6973GH-23-R-00193_QAs Rd1.xlsx
XLSX spreadsheet 26 KB Posted
- Attached to
- Amendment 0002: TECHNICAL SUPPORT SERVICES
- Solicitation number
- 6973GH-23-R-00193
About this file
This document contains questions and answers regarding Solicitation Number 6973GH-23-R-00193 for Technical Support Services from the Department of Transportation Federal Aviation Administration. The solicitation seeks proposals for an Indefinite Delivery Indefinite Quantity contract to provide technical support services including engineering, logistics, and program support. Proposals are due electronically to jason.m.perry@faa.gov and must include four CDRL deliverables - a Project Management Plan, Staffing Plan, Quality Control Program, and Transition-In Plan - as exhibits to Volume II. The procurement is set aside for competition among certified 8(a) small businesses. Offerors must submit proof of 8(a) status and plans will be evaluated under Factors 1-3 per the criteria in Sections L and M, with past performance information submitted under Volume III.
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Other files
| File | Type | Posted |
|---|---|---|
| 16 6973GH-23-R-00193-0002.pdf | ||
| 16 6973GH-23-R-00193-0001.pdf | ||
| 16 Attachment 5_Wage Determination Updated.pdf | ||
| 16 Attachment 5_Wage Determination.pdf | ||
| 16 Attachment 2_Schedule B.xlsx | XLSX spreadsheet | |
| 16 Attachment 4_Past Performance Questionnaire.doc | DOC document | |
| 16 Attachment 3_Sample Client Authorization Letter.doc | DOC document | |
| 16 Attachment 1_ Performance Work Statement - 2022-11-02.pdf | ||
| 16 6973GH-23-R-00193.pdf |
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Sheet1 FAA Technical Support Services IDIQ SIR# 6973GH-23-R-00193 Questions and Answers Round #1
| # | RFP Section | RFP Reference | Question | Government Response |
| 1 | L.4 Proposal Formatting Instructions and additional Language in Section L |
| 3.2.2.3-20 OFFERS (JAN 2018) | Part (d) | Send your offer to jason.m.perry@faa.gov. | Can the government confirm that this is an electronic submission? | Proposals are to be submitted electronically to jason.m.perry@faa.gov |
| 2 | L.4 Proposal Formatting Instructions and additional Language in Section L |
3.2.2.3-20 OFFERS (JAN 2018) Part 6. Each proposal MUST be submitted in bound volumes as defined in the above table. A cover sheet MUST be affixed to each volume, which clearly identifies each volume, volume number, the SIR identification number, and the Offeror’s name. Each volume MUST be separately bound Part 8. Tab indexing SHALL be used to identify all proposal sections. Each volume SHALL be organized in a manner that will facilitate an efficient review.
Part 9. All volumes should be marked ‘Procurement Sensitive’ (Exception: Volume 1: Contract/SIR Documentation)
Part (d) Send your offer to jason.m.perry@faa.gov.
NOTE: Resumes and Exhibits Do NOT count in Page Limitation but should be tabbed and labeled as an attachment to appropriate factor/sub- factors Can the Government confirm whether it requires a printed hard copy submission with printed tabs bound in a 3 ring binder?
OR
Is an electronic file proposal response organized by Proposal Volume (organized via the table in Section L.3) with page breaks and tabs marked with each section to differentiate between the sections and Factors/subfactors within a Volume acceptable? Proposals are to be submitted electronically to jason.m.perry@faa.gov. Printed hard copy submission with printed tabs bounded in a 3 ring binder is not required.
An electronic file proposal response organized by Proposal Volume (organized via the table in Section L.3) with page breaks and tabs marked with each section to differentiate between the sections and Factors/subfactors within a Volume is acceptable.
| 3 | L.1 SET-ASIDE RESTRICTION – SEDB/8(a) | This procurement is a total set-aside and is restricted for competition among Socially and Economically Disadvantaged Business concerns (SEDB) with valid 8(a) certification. Offerors must submit a letter from the U.S. Small Business Administration (SBA) recognizing the firm as a participant in the U.S. SBA 8(a) business development program. | Will a screenshot from the SBA's online dynamic SB search tool that affirms the business size status suffice ? | Offerors must submit a letter from the U.S. Small Business Administration (SBA) recognizing the firm as a participant in the U.S. SBA 8(a) business development program. |
| 4 | L.7 | PAST PERFORMANCE – VOLUME III | Additionally, the offeror SHALL complete and forward Attachment #3 ‘Sample Client Authorization Letter’ to those clients identified in the Contracts Listing described above along with Attachment #4 ‘Past Performance Survey’ for the client to complete. As stated in the ‘Sample Client Authorization Letter’, the client SHALL complete and submit the ‘Past Performance Questionnaire’ directly to the FAA Contracting Officer at the email address below: Jason.m.pery@faa.gov. |
Offerors are requested to provide evidence of submission of Questionnaires to the respective clients by providing documentation in Volume III to include the following:
| 1) | Copy of Sample Client Authorization letter | |
| 2) | Copy of Past Performance Questionnaire with Section I completed | |
| 3) | Email correspondence (if applicable) | |
| 5) | Any other documentation to evidence submission | With the government facing a shutdown at midnight of September 30, it may be difficult or impossible for vendors to request and receive a response to the request for Attachment #3 ‘Sample Client Authorization Letter’ and Attachment #4 ‘Past Performance Survey’. |
Is there an alternate plan in place to evidence our Past Performance history (particularly for work where the vendor is a subcontractor that will not have CPARS)?
| Should the government come to an agreement, on the budget please disregard this question. | There is not an alternate plan in place to evidence Past Performance history. Potential offerors are encourage to be proactive in retrieving both Client Authorization Letters and Past Performance Surveys. | ||||
| 5 | Section L.4 and L.2 | The proposal formatting instructions in L.4 indicate that the government is requiring offerors to submit original, bound hard copies of proposal volumes. However, Section L.2 states: “All written requests, correspondence, and submittals must be sent to the contract specialist via email at jason.m.perry@faa.gov.” Would the Government please clarify that email submission to Jason Perry is the preferred method of delivery? | Proposals are to be submitted electronically to jason.m.perry@faa.gov. Submission of original bound hard copies of proposal volumes are not required. | ||
| 6 | Section L.4 and L.2 | If email submission is required, please confirm Adobe pdf and Microsoft Excel file formats are acceptable? | Adobe pdf and Microsoft file formats are acceptable. | ||
| 7 | Section L.4 and L.2 | If original, bound hard copies are required, please provide instructions for number of copies, packaging and delivering the proposal package. In addition, please clarify that Mr. Jason Perry is the correct point of contact for receipt of proposal packages and provide the correct address for deliveries. | Proposals are to be submitted electronically to jason.m.perry@faa.gov. Submission of original bound hard copies of proposal volumes are not required. | ||
| 8 | PWS 6.1.1 | Table 6.1.1 lists four CDRL deliverables (A0001 Project Management Plan, A0002 Staffing Plan, A0003 Quality Control Program, and A0004 Transition-In Plan) that are due with the proposal submission. Please confirm these plans can be included in their entirety as Exhibits to Volume II. | Yes, these plans can be included in their entirety as Exhibits to Volume II. | ||
| 9 | PWS 5.1.4 & 6.1.1 | The PWS indicates that the Transition-in Plan is due with the proposal submission, but the RFP paragraphs in Sections L and M do not address how transition will be evaluated. Will the government score the Transition-in Plan? If so, will the government consider using the same M.10 Scoring Methodology for scoring the Transition-In Plan? | The Transition-in Plan will not be individually score, but part of the overall Management Plan evaluation. | ||
| 10 | RFP 3.8.2-17; Factor 2; PWS 2.11 Att 16 Schedule B | In section 3.8.2-17of the RFP it notes that the Technical Manager is the identified Key Personnel; however, Factor 2 and the PWS refer to the Contract Manager as the identified Key Personnel. In addition, Schedule B lists this position as “Technical Manager/Business Manager.” Can the customer please confirm that these are referring to the same one key position? | Yes. The Technical Manager/Contract Manager is the same key position. | ||
| 11 | Att 05 | The government has provided an older version of the Wage Determination (Revision 20) as attachment 5. Will the government confirm that all offerors should be using the most recent version (Revision 21) in their bid? | All potential offers should be using the most recent Wage Determination version (Revision 21) in their bid. The most recent Wage Determination version (Revision 21) can be found on SAM.gov. | ||
| 12 | Att 05 | Will the government provide a crosswalk from the FAA Labor Categories to the SCA Labor Categories? | No crosswalk from the FAA Labor Categories to the SCA Labor Categories will be provided. | ||
| 13 | RFP L.3 | Will the Government please confirm that cover page, transmittal letter, TOC and acronym lists are excluded from page count? | Yes, these pages will be excluded from the page count. | ||
| 14 | RFP L.3 | Will the government allow 11 x 17 page pullouts which equal 2 pages? | Proposal formatting should be per L.4 | ||
| 15 | RFP Section L, Factor 3; Section M, Factor 3 | For the Factor 3 Organizational Experience Instructions and Evaluation Criteria, it notes that, “Contracts considered to be relevant will demonstrate similar magnitudes of effort and complexities necessary to successfully accomplish the scope of work in PWS Section 1.3, Section 2, and Section 4.” As Section 1.3 and Section 2 of the PWS are either covered in Section 4 or very Administrative/Directive in nature, would the customer consider updating these criteria to say, “Contracts considered to be relevant will demonstrate similar magnitudes of effort and complexities necessary to successfully accomplish the scope of work in PWS Sections 2.2, 2.9., and 2.10, and Section 4.” | |||
| This will allow for more direct focus on those items directly relevant to the experience elements. | No, the FAA will not make changes to this criteria. | ||||
| 16 | Section L.4 - 6 states that each proposal must be submitted in bound volumes. Additionally, section L.8-g states that in addition to an individual binder/folder for the cost/price proposal, a copy must also be sent electronically. | Can you please confirm that offerors need to send a hard copy of each volume in addition to an electronic copy of the Cost/Price data file? | Proposals are to be submitted electronically to jason.m.perry@faa.gov. Submission of bound hard copies of proposal volumes are not required. | ||
| 17 | Factor 3: Organizational Experience, "The information evaluated will be the same information used to evaluate past performance, as shown below." | Are offerors required to submit the same experience projects for both Factor 3 and Volume III - Past Performance? | Yes, offerors are required to submit the same experience projects for both Factor 3 and Volume III - Past Performance. | ||
| 18 | L.6 Technical Proposal, "…At a minimum resume should be provided for the Contract Manager and Project Analyst and a sampling of resumes…." | Is the Project Analyst also considered a Key Personnel? | No, but will support the Technical Manager/Contract Manager as a full-time position. | ||
| 19 | SIR Section L, page 66, Table L.3-1 and page 67, paragraph L.5 indicate that Section B is to be included with Volume I, Contract/SIR of the offeror’s response. | Please provide guidance on how to include Section B in that volume. Should it: | |||
| 1) | Be placed ‘between’ pages 3 and 4 of the SIR; or | ||||
| 2) | Included as an attachment to the volume, presumably following Section M; or | ||||
| 3) | Included in some other fashion – if so please provide detailed guidance. | Section B should be only included in Volume IV. | |||
| 20 | SIR Section L, pages 66, table L.3-1 and page 69, paragraph L.8 | Table L.3-1 only specifies that an “Original” copy of each volume will be submitted by the offerors. Paragraph L.8(g) adds a requirement to submit the Cost/Price data file in Excel format in an email. Please clarify and verify that only a single “Original” printed copy of each volume is to be submitted. | A proposed cost/price data file (which has been provided as Schedule B) must be submitted electronically via email. | ||
| 21 | SIR Section L, pages 66, table L.3-1, paragraph L.4(9) and paragraph L.5 | Table L.3-1 refers to Volume I as Contract/SIR while the other two paragraphs refer to it as Contract/SIR Documentation. Please clarify which is the preferred title. | Contract/SIR or Contract/SIR Documentation is acceptable. | ||
| 22 | SIR Section M, page 77, paragraph M.11, Factor 1: Understanding the Requirements. | In the ‘Purpose’ description, the 4th sentence of the 2nd paragraph requires the offeror to “Fully describe the process which will accomplish contract administration and invoicing”. The last sentence of that same paragraph states “This factor shall be evaluated using the above four measurements.” Which would include the contract administration and invoicing process. Under the Evaluation Scoring paragraphs for this Factor, no mention is made of how the contract administration and invoicing process will be evaluated. Please clarify. | The sentence has been removed, this is covered in the Management Plan. | ||
| 23 | PWS Page 29, paragraph 5.1.4 Transitions-In Plan | Are we required to submit a Transition-In Plan with this proposal? If so, will it count in the Technical Approach page limitation? | No, it should be submitted as an attachment. | ||
| 24 | Solicitation No. 6973GH-23-R-00193, Section H, Paragraph 3.8.2-17, pages 16 and 17 | Para (d) notes Key Personnel as “Technical Manager” | PWS 4.0 does not include Requirements/Tasks/Qualifications for “Technical Manager.” Is the Technical Manager being used synonymously with the Contract Manager, or is this a separate labor category? If so, please provide Requirements/Tasks/Qualifications for the Technical Manager. | Yes. The Technical Manager/Contract Manager is the same key position. | |
| 25 | Solicitation No. 6973GH-23-R-00193, Attachment 2 Pricing Schedule B | Solicitation No. 6973GH-23-R-00193, PWS 4.2.1 Contract Manager | Labor category “Contract Manager” is not included in Attachment 2 Pricing Schedule B, but “Technical Manager/Business Manager” is. Is the Contract Manager labor category used synonymously with the Technical Manager/Business Manager, or is it a separate position? Please clarify the use of Technical Manager/Business Manager, and Contract Manager labor categories across the solicitation documents for clarity and accurate proposal estimating. | Yes. The Technical Manager/Contract Manager is the same key position. | |
| 26 | Solicitation No. 6973GH-23-R-00193, Attachment 2 Pricing Schedule B | CLINs 0055 and 0056 | Are the Offerors to include its indirect loads/fee on top of the plug values included in Attachment 2, or do the plug numbers include the Offerors loads/fee? | See Note on Schedule B. These CLINs are Not to Exceed amounts. They include loads/fees. | |
| 27 | Solicitation No. 6973GH-23-R-00193, Attachment 2 Pricing Schedule B | SCA WD 2015-5315 Rev. 20 dated 12/27/22 | There are several labor category lines in Attachment 2 Pricing Schedule B include a designator of “Haz” and “Haz OT” within the descriptions in Column B. Question: Is this designator associated with Hazardous work? The provided SCA WD Schedule for Occupation Codes 30081-30085 (Eng Techs I-V) and 23181-23183 (Electronic Techs.) do not include asterisks beside the pay rates directing the use of the Hazardous Pay Differential footnote. Question: If the footnote is applicable to these LCATS, which Hazardous Pay Differential percentage should be used (8% for high degree or 4% for low degree of hazard)? | The FAA recommends for low degree of hazard as stated in the PWS 4.3.i. | |
| 28 | Solicitation No. 6973GH-23-R-00193, Attachment 2 Pricing Schedule B | Section F.1 Transition Period; AC1604 Contract Period | For pricing purposes, what are the PoP dates for the Transition Period, Base Year, and each Option Year 1 - 4? | Schedule B accurately identifies the Transition Period CLINs. Award date is not known at this time. | |
| 29 | Solicitation No. 6973GH-23-R-00193, Attachment 2 Pricing Schedule B | CLIN 0017 | The only hours provided for Electronics. Tech IV is 427 OT hours. Is this accurate, or should there also be straight time hours provided in Attachment 2? | Provide a FBLR for all labor categories with hours listed and with 0 hours listed. | |
| 30 | Solicitation No. 6973GH-23-R-00193, Attachment 2 Pricing Schedule B | See various CLINs | For those labor categories with 0 hours provided in Attachment 2, does the customer still want a FBLR submitted? | Yes, all CLINs require proposed labor rates. | |
| 31 | Solicitation No. 6973GH-23-R-00193, Attachment 2 Pricing Schedule B | SCA applicable labor categories | Should the Offeror include annual labor escalation for the labor categories which cross walk to an SCA WD occupation code? | Left to offerors business decision. | |
| 32 | Solicitation No. 6973GH-23-R-00193, Section L.4, page 67; Section L.2, page 66; and 3.2.2.3-20 OFFERS (JAN 2018), page 71 | L.4 Proposal Formatting Instructions, Number 6 states “Each proposal must be submitted in bound volumes as defined in the above table...Each volume must be separately bound.” L.2 Point of Contact states “All written requests, correspondence, and submittals must be sent to the contract specialist via email at jason.m.perry@faa.gov.” 3.2.2.3-20 OFFERS (JAN 2018) states “(a) The offeror (you) must submit responses to this SIR by the following electronic means email. (d) Send your offer to jason.m.perry@faa.gov.” | Section L.4 formatting instructions indicate that hard copies are required for proposal delivery. However, electronic email submission is indicated in Sections L.2 and 3.2.2.3-20 OFFERS. Could the Government please confirm that electronic submission via email to Mr. Jason Perry is the correct proposal delivery method? | Proposals are to be submitted electronically to jason.m.perry@faa.gov. Submission of hard copies of proposal volumes are not required. | |
| 33 | Solicitation No. 6973GH-23-R-00193, Section L.4, page 67 | L.4 Proposal Formatting Instructions, Number 8 states “Tab indexing shall be used to identify all proposal sections.” L.4 Proposal Formatting Instructions, Number 11 states “Offerors must clearly TAB each technical evaluation factor and sub-factor separately. Any support documentation such as Resumes or Exhibits shall be tabbed as an attachment to the appropriate factor or sub-factor and do not count towards the page limitation.” | Could the Government please clarify if exhibits for the Technical Volume can be submitted as separate PDF files due to file size? | Yes, file names need to be clearly identified as to what they represent. | |
| 34 | Solicitation No. 6973GH-23-R-00193, Section L.7, page 69 | L.7 Past Performance: |
5. Points of Contact (POC)
6. Contracting Officer: Name/Telephone/Email/Fax
| 7. Program Officer: Name/Telephone/Email/Fax | Could the Government please clarify how #5 is different from #6 and #7? | #5 is who completed the report. | |||
| 35 | Solicitation No. 6973GH-23-R-00193, 16 Attachment 1_ Performance Work Statement - 2022-11-02, Section 8.2, page 37 | PWS, Section 8.2 Security Training | Will FAA provide the training material and/or link for the computer-based SAVI (Security Awareness Virtual Initiative) training online and offline? | Yes |
mailto:jason.m.perry@faa.gov
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