SIR 693KA9-23-R-00001 Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 106

0001 01/02/2023

AAQ-420 EXECUTIVE OFFICE BRANCH A

Orville Wright Bldg. (FOB10A), Room 406 FAA National Headquarters 800 Independence Ave., SW

AAQ420-AFN

Washington DC 20591 x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ 1 x x

693KA9-23-R-00001

1 copies to the issuing office.

11/29/2022

(x)

Amendment 0001 and Responses to Offerors' Questions

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Tia L. Belton

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

SIR No. 693KA9-23-R-00001 Amendment 0001 Section B - Supplies or Services and Price/Cost

PART I - SECTION B

SUPPLIES/SERVICES & PRICE/COST

B.1 GENERAL

The Federal Aviation Administration’s (FAA’s), Office of Aviation Policy and Plans, located in the Office of Policy, International Affairs, and Environment (APL) has a requirement for ongoing support and subject matter expertise to provide specialized economic analysis in areas such as aviation forecast, economic models as they pertain to various aviation program areas, such as Unmanned Aircraft Systems (UAS), policies and procedures concerning Airport revenue, aviation regulatory analysis, cost allocation for air traffic services, and international airport governance.

The contractor must provide all management, supervision, labor, facilities, equipment, material supplies, and services (except as may be expressly set forth in this Screening Information Request (SIR) as furnished by the Government) and otherwise do all things necessary for, or incident to, the performance of the service solutions specified in individually issued task orders, which must be within the scope set forth under Section C, Statement of Work. The contractor will be subject to all terms and conditions within this SIR.

B.2 PERIOD OF PERFORMANCE

The period of performance includes a one (1) year base period and four (4) twelve (12) month option periods for a total period of performance of up to five (5) years.

B.3 CONTRACT TYPE - INDEFINITE DELIVERY INDEFINITE QUANTITY (IDIQ)

(a) This contract is an IDIQ contract. Work under this contract will be ordered by placing Task Order (TO) awards against this contract using the ordering procedures described in Section G, Contract Administration Data.

(b) The types of TOs issued against this contract will be determined by the Contracting Officer on a task order by task order basis in accordance with AMS T3.2.4 -Types of Contracts, and task orders are expected to include Time-and-Materials and Firm Fixed Price types of contracts, or a hybrid. Each Request for Task Order Proposal issued under this contract will identify the Government's determination of task-order type.

(c) Task Orders may include options as defined in AMS T3.2.4 - Types of Contracts 9: Options

B.4 MAXIMUM CEILING VALUE

The maximum cumulative dollar ceiling value of all task orders awarded under this SIR is $9.1 million.

B.5 GUARANTEED MINIMUM

The Government guarantees that it will order at least $10,000 of work (the “Minimum Guaranteed Value”) during the term of this contract (the “Minimum Order Guarantee”). The Government has fully met the Minimum Guarantee once the aggregate dollar value of the TOs placed on this contract equals or exceeds the Minimum Guaranteed Value. The Government is not obligated to order above the minimum amount established for this contract.

B.6 CLIN STRUCTURE

The Contract Line Item Number (CLIN) structure for this contract is provided below. Refer to Attachment J001 [TBD per contractor’s proposal] for specific labor categories and rates. All CLINs in this Section must be performed in accordance with Section C - Statement of Work and delivered in accordance with specific TOs.

Base Period: 12 months from date of award

CLIN 1000 Services – Base Period

SCLIN 1000A – Labor Services Per Individual Task Order Requirements

SCLIN 1000B – Travel Support

SCLIN 1000C – Other Direct Cost

Option One Period: 24 months from date of award

CLIN 2000 Services – Option One Period

SCLIN 2000A – Labor Services Per Individual Task Order Requirements

SCLIN 2000B – Travel Support

SCLIN 2000C – Other Direct Cost

Option Two Period: 36 months from date of award

CLIN 3000 Services – Option Two Period

SCLIN 3000A – Labor Services Per Individual Task Order Requirements

SCLIN 3000B – Travel Support

SCLIN 3000C – Other Direct Cost

Option Three Period: 48 months from date of award

CLIN 4000 Services – Option Three Period

SCLIN 4000A – Labor Services Per Individual Task Order Requirements

SCLIN 4000B – Travel Support

SCLIN 4000C – Other Direct Cost

Option Four Period: 60 months from date of award

CLIN 5000 Services – Option Four Period

SCLIN 5000A – Labor Services Per Individual Task Order Requirements

SCLIN 5000B – Travel Support

SCLIN 5000C – Other Direct Cost

B.7 CONTRACT PRICING

(a) Time & Material Task Orders

The labor billing rates in Attachment J001[TBD per contractor’s proposal] reflect the maximum fixed fully burdened hourly rates for each labor category that the contractor may charge under T&M task orders, and will apply to all direct labor hours regardless of whether the labor hour is expended by the contractor or by one of its subcontractors. The labor rates are fully burdened and include direct labor and all indirect costs applicable, including fringe benefits, overhead, G&A, and profit. The billing rates are based on performance at the contractor (or subcontractor) site and must include applicable indirect costs for office space and all normal supplies and services required to support the work. This includes, but is not limited to, telephones, faxes, copiers, personal computers, postage, ordinary business software, such as word processing, spreadsheets, graphics, etc., normal copying and reproduction costs. These fixed hourly rates are ceiling rates and will apply to the Prime Contractor and subcontractors. The contractor may elect to propose lower hourly rates on a TO-by-TO basis.

(b) Firm Fixed Price Task Orders

For FFP type TOs, the TO proposal instructions will detail how the FFP prices will be established based upon the technical requirements, milestones (if applicable) and deliverables.

(c) No Change to Rates if Subcontractors are Added or Deleted

The fixed hourly labor rates represent the blended hourly rates of the contractor and all of its subcontractors. The fixed hourly labor rates will not change after the contract award even if a subcontractor is removed by the contractor or a new subcontractor is added by the contractor to its team.

B.8 LABOR CATEGORY DESCRIPTIONS

All billable labor must meet the minimum qualifications contained in Attachment J002 Labor Category Description.

B.9 ADDITIONAL LABOR CATEGORIES

At any time and throughout the life of the contract, at the request of the Government, the contractor may propose additional labor categories, rates and descriptions necessary to support requirements of this contract or a specific TO. These additional labor categories, rates, and descriptions will be negotiated on a case-by-case basis. The additional categories, rates and descriptions proposed, upon determination by the Government that they are necessary for the scope of the effort, and the prices are considered fair and reasonable, may be incorporated into Attachment J001 [TBD per contractor’s proposal], Labor Rate Tables or incorporated into a specific TO.

B.10 OTHER DIRECT COSTS (ODCs) AND TRAVEL Where Other Direct Costs (ODCs) and Travel are required to fulfill individual Task Order requirements, the FAA will reimburse them at cost. FAA will only reimburse the contractor for ODCs and Travel proposed and approved in accordance with Sections G.7 and G.12 below. The contractor may apply either its G&A rate (per its approved accounting system) or Materials Handling charge of [TBD per contractor’s proposal] percent to ODCs.

(End of Section B)

SIR No. 693KA9-23-R-00001 Amendment 0001 Section C – Descriptions/Specifications/Work Statement

PART I - SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 Background

The Federal Aviation Administration periodically conducts regulatory and policy review work involving safety regulation of aviation, planning for future aviation needs, analysis of the impact of aviation on the environment, financial and investment analysis, and the provision of aviation facilities and services.

The contractor must provide professional services to assist the FAA in conducting regulatory and policy review that includes analysis, evaluations, plans and information regarding FAA regulatory, environmental, safety, and service and facility development programs.

The contractor must provide support in the following general areas: Aviation Economics, Regulatory Analysis, Airport System Performance, Air Carrier Industry Performance, Accident/Incident Analysis, Financial and Investment Analysis, Risk Analysis, Planning, and Policy Analysis.

This effort requires experience and capabilities in the following areas with an emphasis on aviation economics:

Regulatory aviation regulatory analysis Economic / economic modeling Federal policy Legislative research Model simulation Statistics / econometrics Delay /capacity analysis

C.2 Work Scope

A. Task orders will be issued within the general scope of work set forth in this section. The scope of work is divided into fourteen task areas.

Task Area 1: Analyses of the economic impact of restrictions on access to the National Airspace System including airports. To support this task, the contractor may need to develop economic and policy tools as directed by the COR. Such tools may include models which measure airport and airspace delay.

Task Area 2: Analyses of the economic impacts of delay and congestion on service providers, customers, and the economy. These analyses may include an analysis of how delays (regardless of their cause) at one point in a system may cascade (through a network of airports) and result in delays at other points in the system. Examples of this type of economic analysis include, but are not limited to, the economic disruption of delays and flight cancellations caused at capacity constrained airports. The contractor must also be able to examine the impact of flight delays across the national airspace system at the ARTCC level with the ability to gauge secondary impacts on small communities.

Task Area 3: Analysis and quantification and/or validation of safety risk factors associated with aviation systems. This type of analysis is the foundation of most efforts to quantify the value of safety enhancements within the aviation system.

Task Area 4: Economic analysis, including risk analysis, in support of changes to the Federal Aviation Regulations (FAR).

Task Area 5: Development of tools for legislative planning, policy analysis, performance management, strategic planning, and generalized economic analysis to support FAA’s objectives. Examples include the development of tools/studies to gauge the economic impact of proposed changes to FAA’s existing funding and regulatory structure.

Task Area 6: Analysis of aviation network system performance, and airport/airway capacity. Examples include, but are not limited to, analyses of aircraft performance by location and phase of flight within the National Airspace System.

Task Area 7: Development of aviation forecasts including the demand for FAA services, which are the basis for determining future needs. Examples of forecasting include the development of the U.S.

national fleet forecast for commercial aircraft operations and forecasts of unmanned aircraft systems, and commercial launch activities. Provide methodological assistance in all areas of forecast development and aviation network modeling.

Task Area 8: Studies and policy/economic analyses associated with all aspects of the development and coordination of U.S. Government positions to be taken in aviation policy, including international bilateral and multi-lateral fora. Examples include the impact of mergers and acquisitions on airline domestic and international competition positions.

Task Area 9: Development of alternative methods to estimate benefits and costs in support of FAA policy and regulatory activities. Such methods may include the identification of both national and local impacts resulting from changes to FAA policy and regulations.

Task Area 10: Economic and financial studies of airports to determine such things as financial needs, compliance with FAA rates and charges policies, access to capital markets, competition, and outcomes of public/private partnerships. Examples include, but are not limited to, detailed financial analysis of air carrier and airport financial statements and an examination of FAA’s rates and charges policies.

Task Area 11: Economic studies, including benefit/cost studies, to establish or support a fee structure (limited or comprehensive) to recover FAA costs. Examples include, but not limited to, cost allocation studies of FAA’s Air Traffic Costs, value of time in benefit-cost analysis of FAA investment decisions, assessment of user fees for international overflights, examination of modifications and/or alternatives to FAA funding mechanisms, and value of slots at capacity constrained airports.

Task Area 12: Estimation of economic and aviation parameter values to support benefit/cost studies.

Examples of such parameter values include aircraft capacity and utilization factors, aircraft operating costs, and unit replacement and restoration costs of damaged aircraft.

Task Area 13: Economic, financial, and policy analysis of outsourcing and alternative governance structures.

Task Area 14: Conduct studies/analysis of the impact of U.S. Government policy on aviation and general economy. Examples of such studies include, but are not limited to, economic impact assessments of proposed federal projects.

B. Task Orders: All work will be assigned, controlled, managed, and accounted for by Government issued Task Orders. Task Orders will contain a scope of work, schedule for delivery, deliverables, how delivered and to whom, and FAA points of contact.

C. Staffing: The contractor must provide sufficient technical personnel (in number, qualification, and professional experience) to perform this work. Labor categories utilized on any given Task Order will depend on the work to be accomplished. It is anticipated that the following labor categories will be required:

Project Manager

Task Team Leader

Subject Matter Expert

Senior Economist

Staff Economist

Junior Economist

Research Analyst

Operations Research Analyst

Planning Analyst

Statistician

Cost Estimator

Cost Accountant

Aviation Industry Analyst

Financial Analyst

Investment Analyst

Accountant

Program Analyst

Editor

Support Staff

Computer Programmer/Technician

D. Management: The contractor must provide sufficient management oversight of their processes in order to ensure that:

All employees are functioning within their designated labor categories and at acceptable levels of performance.

All activities performed are covered by authorized Task Orders. Time spent on non-contract related activities must not be billed to the Government.

Positions are staffed promptly with qualified and competent personnel. Meeting staffing requirements with qualified personnel is a corporate responsibility rather than a project responsibility and, as such, is not directly billable to the Government.

All contractor employees are performing their designated assignments in a timely manner and all reporting requirements are honored.

All progress reports are prepared and submitted IAW the contract.

C.3 Progress Reports

On a monthly basis, the contractor must prepare a Contract Progress Report which describes significant technical accomplishments of the month, identifies major milestones planned and achieved, and indicates current and cumulative expenditures by task in both dollars and labor hours.

The contractor must include with the Progress Report a summary cover sheet, which must include (a) the financial status of the Contract (current and cumulative expenditures by category) and (b) a list of the status of each Task Order, i.e., completed, no activity undertaken, progress report enclosed. If there is a major problem with any Task Order or an item that should come to the Technical Officer's attention, a notation must be included.

Each report must be submitted concurrent with the monthly invoice.

The contractor must furnish via email an electronic version of the report to the COR and the Contracting Officer. Each report must be applicable to a single Task Order and contain an administrative section and a financial management section. These sections must include, at a minimum, the following information:

Administrative Section:

The Contract number and Task Order number.

The reporting period.

A concise description of the work performed under the Task Order during the reporting period, in terms of the work accomplished, measured against work scheduled and deadlines established in the Task Order.

A concise description of the work that will be performed under the Task Order during the next reporting period, including a variance analysis from work scheduled and deadlines established in the Task Order.

A concise description of any technical or administrative problems that have arisen during the past reporting period under the Task Order, and problems that are expected to arise during the next reporting period.

Financial Management Section:

The total charge for the reporting period and the cumulative total charge.

The charge, in dollars, by labor category, and task/deliverable during the reporting period and cumulatively.

The labor hours expended, by labor category, and task/deliverable during the reporting period.

The balance of funds at the end of the reporting period.

C.4 Place of Performance

Place of performance will be identified in the individual task order statement of work.

C.5 Deliverables

The contractor must provide written reports, technical briefings, power point presentations, models, or any other specified deliverables defined in each Task Order funded under this IDIQ. The contractor must provide monthly progress reports with the submission of task invoices. The progress report must comply with the requirements of C.3 above.

(End of Section C)

SIR No. 693KA9-23-R-00001 Amendment 0001

Part I – The Schedule Section D – Packaging and Marking

PART I - SECTION D

PACKAGING AND MARKING

D.1 PACKING AND PACKAGING

All deliverables under this contract must be preserved and packaged in accordance with the most economical and best commercial practices to assure delivery at the destination and to prevent deterioration and damage due to shipping, handling and storage hazards.

D.2 GENERAL MARKING

In addition to information provided with shipping instructions, all deliverables must be marked on the outside of the packaging with the following:

1. FAA contract number;

2. Contractor's name and address; and

3. List of contents.

D.3 MARKING OF REPORTS

The contractor must mark all data deliverables as follows:

1. Report Title;

2. Date; and

3. Distribution.

The contractor must provide all data deliverables free from any proprietary data markings.

D.4 TRANSMISSION OF DELIVERABLES

All deliverable items required by this contract will be shipped F.O.B. destination, within the consignee’s premises, with all mailing and transport expenses prepaid by the contractor.

(End of Section D)

Section E – Inspection and Acceptance

PART I - SECTION E

INSPECTION AND ACCEPTANCE

E.1 FAA AMS 3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY

REFERENCE (JULY 2019)

This Screening Information Request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer (CO) will make the full text available, or Offerors and Contractors may obtain the full text via Internet at https://fast.faa.gov/contractclauses.cfm

The following contract clause or clauses pertinent to this section are hereby incorporated by reference:

Clause Title

3.10.4-4 Inspection of Services – Both Fixed-Price & Cost Reimbursement (April 1996)

3.10.4-5 Inspection – Time and Material and Labor Hour (April 1996)

E.2 INSPECTION AND ACCEPTANCE

(a) The Contracting Officer, or their duly authorized representative, is authorized to perform inspection on behalf of the Government for the purpose of acceptance of all materials, data, or services to be provided. In this regard, the Contracting Officer’s Representative (COR) is an authorized representative of the Contracting Officer. Final acceptance of all deliverables under this contract must be made by the Contracting Officer or designee, in writing.

(b) Inspection, review or the anticipation of acceptance/approval of a deliverable item during the course of its preparation must not be construed as assurance of acceptance of the finished product.

(End of Section E)

Section F – Deliverables or Performance

PART I - SECTION F

DELIVERIES OR PERFORMANCE

F.1 FAA AMS 3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY

REFERENCE (JULY 2019)

This Screening Information Request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer (CO) will make the full text available, or Offerors and Contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm

The following contract clause or clauses pertinent to this section are hereby incorporated by reference:

Clause Title

3.10.1-9 Stop Work Order (October 1996)

3.10.1-24 Notice of Delay (March 2009)

3.11-34 F.O.B. Destination (April 1999)

3.8.2-22 Substitution or Addition of Personnel (October 2006)

(1) The Contractor must assign only those individuals whose resumes, personnel data, or personnel qualification statements have been submitted and determined by the Contracting Officer to meet the minimum requirements of the contract. The Contractor must not substitute or add personnel except in accordance with this clause.

(2) Substitution of Personnel.

(a) For the first 30 days of contract performance, the Contractor must not substitute personnel for the individuals whose resumes or other personal qualification were submitted with its offer and that were determined by the Contracting Officer to be acceptable at the time of contract award, unless such substitutions are because of an individual's sudden illness, death, or termination of employment. In any of these events, the Contractor must promptly notify the Contracting Officer and propose substitute personnel as required by paragraph (4) below.

(b) If an individual becomes, for whatever reason, unavailable for work under the contract for a continuous period exceeding thirty (30) working days, or is expected to devote substantially less effort to the planned work, the Contractor must propose a substitute personnel as required by paragraph (4) below.

(3) Addition of Personnel. If an FAA requirement will increase the specified level of effort for a designated labor category, but not the overall level of effort of the contract, then the Contractor must notify the Contracting Officer to add personnel to the designated labor category. The Contractor must request added personnel as required by paragraph (4) below.

(4) Request and Review. The Contractor must submit the request for substitute or added personnel in writing to the Contracting Officer at least [CO to insert information] days (if a security clearance must be obtained, at least [CO to insert information] days) before the proposed date of substitution or addition. The Contractor's request must provide a detailed explanation of the circumstances causing the proposed substitution or addition, a complete resume for the proposed substitute or added personnel, and any additional information required by the Contracting Officer. Proposed substitutes and added personnel must have qualifications equal to or higher than those stated in the contract for the labor category. The Contracting Officer will evaluate the Contractor's request and promptly notify the Contractor of the decision to accept or reject the qualifications of the substitute or added personnel.

(5) The Contracting Officer may terminate the contract if the Contractor has not made suitable, timely, and reasonably forthcoming replacement of personnel who have been reassigned or terminated or otherwise become unavailable to work under the contract or the resulting loss of productive effort would impair the successful completion of the contract. Alternatively, if the Contracting Officer finds the Contractor to be at fault for the condition, then the Contracting Officer may equitably adjust (downward) the contract price or fixed fee to compensate the Government for any delay, loss or damage as a result of the Contractor's action.

(End of clause)

F.2 IDIQ ORDERING PERIOD

This IDIQ contract has a base ordering period of one (1) year and (4) one-year optional ordering periods, for a maximum total ordering period of up to five (5) years.

The contract ordering period is effective upon execution of the Contract by the Contractor and the FAA Contracting Officer. If the Government elects to exercise any of the available Option periods, written notification of the Government’s intent to exercise an option will be provided to the Contractor in accordance with the procedures in AMS 3.2.4-35 Option to Extend the Term of the Contract (July 2021). The Government reserves the right to exercise an Option period unilaterally in accordance with Sections B and F of this contract and at rates and estimated values established in Section B.

F.3 TASK ORDERS PERFORMANCE PERIOD

TOs may be issued at any time during the base and/or option periods. The performance period will be specified in the TO and may include option periods which extend the TO up to twelve (12) months beyond the expiration date of this contract.

All orders issued during the effective date of the contract and not completed within that period must be completed by the Contractor within the time specified in the order. The rates prevailing immediately prior to contract expiration must apply to all such work. Any costs incurred prior to the beginning date or after the ending date of a TO will not be directly allowable without the written consent of the CO via contract modification.

F.4 DELIVERY

The services required under each individual TO must be delivered and received at destination within the time frame specified in each order.

F.5 PLACE OF PERFORMANCE

Place of performance is at the Contractor’s facility.

F.6 DELIVERABLES

(a) All applicable TO deliverables, their required delivery dates, destination of delivery, and schedule for completion of work to be performed will be specified in TOs issued under this contract, as applicable.

(b) For purposes of delivery, unless otherwise specified in a Task Order, all deliverables must be made by 4:30 P.M. local time (Washington, DC) at destination, Monday through Friday.

(c) All deliverables submitted in electronic format must be free of any known computer virus or defects. If a virus or defect is found, the initial deliverable will not be accepted. The replacement file must be provided within two (2) business days after notification of the presence of a virus.

(d) Each TO deliverable must be accompanied by a cover letter from the Contractor on Company letterhead. Multiple deliverables may be delivered with a single cover letter describing the contents of the complete package. All deliverables are to be submitted in electronic format.

(e) In the event the contractor anticipates difficulty in complying with any delivery schedule, the Contractor must immediately provide written notice to the CO, COR, and the Program Manager (PM). Each notification must give pertinent details, including the date by which the Contractor expects to make delivery; provided that this data must be informational only in character and that receipt thereof must not be construed as a waiver by the Government of any contract delivery schedule, or any rights or remedies provided by law or under this contract.

(End of Section F)

Section G - Contract Administrative Data

PART I - SECTION G

CONTRACT ADMINISTRATION DATA

G.1 FAA AMS 3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY

REFERENCE (JULY 2019)

This Screening Information Request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer (CO) will make the full text available, or Offerors and Contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm

The following contract clause or clauses pertinent to this section are hereby incorporated by reference:

3.10.1-22 Contracting Officer’s Representative (April 2012)

G.2 CONTRACT ADMINISTRATION POINTS OF CONTACT

Contracting Officer Federal Aviation Administration Tia L. Belton 800 Independence Avenue, S.W.

Washington, D.C. 20591 Phone 202 267-1034 Email: Tia.L.Belton@faa.gov

Contracting Officer’s Representative

(COR)

Federal Aviation Administration Robin Whitehurst 600 Independence Avenue, S.W.

Washington, D.C. 20591 Phone: 202-267-1850 Email: Robin.Whitehurst@faa.gov

FAA Project Manager Federal Aviation Administration Jeffrey Wharff 600 Independence Avenue, S.W.

Washington, D.C. 20591 Phone: 202-267-7035 Email: Jeffrey.Wharff@faa.gov

G.3 CONTRACTING OFFICER’S AUTHORITY

The Contracting Officer assigned to this contract has responsibility for ensuring the performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract, and safeguarding the interests of the United States in its contractual relationships. In this regard, the Contracting Officer is the only individual who has the authority to enter into, administer, or terminate this contract. In addition, the Contracting Officer is the only person authorized to approve changes to any of the requirements under this contract, and notwithstanding any provision contained elsewhere in this contract, the said authority remains solely with the Contracting Officer.

The Contractor must immediately notify the Contracting Officer for clarification when a question arises regarding the authority of any person to act for the Contracting Officer under the contract or when the Contractor receives direction that appears outside contract scope.

It is the responsibility of the Contractor to contact the Contracting Officer immediately if there is even the appearance of any technical direction that is or may be outside the scope of the contract.

Costs incurred that were not authorized by the Contracting Officer and/or work outside the scope of the contract must be considered unallowable costs and will not be reimbursed by the Government.

G.4 CONTRACTING OFFICER’S REPRESENTATIVE

The COR is responsible for the technical administration of the contract and the technical liaison with the Contractor. The COR is not authorized to change the scope of work or specifications in the contract, to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, delivery schedule, period of performance, or other terms and conditions of the contract.

The COR is responsible for monitoring progress and overall technical management of the work hereunder and will be contacted regarding questions or problems of a technical nature.

In no event, however, will any understanding or agreement, modification, change order, or other matter deviating from the terms of the contract between the Contractor and any person other than the Contracting Officer be effective or binding upon the Government, unless a contract modification or letter of direction is executed by the Contracting Officer prior to completion of this contract.

On all matters that pertain to contract terms, the Contractor will contact the Contracting Officer.

When, in the opinion of the Contractor, the COR requests effort outside the existing scope of the contract, the Contractor will promptly notify the Contracting Officer. The Contractor under such request will take no action unless and until the Contracting Officer has issued a letter of direction or a contract modification.

G.5 CORRESPONDENCE PROCEDURES

To promote timely and effective contract administration, correspondence submitted under this contract (except invoices and deliverable items) must be subject to the following procedures:

(a) Technical correspondence of a routine nature must be addressed to the designated COR with an information copy of the correspondence to the Contracting Officer listed in G.2.

(b) Other considerations including technical correspondence involving technical issues and correspondence proposing or otherwise involving waivers, deviations or modifications to the contract, must be addressed to the Contracting Officer listed in G.2, with information copies to the COR.

(c) All correspondence must include the contract number and a Task Order number (if appropriate).

G.6 ELECTRONIC COMMUNICATIONS

The Contractor must assure an electronic means for communicating with FAA personnel. The Contractor must ensure that the communications are compatible with the FAA’s electronic mail system which is currently MS Outlook. The Contractor must also ensure that the Contractor’s electronic mail has the capability to receive and retrieve attachments.

All contract reports/deliverables, including invoices, must be made in electronic format with all linkages and interdependencies readily traceable.

G.7 ORDERING PROCEDURE

(i) Performance under this contract must be subject to the ordering procedure discussed below.

(ii) All work to be performed under this contract must be within the scope of the Statement of Work (SOW) contained in Section C, and must not commence until so authorized by the CO under a specific TO issued under this contract. The Contractor must incur costs only in the performance of TOs issued in accordance with these ordering procedures. No other costs are authorized under this contract without the express written consent of the Contracting Officer.

(iii) From time to time during the period of performance of this contract, the FAA CO will request Task Plans from the Contractor for proposed TOs.

(iv) The Contractor must submit, within fourteen (14) calendar days after receipt of each proposed TO document provided by the CO, a Contractor Task Plan on forms specified and/or provided by the Government. On an individual TO basis, the CO may allow for more or less time to submit the Task Plan. The Task Plan is the Contractor’s overall estimate for the completion of the TO and must include the following:

(1) Contractor’s approach to accomplishing the proposed TO;

(2) Date of commencement of work, and any necessary revisions to the schedule of performance;

(3) Identification of any potential Organization Conflict of Interest (OCI); if no OCIs are identified, a certification that the Contractor is not aware of any potential OCI;

(4) Direct Man-hours, on a monthly basis, by applicable labor category, and total Man-hours, including those in (6) below, estimated to complete the task;

(5) Rationale for Man-hours, by applicable labor category, estimated in (4) above;

(6) The travel, material cost, and other direct cost estimate, including rationale for each;

(7) A cost estimate for subcontractors and consultants that support the subcontractor and consultant man-hours in (4) above;

(8) The total estimated cost for completion of the TO, including cost element breakdown of total estimated cost.

(v) The Contractor’s Task Plan is subject to the review of the Government and approval of the Contracting Officer. A TO will be issued by the Contracting Officer once an acceptable Task Plan has been provided to the Government.

(vi) Once a TO is issued, the Contractor is not authorized to incur cost or expend level of effort (man-hours) in excess of those established in the Task Plan without written approval of the Contracting Officer. After a TO is issued, if any revision becomes necessary to the estimated cost or level of effort, the Contractor must promptly submit to the Contracting Officer a revised Task Plan with explanatory notes. Revised Task Plans submitted by the Contractor are subject to the review and approval of the Contracting Officer.

(vii) All TOs will be issued in writing by the Contracting Officer to cover specific work assignments within the scope of the contract. The TOs will be issued on forms specified and provided by the Government. The TOs will be numbered. A revision to a TO will be identified by an alpha designation after the existing TO number, indicating the revision sequence. All TOs must contain the following information:

TO number;

FAA technical point-of-contact;

Period of performance;

Description of the work to be performed;

Estimated Cost;

Estimated labor hours/mix;

Anticipated Travel requirements;

Start and completion dates, with major milestones;

Deliverables with required delivery dates;

Personnel Security and Security requirements; and

List of Government Furnished Property, Equipment, and/or Information

(GFP/GFE/GFI).

G.8 BILLING INSTRUCTIONS

(a) Invoices must be submitted monthly in accordance with AMS 3.2.4-5, Allowable Cost and Payment (October 2019). Payment is subject to review, approval and certification by the CO and COR. In the event of questioned costs, the CO may withhold any or all invoice amounts until the Contractor provides all required data to the satisfaction of the CO. The payment will be made pursuant to FAA AMS 3.3.1-34 Payment by Electronic Funds Transfer-System for Award Management (July 2018).

(b) Compliance with these instructions will reduce correspondence and other causes for delay to a minimum, and will thus promote prompt payments to the Contractor. Invoices must be submitted no more frequently than once per month unless prior written consent is obtained from the CO and supporting cost documentation is as described in this section.

(c) Invoices must be submitted in accordance with FAA AMS 3.3.1-40 Electronic Submission of Payment Requests (April 2022).

(d) Upon completion, termination, or expiration of the contract, the Contractor must submit a final voucher clearly marked “FINAL”. The final voucher must contain an itemized accounting of total contract costs that includes:

Certification that all contractual requirements have been satisfied; and Certification that all previous Contractor vouchers have been paid.

G.9 RELEASE OF GOVERNMENT OBLIGATION

The Contractor, and each assignee under an assignment entered into under this contract, and in effect at the time of final payment under this contract, must execute and deliver, as a condition precedent to final payment under this contract, a release discharging the Government, its officers, agents, and employees of and from all liabilities, obligations, and claims arising out of or under this contract, subject only to any exceptions identified under FAA AMS 3.2.4-5 Allowable Cost and Payment (October 2019).

If the release contains such exceptions, whether to accept it and issue final payment is within the sole discretion of the FAA Contracting Officer

G.10 CONTRACTORS REMITTANCE ADDRESS

Contractor’s remittance address and banking information is contained in the Contractor’s System for Award Management (SAM) records. Contractor is responsible for maintaining the currency of this information.

G.11 REPORTS OF PROBLEMS

The Contractor must bring actual or potential problems to the attention of the Contracting Officer and/or COR as soon as they are known. Oral reports must be followed by written narrative reports to the Contracting Officer within 5 working days.

G.12 TRAVEL REIMBURSEMENT

G.12.1 Reimbursement

The Contractor will only be reimbursed for travel expenses that are allocable, allowable, and reasonable. All Contractor travel must be identified in an approved TO. Except as otherwise provided herein, the Contractor must be reimbursed for travel on the basis of actual expenses incurred subject to the FAA Contract Cost Principles and AMS Clause 3.3.2-1, FAA Cost Principles (October 2019), and subject to the following:

All travel whether it is within the continental United States or outside the continental United States, must be accomplished by commercial carrier, rail, privately-owned automobile or auto rental, and the cost paid by the Contractor. The Government will reimburse the Contractor in accordance with the FAA Contract Cost Principles for domestic transportation.

Reimbursable travel includes only that travel (commercial carrier, or private automobile or auto rental) performed from the Contractor’s facilities to the site of work, between worksites, and from the site of work to the Contractor’s facilities.

Travel within a Government installation where Government transportation is available, and travel performed for personal convenience, including daily travel to and from work, will not be reimbursed.

Relocation costs and travel costs incidental to relocation must be approved in advance by the FAA CO in order to be reimbursable under this contract.

The Contractor must use alternate airports where available and within a reasonable commuting distance if it will result in lower costs.

The Contractor must conduct a cost analysis prior to the start of travel to determine the overall most cost effective means of transportation.

G.12.2 Per-Diem

The Contractor will be reimbursed for the expense of meals, lodging, transportation between places of lodging or business and places where meals are taken, and any other miscellaneous travel and living expenses incurred in the performance of this contract at the per diem rate as set forth in the FAA Contract Cost Principles. Per Diem must be payable only when the Contractor’s employee is in an authorized travel status. The per diem rate must be established in accordance with the FAA Contract Cost Principles. Receipts are required for all Per Diem Expenses exceeding $75.00. If the Contractor can demonstrate to the FAA CO that copies of receipts can be made available upon request, the CO may waive the requirement to submit receipts over $75.

G.12.3 Contractor Travel

To the maximum extent practicable, and consistent with travel requirements, the Contractor agrees to use the most economical transportation rates available.

(End of Section G)

Section H – Special Contract Provisions

PART I - SECTION H

SPECIAL CONTRACT PROVISIONS

H.1 FAA ACQUISITION MANAGEMENT SYSTEM CLAUSES

INCORPORATED IN FULL TEXT

3.1.9-1 Electronic Commerce and Signature (July 2020)

(a) The Electronic Signatures in Global and National Commerce Act (E-SIGN) establishes a legal equivalence between:

(1) Contracts written on paper and contracts in electronic form;

(2) Pen-and-ink signatures and electronic signatures; and

(3) Other legally-required written records and the same information in electronic form.

(b) With the submission of an offer, the offeror acknowledges and accepts the utilization of electronic commerce as part of the requirements of this solicitation and the resultant contract.

(c) Certain documents may need to be provided or maintained in original form, such as large scale drawings impractical to convert to electronic format or a document with a raised seal signifying authenticity. This clause does not change or affect any other requirements that a document must be in paper format to satisfy legal requirements such as for certain real estate transactions.

(d) The use of electronic signature technology is authorized under this solicitation and the resulting contract.

(e) Contractors must not digitally sign any documents with software that uses the Secure Hash Algorithm 1 (SHA-1). All digitally signed documents and contracts sent to the FAA must use a SHA-256 or higher hash algorithm. This is based on the National Institute of Standards and Technology (NIST) Policy Statement on Hash Functions dated August 5, 2015. Further guidance on the use of SHA-256 is in NIST Special Publication (SP) 800-57 Part 1, section 5.6.2 as amended and SP 800-131A, Revision 1 dated November 6, 2015. Additional guidance on the use of SHA-3 is in NIST SP 800-185 as amended.

(f) Contractors do not have to update documents previously digitally signed using SHA-1 hash algorithms unless the document requires updating. The FAA and contractors may continue to use SHA-1 for the following applications: Verifying old digital signatures and time stamps, generating and verifying hash-based message authentication codes (HMACs), key derivation functions (KDFs), and random bit/number generation.

(End of Clause)

3.2.5-7 Disclosure Regarding Payments to Influence Certain Federal Transactions (January 2022)

(a) Definitions.

(1) "The Act," as used in this clause, means section 1352, title 31, United States Code.

(2) "Agency," as used in this clause, means executive agency, within the meaning of 5 U.S.C.

101, 102, and 104(I), and any wholly owned Government corporation within the meaning of 31 U.S.C. 9101.

(3) "Covered Federal action," as used in this clause, means any of the following Federal actions:

(i) The awarding of any Federal contract.

(ii) The making of any Federal grant.

(iii) The making of any Federal loan.

(iv) The entering into of any cooperative agreement.

(v) The extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

(4) "Indian tribe" and "tribal organization," as used in this clause, have the meaning provided in section 4 of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 5304) and include Alaskan Natives.

(5) "Influencing or attempting to influence," as used in this clause, means making, with the intent to influence, any communication to or appearance before an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any covered Federal action.

(6) "Local government," as used in this clause, means a unit of government in a State and, if chartered, established, or otherwise recognized by a State for the performance of a governmental duty, including a local public authority, a special district, an intrastate district, a council of governments, a sponsor group representative organization, and any other instrumentality of a local government.

(7) "Officer or employee of an agency," as used in this clause, includes the following individuals who are employed by an agency:

(i) An individual who is appointed to a position in the Government under title 5, United States Code, including a position under a temporary appointment.

(ii) A member of the uniformed services, as defined in subsection 101(3), title 37, United States Code.

(iii) A special Government employee, as defined in section 202, title 18, United States Code.

(iv) An individual who is a member of a Federal advisory committee, as defined by the Federal Advisory Committee Act, title 5, United States Code, appendix 2.

(8) 'Person,' as used in this clause, means an individual, corporation, company, association, authority, firm, partnership, society, State, and local government, regardless of whether such entity is operated for profit, or not for profit. This term excludes an Indian tribe, tribal organization, or any other Indian organization with respect to expenditures specifically permitted by other Federal law.

(9) 'Reasonable compensation,' as used in this clause, means, with respect to a regularly employed officer or…