6973GH-25-R-00028 A00002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 3

0002 04/04/2025

AAQ-740 TRAINING & AVIATION ACQ

FAA AERONAUTICAL CENTER

PO BOX 25082

BLDG 014-AHQ, ROOM 233A

AAQ740-AFN

OKLAHOMA CITY OK 73125

x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ 1 x x

6973GH-25-R-00028

1 copies to the issuing office.

04/04/2025

(x)

The purpose of this amendment is outlined below:

I. The proposal due date is extended to April 30,2025 at 5:00 P.M. CT.

II. Section L.10, Table. L.1 has been revised to exclude title pages, Table of contents and evaluation matrices from page count.

III. Section M.1 language has been revised.

IV. Questions and Answers are hereby incorporated.

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Cilony Alejandro

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

6973GH-25-R-00028/0002

V. All other terms and conditions remain unchanged.

Reference Question Answer Q1 L.15 Proposal Content, Page 104 Given the amount of supporting documentation offerors are required to provide that supports fair, reasonable, realistic and balanced pricing;

along with the AMS Clause 3.6.2-15, Evaluation of Compensation for Professional Employees (April 2017);

and the requirement that "the SET must have access to resources and/or the system offerors used to develop proposed rates. If it is not possible to grant access privileges to the SSET; then the data produced by the restricted source must be included and clearly specified in the cost/price volume, resolved by Q#94 (not page limited);

and "Offerors should include a narrative of no more than 15 pages describing the information contained within the remaining cost proposal sections, including cross-referencing as required to provide traceability and understanding of the proposal contents.

Will the government remove the 15 page limit from the PHASE II- VOLUME III Tab B - Price Proposal Narrative to allow offerors to provide the required adequate supporting documentation that supports fair, reasonable, and realistic pricing and aligns with the remaining non-page limited documents to be submitted to complete Volume III Cost/Price Proposal?

Revised.

Q2 L.15 Proposal Content, Page 99 L.15 states "Information shall be submitted in Times New Roman with a 10 point font with the exception of charts or graphs which may be submitted in Times New Roman with a 10 point font.

Can the government please confirm this is meant to say "information shall be submitted in Times New Roman with a 12 point font with the exception of charts or graphs which may be submitted in Times New Roman with a 10 point font."

Confirmed and Revised.

Q3 Table L.1 – Proposal Organization, Page 97 Please confirm that a Title Page may be included in Volume II. Yes, it may be included.

Q4 Table L.1 – Proposal Organization, Page 97 Please confirm that a Table of Contents may be included in Volume I. Yes, it may be included.

Q5 L.10 Instructions for Organization and Preparation Proposals, Page 98

The RFP states “Each page shall be counted except the following: blank pages, title pages, tables of contents, matrices, tabs, indexes, and glossaries.” However, Table L.1 includes the title page in the 3 page limit for Tab A. Will the Government revise the page limitations for Volume I to confirm that the title page is excluded from page count and only the Executive Summary is limited to 3 pages?

confirm, it is excluded.

Q6 L.10 Instructions for Organization and Preparation Proposals, Page 98

Please confirm that the cover page is also excluded from all page limitations. see Answer 5.

Q7 L.10 Instructions for Organization and Preparation Proposals, Page 99

Please confirm that government documents (e.g., SF30s, SF33s, or RFP document fill-ins (such as Sections A – K)) should not be altered except to fill in required information and are excluded from all font and margin requirements, and page markings (e.g., page numbering, header/footer, date, solicitation number, etc.).

Conifrm, the Solicitation should not be altered except to fill in required information and is excluded from all font and margin requirements, and page markings.

6973GH-25-R-00028 Questions and Answers Amendment 00002

Q8 Amendment 01, Question 19. Referencing the answer to QA number 19, the FAA requests a side-by-side comparison of Offeror and subcontractor benefits.

Many subcontractors only provide 1 - 2 FTE, and often times are also self-employed. Can the FAA please revise the requirement to include a side-by-side requirement only for those subcontractors providing more than 10% of the total FTE.

No, the requirement will not be revised.

Q9 Section J, Attachment 4 The template provides three worksheets for each period of performance: 1. Total, 2. OKC, and 3. NJ. The OKC and NJ rate sheet formulas for direct labor rate are pulling in the direct labor rate from the total worksheet. It is unclear if there is a formula error or if the FAA would like 1 rate for NJ and OKC. It is also unclear what rate should be included in the total worksheet -e.g., the higher of the 2 rates.

Can the USG please clarify?

Attachment 4 has been revised but the excel spreadsheet is able to modified by the offeror. The offeror has the ability to propose either methodology.

Q10 Factor 1, Tab A Can the USG please clarify the requirement in Factor 1/TAB A Organizational Management and Staffing Note 1. Can the Offeror provide the 2-year evaluation period or is the Offeror required to provide personnel who were employed during the exact 2 year period of June 1, 2022 - May 31,2024.

Those dates were provided as an example. The offeror can provide any 2 year period within the last 7 years.

Q11 Phase II, Volume III Section L.15 requires Offerors to include "All information relating to the proposed price including all required supporting documentation must be included in the section of the proposal designated as the Cost/Price volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal."

In addition to the Section J, Attachment 4 which details the Direct Labor, Fringe, Overhead, Profit, etc. does the FAA require Offerors to also provide a narrative regarding Indirect Rates (e.g., fringe rate, overhead rate, G&A, Material & Handling, Profit, and Escalation)?

Yes, the government will need to have access to all the information used in the pricing proposal.

Q12

RFP Due Date

Will the Government extend the RFP due date by two weeks to 5/9? Asking in relation to communication during the Industry Day indicating Offerors would be allowed 4 weeks to respond, in addition to needing more time to submit a 50-page Volume I and 100-page Volume II documents

No, the RFP will be extended to 04/30.

Q13 L.15, Vol I, Tab B, Page 99 Please confirm Offerors do not complete Section B and include with Phase I, Volume I submission? The Tab B Instructions indicate to complete Sections A-K

Offerors are required to fill out Section A, leave section B blank, and complete all fill ins in section K.

Q14 L.15, Vol I, Tab B, Page 99 Please confirm which SIR Sections A-K Offerors are required to complete and return? A lot of the sections are blank/minimal information or don't require any inputs by Offerors

See Answer 13.

Q15 L.15, Vol II, Factor 3/Tab C: Staffing Plan

Instructions state "Information submitted in support of Factor 3..... as well as the qualifications of the offeror’s proposed Contract Manager." Are Offerors required to provide qualifications for the Contract Manager in this Tab, when it is already being asked for in Volume I, Tab F?

If it is requested in both locations provide in all sections required.

Q16 Pages 105-108 Are Offerors required to complete and submit any of the 3.x items on Pages 105-108? If yes which Volume and where should Offerors provide?

Yes, Clauses 3.2.2.3-15 and 3.2.2.3-16 must be filled out in the solicitation.

Q17 M.1 Evaluation, page 110

Is Technical Factor 3, Staffing Plan, rated as significantly more important than the other technical factors combined? Yes, it is significantly more important the the other technical factors combined. M.1 has been revised.

Q18

How is Volume I evaluated?

Pass/Fail

Q19

RFP Submission If Offerors need to submit proposal across 2+ emails, is there a preferred naming convention in the Subject Line?

There is not a preffered naming convention. The offeror may also zip file.

Q20

L.15, Volumes I and II Will the Government change the font requirement to a minimum size of Times New Roman 10 point font for information submitted?

As per L.15 information shall be submitted in Times New Roman with a 12 point font with the exception of charts or graphs which may be submitted in Times New Roman with a 10 point font

Q21

L.10, b Please confirm if a Table of Contents is needed for Volume I?

Yes, Table of contents is not listed but it may be provided.

Q22

L.10, b Please confirm if a Title Page is needed for Volume II?

Title page is not listed for Volume II but it may be provided.

Q23

Please confirm if Offerors are to include a List of Acronyms in either Volume? If so where in the Volume should it be placed?

If the offeror decides to provide a list it should be provided in Volume the Acronyms are referenced or when first used.

Q24

H.15 Will the Govt. share the monthly or yearly historical average for credit card/travel spend?

The FAA provided a total estimate of travel support dollars for each contract period See Shedule B subCLIN XXXX4A: Travel Support.

Q25

Will the Govt. provide the estimated number of personnel that will need credit cards?

An estimate cannot be provided. The FAA provided a total estimate of travel support dollars See Shedule B subCLIN XXXX4A: Travel Support.

Q26

Volume II, Factor I, Tab A For the purposes of the three-contract limit, if we performed on the same contract for two consecutive periods or iterations (e.g., original award and follow-on) with no break in service, may we submit and count this as a single contract effort?

No, They have separate contract numbers and would not be counted as one effort.

For CLIN 00001 - is there a preferred location for the personnel identified for both OKC and NJ?Atatchement 4 OKC is the preferred location. Q27