6973GH-22-R 00057 ASC - Questions-Answers.pdf

FAA-Acquisition Services Contract (ASC)

6973GH-22-R-00057

Questions/Answers

1. Q: Can the government confirm what is included in the Volume II Technical Page Count?

A: The information outlined in para L.3(e) is required within the page count limit for volume

II.

2. Q: Can the government confirm the actual proposal due date?

A: 1 APRIL 2022 at 1PM CDT

3. Q: Can the government confirm and provide Past Performance Questionnaires (PPQs) to be used in the response?

A: ATTACHED

4. Q: Can the government confirm if there is a page count in Volume IV – Past Performance?

A: NO MORE THAN 10 PAGES

5. Q: Per the PWS – CDRL A0001 Project Management Plan is required at proposal submission, can the government confirm this is not part of the Volume II page count?

A: The information outlined in para L.3(e) is required within the page count limit for volume

6. Q: Per the PWS – CDRL A0002 Staffing Plan is required at proposal submission, can the government confirm this is not part of the Volume II page count?

A: The information outlined in para L.3(e) is required within the page count limit for volume

II.

7. Q: The RFQ states on page 1 of the SF33 that the solicitation is due 03/24/2022, but SAM.gov uses 04/01/2022 as a due date. Which is correct?

A: 1 APRIL 2022 at 1 PM CDT

8. Q: PWS Section 1.5.3.1 (page 11) states that “Attachment 1” will be provided with historical or estimated level of effort. When will the Government be providing this information?

A: The following language will be removed from the Performance Work Statement for para

1.5.3.1 “Attachment l outlines both historical and future estimated levels of support that may be required during the course of this contract. However, the levels of support and skills utilized may change anytime during contract performance. This information does not constitute a guarantee to the Contractor that these levels of efforts will be ordered during the life of this contract.”

9. Q: Section H.2 DIRECT HOURLY LABOR RATE (pg. 14 of RFQ) states that an attachment titled “Negotiated Direct Hourly Labor Rates” must be submitted as part of our proposal. Where can this document be found?

A: SHOULD BE INCLUDED IN SCHEDULE B

10. Q: There are numerous references to direct and indirect costs but Schedule B is for a Labor Hours & FFP hybrid contract. Please clarify.

A: ALL COSTS SHOULD BE INCLUDED IN SCHEDULE B

11. Q: We recommend the Government provide a one-month FFP ramp for the Program Manager/Site Supervisor as a separate optional CLIN. We anticipate the level of effort under the monthly PM/SS CLIN 0001 to be lower for each month of the contract than in the initial phase-in period. Will the Government modify the pricing schedule?

A: NO

12. Q: We have inferred from the solicitation’s 1880 hours reference that each labor category will require an FTE. However, the PM/SS is also required to perform Contract Administration Services (PWS Section 1.5.1.3). The monthly FFP rate would be impacted by this position sharing the responsibilities of two labor categories. Can the Government provide a level of effort percentage for the Program Manager/Site Supervisor’s management duties compared to their contract administration duties?

A: Program Manager/Site Supervisor is one in the same as far as position requirement; it is up to each vendor to provide the necessary information to satisfy the requirement

13. Q: It appears the Government wants pricing in multiple areas - Section L.3 subsection (d)(pg. 55 of the RFQ) states that Section B must be completed and submitted with Volume I. But Section B does not contain fillable fields other than Schedule B as an attachment. In what volume should Schedule B be submitted?

A: VOLUME I

14. Q: Section L, Subfactor 1.1: Program Management/Supervision Plan (RFQ pg. 56) states that our response must provide a plan to meet the requirements outlined in paragraph L.4. There is no paragraph by that number. To what PWS requirements does this statement in Subfactor 1.1 refer?

A: 1.5.1 – 1.5.1.2

15. Q: The only volume given a page limit within Section L is Technical Proposal - Volume II in L.3 subsection (e)(3) on page 55 of the RFQ. What are the page limits for Volumes III – Cost/Price and Volume IV – Past Performance?

A: VOLUME III SHOULD INCLUDE NO MORE THAN 10 PAGES AND VOLUME IV SHOULD

INCLUDE NO MORE THAN 10 PAGES

16. Q: The Past Performance Questionnaire (PPQ) format referenced in Section L.2 (pg. 56 of the RFQ, FACTOR 3: Past Performance) has not been provided nor listed within Section J as the solicitation states. Will the Government be amending the solicitation to remove the requirement for PPQ submissions as part of the Past Performance volume?

A: NO…THE PROPOSAL WILL INCLUDE PPQ SUBMISSIONS

17. Q: Section L.2 (b) (pg. 54 of the RFQ) lists key personnel resumes as one of four evaluation factors, but Section M – Evaluation Factors for Award does not include resumes as a dedicated evaluation factor, instead including it as a component of Sub-Factor 1.1 (page 62). Please clarify the evaluation importance of the key personnel resume.

A: KEY PERSONNEL RESUME IS REQUIRED

18. Q: Section M.3 EVALUATION FACTORS (pg. 63 of RFQ) requests totals for each CLIN, and total number of labor hours, plus total proposed price as part of FACTOR 2: Cost/Price. There are not columns for these totals within the Schedule B pricing spreadsheet. How does the Government intend for offerors to respond to Section M.3’s price submission requirements?

A: OFFEROR IS NOT REQUIRED TO USE THE SPREADSHEET-MAY CREATE YOUR OWN

19. Q: Training is listed as part of the evaluation criteria for Sub-Factor 1.2: Orientation/Phase In Plan and Transition Phase Out Plan on RFQ pg. 63. However, PWS section 5.7 states that our training program must be included in the Staffing Plan CDRL A0002. RFQ pg. 56 states the Staffing Plan is part of Sub-Factor 1.1: Program Management/Supervision Plan. To comply with the Government’s request on RFQ pg. 55 to provide separate and complete responses to each of the three evaluation factors, which section and evaluation factor should contain our training program?

A: Training will be evaluated as part of Subfactor 1.1.

20. Q: What is “Cor Training Requirements” described in Evaluation Sub-Factor 1.2: Orientation Phase In Plan and Transition Out Plan (pg. 66)?

A: Certification Requirements as identified in PWS para 5.4.1.

21. Q: As above, Evaluation Sub-Factor 1.2: Orientation Phase In Plan and Transition Out Plan (pg. 66) states that Cor Training Requirements must be completed in the timelines given in PWS Section

5.4.1. Section 5.4.1 does not contain timelines or a reference to Cor training. What is this requirement?

A: Certification Requirements as identified in PWS para 5.4.1 including the 6 years of experience if only Level I is obtained.

22. Q: PWS Section 5.7 (pg. 28) states that desk procedures should be included in our training program.

Does the Government have an SOP for procurement operations that will inform the vendor’s desk procedures?

A: No, desk procedures will be developed by the vendor.

23. Q: In accordance with question h, do current desk procedures meet the Government’s needs?

A: The government did not develop desk procedures for a vendor.

24. Q: How are desk procedures required for the training program in the RFP from PWS Section 5.7 independent of the current procedures within the existing Government workflow?

A: It is incumbent of each vendor to provide the appropriate information to meet this requirement.

25. Q: Does the Government have Procurement Action Lead Times or some other operational standards to measure performance and efficiency for vendors? If so, what measures are used for the work be performed under this PWS?

A: ATTACHED CDRLs WILL MEASURE WORK PERFORMED

26. Q: How will desk procedures (either current, or as modified per PWS Section 5.7) support the Government’s procurement action lead times?

A: It is incumbent of each vendor to provide the appropriate information to meet this requirement.

27. Q: PWS deliverable CDRL A0004 Transition-In Plan (PWS pg. 33, section 6.3.2) requires the inclusion of our staffing strategy and onboarding plan. Substantially similar information is required in the Staffing Plan (CDRL A0002, also in Section 6.3.2 of the PWS, and described in Sub-Factor 1.1:

Program Management/Supervision Plan on pg. 62 of the RFQ). Because the Government is under no obligation to award more than qty 1 of CLIN 00001, will the Government remove staffing strategy and onboarding plan from CDRL A0004?

A: NO

28. Q: When will the Government publish responses to vendor questions?

A: YES

29. Q: Given that answers to many of the above questions have an inherent impact on vendor responses, particularly technical evaluation factors and pricing methodology, will the Government please provide a 2-week extension for proposal submission?

A: NO

30. Q: How many hours of work are each employee expected a day/year?

A: 1880

31. Q: Is the SF 1449 form supposed to go in front of all volumes, or just the pricing volume? If it should be included in a non-price volume, is pricing information expected to be fully filled out?

A: SF1449 WILL ONLY GO INTO VOLUME I-CONTRACT DOCUMENTATION

32. Q: Are there any sections that can be excluded from the Technical Proposal page limitations? For instance, table of contents, cover letter, etc.

A: TABLE OF CONTENTS, COVER LETTER AND ANY REQUIRED RESUMES ARE

EXCLUDED

33. Q: How long will the transition period be?

A: 30 days

34. Q: In section L.3 Factor: Past Performance, it asks for “PPQs provided in Section J.” Section J does not contain a PPQ attachment, nor is it among the attachments provided. Will the Government either provide the attachment, clarify if this paragraph is actually required, or allow contractors to use a format of our own choosing? If the former, and the missing attachment is provided, will the Government consider a short extension to allow time for PPQs to be sent in the new format?

A: YOU MAY USE YOUR OWN PPQ OR THE ATTACHED. NO EXTENSION WILL BE

GRANTED

35. Q: Font size listed for each volume is 12. Will the Government consider approving a smaller font size acceptable for tables and graphics.

A: NO

36. Q: Which positions does the government consider SCLS positions?

A: NONE

37. Q: Will the government please confirm the positions which are to be required to be onsite at the Mike Monroney Aeronautical Center, 6500 South MacArthur Boulevard, Oklahoma City, OK?

A: The requirement is for all positions be filled/located at the Mike Monroney Aeronautical Center.

For a position to be filled remotely, prior approval from the CO will need to occur and this will only happen on a case-by-case basis during the period of performance after contract award.

38. Q: Are any of the positions considered to remote only positions?

A: No positions have been identified to be only remote.