Conference Agenda.pdf

AGENDA

PRE-PROPOSAL CONFERENCE

Wednesday, March 12, 2025

Screening Information Request/Request for Offer (SIR/RFO)

6973GH-25-R-00028

Second Level Engineering Support Services

INTRODUCTIONS

Contracting Officer/Source Selection Official: Cilony Alejandro, AAQ-740, Cilony.Alejandro@faa.gov Technical Evaluation Team Lead: Chris Tribuzi, AJW-1523, WAAS Operations Manager Other government participants expected to attend:

• Mr. Scott Roberson, AAQ-740, Contract Specialist

• Ms. Jennifer Lucas, AAQ-740, Contract Specialist

• Mr. Gilbert Park, AAQ-740, Contract Specialist

• Mr. Gerald Lewis, AAP-20, Senior Small business Advocate

1. SIR/RFO – Important Proposal Requirements:

a. This requirement is solicited as 100% set aside to compete among certified Socially and Economically Disadvantaged (SEDB) 8(a) companies.

b. This contract must be performed by the SEDB 8(a) prime contractor. For those vendors who are engaging in teaming arrangements and intending to propose as a single 8(a) vendor, please ensure you read and understand section L.1.

c. Contract type: Indefinite Delivery/Indefinite Quantity with Time & Material, Firm Fixed Price, and Cost Reimbursement line items.

b. This solicitation incorporates a 2-Phase* Proposal Submission.

Phase 1 is due (as amended): TBD for the Draft SIR March 20, 2025.

Phase 2 is due (as amended): TBD

*In accordance with the SIR/RFO, Sections L & M, Offerors MUST be considered acceptable in all Mandatory requirements under Volume I /Phase I to be considered eligible to compete under Volume II, Phase I.

*In accordance with the SIR/RFO, Sections L & M, the Offeror who is rated highest Technically will be notified of their eligibility to submit proposals for Phase 2 evaluation. The strategy is the best value to the FAA as it ensures compensation of professional employees reflects changes in the marker conditions and other relevant factors to ensure the negotiated rates set forth in this contract are competitive enough to retain highly skilled personnel.

mailto:Cilony.Alejandro@faa.gov

c. Proposals must be submitted in electronic format (no hard copies)via email in accordance the SIR/RFO, Sections L.8, L.10(b)5) and Section L, AMS Clause 3.2.2.3-20.

d. All questions for Phase 1 (Factors 1 – 4) shall be submitted no later than 5:00 P.M.

(Central/Oklahoma Time) Thursday, March 20, 2025. These dates allow for proper responses to be provided prior to date and time established for receipt of proposals. Questions and Answers will be posted to the SIR Announcement as an amendment.

(SIR/RFO Reference, Section L.13)

Please understand all questions submitted today must also be documented and included on the Q&A Announcement.

2. Key Solicitation Highlights

a. Contract term – 1 year base period, four (4) 1-year option periods.

b. The SAM will be used to verify business status which includes Small Business and socio-economic representations and certifications.

All prospective awardees shall be registered in the System for Award Management “prior to award, during performance and through final payment of any contract…” (Section I, Clause 3.3.1-33 and Section K, Provision 3.3.1-35). All payments by the Government shall be made by Electronic Funds Transfer. (Section I, Clause 3.3.1-40)

c. Service Contract Act applicable. Due to the wide range of potential and undetermined work locations the contractors are responsible for complying with the SCA. SCA Wage Determinations will be attached for Oklahoma and New Jersey.

d. No pre-award audits will be conducted prior to award. The contracting office has made this determination based on guidance received from the FAA Acquisition Policy and Oversight division.

e. AMS Clause 3.6.2-29, Statement of Equivalent Rates for Federal Hires (Apr 1996) is for informational purposes only.

f. Carefully read and understand Section L in its entirety. Particularly the following for Section L:

• L.10, Instructions for Organization and Preparation Proposals

• Table L.1 – Proposal Organization

• L.11 Directions for Sending Proposal(S)

• L.13 Questions

• L.15 Proposal Content

3. Program/Requirement Office Discussion/Questions: Chris Tribuzi, AJW-1523)

This section will be used for offerors to address any technical questions they have to include the Statement of Work and attached CDRL’s.

4. Communications/Modifications:

An amendment (A001) will be posted to the SIR/RFO to include, but not limited to, the following additions/changes/corrections/revisions:

• Posting of Vendor Questions with Government Response to the SIR/RFO Announcement

• Posting of the Pre-proposal Conference Agenda to the SIR/RFO Announcement

• Closing time on the updated solicitation will be clarified

• Submission method is via email and will be updated on the solicitation

• Only one offeror will make it to Phase II

• M.1 will be updated

• Phase will be used throughout

All communications must be submitted through the Contracting Officer via email.

Verbal statements made at this conference are not binding. Changes made to the requirements of the SIR/RFO are ineffective unless an amendment to the SIR/RFO is issued.

Other CO Notes:

If vendors have questions with regard to these areas of the SIR/RFO – please specify and include the title of the section with your inquiry.

This conference agenda will be posted to the announcement with the Q&A as an amendment on March 20, 2025.

**Most Importantly** Please read the entire contents of the SIR/RFO to ensure understanding of all solicitation requirements.