all technical documentation provided by the FAA, as well as all documentation developed under this contract. Documentation includes project correspondence, reports, studies, specifications, drawings, design data handbooks, and information of similar nature. Task Orders will identify the scope of work, schedule, deliverables, and acceptance criteria.

C.4.6 Strategic Planning Service

For the purposes of project prioritization and budget/schedule program planning of A/E Design and construction project activities, strategic planning will include, but not be limited, to the following services: FAA business process development and planning, program planning, organizational development, survey development and analysis, communication and marketing planning, decision making processes, meeting coordination/logistics planning and facilitation. Task Orders will identify the scope of work, schedule, deliverables, and acceptance criteria.

C.4.7 Program Management

Task Orders will be awarded, by the Contracting Officer, for program management activities; the Contractor must assign a Program Manager responsible for organizing, planning, scheduling, implementing, controlling, analyzing and reporting on all aspects of this contract. The Program Manager must have the resources and authority to ensure efficient and timely task execution. The Program Manager will ensure that the following items are completed:

1. Task Order/Change Proposals: The Contractor must prepare and provide proposals in response to FAA request for task order proposals.

2. Contractor Transition- the Contractor must provide transition services for a period of approximately 90 days for transition from the existing National Design & Design/Build Services Contract to this Architect & Engineer Design Services Contract.

3. Management Plan- the Contractor must develop and implement a Management Plan in accordance with Section J, Attachment 2 Data Item Description (DID) DI-MGMT-80004A. This plan must also address the assignment, reporting, invoicing, and segregation of time and materials and cost reimbursable labor

4. Performance Reporting- The Contractor must establish and maintain cost management controls that at a minimum will include: 1) internal policies and procedures. 2) a process for maintaining, analyzing, modifying and reporting plans, budgets, authorized hours and cost, and accumulations across the Work Breakdown Structure (WBS). The Contractor must report on all aspects of the contract to include the following:

a. Monthly Contract Performance Report (CPR) - The A/E contractor must provide a CPR to apprise the FAA of the Contractor’s assessment of contractual effort as of the date of the report. The CPR must provide start dates, significant milestones, and estimated and actual completion dates. The CPR must indicate areas of difficulty and identify the A/E’s approach for correcting problems and maintaining performance schedules. A narrative must address any missed scheduled milestones, deliverables and /or projected impacts to final deliverables. The CPR must also include a projection of the Contractor’s 60-day outlook on project technical accomplishment. This “look-ahead” schedule will show milestones and dates planned or projected for two months subsequent to the period being reported. The CPR must identify design budgets and incurred costs at the Task Order level and site-specific level within the Task Order. The CPR will contain a variance column for budgeted versus actual costs for the period and cumulative to date. A narrative must be included in the report for any variances within a Task Order that exceed five (5) percent. The narrative will include the cause and any proposed methods to eliminate the variance. The CPR must be updated and delivered to the COR on a monthly basis.

b. Monthly Cost Status Report (CSR) - This Report must, at a minimum, include: 1) budgets and incurred costs at the Task/Change Order level and site-specific level within a Task/Change Order.