Questions and Answers.pdf

SIR/RFP 6973GH-23-R-00104 Aircraft Maintenance Support May 12, 2023

Questions and Answers

1. PWS Page 2 References: Per the SOW, “The Contractor must ensure all work is in full compliance with regulations expressed in the following procedures, orders, and programs unless otherwise directed by the Contracting Officer’s Representative (COR). We submit that many of the links listed in the reference section require a DOT login to access the information and/or the web page is down stating that it is “Experiencing difficulties”.

QUESTION: Since the SOW specifies contractors must ensure full compliance with the provided references, how do we gain access to the information/links to evaluate the information?

GOV’T ANSWER: Requests access or pertinent information through the AJF-2130 training records department.

2. SOW 3.5.1:

QUESTION: Who will provide the floor sweeper training?

GOV’T ANSWER: The AJF-2130 training department will provide floor sweeper training.

3. SOW 3.5.3:

QUESTION: Will the contractor be responsible for providing any cleaning supplies/material?

GOV’T ANSWER: NO

4. SOW 3.5.4

QUESTION: Who is responsible for providing the Tow Team Training?

GOV’T ANSWER: An AJF-2200 qualified trainer will provide the training.

5. SOW Section 4: “The Contractor must verify that all submitted deliverables conform to applicable FAA policies, standards, and guidelines as listed in Section 2 of this SOW.”

We submit that some of the FAA policies, standards and guidelines listed in the SOW Section 2, are not accessible.

QUESTION: How can we gain access to the information/links to evaluate the information?

GOV’T ANSWER: You gain access through the links provided in section 2 of the SOW.

There may be times where you may need to be on the FAA intranet.

6. SOW page 12, Table Item 10: The Daily Tool Inventory due date specifies the report is due each day no later than 5PM central. With operations taking place in multiple time zones, the 5pm CST deadline appears to cut into the west coast mid-shift operations.

QUESTION: Can the Government please elaborate on this requirement?

GOV’T ANSWER: Page 12, Item No. 10 in the Statement of Work has been revised.

7. SOW 7.3: “The FAA will allow on the job official time for training to be completed, but the Contractor is responsible for Initial 80-Hour Training tuition cost.”

QUESTION: Can the Government please clarify whether or not it will permit the contractor to invoice for the straight-time hours spent to complete the 80-hour Initial BE300 and Challenger 604/605/650 courses?

GOV’T ANSWER: Yes, the contractor can invoice straight-time hours for these courses.

8. SOW 7.7: It is understood the government will provide the tools and equipment needed to maintain the fleet of aircraft; however, the SOW does not allude to other required items such as HAZMAT, cleaning supplies, etc.

QUESTION: Is the contractor required to provide any items to maintain the aircraft or facilities (maintenance or appearance)?

GOV’T ANSWER: No, the government will provide all contractors with HAZMAT & cleaning supplies to maintain the aircraft and facilities.

9. RFP/SIR Attachment 2 Schedule B CLIN 0001:

QUESTION: Is the Contract Program Manager referenced in the SOW Section 7.2, 7.3, and SOW Appendix C considered a separate billet/position, or are the A&P Task Lead Program Managers performing this function?

GOV’T ANSWER: The A&P Task Lead Program Managers performs this function.

10. RFP/SIR Attachment 2 Schedule B: The CLIN dates on the Attachment 2 spreadsheet specify POP; whereas the dates on the RFP/SIR pdf version specify Delivery days. We believe we have an understanding of difference in terminology amongst the two documents; however, we do not wish to presume.

QUESTION: Can the Government please define the difference pursuant to the two document dates?

GOV’T ANSWER: The projected award date/delivery date is anticipated for 8/1/23.

11. RFP/SIR Attachment 2 Schedule-B:

QUESTION: Due to the transition plan requirement, can the Government specify if all the positions listed in Attachment 2 CLINs 0002, 0003 and 0004 are currently filled? If not, what is the current staffing by location?

GOV’T ANSWER: The current Staffing fluctuates with 58 positions. The new contract requires 60 positions in accordance with Schedule B.

12. RFP/SIR Attachment 3 Labor Category Minimum Qualifications: The “Positions” tab specifies Airframe and Powerplant (A&P) Task Lead; however, the description includes the title “Airframe and Powerplant (A&P) Program Manager”.

QUESTION: On a program such as this requiring multiple operations at multiple sites, inclusive of Program, Project, Financial, and Contractual Management, can the Government please specify that the position indicated on Attachment 3 refers to the site A&P Task Leads, and not a/the contractor’s Program Manager?

GOV’T ANSWER: Please refer to SIR, Section H, 3.8.2-17 - KEY PERSONNEL AND FACILITIES (JUL 2019). Attachment 3 refers to onsite A & P Task Leads.

13. RFP/SIR Attachment 4, CBA:

QUESTION: Can the Government please confirm the program’s CBA is applicable to the Atlantic City region only?

GOV’T ANSWER: Yes, the CBA is applicable to the Atlantic City region only.

14. RFP/SIR Attachment 4, CBA: Per Section 9 Seniority, “Seniority shall be determined by length of service within a job classification, with the Company or any predecessor Company, whichever occurred first since the employee’s date of hire.” In order to accurately price this effort, contractors must have some sort of insight as to the years of service/seniority factors. Without knowledge of the number of persons and years of seniority, contractors bidding on this program are at a significant disadvantage to that of the incumbent. Example: Per Section 9 (d), the shop steward is responsible for posting/delivering an annual updated Seniority list.

QUESTION: Will the Government please provide a list of personnel (absent of names) by position, years of service and anniversary dates so the contractors bidding on this effort can accurately account for the monetary items specified in the CBA?

GOV’T ANSWER: No, this information will not be provided. The ACY CBA union lead can provide this information.

15. RFP/SIR Attachment 4, CBA Section 13 (d): The CBA alludes to the employees providing/using their personal tools; however, the SOW Section 7.7 states the Government is responsible for providing all tools and equipment. Because there is a monetary aspect associated with the CBA 13 (d), contractors must account for the specified “Tool Replacement and Allowance” specified in the CBA.

QUESTION: Are contractor employees using their own tools, or government provided tools and equipment?

GOV’T ANSWER: Please refer to SOW, Section 7.7, Government Furnished Equipment (GFE)/Government Furnished Information (GFI), Tools and Equipment. The Government will provide all tools, specialty instruments, and equipment required to accomplish the tasks described in this SOW at all locations.

16. RFP/SIR Attachment 4, CBA Section 13(I) Business use of Personal Auto and RFP/SIR Clause 3.4.1-12 INSURANCE: Unlike the insurance requirements synonymous with operating Government vehicles (3.4.1-12), the use of personal vehicles synonymous with work requires additional insurance.

QUESTION: Can the Government please specify whether or not Personally Owned Vehicles (POVs) are used in conjunction with the contract, and if required, will the government please define/incorporate the additional state insurance requirements?

GOV’T ANSWER: POV’s are not authorized. The Government will provide a Government vehicle to be used by contractors only within the MMAC.

17. RFP/SIR Attachment 4, CBA Section 26: The CBA states, “Any duty that requires specialized training, to include these shops: life vest shop, paint shop, and battery shop, shall be given a stipend of $.50/hour. In order to properly price this effort, bidders must know the number of employees assigned to these positions/shop responsibilities.

Unknown quantities place places bidders to a disadvantage when compared to the incumbent contractor?

QUESTION: How many persons are assigned to these tasks/shops; and what job skill classifications do they hold?

GOV’T ANSWER: CBA section 26 is not applicable to this contract.

18. RFP/SIR Attachment 4, CBA Section 26 Table: The classifications listed in the table do not match/compare to the classifications defined in the SOW, RFP/SIR or RFP/SIR Attachments. Because the classifications defined in the CBA directly affect labor rates and proposal cost/price, bidding contractors are at major disadvantage as compared to the incumbent.

QUESTION: Can the government please define/clarify the positions cited in the CBA as compared to the RFP/SIR Attachments?

GOV’T ANSWER: CBA section 26 is not applicable to this contract.

19. RFP/SIR Section L.9:

QUESTION: What are the proposal volume Page limits?

GOV’T ANSWER: There are not any page limits.

20. RFP/SIR Section H 3.8.2.17 Key Personnel: The referenced clause stipulates the A&P Program Manager at MMAC and ACY are key personnel; however, RFP/SOR Attachment 2 [Schedule-B], Attachment 3 Labor Category, and the SOW with enclosed Appendixes, do not list these individuals as program managers. The multiple references to A&P Task Leads and Program Managers is very confusing.

QUESTION: Because the Government cites the term Contract Program Manager in various areas of the SOW, and consequently refences the PMBOK, can the Government please clarify the difference between program manager and task lead?

GOV’T ANSWER: Task lead is onsite vendor management; Program manager is offsite vendor management.

21. The evaluation factor for award list the same required evaluation items to be included in Factor 2 and Factor 3. Specifically, Section 5.1.2 item (a) requires, “Demonstrating the capabilities to provide program management direction defined in Task 1.” Coincidently, the RFP/SIR Section M.5.1.2 Factor 2 Corporate Experience requires the submittal of the same information as Task 1 details providing reports, maintaining schedules, CAMP compliance, transition plans, etc. In order to be compliant with the evaluation factors, the same information pursuant to M.1.2(a) would have to be submitted under M.5.3.

QUESTION: Can the Government please detail the difference and/or provide the bidders a better understanding of where the information pursuant to Task 1 should be provided (in Factor 2 or Factor 3)?

GOV’T ANSWER: Provide Factor 2, Corporate Experience and Factor 3, Program Management capability, understanding and experience to demonstrate for each factor separately.