694 60 12 Pressure Washers September 2019~1.docx

State of Illinois Department of Transportation Bureau of Business Services Specifications and Questionnaire for a Stationary, Heavy-Duty, Cold, Hot Water and Steam High-Pressure Washer September 2019 This specification and questionnaire covers a heavy-duty, cold, hot water and steam high pressure washer for use by Illinois Department of Transportation for the cleaning field equipment.

Each bidder shall submit with his bid two sets of descriptive literature and specifications describing all the equipment and options proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished. If this information is not furnished, the bid may not be considered.

Bidders quoting on specified equipment must submit with their bid written proof of the following:

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the Proposal for a period of not less than 5 years.

· Parts and service for the equipment proposed are readily available within the State of Illinois.

It is the responsibility of each bidder to complete and return this questionnaire with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed with this Bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with their bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark Yes and explain with a short comment on how it exceeds.

Scope of work:

The proposals submitted must include equipment and components, that meet or exceed these requirements. The quality of installation must also comply with these specifications as well as the local building code and construction code requirements. It will be incumbent on the prospective bidders to visit the locations to determine both utility availability, location, and adequacy.

The unit shall be a compact and an enclosed assembly on a sturdy stationary frame using natural gas or propane for a heating source depending on the availability of the location.

Complies: Yes |_| No |_| The unit shall supply high pressure cold, hot, and steam washing/cleaning functions.

Complies: Yes |_| No |_| The unit shall be delivered fully assembled and ready for immediate use upon installation.

Complies: Yes |_| No |_| Water Pump:

A positive displacement triplex pump or equal that provides both adjustable flow and pressure shall be provided.

Complies: Yes |_| No |_| Component:

The pump shall meet the following flow and pressure requirements:

· Produce a minimum flow rate of 1 gal. per minute.

· Produce a maximum flow rate of 4 gal. per minute.

· Pressure adjustable approximately from 100 psi minimum to 3,000 psi minimum pressure.

Electric Motor:

The washer pump shall be driven by a minimum 6 H.P., 60 Hz, single or three phase electric motor. Voltage may vary due to availability at the individual location of installation.

Complies: Yes |_| No |_|

The motor shall include a starting switch and a device to protect against overload and low voltage.

Complies: Yes |_| No |_|

Burner and Heater:

The unit shall be equipped with a natural gas (or propane) fired burner and shall be controlled automatically by a thermostat.

Complies: Yes |_| No |_| The burner shall include an electronic auto pilot style ignition system.

Complies: Yes |_| No |_| All required safety features for this type of equipment shall be installed and operating.

Shall include, but not limited to:

High Temperature Protection Over Pressure Protection Low Water Protection Complies: Yes |_| No |_| The heat exchanger coil furnished shall provide adjustable temperature and be constructed of heavy duty schedule 80 coiled piping. The unit shall be capable of cold, hot, and steam water functions. It shall include an infinitely adjustable thermostat and switching mode from hot water to steam function.

Complies: Yes |_| No |_|

The heat exchanger coil shall be protected with a pressure relief set to discharge in accordance with the manufacture’s rating and recommendations.

The heat exchanger coil may be vertical or horizontal with adequate support provided by the frame of the cleaner. Minimum coil material shall be schedule 80 tubing.

Complies: Yes |_| No |_|

Solution Dispensing System:

The unit shall include a liquid solution draw system from a reservoir. The system shall be compatible with soap or degreasing type solutions.

Complies: Yes |_| No |_|

Cabinet/Enclosure:

The unit shall be constructed of corrosion resistant Stainless steel or powder coated steel. Powder coating shall be manufacturer’s standard color.

Complies: Yes |_| No |_|

Mounting:

The unit shall be constructed so that it can be stationary mounted above the floor level, out of the “over-spray” area.

Note: The mounting structure will be subjected to salt water and other corrosive agents. Framework and supports shall be hot dip galvanized or stainless steel. All mounting hardware shall be stainless steel.

Complies: Yes |_| No |_| Controls:

Controls for the following shall be located and easily accessible on the body of the machine:

· Water volume

· Water pressure

· Water temperature

· Solution metering

· Mode selection Complies: Yes |_| No |_| Note: The control system shall feature a timed delay shut off feature in case operator would step away from unit and leave it unattended.

Controls for the following shall be placed in a remote location easily accessible to the operator:

· Auto start/stop

· Mode selection

· Solution control Complies: Yes |_| No |_| Cleaning Gun:

The washer shall include two (2) full swivel, quick disconnect type, cleaning guns with trigger type “ON/OFF” control. Each gun shall be insulated, fatigue free, trigger type, and equipped with adjustable nozzles for various spray patterns and functions.

Complies: Yes |_| No |_|

The pressure washer shall be equipped with two hoses, one a minimum of 50’ feet in length and the other a minimum of 100’ in length. Both must be heavy-duty, high-pressure hoses with a working pressure rating exceeding the system operating pressure. The unit shall include two (2) hose reels to store the hoses when not in use. Each hose shall be equipped with a ¼ turn ball valve to stop water flow in the event of a hose failure and allow for the second hose to function normally while damaged hose is replaced.

Installation/Delivery:

The washer shall be completely installed in the Illinois Department of Transportation facility indicated in the “Ship To” area of the bid “Proposal”. An outline of installation requirements are as follows:

· Natural gas, water, and electrical service will be available at or near the point of installation.

· Connection to these utilities will be the responsibility of the successful bidder. The connections shall be performed in a safe, competent, professional manner complying with state and local codes.

· Burner venting is the responsibility of the successful bidder. All vent piping, etc., shall be installed to meet state and local codes and provide for the safe operation of the washer.

· Questions concerning the installation and coordination for access during the installation shall be made with the contact name listed in the “ship to” field. This individual will be responsible for the acceptance of the installation upon completion.

· Washer units shall be elevated to provide clear floor space and to protect the unit. All supports and bracing shall be supplied and installed by the successful bidder (see mounting).

· All work on the installation shall be performed during normal Illinois Department of Transportation working hours.

· If this installation is a replacement, the existing framework may be re-used provided it is deemed substantial and provides the required support of the unit procured by this contract. If any modifications are needed to existing framework it shall be the responsibility of the successful bidder. Unless stipulated by the Department of Transportation contact, no unit is to be floor mounted.

· Final approval of the installation(s) shall be made by the contact individual prior to payment.

· Note: During Pre-bid site inspections; if electrical upgrades will be required to handle amperage draw for pump motors, the inspecting bidder shall notify the receiving District at that time so proper arrangements can be made prior to or at the time of washer installation.

This machine is to be delivered in first-class operating condition with acceptance subject to Department of Transportation inspection and approval. The successful bidder shall include the removal of the existing unit which is to be retained by IDOT, and complete installation of the new unit. Any new required roof openings must be made to maintain the warranty by the roof manufacturer.

General:

Three copies of all operator's manuals, parts lists, and warranty information shall be provided at time of delivery to each district receiving one or more units.

Complies: Yes |_| No |_| Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on CD/DVD or flash drive in lieu of paper.

Instruction by qualified factory or dealer personnel covering operation and maintenance of the machine shall be provided at time of delivery.

Complies: Yes |_| No |_| Requirements Covering Items Detailed Above All equipment cataloged as standard shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: Yes |_| No |_| The component parts of the unit shall be of proper size and design to safely withstand maximum stresses imposed by a capacity load, and the manufacturer's rated loads for components shall not be exceeded.

Complies: Yes |_| No |_| Standard tool kits shall be supplied.

Complies: Yes |_| No |_|

Manufacturer's standard warranty shall be provided. This shall include one (1) year no charge service for the washer and all parts installed. Bidder shall attach copy of warranty with bid...

Since the continuous operation of this equipment is of the utmost importance and sometimes of an emergency nature, it is necessary that the successful bidder be in a position to render prompt parts and service. Review of the bidder's ability to provide prompt parts and service within the State of Illinois will be considered.

List service locations:

The vendor or manufacturer of the unit which is seriously considered for award shall, at the request of the State of Illinois, demonstrate this equipment at a location chosen by the state and in the presence of authorized state personnel to prove out any features which may be in question.

Bid Package:

If not quoting in BidBuy, bidders will need to send two copies of each of the following with their bid response.

a) Specification Questionnaire

b) Descriptive Literature Complies: Yes |_| No |_|

Specification No. 694-60-12

Specification No. 694-60-12 Stationary Heavy-Duty, Cold, Hot Water and Steam High-Pressure Washer