697DCK-19-R-00032, Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 23

0001 09/04/2018

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

10101 HILLWOOD PARKWAY

FORT WORTH TX 76177-1524

AAQ520FTW-AFN

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ 1 x x

697DCK-19-R-00032

1 copies to the issuing office.

09/04/2018

(x)

Amendment 0001

The purpose of this amendment is to:

1. Distribute Questions & Answers to all offerors; and

2. Extend proposal (Phase I & II) due date and milestones as follows:

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Mary M. Higgins

Phase I Answers posted to FAACO: Thursday, 02/04/2019 Phase I Capabilities due: Thursday, 04/04/2019 (1:00 pm ET)

Competitive range established: Thursday, 04/25/2019

Phase II Questions due: Thursday, 05/02/2019 (1:00 pm ET)

Continued ...

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

X

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 23

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

697DCK-19-R-00032/0001

00001

00002

00003

Phase II Answers posted to FAACO: Thursday, 05/09/2019

Phase II Sample Tasks due: Thursday, 05/16/2019

(1:00 pm ET)

Phase II Presentations begin: 06/03/2019

Anticipated award date: 07/15/2019

Period of Performance: 10/01/2019 to 09/30/2028

Add Item 00001 as follows:

Base Year (5 years)

10/01/2019 - 09/30/2020

10/01/2020 - 09/30/2021

10/01/2021 - 09/30/2022

10/01/2022 - 09/30/2023

10/01/2023 - 09/30/2024

* See schedule B, refer to Section J, Attachment

1 - T&M Labor Rates

Period of Performance: 10/01/2019 to 09/30/2024

Add Item 00002 as follows:

Option Period I (2 years)

10/01/2024 - 09/30/2025

10/01/2025 - 09/30/2026

* See schedule B, refer to Section J, Attachment

1 - T&M Labor Rates

(Option Line Item)

(Expected Exercise Date/Days After Award:

)09/01/2024

Period of Performance: 10/01/2024 to 09/30/2026

Add Item 00003 as follows:

Option Period II (2 years)

10/01/2026 - 09/30/2027

10/01/2027 - 09/30/2028

* See schedule B, refer to Section J, Attachment

1 - T&M Labor Rates

(Option Line Item)

(Expected Exercise Date/Days After Award:

)09/01/2026

Period of Performance: 10/01/2026 to 09/30/2028

LIST OF CHANGES:

Section H - Special Contract Requirements was revised as follows.

Clause List was revised as follows.

H.1 TASK ORDERS

a. All services to be furnished under this contract will be ordered by Task Order.

b. All Task Orders are subject to the terms and conditions of this contract and will not change any terms or conditions of the contract. In the event of a conflict between a Task Order and this contract, the contract will take precedence.

c. Only the Contracting Officer may issue Task Orders, providing specific authorization or direction to perform work within the scope of the contract and as specified in the schedule. Orders may be issued orally or electronically. Orders issued orally will be followed up in writing within seven (7) business days. The Contractor may incur costs in the performance of Task Orders and modifications issued in accordance with this clause. No other costs are authorized unless otherwise specified in the contract or expressly authorized by the Contracting Officer.

d. It may become necessary, during task order performance, to adjust the number of hours proposed in a CLIN for a particular labor category (i.e. use more of one labor category and less of another). This is permissible as long as the COR and the Contracting Officer are made aware and the Task Order estimated cost remains unchanged.

e. The issuance of Task Orders will be tracked.

f. Change Proposals must also be IAW this section and Sections H.2 and H.3.

H.2 REQUEST FOR TASK ORDER PROPOSAL

a. The Contracting Officer may request a Task Order Proposal. This request will at a minimum include: a Task Order number, a statement of services required, deliverables, acceptance criteria, period of performance, the FAA Technical Lead, identification in the SOW where this scope is covered, and any Government Furnished Property (GFP) or Government Furnished Information (GFI).

b. The Contractor must prepare a Task Order Proposal and deliver it to the FAA within fourteen (14) calendar days after receipt of the request. Requests for an extension must be coordinated with the FAA and changes documented in writing from the Contracting Officer.

H.3 TASK ORDER PROPOSAL CONTENT & FORMAT

The Task Order Proposal must be in Contractor format, and at a minimum, include the following:

a. Project summary.

b. Total proposed price.

c. Task period of performance.

d. Project schedule broken down by milestones or elements of the work, consistent with the WBS, in sufficient detail to fully describe project execution.

e. Identification of Key Personnel (Task Order Manager and Design Discipline Leads) and location of home office assigned.

f. Scope of the services to be performed IAW the FAA’s SOW.

g. Detailed description of the technical approach by discipline to accomplish the work.

h. Indicate the work to be performed by the prime Contractor, subcontractor, or other.

i. List of deliverables and their proposed due dates.

j. List of any qualifications and/or assumptions.

k. A preliminary work breakdown structure (WBS) for the project, with the WBS decomposed to work package levels with tasks broken down to small enough elements and in sufficient detail.

l. Be useable as a communications tool in which results can be compared with expectations.

m. Any attachments necessary to describe plans to manage and perform the services required by the Task Order.

n. Plan to manage/control costs associated with the task.

o. Plan to perform the task in a safe manner for project personnel and FAA personnel, facilities, equipment and operations.

p. Identification of perceived risks and plans to manage/mitigate these risks.

q. Approach to ensure quality deliverables.

r. Travel Plan to include the following: 1) Name, title and home location of each individual expected to travel. 2) Mode of transportation (e.g. flying or driving) for each individual. Use of personal vehicle (POV) in lieu of commercially available means of transportation must be supported by a cost comparison calculation. This calculation must show a cost savings to the FAA. If the use of a POV is approved, only mileage while driving to the project site will be chargeable to the project. No additional labor or meals & incidental expense or lodging per diems may be charged to the project as a result of the decision to use POV. 3) Frequency of trips expected for each individual. 4) Rationale for individual’s travel.

s. Cost Proposal: The content & format will be determined at the Post Award Conference. The cost proposal must also include Basis-of-Estimates (BOE) as follows: Tasks will be broken down into manageable segments using a WBS. For each segment, for each labor category proposed, provide BOE data that includes: 1) the labor category used. 2) the number of hours proposed for that particular labor category. 3) a task description that clearly defines what this particular labor category is doing. 4) identification of how the hours were estimated. 5) assumptions made in estimating the effort. 6) the CLIN this effort is proposed under. BOEs must also be provided for all other cost elements (subcontracts, ODCs, travel, etc.) as follows: 1) a description that clearly defines the purpose of this cost.

2) identification of how this cost is estimated. 3) assumptions made in estimating this cost. 4) the CLIN this cost is proposed under. This information will support the FAA’s review of the Contractor’s Task Order Proposal

H.4 POST-AWARD CONFERENCE

A contract post award conference will be conducted by the FAA within 30 days after contract award. Post Task Order award conferences may also be required as identified in the Task Order.

H.5 UNPLANNED TRAVEL

The FAA COR must approve in writing, in advance, any trips not identified in the Task Order’s Travel

Plan. This may arise due to additional conferences and meetings, or site visits requested by the FAA beyond those previously identified and agreed to as part of the Task Order’s Travel Plan. The Contractor must provide the information required above prior to travel. This travel will be reimbursed IAW AMS 3.3.2-2 Reimbursement for Travel and Subsistence (April 2010). If COR approval of additional trips causes the negotiated task order travel amount to increase, the Contracting Officer must authorize this travel and then issue a modification to the Task Order.

H.6 TRAVEL REPORT

A Trip Report is required of each individual who travels to perform Task Order work. When multiple persons travel for a single purpose, such as a site survey, a consolidated report is acceptable. This report must be delivered to the

COR no later than 3 business days after completion of the trip. At a minimum, the report must provide the following information:

1. Name and labor category of traveler

2. Dates of travel (beginning and end)

3. Destination

4. Purpose

5. Results, findings, and actions

The remainder of this page has been intentionally left blank.

Section L - Instructions,Conditions, and Notices to Bidders was revised as follows.

Clause List was revised as follows.

L.1 Directions for Submitting Modifications or Withdrawals An offeror may modify or withdraw their offer using the same methods allowed to submit their original offer. It may be e-mailed to mary.higgins@faa.gov. Any such modifications or withdrawals must be transmitted in sufficient time to be received at the designated place prior to the prescribed time for the opening of offers.

L.2 Solicitation Milestones

Questions due from offerors, in writing: Thursday, 01/10/2019 (1:00 pm ET)

Answers out to all offerors/post FAACO: Thursday, 02/04/2019

Phase I Capabilities due: Thursday, 04/04/2019 (1:00 pm ET)

Competitive range established (offerors notified): Thursday, 04/25/2019

Phase II Questions due from offerors, in writing: Thursday, 05/02/2019 (1:00 pm ET)

Phase II Answers out to all offerors/post FAACO: Thursday, 05/09/2019

Phase II Sample Tasks due: Thursday, 05/16/2019 (1:00 p.m. ET)

Phase II Presentations begin: Monday, 06/03/2019

Anticipated award date: Thursday, 07/15/2019

L. 3 Communications

The purpose of communications is to ensure there are mutual understandings between the FAA and the Offerors about all aspects of this solicitation, including the Offerors' submittals/proposals. All communications must be with Contracting Officer via email to mary.higgins@faa.gov. Information disclosed as a result of oral or written communication with an Offeror may be considered in the evaluation of that Offeror's submittal.

There may be one-on-one communications with an Offeror. Communications with one Offeror does not necessitate communications with other Offerors. The Contracting Officer will ensure communications with one Offeror does not afford any Offeror an unfair competitive advantage.

L.3.1 Communications Before Establishment of the Competitive Range

Communications during this period will be conducted at the FAA’s discretion to establish the competitive range. Communications during this period may be conducted to enhance FAA understanding of proposals; allow reasonable interpretation of the proposal; or facilitate the FAA’s evaluation process. It may also be used to clarify ambiguities in the proposal or other concerns (e.g., perceived deficiencies, weaknesses, errors, omissions, or mistakes and 2) information relating to relevant past performance. Such communications will not be used to cure proposal deficiencies or material omissions, materially alter the technical elements of the proposal, and/or otherwise revise the proposal. These communications may be considered in rating proposals for the purpose of establishing the competitive range. They may also be used to address issues that must be explored to determine whether a proposal should be placed in the competitive range.

If, after release of a SIR, there are changes in requirements, all Offerors competing at that stage will be advised of the change and afforded an opportunity to update their proposals accordingly. Where communications do not result in any changes in the FAA's requirements, the FAA is not required to request or accept Offeror revisions.

The Contracting Officer will only respond to Offeror requests for information or clarification, in writing via e-mail at mary.higgins@faa.gov if received by the date specified in Section L.2, Solicitation Milestones. All emails must contain in the subject line the following: “697DCK-19-R-00032”. The Contracting Officer will post all responses to requests for information/clarifications to the FAA Contract Opportunities website, at http://faaco.faa.gov, no later than the date specified in Section L.2, Solicitation Milestones. Written requests for information or clarification received after the date specified in Section L.2, Solicitation Milestones, will not be answered.

L.3.2 Communications After Establishment of the Competitive Range

Communications during this period are undertaken with the intent of allowing the Offeror to revise its proposal. These communications are tailored to each Offeror’s proposal and may be conducted by the Contracting Officer with all, some, or none of the Offerors within the competitive range. The primary objective of these communications is to maximize the FAA’s ability to obtain best value, based on the requirement and the evaluation factors set forth in the solicitation. The Contracting Officer may discuss with any Offeror still being considered for award, deficiencies, significant weaknesses, adverse past performance information to which the Offeror has not yet had an opportunity to respond, and any other ascepts of the Offeror’s proposal that could, in the opinion of the Contracting Officer, be altered or explained to enhance materially the proposal’s potential for award.

If, after communications have begun, an Offeror originally in the competitive range and no longer considered to be among the most highly rated Offerors being considered for award, may be eliminated from the competitive range whether or not all material aspects of the proposal have been discussed, or whether or not the Offeror has been afforded an opportunity to submit a proposal revision.

L.4 Selection Process

The selection process is as follows:

a. Phase I - Offeror proposals will be evaluated against Section M.3, Phase I Capabilities. Based on this evaluation, a competitive range will be established consisting of only the most competitive proposals. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range, exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. The Contracting Officer will provide written notice, via email with receipt requested, to those Offerors determined not to be in the competitive range and those determined to be within the competitive range, IAW the date in Section L.2, Solicitation Milestones.

b. Phase II - Offerors within the competitive range will submit the data requested in Section L.6 and provide an Oral Presentation IAW Section L.6.5, Phase II: Oral Presentation. Offeror proposals will be evaluated against Section M.4, Phase II Sample Tasks. Contract award information will be posted to the FAA Contract Opportunities website, at http://faaco.faa.gov. The awardee and those not receiving the award, will also receive written notification from the Contracting Officer at this time.

L.5 Phase I

L.5.1 Phase I: Submission of Offer

Phase I proposals must be received by the Contracting Officer, no later than Thursday, 04/04/2019 at 1:00 p.m. (ET) via email to Mary Higgins at mary.higgins@faa.gov. Proof of receipt is incumbent upon the Offeror. Proposals received after the due date/time will not be evaluated. Offerors assume full responsibility for ensuring their proposal is received by the Contracting Officer no later than the date and time specified above. Offerors desiring confirmation of receipt of their proposal must request confirmation by emailing Mary Higgins at mary.higgins@faa.gov.

Please note that a page is defined as 8.5” x 11” sheet of paper containing information. All information (except for document numbers, page numbers, etc.) shall be provided in an image area of 7 x 9 inches.

All material must be contained within the page limit identified in each section. All pages shall be numbered consecutively. Evaluators will only read and evaluate up to the maximum number of pages specified. All illustrations and tables shall be included in the page count, however, title pages and indexes will not be included for page count limitation purposes unless information regarding the proposal is included on the title or index page. Type size shall be no smaller than, Microsoft Word font Arial or Times New Roman, 11 point font, normal proportional spacing. Text lines will be a minimum of single-spaced.

Please note that we cannot accept zip files or emails with attachments that exceed 20 MB. If you must separate out proposals due to size limitation, please add “1 of 2, 2 of 2” in the subject line.

This volume must not contain reference to or include any cost or pricing information.

Each offeror must submit only one proposal/offer that complies with all terms and conditions of the RFP.

Alternative proposals will be not be accepted.

L.5.2 Phase I: Proposal Preparation – Capabilities

a. For Phase I submit only a Volume I titled “<Insert Vendor Name>, Phase I – Capabilities”. It must have the following sections and comply with the following page limitations.

Section 1: Section L, Phase I: Evaluation Factor 1 – Capability to Perform Work. This information is limited to no more than ten (10) pages. The ten page limitation does not include the SF330 provided in Section J, Attachment 4. Part 1, Section E – Key Personnel are defined as the Key Personnel identified by the Offeror in Section H, AMS 3.8.2-17 Key Personnel and Facilities (May 1997) and Factor 4 – Program Management and in addition includes the following:

• Lead Architect

• Lead Mechanical Engineer

• Lead Fire, Life, Safety Engineer

• Lead Building Commissioning Agent

• Lead Electrical Engineer

• Lead Structural Engineer

• Lead Civil Engineer

• Lead Cost Estimator

• Lead Scheduler

• Project Manager or Project Executive

In addition to the information provided in Section L Phase I: SF 330, Architect-Engineer Qualifications, the Offeror may also include any other information necessary to address Section M, Evaluation Factor 1- Capability to Perform the Work.

Section 2: Section L, Phase I: Evaluation Factor 2 – Past Performance. This information is limited to no more than nine (9) pages. In order for the FAA to evaluate the Offeror’s Past Performance in accordance with Section M, Factor 2 – Past Performance, offerors must submit the following information for both the offeror and first-tier subcontractors.

A list of three (3) contracts which you performed as the prime contractor that were either completed during the last five (5) years or contracts that are in process that have at least three (3) years of execution for efforts similar in size, scope, and complexity to this requirement. If you do not have three (3) contracts in which you performed as a prime contractor, you may substitute contracts performed as a major subcontractor. These contracts must also have been completed during the last five (5) years or contracts that are in process that have at least three (3) years of execution for efforts similar in size, scope, and complexity to this requirement. Contracts listed may include those with the FAA, other federal departments or agencies, agencies of state and local Governments, and commercial customers.

For purposes of evaluating past performance, a major Subcontractor is defined as: An individual or company hired by the prime contractor to perform 15% or more of the cost/price of an awarded task/contract.

Include the following information for each contract/subcontract:

• Name of the customer

• Brief description of the contract

• Contract number

• Contract type

• Total contract value

• Duration of the contract

• Summary of work performed

• Contracting Officer name, email and telephone number

• Program Manager name, email and telephone number

• Administrative Contracting Officer, if applicable, email and telephone number

• List of in-house available trades utilized

• List of first-tier subcontractors

The minimum qualifications for contracts that can be submitted for past performance are:

• An annual contract value exceeding $9 Million

• An annual FTE count exceeding 20 (Use 1920 hours as the baseline for an FTE)

• Must contain work and labor categories that are substantially similar to the effort being considered in this SIR.

For the three (3) contracts/subcontracts identified above, the Offeror must provide information, as appropriate, in the following areas:

• Significant problems encountered and corrective actions taken.

• Quality awards or certifications.

The FAA will use this information to solicit feedback on an Offeror’s past performance. The FAA reserves the right to obtain information from other sources to evaluate an Offeror’s past performance including but not limited to the Past Performance Information Retrieval System (PPIRS), Contractor Performance Assessment Reporting System (CPARS) and the Contracting Officer’s personal knowledge.

Offerors are advised to notify the references above regarding your response to this solicitation and that they have been identified as sources of past performance information. Section J, Attachment 5 includes a sample letter that may be used.

Section 3: Section L, Phase I: Evaluation Factor 3- Technical and Mission Critical Experience. This information is limited to no more than five (5) pages. The five page limitation does not include the SF- 330.

Each offeror shall outline their firm’s overall experience with mission critical facilities, both program level and project specific. Describe capabilities and the proposed program management approach that will be used to accomplish the work required in this SIR in mission critical environments. Correlate responses to relevant experience wherever applicable. For this section, the Offeror must focus on these key points:

1) A description of the philosophy your organization will use execute work in a mission critical environment including a prioritized discussion of the three most important managerial challenges you feel you will face.

2) A description of communication plan.

3) A description of any program controls you propose to put in place to ensure work is accomplished in accordance with task order requirements.

4) A description of the risk management plan.

5) A description of the safety plan.

6) A description of the subcontractor management plan.

7) A description of potential issues that may be encountered when Contractor personnel work in teams alongside Agency employees.

In addition to the information provided in Section L.14.3.5, Phase I: SF 330, Architect-Engineer Qualifications, the Offeror may also include any other information necessary to address Section M, Factor 3 – Technical and Mission Critical Experience.

Section 4: Section L, Phase I: Evaluation Factor 4- Program Management. This information is limited to no more than five (5) pages. The five page limitation does not include the SF-330.

Each offeror shall outline their firm’s overall program management philosophy, both firm-wide and project specific. Describe capabilities and program management approach regarding how the Offeror will operate its business to accomplish the work required in this SIR. Correlate responses to relevant experience wherever applicable. For this section the Offeror must focus on these key points:

1) A synopsis of the philosophy your organization will use to manage the contract including a prioritized discussion of the three most important managerial challenges you feel you will face.

2) A clear, complete, and understandable depiction of your company’s organizational hierarchy and how this contract will be integrated within this structure. Provide an organization chart depicting lines of authority and peer groups. Identify Key personnel you will need to manage the effort nationally and locally. Also identify additional “critical staff” that will be necessary to effectively support your management approach.

• Key Personnel must be identified by the Offeror and are defined as persons accountable and responsible for contract or work performance under your management approach

• Critical Staff are persons that support the management approach on a full or part time basis but that are not necessarily the ultimate authority or responsible party.

3) A clear, complete and understandable depiction of your proposed use of teammates (if any) including work distribution and management personnel assigned.

4) A clear, complete, and understandable explanation of the communication and interface with the FAA’s National Program Office Staff.

5) A clear, complete and understandable description of your approach to managing, monitoring and tracking individual contract tasks. How will cost, schedule or performance variances be identified and reported.

6) A clear, complete, and understandable explanation of how the FAA will benefit from your proposed management approach.

7) Description of any professional equipment, tools, and other aids and accoutrements that should accompany personnel to help assure quality work will be delivered to the customer from each employee housed in a contractor supplied and furnished facility.

Section 5: SF-330, Architect- Engineer Qualifications. This Section must include a completed SF-330 provided in Section J, Attachment 4. The data on this form will not be separately evaluated. The data provided on this form will, however, be evaluated as part of Phase I- Capabilities, Evaluation Factors 1, 3 and 4. This will include all data on this form with the exception of SF-330, Part I, Section H, Additional Information. Additional information must not be provided as part of this form. Any additional information requested of the Offeror, is requested in Section L.5.2, Phase I: Proposal Preparation- Capabilities.

Section 6: Geographic location. The firm must be located within a 30 – mile radius of the FAA Headquarters (HQ) Building in Washington, D.C. and be accessible via public transportation. If a firm does not have an office located within a 30-mile radius of FAA HQ, please provide firm’s capability to establish a local office within 30 calendar days after contract award. This Section is limited to two (2) pages.

L.5.3 Phase I: Proposal Screening

a. Proposals must be complete and conform to the instructions to offers Section L.5, Phase I.

Incomplete proposals or proposals which contain significant deviation may result in the exclusion of such proposals from further consideration.

b. All proposals will be screened initially for complete responses to requirements, accuracy, and timeliness. Offerors whose proposals do not meet the initial screening criteria of completeness, accuracy and timeliness will not be evaluated further. It is the Offeror’s responsibility to ensure the completeness of the proposal. The evaluation of proposals will be conducted on the basis of the information contained in the written proposal. The FAA will not assume that an Offeror possesses any capabilities not specified in the written proposal.

c. Provided the proposal is not eliminated during this screening process, the FAA will conduct a detailed evaluation of the Offeror's ability to meet the Phase I requirements of this RFP in accordance with Section M.

L.6 Phase II

L.6.1 Phase II: Submission of Offer

Phase II proposals must be received by the Contracting Officer, no later than Thursday, 05/16/2019 at 1:00 p.m. (ET) via email to Mary Higgins at mary.higgins@faa.gov. A timely submittal is one that is received IAW, date and time above. Proof of receipt is incumbent upon the Offeror. Proposals received after the due date/time will not be evaluated. Offerors assume full responsibility for ensuring their proposal is received by the Contracting Officer no later than the date and time specified above.

Please note that a page is defined as 8.5” x 11” sheet of paper containing information. All information (except for document numbers, page numbers, etc.) shall be provided in an image area of 7 x 9 inches.

All material must be contained within the page limit identified in each section. All pages shall be numbered consecutively. Evaluators will only read and evaluate up to the maximum number of pages specified. All illustrations and tables shall be included in the page count, however, title pages and indexes will not be included for page count limitation purposes unless information regarding the proposal is included on the title or index page. Type size shall be no smaller than, Microsoft Word font Arial or Times New Roman, 11 point font, normal proportional spacing. Text lines will be a minimum of single-spaced.

Please note that we cannot accept zip files or emails with attachments that exceed 20 MB. If you must separate out proposals due to size limitation, please add “1 of 2, 2 of 2” in the subject line.

Each offeror must submit only one proposal/offer that complies with all terms and conditions of the RFP.

Alternative proposals will be not be accepted.

L.6.2 Phase II: Proposal Preparation – Sample Tasks (Volume II)

For Phase II submit a Volume II titled: “Sample Tasks” and comply with the following page limitations.

Volume II must be divided into three Sections as follows and must comply with the following page limitations.

Section 1: Task Order Proposal for Sample Task #1. This Section is limited to no more than five (5) pages single sided.

Section 2: Task Order Proposal for Sample Task #2. This Section is limited to no more than five (5) pages single sided.

Section 3: Task Order Proposal for Sample Task #3. This Section is limited to no more than five (5) pages single sided.

Sample tasks are included in Section L, Attachment 6 and will be evaluated IAW Section M, Sample Tasks.

Offeror’s responses must provide insight into the Offeror’s understanding of the requirements, the approach and general procedures that the Offeror proposes to use to meet these requirements, and any inherent problems associated with performing this contract. The proposal must be sufficiently detailed, specific, and complete to enable the FAA to thoroughly evaluate the proposal to determine whether the specified requirements are met, without discussion with the Offeror. Simply stating that an Offeror understands and will comply with the specifications, or paraphrasing the specifications is inadequate, as are phrases such as: “Standard procedures will be employed” and “Well-known techniques will be used.”

Offerors are cautioned to provide their best responses for each Sample Task Order. The FAA reserves the right to award without discussions. The Offeror must develop a Task Order Proposal for each task IAW Section H.3, Task Order Proposal Content & Format, a through r with exception to H.3.b. In addition, provide a one page resume for any personnel proposed to accomplish a task that are not key personnel.

L.6.3 Phase II – Proposal Preparation Cost/Price Proposal and Other Required Data (Volume III)

Volume III must be divided into Tabs complying with page limitations and IAW Section M, Cost/Price and Other Required Data (Volume III).

TAB A: Solicitation/Contract Form (Section A). The Offeror must complete blocks 12 thru 18 on Form SF 33 – Solicitation, Offer, and Award. The representative who signs this form in Block 17 must be authorized to contractually bind the company submitting the proposal.

TAB B: Cost/Price Data for CLIN 1001 T&M Labor. Offerors must use the Section J, Attachment 1, T&M Labor Rates, MicroSoft Excel file to enter T&M pricing summary and detail data.

Offerors must provide copies of any applicable Forward Pricing Rate Agreements (FPRAs) and Forward Pricing Rate Recommendations (FPRR). There are no page limitations for this.

TAB C: Section K Representations, Certifications, and Other Statement of Offerors. These must be arranged in the order requested in Section K. The Offeror and all subcontractors must complete all Representations, Certifications, and Other Statements included in Section K. All appropriate Representations and Certifications, must be completed, signed (original signatures required for all copies), and provided, in their entirety, in this Tab.

TAB D: Contractor Responsibility: IAW Section J, Attachment 7

a. The FAA will make a determination that the prospective Offeror and first-tier subcontractors have the necessary quality, fitness and capacity to successfully perform the work under the terms and conditions of this contract. Specifically, the Offeror must:

1. Have adequate financial resources to perform the contract or the ability to obtain them.

2. Be able to comply with the required delivery or performance schedule, taking into consideration all other existing commercial and FAA business commitments.

3. Have a satisfactory performance record.

4. Have a satisfactory record of integrity and business ethics.

5. Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them.

6. Have the necessary facilities or the ability to obtain them.

7. Be in compliance with affirmative action and disadvantaged business program requirements.

8. Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

b. The prospective contractor and first-tier subcontractors must complete the Section J, Attachment 7, Contractor Responsibility Questionnaire. This Questionnaire must be signed by an authorized official of the Offeror. Failure to complete and submit this Questionnaire may make the bid/proposal non-responsive and result in non-award of the proposed contract. Questionnaires will be public records and information contained therein will be available for public review, except to the extent that such information is exempt from disclosure pursuant to applicable law.

c. The FAA may rely on responses to the Questionnaire, information from compliance and regulatory agencies and/or independent investigation to determine Offeror responsibility. Past performance will also be used to evaluate Contractor responsibility.

d. In making a responsibility determination, it may be necessary for the FAA to discuss with the prospective awardee and first-tier subcontractors any concerns it may have.

e. Before being declared non-responsible, the prospective Contractor and first-tier subcontractors will be notified of the proposed determination of non-responsibility, served with a summary of the information upon which the FAA is relying, and provided with an opportunity to be heard in accordance with applicable law.

f. If, after award of this contract, the FAA learns that the contractor submitted false information on the Questionnaire, the FAA may terminate this contract for default.

TAB E: Small Business Subcontracting Plan. Limited to no more than six (6) pages.

This Section must include a Small Business Subcontracting Plan. A sample that may be used is provided in Section J, Attachment 8.

The FAA expects that an Offeror’s Small Business Subcontracting Plan will reflect a commitment to assuring that small business, small disadvantaged business, small women-owned business, and service disabled veteran owned small business concerns are provided the maximum practicable opportunity as subcontractors in the performance of this Contract. The following small business subcontracting goals are established:

• Allocate 45% of total subcontract dollars to Small Business

• Allocate 10% of total subcontract dollars to Socially and Economically Disadvantaged Business

• Allocate 5% of total subcontract dollars to Women-Owned Business

• Allocate 3% of total subcontract dollars to Service-Disabled, Veteran-Owned Business

Provide a Small Business Subcontracting Plan, in Contractor format, that is clear, detailed, and logical and includes a realistic approach to meet or exceed the subcontracting goals above. This plan must also, at a minimum, include: 1) identification of the services and expertise that will acquired from small business.

2) a description of the Offeror’s plan to flow down small business subcontracting requirements to its subcontractors and 3) a description of the Offeror’s past performance related to achieving or exceeding small business subcontracting goals. These goals apply to the entire contract period of performance, to include all options.

L.6.4 Phase II: Proposal Screening

a. Proposals must be complete and conform to the instructions in Sections L. Incomplete proposals or proposals which contain significant deviation may result in the exclusion of such proposals from further consideration.

b. All proposals will be screened initially for complete responses to requirements, accuracy, and timeliness. Offerors whose proposals do not meet the initial screening criteria of completeness, accuracy and timeliness will not be evaluated further. It is the Offeror’s responsibility to ensure the completeness of the proposal. The evaluation of proposals will be conducted on the basis of the information contained in the written proposal. The FAA will not assume that an Offeror possesses any capabilities not specified in the written proposal.

c. Provided the proposal is not eliminated during this screening process, the FAA will conduct a detailed evaluation of the Offeror's ability to meet the Phase II requirements of this RFP in accordance with Section M.4.1, Phase II Sample Tasks and M.5, Cost/Price And Other Data.

L.6.5 Phase II: Oral Presentation

a. Purpose: The purpose of the Oral Presentation is for the Offeror to expand and clarify their written response to the Sample Tasks in Section L.6.2, Phase II: Proposal Preparation- Sample Tasks (Volume II) and evaluated IAW Section M4.1, Phase II Sample Tasks.

b. Date/Time and Place of Presentation: Offerors must conduct an Oral Presentation at a location within the Washington DC metropolitan area. The Oral Presentation date and time will be scheduled by lottery and is planned to be conducted during the period in L.3 Solicitation Milestones. Each Offeror will be notified of their presentation date, time, and location by the Contracting Officer via email, no later than 3 business days prior to their scheduled presentation date. The Contracting Officer reserves the right to reschedule presentations as conditions dictate. Offeror requests regarding rescheduling their presentation date/time will not be considered by the Contracting Officer. Offerors are encouraged to arrive 30 minutes prior to their presentation start time to clear security and to make their presentation equipment operational.

c. Before the Oral Presentation:

1. Provide electronic copy of the briefing, via email to the Contracting Officer, no later than 1:00 pm, ET, two business days prior to when the oral presentation is scheduled. This briefing must be identical to the briefing that is to be presented.

2. Provide a listing of those individuals participating in the presentation, via email to the Contracting Officer, no later than 1:00 pm, ET, two business days prior to when the oral presentation is scheduled.

This listing must also include the role of each individual in this contract.

d. Oral Presentation & Question Period Rules:

1. The Contracting Officer will control all aspects of the oral presentation process.

2. Each Offeror will have a total of 45 minutes for their presentation. Presentations will include, but are not limited to, discussion of the three sample tasks in Section L.6.2, Phase II: Proposal Preparation – Sample Tasks (Volume II). The Offeror must decide how to allocate the 45 minutes.

3. Each Offeror will be allowed a maximum of four (4) people in the presentation room. One (1) must be the Program Manager and at least two (2) others must be Key Personnel, the Offeror is proposing in response to Section H, 3.8.2-17 Key Personnel and Facilities (May 1997).

4. Offerors must bring their own laptop and projection system and anything else required for their presentation.

5. The presentation must include a listing of personnel at the presentation and their role in this Solicitation.

6. Offeror must not provide hardcopies of their presentation, nor will the FAA accept any presentation material. Offerors may bring any reference materials, notes, or other resources for their own use. No additional presentation material (handouts, posters, banners, flip charts, white boards, etc) may be used as part of the presentation.

7. The Contracting Officer will formally start the presentation and log the time. The Offeror will not be interrupted during their presentation. The Contracting Officer will state when the 45 minute time period has elapsed and log the time.

8. Offerors that do not comply with all the oral presentation requirements, will be allowed to present, but any information presented can not be used by FAA evaluators for scoring in this area.

9. The Offeror’s Program Manager must lead the presentation. Other key personnel who will perform or personally direct the work being described should conduct their relevant portions of the presentation.

10. The presentation must not reference current Federal Aviation Administration employees.

11. Cost/price will not be presented and not discussed. Oral presentations must not be construed as negotiations.

12. The Offeror will not be permitted to contact anyone outside the meeting room for assistance during the presentation. Any outside assistance will automatically disqualify the Offeror from further consideration for contract award.

13. The FAA reserves the right, after the presentation and the 45 minutes has elapsed, to ask questions, for any period they deem appropriate, in order to better understand the Offeror’s response to the sample tasks. After the Offeror’s presentation, the Offeror’s team must be prepared to take questions.

These questions will be limited to the written response and the oral presentation on the three sample tasks.

14. The timing of the presentation is as follows:

• Introduction & Ground Rules (5 minutes)- FAA

• Offeror’s Oral Presentation (45 minutes)- Offeror

• Questions (No time limit)- FAA

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Section M - Evaluation Factors for Award was revised as follows.

Clause List was revised as follows.

M.1 Basis for Award

a. The FAA intends to award one contract to the responsible Offeror whose proposal is responsive to the Solicitation and determined to be the best value and most advantageous to the Government. The Best Value Approach is a method of selecting the proposal that represents the greatest value to the Government, based upon the evaluation of cost or price and other factors specified in the solicitation. This approach provides the opportunity for a technical/price trade-off and does not require that the award be made to either the Offeror submitting the highest rated technical proposal or the Offeror submitting the lowest price, although the ultimate award decision may be to either of these Offerors.

b. Factors for Award. The following factors will be used in the evaluation and selection process:

• Phase I: Capabilities (Volume I)

• Phase II: Sample Task 1, 2, 3 and Oral Presentation (Volume II)

• Cost/Price & Other Data (Volume III)

For Phase I: Factors 1 through 3 are more important than Factor 4. Factors 1 through 3 are of equal importance.

For Phase II: The Sample Tasks and Oral Presentations will be evaluated and rated. The Sample Tasks are more important than the Oral Presentations.

Cost/Price and Other Required Data will be evaluated but not rated. Tradeoffs may be done but the closer the technical evaluations become in ranking, the more important price becomes.

c. Award Based on Initial Offer: The FAA reserves the right to award a contract immediately following its evaluation of Phase II written materials, without discussions or negotiations with the successful Offeror or any other Offeror. The FAA also reserves the right to remove from further consideration any proposal for which a factor receives an unacceptable rating. Therefore, it is critical that each offer be fully responsive to this solicitation and its provisions and contain the Offeror’s best terms from both price and non-price standpoints and must not contain exceptions to any contract clause or provision. However, the FAA reserves the right to conduct discussions and negotiations with any competing Offeror, or all competing Offerors, as the situation warrants.

d. Eligibility for Award: To be eligible for award, an Offeror must be determined to be responsible IAW Section L.6.3, Phase II: Proposal Preparation- Cost/Price and Other Required Data (Volume III) Tabs C and D.

M.2 Evaluation Process

The FAA Evaluation Team will assess each Offeror’s written responses and oral presentation, using information provided by the Offeror, against the evaluation factors contained in Sections M.3 and M.4.

Offeror proposals will be analyzed to determine whether they are unbalanced with respect to prices or separately priced line items. An unbalanced proposal is one that is based on prices significantly less than cost for some work and prices that are overstated for other work of a similar nature. Offers that are unbalanced may be rejected.

A proposal that fails to meet the requirements of this RFP and is unrealistic in terms of technical content, schedule commitments, or price may be (a) deemed reflective of an inherent lack of technical competence, (b) indicative of a failure to comprehend the technical complexity and risks of the contract requirements, and/or (c) grounds for determining that a proposal may no longer be considered for contract award.

The Offeror must furnish adequate and specific information in its response. A proposal will be eliminated from further consideration before the evaluation if the proposal is so grossly and obviously deficient as to be totally unacceptable on its face. For example, a proposal will be deemed unacceptable if it does not represent a reasonable effort to address itself to the essential requirements of this RFP, or if it clearly demonstrates that the Offeror does not understand the requirements of this RFP. In the event a proposal is rejected, a notice will be sent to the Offeror stating the reason(s) that the proposal will not be considered for further evaluation.

Offeror’s responses must provide insight into the Offeror’s understanding of the requirements, the approach and general procedures that the Offeror proposes to use to meet these requirements, and any inherent problems associated with performing this contract. The proposal must be sufficiently detailed, specific, and complete to enable the FAA to thoroughly evaluate the proposal to determine whether the specified requirements are met, without discussion with the Offeror. Simply stating that an Offeror understands and will comply with the specifications, or paraphrasing the specifications is inadequate, as are phrases such as: “Standard procedures will be employed” and “Well-known techniques will be used.”

M.3 Phase I - Capabilities

M.3.1 Factor 1 – Capability to Perform the Work

Using the…