Attachment J.13 Data Item Description.docx

DATA ITEM DESCRIPTION

1. TITLE

Commercial Support Documentation (CSD)

2. IDENTIFICATION NUMBER

DID-E001

3. DESCRIPTION/PURPOSE

Provide commercial support documentation (CSD) to support the GNAS batteries purchased from the vendor.

4. APPROVAL DATE

11/29/21

5. RESPONSIBLE OFFICE

NAS Power Services Group (PSG), Technical Operations Service

6. REFERENCE

Section C.4.1

7. APPLICATION/INTERRELATIONSHIP

This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirements as delineated in the contract.

8. PREPARATION INSTRUCTIONS

8.1 Format. Contractor’s/Vendor’s format is authorized and encouraged. Submit a single soft copy of the deliverable to the site (SSC) and PSG’s Program Manager for each project.

8.2 Documents. See Section C. 4.1.

1. TITLE

Certificate of Recycle and Disposal

2. IDENTIFICATION NUMBER

DID-E002

3. DESCRIPTION/PURPOSE

Provide Certificate of Recycle/Disposal to certify the removed batteries, any leaked electrolyte, battery hardware, lead contaminated drop cloths and cleaning materials are disposed of in accordance with State and Local regulations.

4. APPROVAL DATE

5. RESPONSIBLE OFFICE

6. REFERENCE

Sections C.6.0 and C.7.1

7. APPLICATION/INTERRELATIONSHIP

This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirements as delineated in the contract.

8. PREPARATION INSTRUCTIONS

This document establishes the requirements for obtaining a receipt of proper disposal of hazardous and contaminated materials; and certificate indicating batteries were disposed of at a licensed battery recycle facility. A soft copy of the certificate submitted in Contractor’s format.

As stated in Section C.6.2.3, “Dispose of spent or obsolete Battery Management System (BMS) equipment and other Federal Electronic Asset (FEA) according to GSA guidance on Disposition of Personal Property, at https://www.gsa.gov/policy-regulations/regulations/federal-management-regulation-fmr , and the FAA Personal Property Process & Procedure Guide. Based on these regulations, Final Disposition Instructions (FDI) will be issued to the contractor by the SSC PDO (Property Disposition Officer). EPA approved Certified Electronics Recyclers can be identified via the following web site: https://www.epa.gov/smm-electronics/certified-electronics-recyclers The FDI should include the original cost of the FEA to be disposed or recycled, and will be provided to the program office and site POC. This documentation must include a signed document certifying the fact of disposal or recycle, the disposal or recycle process (and recycler) used, and the disposal or recycle date.”

1. TITLE

Battery Installation Contractor Acceptance Inspection (CAI) Checklist

2. IDENTIFICATION NUMBER

DID-E003

3. DESCRIPTION/PURPOSE

Provide Contractor Acceptance Inspection report. A Contractor/Government joint inspection of battery replacement work.

4. APPROVAL DATE

5. RESPONSIBLE OFFICE

6. REFERENCE

Section C.7.2

7. APPLICATION/INTERRELATIONSHIP

This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirements as delineated in the contract.

8. PREPARATION INSTRUCTIONS

Record of inspection is recorded in Government format, See Section J, Attachment J.14, Battery Replacement Acceptance Checklist.

8.1 TASK DELIVERABLES:

a. Battery Installation Contractor Acceptance Inspection checklist, Attachment J.14.

b. Test Data Sheets, Attachment J.16.

c. UPS Service Report.

d. Automated Battery Monitor (ABM) Commissioning Report.

e. Battery system baseline data J.16.

f. Site Survey Report redlines.

8.2 FORMAT:

The CAI Checklist and associated reports/submittals must be in the Contractor’s format. The submission must be 8 1/2 by 11 inch. One-way foldouts may be used for graphic material. The CAI and Test Data Sheet soft copies are in MS Word or Adobe, 8½” x 11” paper.

When documents are printed they must be furnished in the following format:

a. Hard copy on 8.5” x 11” paper.

b. Hard copy drawing inserts maximum 11” x 17”.

c. Drawings could be PDF files or graphic inserts into Word documents.

1. TITLE

Site Survey Report

2. IDENTIFICATION NUMBER

DID-E004

3. DESCRIPTION/PURPOSE

Provide a Site Survey Report. Contractor visits the proposed installation site for a pre-installation survey.

4. APPROVAL DATE

5. RESPONSIBLE OFFICE

NAS Power Services Group (PSG), Technical Operations Service

6. REFERENCE

Section C.7.0.a.2

7. APPLICATION/INTERRELATIONSHIP

This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirements as delineated in the contract.

8. PREPARATION INSTRUCTIONS

The Site Survey Report and associated reports/submittals must be in the Contractor’s format and in soft copy. The submission must be 8½ by 11 inch. One-way foldouts may be used for graphic material.

When documents are printed they must be furnished in the following format:

a. Hard copy on 8.5” x 11” paper.

1. TITLE

Seismic Report

2. IDENTIFICATION NUMBER

DID-E005

3. DESCRIPTION/PURPOSE

Provide structural calculations for battery racks and battery rack anchoring for Seismic installations.

4. APPROVAL DATE

5. RESPONSIBLE OFFICE

6. REFERENCE

Section C.7.0.a.2

7. APPLICATION/INTERRELATIONSHIP:

Site Survey Report. This Data Item Description (DID) contains the format and content preparation instructions for the data product generated by the specific and discrete task requirements as delineated in the contract.

8. PREPARATION INSTRUCTIONS

8.l Seismic Report must include

a. Profile, side, and top views of battery racks.

b. Battery rack dimensions in inches.

c. Seismic forces and industry standard used to perform the calculations.

d. Anchoring properties of fasteners.

e. Longitudinal direction and transverse direction anchor fastener capacity calculations, and anchor fastener capacity calculations.

1. Tension Steel Strength.

2. Tension concrete breakout strength.

3. Tension Concrete Pullout Strength.

4. Shear Steel Strength.

5. Shear concrete breakout strength.

6. Shear concrete pullout strength.

f. Map of installation site with seismic SdS rating.

g. IBC Building Code Reference Document.

h. Site Latitude and Longitude Coordinates.

i. Risk Category.

j. Site soil classification.

k. Project Title.

l. Response spectrums.

8.2 Format

The Seismic Report must be Contractor’s format and soft copy. The submission must be 8½” by 11-inch. One-way foldouts may be used for graphic material.

When documents are printed they must be in the following format:

a. Hard copy on 8.5” x 11” paper.

1. TITLE

Program Plan

2. IDENTIFICATION NUMBER

DID-M001

3. DESCRIPTION/PURPOSE

3.1 The Program Plan describes and depicts the Contractor’s management structure.

3.2 The Program Plan provides current information which is used to describe the approach, resources, and needs of the contractor to perform the management effort.

4. APPROVAL DATE

5. RESPONSIBLE OFFICE

6. REFERENCE

Section C.3.1.1

7. APPLICATION/INTERRELATIONSHIP

This Data Item Description (DID) contains the format and preparation instructions for the Data Product generated by the Specific and Discrete Task Requirements as delineated in the Contract.

8. PREPARATION INSTRUCTIONS

8.1 Format. The Program Plan must be in Contractor format and soft copy. The submission must be 8 1/2 by 11 inch. One-way foldouts may be used for graphic material.

Written documents must be furnished in the following format:

a. Hard copy on 8.5” x 11” paper.

b. Hard copy drawing inserts maximum 11” x 17”.

c. Soft copy MS Word or pdf.

d. Drawings could be PDF files or graphic inserts into Word documents.

8.2 Content. The Program Plan must provide information on the Contractor's organization, practices and techniques to be used in managing the Program, specifically Management of Subcontracts.

The Plan must specifically contain the following:

a. A Chart showing the Structure of the Program Organization by Title and Name. Identify the Key Personnel (Program Manager, and Alternate Program Manager) Program Office, Support contractors, Major Subcontractors, and on-site Project Manager(s).

b. A Chart showing the Relationship of the Program Functions to the Functional Organizations indicating Lines of Authority and Communications.

DATA ITEM DESCRIPTION

1. TITLE

Program Management Report

2. IDENTIFICATION NUMBER

DI-FAA-M002

3. DESCRIPTION/PURPOSE

Program Management Report provides an Agenda, Project planning sheet, Action Item sheet and Depot Support Sheet to support periodic program reviews.

4. APPROVAL DATE

5. RESPONSIBLE OFFICE

6. REFERENCE

Section C.3.1.2

7. APPLICATION/INTERRELATIONSHIP

This Data Item Description (DID) contains the format and preparation instructions for the Data Product generated by the Specific and Discrete Task Requirements as delineated in the Contract.

8. PREPARATION INSTRUCTIONS

8.1 Format

The Program Management Report is soft copy (excel) and must match the Program Management Report, Section J, Attachment J.18.

8.2 Content

The Program Management Report must provide the information shown in Section J, Attachment J.18 to reflect program status and program planning.