6973GH-23-R-00198_QAs Rd1.xlsx
XLSX spreadsheet 24 KB Posted
- Solicitation number
- 6973GH-23-R-00198
About this file
This document contains questions and answers from potential offerors regarding Solicitation Number 6973GH-23-R-00198 issued by the Department of Transportation Federal Aviation Administration for engineering and logistics support services. The solicitation is set aside for competition among socially and economically disadvantaged 8(a) businesses and requires a letter from the SBA confirming 8(a) status. Electronic proposals organized by volume with tabs differentiating factors and subfactors are acceptable. Key personnel for this contract is the Contract Manager position. Past performance questionnaires should be sent to the contracting officer. The NAICS code has been updated to 541330. Questions were answered providing clarification around proposal formatting and submission, pricing schedules, and labor categories.
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Other files
| File | Type | Posted |
|---|---|---|
| 16 6973GH-23-R-00198-0001.pdf | ||
| 16 Attachment 5_Wage Determination Updated.pdf | ||
| 16 6973GH-23-R-00198.pdf | ||
| 16 Attachment 4_Past Performance Questionnaire.doc | DOC document | |
| 16 Attachment 3_Sample Client Authorization Letter.doc | DOC document | |
| 16 Attachment 2_Schedule B.xlsx | XLSX spreadsheet | |
| 16 Attachment 5_Wage Determination.pdf | ||
| 16 Attachment 1_ PWS - Engineering and Logistic Services Support.pdf |
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Sheet1 FAA Engineering and Logistics IDIQ SIR# 6973GH-23-R-00198 Questions and Answers Round #1
| # | RFP Section | RFP Reference | Question | Government Response |
| 1 | L.4 Proposal Formatting Instructions and additional Language in Section L |
| 3.2.2.3-20 OFFERS (JAN 2018) | Part (d) | Send your offer to jason.m.perry@faa.gov. | Can the government confirm that this is an electronic submission? | Proposals are to be submitted electronically to jason.m.perry@faa.gov |
| 2 | L.4 Proposal Formatting Instructions and additional Language in Section L |
3.2.2.3-20 OFFERS (JAN 2018) Part 6. Each proposal MUST be submitted in bound volumes as defined in the above table. A cover sheet MUST be affixed to each volume, which clearly identifies each volume, volume number, the SIR identification number, and the Offeror’s name. Each volume MUST be separately bound Part 8. Tab indexing SHALL be used to identify all proposal sections. Each volume SHALL be organized in a manner that will facilitate an efficient review.
Part 9. All volumes should be marked ‘Procurement Sensitive’ (Exception: Volume 1: Contract/SIR Documentation)
Part (d) Send your offer to jason.m.perry@faa.gov.
NOTE: Resumes and Exhibits Do NOT count in Page Limitation but should be tabbed and labeled as an attachment to appropriate factor/sub- factors Can the Government confirm whether it requires a printed hard copy submission with printed tabs bound in a 3 ring binder?
OR
Is an electronic file proposal response organized by Proposal Volume (organized via the table in Section L.3) with page breaks and tabs marked with each section to differentiate between the sections and Factors/subfactors within a Volume acceptable? Proposals are to be submitted electronically to jason.m.perry@faa.gov. Printed hard copy submission with printed tabs bounded in a 3 ring binder is not required.
An electronic file proposal response organized by Proposal Volume (organized via the table in Section L.3) with page breaks and tabs marked with each section to differentiate between the sections and Factors/subfactors within a Volume is acceptable.
| 3 | L.1 SET-ASIDE RESTRICTION – SEDB/8(a) | This procurement is a total set-aside and is restricted for competition among Socially and Economically Disadvantaged Business concerns (SEDB) with valid 8(a) certification. Offerors must submit a letter from the U.S. Small Business Administration (SBA) recognizing the firm as a participant in the U.S. SBA 8(a) business development program. | Will a screenshot from the SBA's online dynamic SB search tool that affirms the business size status suffice ? | Offerors must submit a letter from the U.S. Small Business Administration (SBA) recognizing the firm as a participant in the U.S. SBA 8(a) business development program. |
| 4 | L.7 | PAST PERFORMANCE – VOLUME III | Additionally, the offeror SHALL complete and forward Attachment #3 ‘Sample Client Authorization Letter’ to those clients identified in the Contracts Listing described above along with Attachment #4 ‘Past Performance Survey’ for the client to complete. As stated in the ‘Sample Client Authorization Letter’, the client SHALL complete and submit the ‘Past Performance Questionnaire’ directly to the FAA Contracting Officer at the email address below: Jason.m.pery@faa.gov. |
Offerors are requested to provide evidence of submission of Questionnaires to the respective clients by providing documentation in Volume III to include the following:
| 1) | Copy of Sample Client Authorization letter | |
| 2) | Copy of Past Performance Questionnaire with Section I completed | |
| 3) | Email correspondence (if applicable) | |
| 5) | Any other documentation to evidence submission | With the government facing a shutdown at midnight of September 30, it may be difficult or impossible for vendors to request and receive a response to the request for Attachment #3 ‘Sample Client Authorization Letter’ and Attachment #4 ‘Past Performance Survey’. |
Is there an alternate plan in place to evidence our Past Performance history (particularly for work where the vendor is a subcontractor that will not have CPARS)?
| Should the government come to a stopgap agreement in the meantime, please disregard this question. | There is not an alternate plan in place to evidence Past Performance history. Potential offerors are encourage to be proactive in retrieving both Client Authorization Letters and Past Performance Surveys. | ||||
| 5 | Section L.4 and L.2 | The proposal formatting instructions in L.4 indicate that the government is requiring offerors to submit original, bound hard copies of proposal volumes. However, Section L.2 states: “All written requests, correspondence, and submittals must be sent to the contract specialist via email at jason.m.perry@faa.gov.” Would the Government please clarify that email submission to Jason Perry is the preferred method of delivery? | Proposals are to be submitted electronically to jason.m.perry@faa.gov. Submission of original bound hard copies of proposal volumes are not required. | ||
| 6 | Section L.4 and L.2 | If email submission is required, please confirm Adobe pdf and Microsoft Excel file formats are acceptable? | Adobe pdf and Microsoft file formats are acceptable. | ||
| 7 | Section L.4 and L.2 | If original, bound hard copies are required, please provide instructions for number of copies, packaging and delivering the proposal package. In addition, please clarify that Mr. Jason Perry is the correct point of contact for receipt of proposal packages and provide the correct address for deliveries. | Proposals are to be submitted electronically to jason.m.perry@faa.gov. Submission of original bound hard copies of proposal volumes are not required. | ||
| 8 | PWS 6.1.1 | Table 6.1.1 lists four CDRL deliverables (A0001 Project Management Plan, A0002 Staffing Plan, A0003 Quality Control Program, and A0004 Transition-In Plan) that are due with the proposal submission. Please confirm these plans can be included in their entirety as Exhibits to Volume II. | Yes, these plans can be included in their entirety as Exhibits to Volume II. | ||
| 9 | PWS 5.1.4 & 6.1.1 | The PWS indicates that the Transition-in Plan is due with the proposal submission, but the RFP paragraphs in Sections L and M do not address how transition will be evaluated. Will the government score the Transition-in Plan? If so, will the government consider using the same M.10 Scoring Methodology for scoring the Transition-In Plan? | The Transition-in Plan will not be individually score, but part of the overall Management Plan evaluation. | ||
| 10 | RFP 3.8.2-17; Factor 2; PWS 2.11 Att 16 Schedule B | In section 3.8.2-17of the RFP it notes that the Technical Manager is the identified Key Personnel; however, Factor 2 and the PWS refer to the Contract Manager as the identified Key Personnel. In addition, Schedule B lists this position as “Technical Manager/Business Manager.” Can the customer please confirm that these are referring to the same one key position? | Yes. The Technical Manager/Contract Manager is the same key position. | ||
| 11 | Att 05 | The government has provided an older version of the Wage Determination (Revision 20) as attachment 5. Will the government confirm that all offerors should be using the most recent version (Revision 21) in their bid? | All potential offers should be using the most recent Wage Determination version (Revision 21) in their bid. The most recent Wage Determination version (Revision 21) can be found on SAM.gov. | ||
| 12 | Att 05 | Will the government provide a crosswalk from the FAA Labor Categories to the SCA Labor Categories? | No crosswalk from the FAA Labor Categories to the SCA Labor Categories will be provided. | ||
| 13 | RFP L.3 | Will the Government please confirm that cover page, transmittal letter, TOC and acronym lists are excluded from page count? | Yes, these pages will be excluded from the page count. | ||
| 14 | RFP L.3 | Will the government allow 11 x 17 page pullouts which equal 2 pages? | Proposal formatting should be per L.4 | ||
| 15 | RFP Section L, Factor 3; Section M, Factor 3 | For the Factor 3 Organizational Experience Instructions and Evaluation Criteria, it notes that, “Contracts considered to be relevant will demonstrate similar magnitudes of effort and complexities necessary to successfully accomplish the scope of work in PWS Section 1.3, Section 2, and Section 4.” As Section 1.3 and Section 2 of the PWS are either covered in Section 4 or very Administrative/Directive in nature, would the customer consider updating these criteria to say, “Contracts considered to be relevant will demonstrate similar magnitudes of effort and complexities necessary to successfully accomplish the scope of work in PWS Sections 2.2, 2.9., and 2.10, and Section 4.” | |||
| This will allow for more direct focus on those items directly relevant to the experience elements. | No, the FAA will not make changes to this criteria. | ||||
| 16 | Section K: 3.8.2-17 KEY PERSONNEL AND FACILITIES (JUL 2019) | "...key personnel ...Technical Manager " | The PWS has no Technical Manager labor category defined. In Section L. Sub-factor 2.1 the Contract Manager is listed as Key Personnel. Based on the PWS and Section L., should Section K Key Personnel be the Contract Manager? | Yes. The Technical Manager/Contract Manager is the same key position. | |
| 17 | Section L.13: 3.6.1-17 NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE (OCT 2022) | "… NAICS 541990 … $15M" | The Market Survey NAICS for this opportunity was 541330. The Previous SIR releases for Engineering Services were NAICS 541330 and Professional Services were NAICS 541611. Today the NAICS size standard for 541990 is $19.5M, 541330 is $25.5M, and 541611 is $24.5M. Based on the market survey and previous solicitations for this opportunity the 541990 NAICS have never been used. Teaming and proposal preparation have been done based on a final solicitation with a NAICS 541330. To stay consistent with the previous market survey and previous solicitations we respectably request the NAICS be changed to 541330. | NAICS has been updated to 541330 to be consistant with the Market Survey | |
| 18 | L.6 TECHNICAL PROPOSAL- VOLUME II | "… At a minimum resume should be provided for the Contract Manager and Project Analyst and a sampling of resumes…" | Is the Project Analyst also considered a Key Resume in addition to Contract Manager considering the Government is requesting resumes for both positions? | No, but will support the Technical Manager/Contract Manager as a full-time position. | |
| 19 | Solicitation No. 6973GH-23-R-00198, Section H, Paragraph 3.8.2, page 16 | Para (d) notes Key Personnel as “Technical Manager” | PWS 4.0 does not include Requirements/Tasks/Qualifications for “Technical Manager.” Is the Technical Manager being used synonymously with the Contract Manager or is this a separate labor category? If so, please provide Requirements/Tasks/Qualifications for the Technical Manager. | Yes. The Technical Manager/Contract Manager is the same key position. | |
| 20 | Solicitation No. 6973GH-23-R-00198, Attachment 2 Pricing Schedule B | Solicitation No. 6973GH-23-R-00198, PWS 4.2.1 Contract Manager | Labor category “Contract Manager” is not included in Attachment 2 Pricing Schedule B, but “Technical Manager/Business Manager” is. Is the Contract Manager labor category used synonymously with the Technical Manager/Business Manager, or is it a separate position? Please clarify the use of Technical Manager/Business Manager, and Contract Manager labor categories across the solicitation documents for clarity and accurate proposal estimating. | Yes. The Technical Manager/Contract Manager is the same key position. | |
| 21 | Solicitation No. 6973GH-23-R-00198, Attachment 2 Pricing Schedule B | CLINs 0029 and 0030 | Are the Offerors to include its indirect loads/fee on top of the plug values included in Attachment 2, or do the plug numbers include the Offerors loads/fee? | See Note on Schedule B. These CLINs are Not to Exceed amounts. They include loads/fees. | |
| 22 | Solicitation No. 6973GH-23-R-00198, Attachment 2 Pricing Schedule B | Section F.1 Transition Period; AC1604 Contract Period | For pricing purposes, what are the PoP dates for the Transition Period, Base Year, and each Option Year 1 - 4? | Schedule B accurately identifies the Transition Period CLINs. Award date is not known at this time. | |
| 23 | Solicitation No. 6973GH-23-R-00198, Section L.4, page 67; Section L.2, page 66; and 3.2.2.3-20 OFFERS (JAN 2018), page 71 | L.4 Proposal Formatting Instructions, Number 6 states “Each proposal must be submitted in bound volumes as defined in the above table...Each volume must be separately bound.” L.2 Point of Contact states “All written requests, correspondence, and submittals must be sent to the contract specialist via email at jason.m.perry@faa.gov.” 3.2.2.3-20 OFFERS (JAN 2018) states “(a) The offeror (you) must submit responses to this SIR by the following electronic means email. (d) Send your offer to jason.m.perry@faa.gov.” | Section L.4 formatting instructions indicate that hard copies are required for proposal delivery. However, electronic email submission is indicated in Sections L.2 and 3.2.2.3-20 OFFERS. Could the Government please confirm that electronic submission via email to Mr. Jason Perry is the correct proposal delivery method? | Proposals are to be submitted electronically to jason.m.perry@faa.gov. Submission of hard copies of proposal volumes are not required. | |
| 24 | Solicitation No. 6973GH-23-R-00198, Section L.4, page 67 | L.4 Proposal Formatting Instructions, Number 8 states “Tab indexing shall be used to identify all proposal sections.” L.4 Proposal Formatting Instructions, Number 11 states “Offerors must clearly TAB each technical evaluation factor and sub-factor separately. Any support documentation such as Resumes or Exhibits shall be tabbed as an attachment to the appropriate factor or sub-factor and do not count towards the page limitation.” | Could the Government please clarify if exhibits for the Technical Volume can be submitted as separate PDF files due to file size? | Yes, file names need to be clearly identified as to what they represent. | |
| 25 | Solicitation No. 6973GH-23-R-00198, Section L.7, page 69 | L.7 Past Performance: |
5. Points of Contact (POC)
6. Contracting Officer: Name/Telephone/Email/Fax
| 7. Program Officer: Name/Telephone/Email/Fax | Could the Government please clarify how #5 is different from #6 and #7? | #5 is who completed the report. | |||
| 26 | Solicitation No. 6973GH-23-R-00198, 16 Attachment 1_ PWS - Engineering and Logistic Services Support, Section 8.2, page 38 | PWS, Section 8.2 Security Training | Will FAA provide the training material and/or link for the computer-based SAVI (Security Awareness Virtual Initiative) training online and offline? | Yes |
mailto:jason.m.perry@faa.gov
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