Attachment J.19 Example DC Systems RFQ.xlsx

XLSX spreadsheet 6 MB Posted

Attached to
GNAS Battery System Equipment and Replacement Federal contract opportunity
Solicitation number
6973GH-23-R-00094
Issued by
Department of Transportation Federal Aviation Administration Franchise Acquisition Services

About this file

This document provides requirements for a federal battery system equipment and replacement solicitation. The solicitation seeks battery system equipment, delivery, installation, testing and removal services for the Department of Transportation Federal Aviation Administration. Key requirements include providing replacement batteries and racks in accordance with specifications, installing and testing new batteries, disposing of old batteries, and completing project documentation and deliverables on schedules ranging from six months to one year depending on priority. The solicitation also outlines scope elements, runtime requirements, product options, and deliverables such as site surveys, drawings, safety plans, and completion forms.

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Other files for this federal contract opportunity

Other files attached to GNAS Battery System Equipment and Replacement, newest first.
File Type Posted
Public Announcement.docx DOCX document
Attachment J.24 Relevant Experience.docx DOCX document
Attachment J.23 Example BVM Design Package.pdf PDF
Questions_Answers.pdf PDF
Attachment J.26 Sample Client Auth Ltr.docx DOCX document
Attachment J.21 BVM Requirements.docx DOCX document
Attachment J.12 Contract Data Requirements List.pdf PDF
Attachment J.2 - GNAS Equipment Characteristics_revised.docx DOCX document
Attachment J.22 Example BVM Survey Report.pdf PDF
Attachment J.13 Data Item Description.docx DOCX document
Attachment J.3 - J.11 Battery Technical Exhibits A-I_revised.xlsx XLSX spreadsheet
Attachment J.25 Past Performance Questionnaire.docx DOCX document
Attachment J.17 FAA Forms 3900-17 and 3900-18.pdf PDF
Attachment J.27 Battery Equip Charact Comp Review.xlsx XLSX spreadsheet
Attachment J.18 Program Management Report.xlsx XLSX spreadsheet
J.29 BIL Data Report.xlsx XLSX spreadsheet
Attachment J.1 Pricing.xlsx XLSX spreadsheet
Attachment J.28 SOW.docx DOCX document
Attachment J.14b DC BUS & VOR Installation Battery Monitoring System UXTM CAI Checklist.docx DOCX document
Attachment J.20 Example UPS Battery RFQ.xlsx XLSX spreadsheet
Attachment J.15 BAT SYS TEST PROC.docx DOCX document
6973GH-23-R-00094.pdf PDF
Attachment J.3 - J.11 Battery Technical Exhibits A-I.xls XLS spreadsheet
Attachment J.2 - GNAS Equipment Characteristics.docx DOCX document
Attachment J.14a Battery Replacement Contractor Acceptance Inspection Checklist.docx DOCX document
Attachment J.16 Test Data Sheets.pdf PDF
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Risk Mitigation

RISK MITIGATION
1The battery system contractor must brief all SOW details to the SSC manager or the battery system project POC designated by the SSC manager. SOW details must include battery system (battery and/or battery monitor) installation, testing, commissioning and familiarization.
2A risk mitigation plan (IRMC) should be presented by the SSC to AT to remove equipment from service, install equipment, test equipment, commission equipment and return equipment to service.
3The SSC manger should verify system isolation/restoration procedures are available and reviewed by facility trained technicians prior to commencing a battery replacement. Improper system isolation or return to service before or after battery replacement/ testing can result in equipment outages. Note: Contact the Power Services Group Operational Support team at (405-954-4635) for power system procedures or technical support.
4The battery contractor must host a pre-installation conference (PRE-CON) with the SSC and program office to summarize the project SOW, project schedule, deliverable and risk mitigation. The battery system contractor and its sub-contractors should be prepared to work at night where required.
5FAA site technician/coordinator must notify AT (air traffic) and isolate/de-energize battery system, communication and/or NAVAID equipment in preparation for battery replacement. Note: Ideally, critical equipment should be isolated at night and/or during low traffic periods just prior to scheduled battery replacement.
6The battery system contractor or its sub-contractor must not start work if battery system isolation or risk mitigation is not complete or approved by facility management.
7FAA site technician/coordinator should notify AT and re-energize battery system, communication and/or NAVAID equipment to charge new battery after equipment installation. Note: A typical replacement activity can take one or more days to accomplish depending on the SOW details, facility location or battery quantity/size. Battery charging should take place before testing to ensure warranty support. Critical equipment with new batteries should be returned to service only after new batteries are tested and charged.
8After satisfactory battery testing, the FAA site technician/coordinator should recharge the battery and when recharging is complete, notify AT that the system is ready to return to service. Note: Ideally, equipment should be returned to service at night and/or during low traffic periods.

Requirements

DCS GENERAL REQUIREMENTSMake and ModelDelivery
Lead TimeInstallEquipmentTotal
1. Verify risk mitigation, access requirements and new battery electrical integration with existing equipment including new battery physical integration with available facility space.

2. Provide project work scope and/or schedule to site personnel where requested.

3. Provide FAA forms to facility personnel in advance of site visit and work with personnel to complete forms including but not limited to safety checklists, electrical work permits, asbestos work permit, CAIs etc.

4. Battery task orders may be issued for planning purposes before batteries are due for replacement.

5. Batteries should not be scheduled for replacement prior to the end of their service life (month/year) unless they are failing or the site has documented their replacement request through the program office. A telco VRLA battery service life should span 10 years. A VLA battery service life should span 20 years.

6. Quotes submitted for equipment and services that are not exempt from state and local taxes must include estimated taxes where required.

7. The battery system contractor must brief all SOW details to the SSC manager or designated POC and must not start work if it believes system isolation or risk mitigation is not complete or approved by facility management.

JCN Priority Site ID Fac Type Location Ship-to address: Note Contact Site to Confirm Shipping Address POC System Existing battery model and Jar Quantity Battery System Project Scope Summary (see adjacent Tabs for details) Battery Requirement & Jar Quantity Rack and/or spill containment kit Breaker, Enclosure, Contacts Coils, Accessories Terminal Covers Virtual / Separate Survey / Integration Report Seismic Report Required (Only if SDS ≥ 0.167g)

18062487P3DTAVOR
Tier: 111Delta, UT2248 W Kittyhawk Dr, Cedar City, UT 84721Mike Murdoch
435-590-33232nd Gen VORTAC without a LPTA supported by a Kohler EG
*Not on decommissioning list*(18 Jars)
C&D KCT-660Batteries must be provided in accordance with requirements listed below and "Battery Installation Scope" tab.

1. Old batteries must be removed in accordance with OEM instructions and contract requirements. New racks must be provide where required. (CLIN XXXXX)

2. Where the existing rack will remain in service, it must be inspected to ensure it is properly anchored in accordance with battery rack OEM installation instructions. Contact Battery Program Office if rack is not bolted to the floor. (CLIN XXXXX)

3. New or existing battery rack must have AFHA labels based on OEM calculations for the new batteries. (CLIN XXXXX)

4. New batteries must be installed in existing rack in accordance with OEM installation instructions.(CLIN XXXXX)

5. Service test must be performed to confirm correct installation and operation. (CLIN XXXXX)

6. Battery cell corder resistance readings must be taken after an overnight charge following battery installations. Note: 12 hour charge is preferred before taking the resistance readings. (CLIN XXXXX)

7. Removed batteries must be disposed of in accordance with disposal instructions, please see the "Battery Installation Scope" tab. (CLIN XXXXX)

8. Where new battery rack is required, the rack must meet IBC seismic requirements for the facility location and rack anchoring details must be included within a seismic report with a PE stamp if the SDS rating in column W is greater than 0.167g. (CLIN XXXXX)

9. The period of performance is based on project priority, please see the "Period of Performance" tab. (CLIN XXXXX)

10. Coordinate with rack OEM to obtain a new rack OEM nameplate that reflects specifications based on the new battery make and model. (CLIN XXXXX)

11. Contractor will use the preferred jar construction material referenced in runtime spreadsheet and indicate the full OEM part number which includes jar construction material within the project quote. (CLIN XXXXX)

When performing installations where UXTM systems exist, refer to tab "Reusing UXTM Procedure"C&D KCT-660
(CLIN XXXXX)Yes

New seismic rack (Part#: RD05270-XXEP2, (CLIN XXXXX)

Spill containment kit

(CLIN XXXXX)

Eyewash Station and cartridges

(CLIN XXXXX)Hydrometer, Hydrometer holder, and Thermometer
(CLIN XXXXX)Yes
(CLIN XXXXX)Yes
(CLIN XXXXX)Yes

SDS Rating = 0.573g

(CLIN XXXXX)

$0.00

$0.00

$0.00

LOW BID 2ND LOWEST BID 3RD LOWEST BID High Bid

SITE SURVEY (SS) CHECKLIST

SITE SURVEY CHECKLISTDETAILSADDITIONAL COMMENTS
1DATE_____________/________________/_______________YES_____NO_____
2FACILITY TYPEARSR _______ ASR _______ NEXRAD _______ ASDE _______ ATCBI ________ ATCT _______
TRACON _______ ARTCC _______ RTR _______ RCAG _______ BUEC ________ ECS _______YES_____NO_____
3FACILITY LOCAL ID______________________YES_____NO_____
4FACILITY ADDRESSSTREET_______________________________CITY____________________________ST_______ZIP___________________YES_____NO_____
5FACILITY ACCESS REQUIRES BOX TRUCKYES_________________NO_______________CANNOT DETERMINE________________________
6GROUND AT AND AROUND ACCESS TO FACILITYENTIRELY CONCRETE/PAVED_________LOOSE GRAVEL__________ OTHER____________________PROVIDE PICTURE
7INDOOR FACILITY SPACE IS SUFFICIENT TO STORE EQUIPMENTYES_________________NO_______________CANNOT DETERMINE________________________
8FACILITY POCNAME_____________________________________PHONE NUMBERS
9SECM POCNAME_____________________________________PHONE NUMBERSYES_____NO_____
10POWER EQUIPMENT FACILITY TYPE (PEFT)VOR___________UPS____________DC BUS___________ACEPS CONTROL POWER____________CPDS CONTROL POWER____________YES_____NO_____
11PEFT QUANTITY______________________YES_____NO_____
12PEFT MAKE, MODEL AND NAMEPLATE INFORMATIONPROVIDE PICTURE OF UNIT AND NAMEPLATEYES_____NO_____
13PEFT NAMEPLATE INFORMATION IS CONSISTENT WITH EXISTING BATTERY RACK AND BATTERYYES_________________NO_______________CANNOT DETERMINE________________________YES_____NO_____
14PEFT CONDITION IS OPERATIONALYES_________________NO_______________CANNOT DETERMINE________________________YES_____NO_____
15PEFT IS LOCATED ON THE GROUND LEVELYES_________________NO_______________CANNOT DETERMINE________________________YES_____NO_____
16PEFT IS ANCHORED TO THE FLOORYES_________________NO_______________CANNOT DETERMINE________________________ PROVIDE PICTURE
17PEFT IS LOCATED IN SHELTERYES_________________NO_______________CANNOT DETERMINE________________________(PICTURE OF SHELTER NAMEPLATE)YES_____NO_____
18VOR EQUIPMENT TYPE2ND GEN VORTAC W/LPTA___2ND GEN VORTAC W/OLPTA___2ND GEN VOR/DME___2ND GEN VOR___3RD GEN VOR___OTHER___
19EG MAKE MODELPROVIDE PICTURE OF UNIT AND NAMEPLATE
20BATTERY RACK MAKE, MODEL AND NAMEPLATE INFORMATIONPROVIDE PICTURE OF UNIT AND NAMEPLATEYES_____NO_____
21RACK NAMEPLATE MATCHES BATTERY MAKE/MODEL QUANTITY AND VOLTAGEYES_________________NO_______________CANNOT DETERMINE________________________YES_____NO_____
22RACK CONDITION IS OPERATIONALYES_________________NO_______________CANNOT DETERMINE________________________YES_____NO_____
23RACK DESIGNFRONT FACING YES___________NO___________SEISMIC YES_______________NO_____________ PROVIDE PICTUREYES_____NO_____
24BATTERY RACK QUANTITY______________________YES_____NO_____
25RACK CABLE SIZESRACK CABLE SIZES AWG________________ PROVIDE PICTURE OF CABLES INCLUDING PRINTED INFORMATION ON CABLE JACKETYES_____NO_____
26RACK INTERCELL CONNECTOR SIZESINTERCALL CONNECTOR SIZES AWG___________________ PROVIDE PICTURE OF HARWARE INCLUDING STAMPED INFORMATIONYES_____NO_____
27RACK CABLES AND CONNECTION HARDWARE SIZES (AMPACITY) CAN SUPPORT POWER EQUIPMENT FACITLITY TYPE FULL RATED LOADYES_________________NO_______________CANNOT DETERMINE________________________YES_____NO_____
28BATTERY CABLE RACEWAY (CONDUIT/CABLE) BETWEEN RACK AND POWER EQUIPMENT FACILITY TYPE CAN SUPPORT POWER EQUIPMENT FACILITY TYPE RATED OUTPUTYES_________________NO_______________CANNOT DETERMINE________________________YES_____NO_____
29RACK AFHA LABELS MATCH BATTERY MAKE AND MODELYES_________________NO_______________CANNOT DETERMINE________________________ (PROVIDE PICTURE)YES_____NO_____
30BATTERY RACK IS ANCHORED TO THE FLOORYES_________________NO_______________CANNOT DETERMINE________________________ (PROVIDE PICTURE)YES_____NO_____
31BATTERY MAKE, MODEL AND NAMEPLATE INFORMATIONMAKE___________________MAKE__________________S/N___________________CANNOT DETERMINE_________(PROVIDE PICTURE)YES_____NO_____
32BATTERY CONDITION IS OPERATIONALYES_________________NO_______________CANNOT DETERMINE________________________YES_____NO_____
33BATTERY QUANTITY PER RACK______________________YES_____NO_____
34BATTERY BREAKER MAKE, MODEL AND NAMEPLATE INFORMATIONPROVIDE PICTURE OF UNIT AND NAMEPLATEYES_____NO_____
35BATTERY BREAKER CONDITION IS OPERATIONALYES_________________NO_______________CANNOT DETERMINE________________________YES_____NO_____
36BATTERY BREAKER QUANTITYYES_____NO_____
37BATTERY BREAKER SIZE IS ADEQAUTE TO PROTECT BATTERY CABLES AND INTERCELL CONNECTORSYES_________________NO_______________CANNOT DETERMINE________________________YES_____NO_____
38BATTERY MONITOR MAKE, MODEL AND NAMEPLATE INFORMATIONPROVIDE PICTURE OF UNIT AND NAMEPLATE/LABELYES_____NO_____
39BATTERY MONITOR CONDITIONOPERATIONAL: YES_________________NO_______________YES_____NO_____
40BATTERY MONITOR QUANTITY______________________YES_____NO_____
41BATTERY MONITOR MAJOR ALARM CONTACT IS CONNECTED TO DC BUS & ALARM IS PROGRAMMED/OPERATIONAL AT DC BUSCONNECTED PROGRAMMED AND OPERATIONAL: YES_________________NO_______________YES_____NO_____
42BATTERY MONITOR POWER CONNECTIONELECTRICAL OUTLET__________ CRTITICAL POWER_______________MINI UPS______________YES_____NO_____
43BATTERY EYEWASH MAKE AND MODELPROVIDE PICTURE OF UNIT AND NAMEPLATE/LABELYES_____NO_____
44BATTERY EYEWASH CONDITIONOPERATIONAL: YES_________________NO_______________YES_____NO_____
45BATTERY SPILL CONTAINMENT MAKE AND MODELPROVIDE PICTURE OF UNIT AND NAMEPLATE/LABELYES_____NO_____
46BATTERY SPILL CONTAINMENT IS OPERATIONALOPERATIONAL: YES_________________NO_______________YES_____NO_____
47BATTTERY ROOMPROVIDE PICTUREYES_____NO_____
48BATTTERY ROOM SPLIT UNITS OR WINDOW UNITS ARE OPERATIONALYES____________ NO________________ PROVIDE PICTURES OF UNIT AND UNIT NAMEPLATEYES_____NO_____
49BATTTERY ROOM SPLIT UNITS OR WINDOW UNITS EXHAUST AIR OR BRING IN OUTSIDE AIRYES_________________NO_______________CANNOT DETERMINE________________________
50EXHAUST FAN OPERATIONALYES____________ NO________________ PROVIDE PICTURES OF UNIT AND UNIT NAMEPLATE
51EXHAUST FAN CONTROLSYES____________ NO________________ PROVIDE PICTURES OF UNIT AND UNIT NAMEPLATE
52SUPPLY FAN OPERATIONALYES____________ NO________________ PROVIDE PICTURES OF UNIT AND UNIT NAMEPLATE
53SUPPLY FAN CONTROLSYES____________ NO________________ PROVIDE PICTURES OF UNIT AND UNIT NAMEPLATE
54IDENTIFY DROP CEILING OR OTHER AREAS WHERE HYDROGEN CAN COLLECTPROVIDE PICTURES
55HYDROGEN MONITORINGPROVIDE PICTURES OF UNIT AND UNIT NAMEPLATE
56VOLUME OF EQUIPMENTProvide dimensions on drawing
57VOLUME OF ROOMProvide dimensions on drawing
58VOLUME OF FREESPACECalculate room volume and equipment volume using dimensions. Determine free volume using 6980.24.
59BATTERY ROOM FLOORRAISED________ CONCRETE___________WOOD______________STEEL____________OTHER_________________YES_____NO_____
60EXISTING ELECTRICAL DRAWINGS ARE AVAILABLE FROM SITE PERSONNEL OR PROGRAM OFFICE (PO)YES_________________FROM: SITE POC______PO______ NO_______________CANNOT DETERMINE________________________
61EXISTING FLOORPLAN DRAWINGS ARE AVAILABLE FROM SITE PERSONNEL OR PO.YES_________________FROM: SITE POC______PO______ NO_______________CANNOT DETERMINE________________________
62EXISTING STRUCTURAL DRAWINGS ARE AVAILABLE FROM SITE PERSONNEL OR PO.YES_________________FROM: SITE POC______PO______ NO_______________CANNOT DETERMINE________________________
63ADDITIONAL COMMENTS

BATTERY INSTALLATION SITE SURVEY TECHNICIAN NAME ______________________________________________________________________________________

BATTERY INSTALLATION CONTRACTOR COMPANY NAME ASRC_____________APS______________FLI______________MPI_____________MVP_______________

&F

&P/&N

SS PROJECT RECOMMENDATIONS

SITE SURVEY PROJECT RECOMMENDATIONS
YESNOMAKEMODELQUANTITYCOMMENTSTYPICAL REASON FOR CORRECTIVE ACTION
1BATTERYREPLACEEND OF SERVICE LIFE (EOSL) OR PREMATURE FAILURE
2AUTOMATED BATTERY MONITOR (ABM)REPLACEEND OF SERVICE LIFE (EOSL) OR PREMATURE FAILURE
COMMISSION/PMNEW BATTERY
CONNECT MAJOR ALARM TO UPSNOT CONNECTED
MODIFYEXISTING MONITOR CAN BE CONFIGURED TO SUPPORT NEW RACK
REPLACE HARNESSEXISTING MONITOR CAN BE CONFIGURED TO SUPPORT NEW RACK
REPAIR2DL LEVEL TECHNICAL AND DEPOT SUPPORT
3BATTERY RACKREPLACEFAILING OR DOES NOT MEET SEISMIC AND WILL NOT ACCOMMODATE REQ'D BATTERY
ANCHORNOT ANCHORED
REPLACE COVERSCOVERS ARE INSUFFICIENT
INTERCELL CONNECTORSCONNECTORS ARE INSUFFICIENT
CONVERSION KITKIT REQ'D TO DOWN OR UPSIZE BATTERY
ADD CROSS BRACERACK NEEDS TO BE STRENGTHENED AGAINST SIESMIC
REPLACE SPILL CONTAINMENTSPILL CONTAINMENT IS INSUFFCIENT
SEISMIC REPORTRACK NEEDS ANCHORS AND FACILITY IS IN SEISMIC AREA
REPLACE AFHAAFHA DOES NOT MATCH BATTERY STRING OR NEW BATTERY REQ'D
REPLACE NAMEPLATENAMEPLATE DOES NOT BATTERY STRING
MOVERACK NEEDS TO MOVE TO INSTALL ANCHORS OR CROSSBRACE
4EYEWASHREPLACEEYEWASH IS NOT SUFFICIENT
REPLACE CARTRIDGEEYEWASH IS NOT SUFFICIENT
5CABLES/CONDUITREPLACECONDUIT AND/OR CABLES ARE DAMAGED OR TOO SMALL TO CARRY EQUIP FULL RATED OUTPUT
MODIFY/REPAIRCONDUIT AND/OR CABLES ARE DAMAGED OR INSUFFICIENT
6Project Scope Summary

Report Deliverables

ACTUAL SITE SURVEY (SS) REQUIREMENTSVIRTUAL SITE SURVEY (VSS) REQUIREMENTSINTEGRATION REPORT (IR) REQUIREMENTSREPORT DELIVERABLES
1. The contractor must travel to the site where required by the program office to perform a site survey (SS) of the facility for projects that may not entail like-for-like battery replacement and may require details on the following: rack installation, anchoring, new battery monitor, equipment relocation and EOSH.1. Where an SS is impractical and where the program office confirms that sufficient facility drawings2 or sufficient information is available, contractors can perform a virtual site survey (VSS) and provide a VSS report utilizing drawings and information from the program office and the SSC. The virtual survey does not include travel to the site.1. When required by the program office at facilities where separate site surveys are required to gather information to support soliciations, the contractor must provide an integration report (IR) utilizing a VSS or SS provided by another contractor through the program office.VSS and SS1COVER SHEET including facility type, local ID, facility address, point of contact name and phone number, SSC manager name and phone number and shipping address
2. The SS report must include the items identified as SS under REPORT DELIVERABLES.2. The VSS report must include the items identified as VSS under REPORT DELIVERABLES. Pictures, final drawings and checklist can be provided at project completion.1,2,32. The IR must include the items identified as SS under REPORT DELIVERABLES. The contractor can provide an IR utilizing items 5, 6, 9 and 10 from a site survey provided by the program office.VSS and SS2TABLE OF CONTENTS
3. The SS report deliverables are due approximately no later than 6 weeks before the project starts unless authorized otherwise by the program office. The 3900-18 must be started at the site survey and available for SECM review no less than four weeks before the project starts. The 3900-18 must be complete and signed not later than the project start date. After project completion, the contractor will provide an as-built drawing to the program office and SSC if the contractor installed the equipment different than what was shown on the approved SS drawings.3. The VSS report requires drawings2 and information from the SSC and program office along with the items listed under the report deliverables. The VSS is due no later than approximately 6 weeks before the project starts unless authorized otherwise by the program office. The VSS The 3900-18 must be started at the site survey and available for SECM review no less than four weeks before the project starts. The 3900-18 must be complete and signed not later than the project start date. After project completion, the contractor will provide an as-built drawing to the program office and SSC if the contractor installed the equipment different than what was shown on the approved VSS drawings.3. The IR deliverables are due approximately no later than 6 weeks before the project starts unless authorized otherwise by the program office. The 3900-18 must be started at the site survey and available for SECM review no less than four weeks before the project starts. The 3900-18 must be complete and signed not later than the project start date. After project completion, the contractor will provide an as-built drawing to the program office and SSC if the contractor installed the equipment different than what was shown on the approved IR drawings.SS3SITE SURVEY SUMMARY FINDINGS including existing equipment, equipment issues, facility access issues, shipping issues and other project related factors.
4. The battery project drawings should include the following items A though G:4. During the installation project, the contractor must collect information using the site survey checklist.1 The contractor must provide the checklist, pictures and new as-built equipment installation drawing including items A through G at the end of the installation project:4. The battery project drawings should include the following items A though G:VSS and SS4SUMMARY PROJECT RECOMMENDATIONS including recommended project SOW to address requirements and applicable SITE survey summary findings
A. Existing equipment elevation/layout details showing dimensional data for room volume calculation including measurements between existing battery equipment and surrounding objects (equipment, outlets, vents, doors, walls etc.,) as necessary to reflect existing working clearances and designated spaces.A. Existing equipment elevation/layout details showing dimensional data for room volume calculation including measurements between existing battery equipment and surrounding objects (equipment, outlets, vents, doors, walls etc.,) as necessary to reflect existing working clearances and designated spaces.2A. Existing equipment elevation/layout details showing dimensional data for room volume calculation including measurements between existing battery equipment and surrounding objects (equipment, outlets, vents, doors, walls etc.,) as necessary to reflect existing working clearances and designated spaces.2SS5COMPLETED BATTERY REPLACEMENT FORM
B. Existing battery equipment electrical details showing battery string, battery monitoring connections, preferred disconnecting means, photos of the panel schedule, panel make/model, breakers, nameplates, as well as cable/conduit routing and sizes. Existing rack anchor locations must be documented and anchor picture must be provided.B. Existing battery equipment electrical details showing battery string, battery monitoring connections, preferred disconnecting means, photos of the panel schedule, panel make/model, breakers, nameplates, as well as cable/conduit routing and sizes.2 Existing rack anchor locations must be documented and anchor picture must be provided.B. Existing battery equipment electrical details showing battery string, battery monitoring connections, preferred disconnecting means, photos of the panel schedule, panel make/model, breakers, nameplates, as well as cable/conduit routing and sizes.2 Existing rack anchor locations must be documented and anchor picture must be provided.VSS1 and SS6COMPLETED SITE SURVEY CHECKLIST SHEET1
C. New battery equipment elevation/layout details showing new equipment (battery cabinet, disconnect, monitoring system, outlets, eyewash, etc.) with dimensional data for room volume calculation including measurements between new equipment and surrounding objects (equipment, doors, walls, etc.) as necessary to reflect working clearances and designated spaces.C. New battery equipment elevation/layout details showing new equipment (battery cabinet, disconnect, monitoring system, outlets, eyewash, etc.) with dimensional data for room volume calculation including measurements between new equipment and surrounding objects (equipment, doors, walls, etc.) as necessary to reflect working clearances and designated spaces.2C. New battery equipment elevation/layout details showing new equipment (battery cabinet, disconnect, monitoring system, outlets, eyewash, etc.) with dimensional data for room volume calculation including measurements between new equipment and surrounding objects (equipment, doors, walls, etc.) as necessary to reflect working clearances and designated spaces.2SS7COMPLETED SS PROJECT RECOMMENDATIONS SHEET
D. New battery equipment electrical details showing electrical outlets, battery string and battery monitoring connections as well as cable/conduit routing and sizes.D. New battery equipment electrical details showing electrical outlets, battery string and battery monitoring connections as well as cable/conduit routing and sizes.2D. New battery equipment electrical details showing electrical outlets, battery string and battery monitoring connections as well as cable/conduit routing and sizes.VSS and SS8COMPLETED 3900-17 and partially complete 18
E. If new battery rack is required, rack anchor make/model/size/location details and pictures need to be provided. A seismic report with a PE stamp must be provided separately where required.E. If new battery rack is required, rack anchor make/model/size/location details and pictures need to be provided. A seismic report with a PE stamp must be provided separately where required.E. If new battery rack is required, rack anchor make/model/size/location details and pictures need to be provided. A seismic report with a PE stamp must be provided separately where required.VSS2 and SS9DRAWINGS:2

1. Reports should include site specific floorplan and elevation drawings developed by the contractor for all actual surveys.

2. Epoxy project virtual survey reports should include the following:

a. Existing site specific drawings provided by the program office or SSC where available

i. The report must note that drawings are not available if they cannot be obtained from the program office or SSC.

b. The contractor must label drawings obtained from the SSC or program office as “Unverified Drawing from SSC or Program Office”.

c. Site specific pictures if available from the program office or SSC

2. Like for like project survey reports should include the following:

a. Existing site specific drawings provided by the program office or SSC.

i. The SSC should be contacted by the battery contractor or NISC to confirm equipment layout and/or elevations are accurate w/respect to existing battery equipment and available space.

b. The contractor must label drawings obtained from the SSC or program office as “Unverified Drawing from SSC or Program Office”.

c. Site specific pictures if available from the program office or SSC

4. Emergency replacement project survey reports should include the following:

a. Existing site specific drawings provided by the program office or SSC where available

i. The report must note that drawings are not available if they cannot be obtained from the program office or SSC.

b. The contractor must label drawings obtained from the SSC or program office as “Unverified Drawing from SSC or Program Office”.

c. Site specific pictures if available from the program office or SSC

5. The contractor must provide as built drawings at project completion where projects are based on virtual surveys or equipment installation varies from what is documented in the actual site survey or integration report.

F. Existing ventilation system (including whether ventilation is triggered by a H2 sensor or timer).F. Existing ventilation system (including whether ventilation is triggered by a H2 sensor or timer).F. Existing ventilation system (including whether ventilation is triggered by a H2 sensor or timer).VSS3 and SS10PICTURES (inside/outside, wide angle and up close), including items called out in site survey checklist
G. Photographs or elevation drawings providing details of all available adequate space for each wall within the battery room to allow the installation of battery ventilation equipment such as vents, dampers, controllers, fans, and control switches.G. Photographs or elevation drawings providing details of all available adequate space for each wall within the battery room to allow the installation of battery ventilation equipment such as vents, dampers, controllers, fans, and control switches.G. Photographs or elevation drawings providing details of all available adequate space for each wall within the battery room to allow the installation of battery ventilation equipment such as vents, dampers, controllers, fans, and control switches.
5. The battery equipment installation drawing, 3900-17 and 3900-18 can be submitted as hand-written documents if necessary.5. The battery equipment installation drawing, 3900-17 and 3900-18 can be submitted as hand-written documents if necessary.5. The battery equipment installation drawing, 3900-17 and 3900-18 can be submitted as hand-written documents if necessary.
6. During the project, any field changes need to be approved before implementation. All field changes should be captured and submitted as redlines to the site and program office at the project conclusion.6. During the project, any field changes need to be approved before implementation. All field changes should be captured and submitted as redlines to the site and program office at the project conclusion.6. During the project, any field changes need to be approved before implementation. All field changes should be captured and submitted as redlines to the site and program office at the project conclusion.
7. The SS report should all reflect all proposed equipment locations including new ewewash stations, available wall outlets, or new wall outlet locations.7. The VS report should all reflect all proposed equipment locations including new ewewash stations, available wall outlets, or new wall outlet locations.
8. The battery system contractor must brief all survey details to the SSC POC and must not start survey work if it believes system risk mitigation is not complete or approved by facility management.8. The battery system contractor must brief all survey details to the SSC POC and must not start survey if it believes system risk mitigation is not complete or approved by facility management.

Project Schedule & Deliverables

BATTERY SYSTEM PROJECT MILESTONE/DELIVERABLE TABLEBattery System Replacement and Removal Schedule
DELIVERABLESPROJECT MILESTONESVendor must provide a replacement schedule for each battery replacement/removal site. The schedule format is vendor selected, either a MS Word document listing steps/procedures in chronological order, or the Vendor may use an MS Project software program to create a schedule.
QuotesTask Order AwardInitial Site Contact Phone CallFollow up email to SSC manager and stakeholdersSite Survey with Site POCCore Project DocumentationStakeholder and Program Offce ReviewPre-installation conference call with SSC POC and stakeholders to confirm readinessEquipment arrival at facility or SSC staging areaBattery System Installation/Testing (including BDS/UPS interface and/or UPS re-programming where required)Property Recycling and/or DispositionBattery Monitoring System Commissioning and familiarizationBattery monitoring System PMPurpose: Facility managers must know how the battery replacement will impact their facility.At a minimum the battery replacement schedule must show the following:
DUE DATE REQUIREMENTS• Name and phone number of Vendor’s on-site supervisor that has an FAA Contractor security badge. This is the Vendor’s representative escorting battery replacement work crew members while on Government property.
Due as specified on RFQ.Contact is due no less then one week after task order award.Email is due no more that 1 week after initial site contact phone call.Site survey is due after follow up email and 8 weeks in advance of installation.Due after site survey and no less than 6 weeks before installation date.Stakeholder and Program Offce ReviewDue after core project documentation and 1 to 2 weeks before Installation.Equipment arrival date must be specified and have SSC concurrence in advance. Prolonged equipment storage at facility or SSC should be avoided.3900-18 is due before starting installation. Other documents are due upon installation completion.Due within two weeks after installation.Commissioning is due no more than 4 weeks after installation and reports are due within one week of commissioning.PM is due between 6 to 8 months after commissioning and report is due within 1 week of PM.• Battery system models and types used in the replacement, and any special tools associated with the replacement battery.
BATTERY PROJECT DELIVERABLE TABLEx• Safety procedures and work permits.
Blank 3900sx• Battery system delivery (date/time/location)
RFQ without pricingx• DC Power disconnect. (Only FAA Technicians can disconnect and reenergize power from facility equipment.) (Date/Time)
Request property disposition document if scrapping rack or monitorx• Battery system removal from racks and palletizing for shipment. (Date/time)
Site Survey Reportx• Installation of new battery system and reinstallation of battery monitoring system. (Date/Time)
Battery System COTS IO&Mx• Energizing DC power to charge the new batteries. (FAA Technician reenergizes UPS and DC Power) (date/Time)
Seismic Survey1x• Testing new batteries following charging step. (date/time)
As-Built Drawings1x• Commissioning Automated Battery Monitoring system. (date/time)
Seismic Documents1x• Clean-up and shipment of old batteries to recycle facility.
Battery system warranty documentsx• Contractor Acceptance Inspection (CAI) with FAA representative. Provide revised Site Survey Report, battery warranty information, battery testing data, battery documentation, and signed CAI.
Asbestos work practices1x
Installation proceduresxNotes:
Project schedulex1. If actual calendar date is not established then the Vendor must use a designation “Day 1, Day 2, etc” and replace with actual calendar dates when project start date is assigned.
Battery Manualsx2. The installation schedule must note any after-hours work, weekend work or federal holiday work.
Eyewash Station Manual1x3. Vendor must expect to revise the installation schedule following review by the Government.
Spill Containment Kit1x
Rack Manuals1x
OEM Engineering Drawingsx
Battery MSDSx
Completed and signed 3900-172StartForm signed and submitted by install contractorForm signed by Program Office & EOSH DC
Electrical work permit1x
Asbestos work permit1x
Completed and signed 3900-18StartForm signed by SSC, SECM and installation contractor
Battery system equipment and installationx
Signed CAIx
UPS Service Report1x
Completed Test Data
(with Cellcorder Resistance Data)x
Picture of Updated Battery Rack Labelsx
Picture of installed AFHA Labelsx
Recycling certificatex
Property disposition document1x
Battery monitoring system commissioning report & training certificatesx
Battery monitoring system PM reportx
1 Required where applicable 2 Completed forms can be found at https://ksn2.faa.gov/ajw/ajw-2/ajw22/BUD/SitePages/Home.aspx

Battery Installation Scope

BATTERY INSTALLATION SCOPE
Batteries must be provided in accordance with contract documents, the requirements listed below and the applicable Tabs.
1Old batteries must be removed in accordance with OEM instructions and contract requirements. New racks must be provide where required. (CLIN XXXXX)
2Where the existing rack will remain in service, inspect to ensure it is properly anchored in accordance with battery rack OEM installation manual. contact Program Office if rack is not bolted to floor. (CLIN XXXXX)
3New or existing battery rack must have AFHA labels based on OEM calculations for the new batteries. (CLIN XXXXX)
4New batteries must be installed in existing rack in accordance with OEM installation instructions.(CLIN XXXXX)
5Service test must be performed to confirm correct installation and operation. (CLIN XXXXX)
6Battery cell corder resistance readings must be taken after an overnight charge following battery installations. Note: 12 hour charge is preffered before taking the resistance readings. (CLIN XXXXX)
7Removed batteries must be disposed of in accordance with disposal instructions, please see the"Battery Installation Scope" tab. (CLIN XXXXX)
9Where seismic rack is ordered, installation must meet IBC seismic requirements and be detailed in a PE stamped seismic report if the SDS rating in column W is > 0.167g. (CLIN XXXXX)
10The period of performance is based on project priority, please see the "Period of Performance" tab. (CLIN XXXXX)
11Reserved.
12Battery systems, delivery, installation and test must be in accordance with this RFQ and the battery contract.
13Batteries must ship fully charged and factory date codes must be in accordance with Section J, Attachment J1, section 1.1.
14Batteries and other equipment will be shipped with standard vendor documentation and installation hardware, including installation instructions, warranty, MSDS, and factory data sheets in accordance with Section J, Attachment J1, section 3.
15All battery deliveries must be made utilizing trucks equipped with lift gates and pallet jacks. The SSC POC must be contacted at least 48 hours prior to delivery to coordinate site access and availability.
16The battery contractor must provide all equipment, reports, and project documentation in accordance with the Deliverable Table.
17The contractor performance and deliverables must be in accordance with requirement details listed on adjacent tabs provided in the RFQ.
18Vendors will provide the appropriate "LOCK-OUT/TAG-OUT" devices for each battery disconnect circuit breaker provided. Specify make/model in quote.
19Disposal Instructions:

Batteries must be disposed of in accordiance with all appplicable Federal, State, and Local Regulations. Installation contractor is expected to take full responsibility and ownership of the battery disposal and to provide a document to cerfity proper disposal. "Recycling Certificate" must include the following information:

-SITE LOC ID and Facility Type -Name and Address of the Recycling Vendor/Facility -Battery Manufacturer, Model, and Quanity (either number of batteries or the weight in lbs.)

-Date of battery disposal

20 The battery system contractor must brief all SOW details for all work to the SSC manager or designated POC and must not start work if it believes system isolation or risk mitigation is not complete or approved by facility management.

Epoxy Repair

Battery System Project Scope Summary (see adjacent Tabs for details)Site Survey
1. Contractor must follow the "Flooded Epoxy Crack Repair Procedure" provided by the battery manufacturer to repair the cracked cells with epoxy solution (CLIN XXXXX)

2. Contractor must follow EOSH recommendations provided in the attached "3M adhesive SDS Summary and EOSH Recommendation" document. (CLIN XXXXX)

3. C&D will provide the Epoxy, mixing tips, and epoxy applicator. This kit will be sent directly to SSC and must be picked up from there.

4. Contractor must provide the remaining materials as listed on the "Flooded Epoxy Crack Repair Procedure" (CLIN XXXXX)

5. Contractor must provide the following safety and ventilation equipment:

- Eye/Face protection (e.g. full face shield, indirect vented goggles) (CLIN XXXXX)

- Polymer Laminate protective gloves (i.e., laminated film chemical resistant gloves) (CLIN XXXXX)

- Global Portable Ventilation Fan (CLIN XXXXX)

- Disposable R95 of N95 half-face respirator offering organic vapor protection (to be left on site) (CLIN XXXXX)

- Bulb type syringe (CLIN XXXXX)

6. A 3900-17 and 3900-18 forms must be completed, although there is no site survey visit required. (CLIN XXXXX)

7. Contractor must provide before and after photos of each of the crack battery jars repaired during project. (CLIN XXXXX)

Contractor must provide virtual survey to support project review (reference Report Deliverables Tab).

UXTM Installation Scope

EXISTING BATTERY MONITORING SYSTEM REMOVAL AND UXTM INSTALLATION SCOPE
1The UXTM must be configurable to support the current battery strings or any future string sizes, additional wiring harnesses or battery equipment.
2The battery contractor will remove existing battery monitoring system. The battery contactor will dispose of the exisiting battery monitoring system based on SSC direction in the form of a signed 4800 property disposition document. The battery contractor will not remove the existing battery monitoring system from the site without proper documentation.
3The battery contractor will add dual tab washers as required by the UXTM systems per drawing and properly torque all battery terminal connections.
4The UXTM can be mounted on top of the battery rack or to the side of the battery rack to meet clearance or access requirements.
5Unless the battery contractor has previous UXTM installation experience, the contractor will subcontract Alber to install the UXTM.
6The battery contractor will verify that wall outlets (120VAC 20A) are available for the laptop and single-phase MUPS locations. This single-phase MUPS will power the UXTM.
7If 120V 20A wall outlets are not available, the battery contractor will provide an electrician to install electrical outlets where required.
8The battery contractor will mount the GFE locking cabinet for the UXTM laptop to the wall in a location convenient to the UXTM (see site design drawing for location). NOTE: The laptop should be located as far away as practical from the battery string (minimize technician/operator proximity to battery energy) and in an area where adequate working clearance is available.
9The battery contractor will subcontract Alber to provide a one-day on-site familiarization/training to site personnel. Refer to "UXTM Commissioning & Training" tab for Alber requirements. All Alber commissioning work must be documented in an Alber service report.
9AThe battery contractor will provide and setup RICI device to connect UXTM to RMLS where reuiqred.
10The battery system contractor must brief all SOW details to the SSC POC and must not start work if it believes system isolation or risk mitigation is not complete or approved by facility management.

UXTM Commissioning

UXTM Commissioning and Training
1. Alber will calibrate and commission the UXTM per Alber factory procedures and FAA specified settings.
2. Alber will program the Resistance Threshold values to 150% of the battery baseline resistance data.
3. Where specified, one day of Alber UXTM/BMDM training must be provided in accordance with "UXTM, BMDM, & Field Replacement Training"
4. This training is designed for the system owner and basic users of the equipment. Seven primary topics are covered in this one day program to introduce the attendees to a functional description of the equipment, how it works, and the use of the Battery Monitor Data Manager software.
a. Battery monitoring theory
b. Monitoring system basics
c. UXTM system overview
d. System computer
e. Battery Monitor Data Manager software
o Navigation
o Viewing and extracting data
o Trending, analysis and report generation
f. Field replacement
o Procedure review
o Unit settings/functionality verification
g. Detailed Instructions for manual update of Resistance Threshold (Alarm) values.
5. Each student is provided with a complete set of handout materials. An electronic certificate of completion will be provided to all students that complete the course. A copy of the Alber reports and training certificates must be sent to the program office.
6. The battery system contractor must brief all SOW details to the SSC POC and must not start work if it believes system isolation or risk mitigation is not complete or approved by facility management.

Reusing UXTM Procedure

Update Battery on Existing UXTM
1. Hardware: The harness must be either reused or newly purchased. Refer to procedure "Installing Harness Leads New Or Existing"
2. Delete Old Battery Data From Laptop Database: Ask site if they want retain or delete old battery data from UXTM. If site chooses to delete data, utilize procedure "Deleting Data from BXE Database." The database must be deleted prior to setting up the new battery in the configuration file. It cannot be done later in the installation process or after the installer leaves the site.
3. Software Resistance Baseline: Update Configurator Baseline. Refer to procedure "Setup UXTM Configurator Software"

4. Reference PDF Attached in Sheet:

Period of Performance

PERIOD OF PERFORMANCE
Period of Performance is the time period during which the installation contractor is expected to comlpete all of the work associated with the SOW and adjastment tabs of this document.
PRIORITY TYPEPERIOD OF PERFORMANCE*
EMERGENCYProcurement and Installation work to be completed as soon as possible.
P1Installation work to be completed within 6 months of Task Order Issuance.
P2Installation work to be completed within 9 months of Task Order Issuance.
P3Installation work to be completed within 12 months of Task Order Issuance.
*For project where Alber PM is required, the work must be comleted within 6 month of project start date.

AFHA Label CAT 0

AFHA Label Other CAT Editable version of this label available seperately

Sheet2

1. Replacement batteries and installation shall adhere to Common Scope elements (see Scope tab).

2. Old batteries shall be uninstalled in accordance with OEM removal instructions.

3. Verify existing rack is properly anchored in accordance with battery rack OEM installation instructions. Contact Program Office if rack is not bolted to the floor.

4. Existing battery rack shall have AFHA calculations and labels.

5. New batteries shall be installed in existing rack in accordance with OEM installation instructions.

6. Items 6, 7, and 8 of BDS-40 equipment shall be installed in accordance with OEM installation instructions.

7. Batteries shall be tested to confirm correct installation and operation.

8. Removed batteries shall be disposed of in accordance with disposal instructions. 1. Replacement batteries and installation shall adhere to Common Scope elements (see Scope tab).

2. Old batteries shall be uninstalled in accordance with OEM removal instructions.

3. Verify existing rack is properly anchored in accordance with battery rack OEM installation instructions. Contact Program Office if rack is not bolted to the floor.

4. Existing battery rack and UPS cabinet shall have AFHA calculations and labels.

5. New batteries shall be installed in existing rack in accordance with OEM installation instructions.

6. Batteries shall be tested to confirm correct installation and operation.

7. Removed batteries shall be disposed of in accordance with disposal instructions. 1. Replacement batteries and installation shall adhere to Common Scope elements (see Scope tab).

2. Old batteries shall be uninstalled in accordance with OEM removal instructions.

3. Verify existing rack is properly anchored in accordance with battery rack OEM installation instructions. Contact Program Office if rack is not bolted to the floor.

4. Existing battery rack shall have AFHA calculations and labels.

5. New batteries shall be installed in existing rack in accordance with OEM installation instructions.

6. Items 6, 7, and 8 of BDS-40 equipment shall be installed in accordance with OEM installation instructions.

7. Batteries shall be tested to confirm correct installation and operation.

8. Removed batteries shall be disposed of in accordance with disposal instructions. 9. C&C battery conversion is required

Runtime Sheet

NAS Facility Type & Power4Facility Type ConfigurationNominalStringsBattey TypeEnd VoltageTypical RuntimeDesign LoadRecommended BatteryQuantityAppx. Runtime1Jar Material Options3Preferred MaterialService test runtime
VOR VLA2nd Gen VORTAC w/ LPTA36V (18 cells)1Flooded1.86V/c (33.48V)8 hours110A MAXC&D LCM-17HP18 modules (1 cell ea.)9 hoursPVC, PC, SANPC4 hours
VOR VLA2nd Gen VORTAC w/ dB-900e36V (18 cells)1Flooded1.86V/c (33.48V)8 hours73A MAXC&D KCT-66018 modules (1 cell ea.)7.73 hoursPC, SANPC4 hours
VOR VLA2nd Gen VORTAC w/o LPTA36V (18 cells)1Flooded1.86V/c (33.48V)8 hours69A MAXC&D KCT-66018 modules (1 cell ea.)8.5 hoursPC, SANPC4 hours
VOR VLA2nd Gen VOR/DME36V (18 cells)1Flooded1.86V/c (33.48V)8 hours69A MAXC&D KCT-66018 modules (1 cell ea.)8.5 hoursPC, SANPC4 hours
VOR VLA2nd Gen VOR36V (18 cells)1Flooded1.86V/c (33.48V)8 hours42A MAXC&D KCT-45018 modules (1 cell ea.)9.5 hoursPC, SANPC4 hours
VOR VLA2nd Gen DME236V (18 cells)1Flooded1.86V/c (33.48V)8 hours35A MAXC&D KCT-45018 modules (1 cell ea.)14.2 hoursPC, SANPC4 hours
VOR VLA2nd Gen VOR Being Decommissioned36V (18 cells)1Flooded1.86V/c (33.48V)8 hours35A MAXC&D KCT-45018 modules (1 cell ea.)14.2 hoursPC, SANPC4 hours
VOR VRLA3rd Gen VOR (Inc. DME)248V (24 cells)1VRLA1.75V/c (42V)8 hours55A MAXGNB Absolyte 90G114 modules (6 cells each)10 hoursPPPP4 hours
VOR VRLA3rd Gen DME (load unknwn until 8/2020)248V (24 cells)1VRLA1.75V/c (42V)8 hours55A MAXGNB Absolyte 90G114 modules (6 cells each)10 hoursPPPP4 hours
VOR VRLA2nd Gen VORTAC w/ LPTA36V (18 cells)1VRLA1.86V/c (33.48V)8 hours110A MAX100G216 modules (3 cells ea.)8 hoursPPPP4 hours
VOR VRLA2nd Gen VORTAC w/ dB-900e36V (18 cells)1VRLA1.86V/c (33.48V)8 hours73A MAX100G136 modules (3 cell ea.)7.5 hoursPPPP4 hours
VOR VRLA2nd Gen VORTAC w/o LPTA36V (18 cells)1VRLA1.86V/c (33.48V)8 hours69A MAX100G136 modules (3 cell ea.)8 hoursPPPP4 hours
VOR VRLA2nd Gen VOR/DME36V (18 cells)1VRLA1.86V/c (33.48V)8 hours69A MAX100G136 modules (3 cell ea.)8 hoursPPPP4 hours
VOR VRLA2nd Gen VOR36V (18 cells)1VRLA1.86V/c (33.48V)8 hours42A MAX90G093 modules (6 cell ea.)8 hoursPPPP4 hours
VOR VRLA2nd Gen DME236V (18 cells)1VRLA1.86V/c (33.48V)8 hours35A MAX50G133 modules (6 cell ea.)8 hoursPPPP4 hours

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