APCS SIR Sect L Amend 5.docx

Contents

L-1 Instructions, Conditions, and Notices to Offerors Clauses and Provisions Incorporated by Reference (AMS 3.1-1 (July 2019)) This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Offerors and contractors must obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm.

Table L.1. - Clauses Incorporated by Reference

(End of Clause) Clauses and Provisions Incorporated in Full Text The version in effect on the date of the issuance of the Screening Information Request (SIR) release is applicable unless otherwise specifically noted.

AMS 3.2.2.3-22 Period for Acceptance of Offer (October 2014) The Offeror (you) agrees if this offer is accepted within 547 calendar days from the date the SIR specifies for receiving offers for Stage 1 (ref Section L.5.4), the Offeror must provide all items for which you offer prices at the price set opposite each item, delivered at the designated point(s), within the time specified in the Schedule.

(End of Clause) AMS 3.2.2.3-20 Offers (Jan 2018) The Offeror (you) may submit responses to this SIR by the following electronic means: FAA Electronic Source Selection Repository site. The offer must arrive at the place and time specified in the SIR.

Such offers must refer to this SIR and include, as applicable, the item or sub-items, unit prices, quantities, time and place of delivery, all representations and other information required and a statement specifying the extent of your agreement with all the FAA's (we) terms, conditions, and provisions.

We may decline to consider electronic offers that do not include required information, or that reject any of the terms, conditions and provisions of the SIR.

The FAA is not responsible for any failure attributable to transmitting or receiving the offer, unless it falls under section (a) of AMS provision 3.2.2.3-14 “Late Submissions, Modifications, and Withdrawals of Submittals”.

(End of Clause) AMS 3.2.2.3-38 Requirements for Certified Cost or Pricing Data or Other Information Alternative II (July 2010)

1. The FAA does not require certified cost or pricing data.

1. The Offeror must provide information in accordance with L.7.7. Stage 2 Volume III Price.

(End of Clause) AMS 3.2.4-1 Type of Contract (April 1996) The FAA intends to award of a hybrid indefinite-delivery, indefinite-quantity (IDIQ) contract resulting from this SIR with a combination of Indefinite Delivery Indefinite Quantity (IDIQ), Firm-Fixed-Price (FFP), and Time & Materials (T&M) contract line item numbers (CLINs) and orders, as issued.

(End of Clause) AMS 3.6.1-17 North American Industry Classification System (NAICS) Code, and Product Service Code (January 2021) The North American Industry Classification System (NAICS) code for this procurement is:

NAICS Code: 334210 - Telephone Apparatus Manufacturing Product Service Code: 5805 - TELEPHONE AND TELEGRAPH EQUIPMENT The small business size standard as defined by the Small Business Administration (SBA) is the following:

For NAICS codes based on SBA’s calculation of annual receipts, the annual average receipts cannot exceed: N/A For NAICS codes based on the number of employees, the average number of employees over the last twelve-month period cannot exceed 1,200 employees.

(End of Clause) AMS 3.9.1-3 Protest (January 2020) AS A CONDITION OF SUBMITTING AN OFFER OR RESPONSE TO THIS SIR (OR OTHER SOLICITATION, IF APPROPRIATE), THE OFFEROR OR POTENTIAL OFFEROR AGREES TO BE BOUND BY THE FOLLOWING PROVISIONS RELATING TO PROTESTS:

1. Protests concerning Federal Aviation Administration Screening Information Requests (SIRs) or awards of contracts shall be resolved through the Federal Aviation Administration (FAA) dispute resolution system at the Office of Dispute Resolution for Acquisition (ODRA) and shall be governed by the procedures set forth in 14 C.F.R. Parts 14 and 17, which are hereby incorporated by reference. Judicial review, where available, will be in accordance with 49 U.S.C. 46110 and shall apply only to final agency decisions. A protestor may seek review of a final FAA decision only after its administrative remedies have been exhausted.

Offerors initially should attempt to resolve any issues concerning potential protests with the Contracting Officer. The Contracting Officer should make reasonable efforts to answer questions promptly and completely, and, where possible, to resolve concerns or controversies. The protest time limitations, however, will not be extended by attempts to resolve a potential protest with the Contracting Officer.

The filing of a protest with the ODRA may be accomplished by mail, overnight delivery, hand delivery, or by facsimile or, if permitted by order of the ODRA, by electronic filing. A protest is considered to be filed on the date it is received by the ODRA during normal business hours. The ODRA's normal business hours are from 8:30 am to 5:00 pm Eastern Time.

Only an interested party may file a protest. An interested party is one whose direct economic interest has been or would be affected by the award or failure to award an FAA contract. Proposed subcontractors are not "interested parties" within this definition.

A written protest must be filed with the ODRA within the times set forth below, or the protest shall be dismissed as untimely:

1. Protests based upon alleged improprieties in a solicitation or a SIR that are apparent prior to bid opening or the time set for receipt of initial proposals shall be filed prior to bid opening or the time set for the receipt of initial proposals.

2. In procurements where proposals are requested, alleged improprieties that do not exist in the initial solicitation, but which are subsequently incorporated into the solicitation, must be protested not later than the next closing time for receipt of proposals following the incorporation.

3. For protests other than those related to alleged solicitation improprieties, the protest must be filed on the later of the following two dates:

a. Not later than seven (7) business days after the date the protester knew or should have known of the grounds for the protest; or,

b. If the protester has requested a post-award debriefing from the FAA Product Team, not later than five (5) business days after the date on which the Product Team holds that debriefing.

Protests shall be filed at:

4. For filing by hand delivery, courier or other form of in-person delivery:

Office of Dispute Resolution for Acquisition Federal Aviation Administration 600 Independence Avenue SW., Room 2W100 Washington, DC 20591; or For filing by U.S. Mail:

Office of Dispute Resolution for Acquisition Federal Aviation Administration 800 Independence Avenue SW Washington, DC 20591 (Attention: AGC-70, Wilbur Wright Bldg. Room 2W100); or Telephone: (202) 267-3290 Facsimile: (202) 267-3720 Alternate Facsimile: (202) 267-1293; or

5. Other address as specified in 14 CFR Part 17.

At the same time as filing the protest with the ODRA, the protester shall serve a copy of the protest on the Contracting Officer and any other official designated in the SIR for receipt of protests by means reasonably calculated to be received by the Contracting Officer on the same day as it is to be received by the ODRA. The protest shall include a signed statement from the protester, certifying to the ODRA the manner of service, date, and time when a copy of the protest was served on the Contracting Officer and other designated official(s).

Additional information and guidance about the ODRA dispute resolution process for protests can be found on the ODRA Website at http://www.faa.gov.

(End of Clause) Timeframe for Filing Protests Based on Elimination from Stage 2 Participation For protests based on elimination from Stage 2 participation, the protest must be filed on the later of the following two dates: Not later than seven (7) business days after the date the protester knew or should have known of the grounds for the protest; or, if the protester has requested a debriefing in accordance with L.2.10, not later than five (5) business days after the date on which the Product Team holds that debriefing.

AMS 3.14-8 Non-FAA Information Systems (July 2017)

1. For all non-FAA information systems (including those from cloud services providers) to be used under this contract, Offerors must disclose with their proposal all countries where FAA data and information is to be stored, processed, backed up to, or if the data and information is transmitted through an international processing hub or exchange.

Offerors must disclose to the FAA with their proposal, the country of ownership (if more than 50% foreign-owned) for all subcontractors and third parties that will process, store, or backup the data and information.

If an international processing hub or exchange is involved or there are foreign-owned subcontractors or third parties, Offerors must submit to the FAA with their proposal, the details of the security measures for how the contractor, subcontractor, and third-party processing facilities will protect the FAA data and information at the subcontractor or third party processing facility.

(End of Clause) Responsibility for All Proposal Costs

1. Proposal is defined as the Offeror written proposal submission, including Interactive Assessment systems and associated equipment and ancillary test capability, and participation in the interactive assessments.

The FAA is not responsible for and will not pay or reimburse any costs incurred by Offerors in the development or submission of any aspect of their proposal under this SIR regardless of circumstances including, but not limited to, SIR amendment or cancellation. This includes costs associated with any aspect of the proposal activity, including participation in the interactive assessments and any research, studies, or designs carried out for the purpose of incorporation into any part of the proposal. It also includes any costs to acquire or contract for any services or products relating to the proposal development and submission.

Number of Awards The FAA anticipates making one (1) award resulting from this SIR. The FAA reserves the right to make multiple awards or not to make an award.

Notification of Award and Debriefing of Unsuccessful Offerors The FAA will use a two-phase source selection procedure defined in FAA AMS Procurement Guidance T3.2.2.3(B)9 (reference Section M.3.2). As a result, the following applies:

1. Stage 1: Written notice of an Offeror’s elimination from further consideration will be provided at the conclusion of the Stage 1 evaluation. The Offeror may request a debriefing by providing a written request sent to both the Contracting Officer (CO), Mary M. Johnson, and the Contract Specialist (CS), Alessha M. Mason, within three (3) business days after the notification of elimination.

1. Stage 2: Written notice of award to unsuccessful Offerors will be provided to Offerors that participated in Stage 2 within three (3) business days following contract(s) award. The Offeror may request a debriefing by providing a written request sent to both the CO and CS within three (3) business days after receiving the notice of award.

The FAA will provide the debriefing within a reasonable period of time after receipt of the request for debriefing. Debriefings will be provided in accordance with AMS Acquisition Management Policy 3.2.2.3.1.4, Debriefing, and AMS Procurement Guidance T.3.2.2.A.11, Debriefing of Offerors.

Administrative SIR Questions, Concerns, Clarifications, and Discrepancies

1. The Contracting Officer (CO), Mary M. Johnson, and the Contract Specialist (CS), Alessha M. Mason, are the sole points of contact for this acquisition. Offerors must direct all questions, concerns, clarifications, and perceived discrepancies related to the SIR to both the CO and the CS.

Offerors must submit questions, explanations, interpretations, concerns, clarification requests, and possible discrepancies associated with the SIR via Attachment L.16, Offeror Question and Clarification Form. The Offeror must submit Attachment L.16 to 9-AWA-VoICEInfo@faa.gov not later than 2:00 pm Eastern Time within ten (10) business days of SIR issuance.

For each question/clarification request, the Offeror must indicate whether it is related to Stage 1 or Stage 2 of the proposal evaluation. The FAA reserves the right to respond to questions/clarification requests related to Stage 1 and Stage 2 separately. The FAA will provide the inquiries and answers to all Offerors, without attribution to the questioner, prior to the required date and time for submittal of the Offeror’s proposal. The Government will not answer Offeror questions, concerns, and clarification requests submitted via any other means. If Offerors submit discrepancies that are subsequently affirmed by the FAA, they will be corrected via an amendment to the SIR.

If no discrepancies relative to the SIR instructions are noted by Offerors within the allowed timeframe, it will be determined that there are no discrepancies.

Disposition of Proposals Proposal files will not be returned and a copy of each proposal will be retained in accordance with (IAW) AMS Procurement Guidance T3.13.1(A)(7), Records Retention.

Non-Government Personnel During the course of this procurement, the FAA may use the services of support contractors (non-government personnel) to support the source selection and acquisition process. Non-government personnel may have access to any proprietary source selection sensitive information included in the proposal. The exclusive responsibility for source selection remains with the FAA.

Table L.4 provides the list of known companies that are providing non-government personnel to the support this source selection and acquisition. Offerors must not include these contractors as any part of their proposed team; doing so will create an Organizational Conflict of Interest (OCI).

Additionally, during the evaluation the FAA may have need to call upon advisors from companies other than those listed in L.4, List of Non-Governmental Companies, to provide analyses concerning information contained in the proposal.

Table L.4 - List of Non-Government Companies Company

Advanced Sciences and Technologies (AS&T)

ASRC Federal

Capital Group

CEXEC, Inc.

Changeis, Inc.

Chesapeake Consulting, Inc.

COBEC Consulting

Cynthia Valdes LLC

IT Strategy, Inc.

LS Technologies, LLC

MITRE

Noblis, Inc.

The SEMCON Group, LLC

Solentus

SysNet Corporation

Veracity Engineering

Proposal Preparation Instructions - General Proposals This section provides the requirements for the preparation and submission of proposals as well as specific instructions on the format and content of the proposals. The FAA will use a two-phase source selection procedure defined in FAA AMS Procurement Guidance T3.2.2.3(B)9. Reference Section M.3.

1. Incomplete proposals or proposals that contain deviations from the proposal submission instructions may result in a determination that the proposal will not be evaluated by the FAA and may be excluded from further consideration. The FAA is interested in reducing both the expense and time associated with the preparation and evaluation of Offeror proposals. To the extent possible, a reasonable amount of information is required to conduct an accurate and consistent best value evaluation and review of the proposal. Offerors are cautioned that the FAA considers the overall form and substance of the proposal to represent the general quality of work expected to be performed under the resulting contract. Accordingly, it will be considered throughout the review and evaluation/scoring process.

Offerors are cautioned to strictly comply with all instructions within this solicitation to ensure submission of a complete proposal. Failure to furnish a complete proposal or failure to comply with all SIR instructions at the time of proposal submission may result in the proposal being found unacceptable and eliminated from consideration for award.

An Offeror must submit one (1) and only one (1) fully compliant proposal in response to the solicitation. Alternate proposals will not be accepted.

The Offeror is advised that its proposal must clearly state how it intends to meet the requirements. Mere acknowledgement or restatement of a requirement or task is not acceptable. The Offeror must assume that the Government has no prior knowledge of its facilities and experience and will base its evaluation only on information presented in the Offeror’s proposal, except where otherwise noted in this solicitation.

The exclusive responsibility for this source selection resides with the FAA. Proprietary information submitted in response to this solicitation will be protected from unauthorized disclosure as required by AMS Procurement Guidance T3.1.8 Procurement Integrity Act. Trade secrets, copyright data, or financial information that the Offeror or proposed team members or subcontractors do not want disclosed for any purpose other than the evaluation of the proposal must be marked in accordance with AMS Clause 3.2.2.3-16, Restricting, Disclosing and Using Data (July 2004).

Upon receipt, all proposals become Government property.

The Offeror must not include classified information in the proposal. However, if information to be evaluated concerns classified work, Offeror must notify both the CO and the CS.

General statements that the Offeror understands the requirements of the work to be performed or simple rephrasing or restating of the FAA’s requirements without further substantiation will be considered unsupported, may result in lower evaluation ratings, and may be cause for rejection of the proposal. Offerors must assume that the FAA has no prior knowledge of the proposed solution, capability, and/or experience and that the FAA will base its evaluation on the information presented in the proposals. Proposals must conform to all incorporated AMS clauses and be prepared in accordance with Section L.

Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired. All material submitted must be directly pertinent to the requirements of this SIR. Extraneous narratives, marketing brochures, public relations material, etc., must not be submitted.

The Offeror’s proposal must be uploaded to the appropriate, clearly marked folder for each Volume and Volume Section, which is consistent with table L.5.3(e), on the FAA Electronic Source Selection Repository site.

Offerors must not include pricing information in any volumes other than Volume III Price Proposal.

The FAA reserves the right to award a contract based on initial proposals as received. Each proposal should contain the Offeror’s best terms from a price and technical standpoint.

Proposal Format

1. Electronic submissions must be submitted in the format defined in table L.5.3(e) and associated notes.

1. Individual file sizes must not exceed 1 GB.

1. Each volume must be appropriately numbered, and identified with the name of the Offeror, the date, and the solicitation number to the extent practicable.

1. The volumes must use 12-point, Times New Roman font with the exception of organization charts or other graphic illustrations, headers/footers, or captions.

1. No reduction in font or print size is permitted except for organization charts or other graphic illustrations, headers/footers, or captions. Offerors must ensure that the proposal uses no less than 8-point font on graphs and 10-point font in tables, headers/footers, or captions.

1. Each page must have at least 1-inch margins on each side of the page. Header/footer information (which must not include any information to be evaluated) may be included in the 1-inch margin space.

1. Foldouts (11-inch by 17-inch) are permissible for figures, charts, diagram, and tables.

1. Large sheets (i.e., greater than 8.5-inch by 11-inch) count as two (2) pages against the page limitation.

1. Pages must be numbered sequentially.

1. If page limits are exceeded, those pages in excess of the number allowed will be disregarded and not evaluated.

1. The proposal file names must adhere to the following naming convention:

“[Offeror Name] APC Proposal Volume [#] [Volume Name], [Stage 1 or Stage 2], [File Name for Attachments]” Example: “ABC Company APC Proposal Volume 1 Technical/Management, Stage 2”. Identify updates or revisions to proposal volumes as Rev.1, Volume, and Part or page.

1. Offerors must not submit any electronic files that have been compressed into ZIP or similar file-compression programs.

1. Proposal sections formatted as Adobe PDF files must permit the FAA to easily copy text.

1. All text provided in any file type must be searchable (e.g., PDF files must be OCR’ed and all tables inserted into Microsoft Word documents must contain searchable text).

Means for Electronic Communication & Proposal Submission

1. The Offerors proposal submission in response to this SIR must be made via the secure, FAA-established FAA Electronic Source Selection Repository site. The FAA will not accept any submission made by facsimile, telex, telegraph, electronic mail, or any other means. Only Prime Offerors are eligible to register for an FAA Electronic Source Selection Repository site. Offerors must send an email requesting FAA Electronic Source Selection Repository site access to the FAA at 9-AWA-VoICEInfo@faa.gov and must register using instructions provided in the FAA’s response to the request. Each Offeror’s site is limited to a maximum of three (3) users. Following submission, each Offeror will receive a system-generated notice that its request was received. Each Offeror will also be notified via e-mail when its electronic communication site has been established. If an e-mail notification is not received within three (3) business days from the date of request, the Offeror must resubmit its request and notify both the Contracting Officer (CO), Mary M. Johnson, Mary.M.Johnson@faa.gov, and the Contract Specialist (CS), Alessha M. Mason, Alessha.M.Mason@faa.gov.

Offerors must submit their request for FAA Electronic Source Selection Repository site registration no later than 10 calendar days after the release of the APC System SIR.

The submission of the Volumes specified in Section L constitute the Offeror’s acceptance of, and agreement to, the terms and conditions in this SIR and any attachments thereto. Prior to the date specified in L.5.4, Offerors may edit proposal documents posted to their assigned FAA Electronic Source Selection Repository site. However, through FAA Electronic Source Selection Repository site registration, the Offeror acknowledges and agrees that as of the submission date and time, all Offeror FAA Electronic Source Selection Repository sites will be locked, and files will become final, read-only, and represent the Offerors proposal.

Electronic upload of the Offeror’s proposal will be acknowledged as “Receipt only” by the FAA. Offerors are responsible for ensuring both the CO and CS receive notice of any withdrawals of proposals.

Late submissions will not be accepted.

Proposal Organization

1. The FAA will use a two-phase source selection procedure defined in FAA AMS Procurement Guidance T3.2.2.3(B)9 (reference Section M.3.2). The Offeror must prepare and organize its proposal as set forth in Table L.5.3(e), Proposal Organization Table. Offerors must submit the proposal by the response date identified in Section L.5.4.

Each Volume must be organized in Sections and must include a cover page, cover letter, executive summary, and table of contents. The executive summary must highlight the major areas of the proposal and provide the reader with a general understanding of the technical approach and associated technical risk. A different executive summary would be expected with the Stage 1 and Stage 2 proposals. The same (i.e., identical) executive summary can be provided with each Volume of the proposal. The Table of Contents should reflect the contents of the proposal Volume with which it is included.

With the exception of Stage 2, Volume III, Price, each Section in each Volume must include, at the beginning of the section, a cross reference table, as applicable to the section using the following attachments:

Attachment L.1, Cross Reference Table - Stage 1, Volume I Attachment L.2, Cross Reference Table - Stage 2, Volume I Attachment L.3, Cross Reference Table - Stage 2, Volume II Attachment L.4, Cross Reference Table - Stage 2, Volume IV For Stage 2, Volume I, Technical/Management, each section must include a Technical Basis of Estimate (BOE) that has all pricing information redacted. Technical BOEs are excluded from the page limitations listed below for Stage 2, Volume I, Technical/Management.

Each Volume must be organized in accordance with Table L.5.3(e):

Table L.5.3(e) - Proposal Organization Table

Stage 1, Volume I

Stage 2, Volume I

PDF

PDF

PDF

PDF

PDF

Stage 2, Volume II

Stage 2, Volume III

Stage 2, Volume IV

* Plans submitted in response to Stage 2, Volume I, Section 1.4, Stage 2 Subfactor 1.4 - APC System Plans, Human Factors Integration, and Loading/Throughput Timing Tool, should be submitted as attachments to the proposal. The page limitation applies to the total page count for the plans (as separate attached documents) plus the narrative response to the other parts of Subfactor 1.4 contained within the proposal (i.e., the total pages for the attachments plus the proposal narrative must not exceed 400 pages).

** The Offeror’s proposal must be submitted in the format designated in Table L.5.3(e) with the following exceptions:

1) Plans or other previously-developed artifacts submitted in response to Section L (e.g., Stage 1 Part B Factor 1 Software Documents, Stage 2 Subfactor 1.4 - APC System Plans, Human Factors Integration, and Loading/Throughput Timing Tool) can be provided in the Offeror’s format. Manuals and Training materials submitted in response to Section L for Stage 1 Part B Factor 3, Maturity of Previously Developed Product Manual(s) and Training, should be in the Offeror’s format.

2) Templates provided in the SIR for Offerors to complete in response to Section L should be returned in the original SIR format (e.g., if template is in MS Excel format in the SIR, Offeror should complete and return the file in MS Excel format). All Stage 2, Volume III Price Proposal information must be submitted in MS Excel format.

3) For Subfactor 4.1 (reference L.7.4.1, Stage 2 Volume I, Section 4 Program Management):

a. Corporate Organizational Chart – Offeror format;

b. Draft Organizational Breakdown Structure (OBS) – Microsoft Excel format;

c. Draft Responsibility Assignment Matrix (RAM) – Microsoft Excel format;

d. Draft Integrated Master Schedule (IMS) – Offeror format; and,

e. Draft Contract Work Breakdown Structure (CWBS) – Microsoft Excel format using FAA-provided draft CWBS found in Section J.8.2 Items listed in Table L.5.3(f) are excluded from the page count.

Table L.5.3(f) – Page Count Exclusions

Resumes describing personnel qualifications of proposed Key Personnel and Human Factors personnel (Attachment L.10, Resume Template, ref. L.7.4.1.3) are limited to three pages each. Commitment letters are limited to one page each. Neither resumes nor letters of commitment are included in the page limit for Volume I.

Proposal revisions and modifications are limited to those required to address FAA communications or specific changes depicted in a SIR amendment. In response to FAA communications, Offerors are instructed to limit modifications to their proposals to the pertinent proposal section and the subject of the communications. If change pages are required, the Offeror must not exceed the total page count listed for the original proposal, as set forth herein. In response to a SIR amendment, if issued, instructions will be provided with the amendment regarding any effect on the total page count of the proposals affected. Any information provided by the Offeror outside the scope of the Communication Item or the SIR amendment will not be used in the evaluation.

The FAA reserves the right to reject any proposal failing to comply with the requirements of Section L. Further, the FAA reserves the right to award a contract based on initial proposals received. Each proposal should contain the Offeror’s best terms and conditions.

Date, Place, and Time for Submission of Proposal

1. The Offeror assumes full responsibility for ensuring that all proposal submissions are received by dates specified and in accordance with the instructions contained in Section L.

Offer must submit its proposal by the date and time identified below.

OR

If an Offeror submits of a successful pre-award protest in accordance with L.2.6.1, Protests Based on Elimination from Stage 2 Participation, the Offeror must be prepared to submit their Stage 2 proposal on the later of the following:

1) 55 business days after receipt of notification of elimination from consideration for Stage 2 or

2) Within two (2) business days following the ODRA decision of a successful protest.

Stage 2, Volume II

Stage 2, Volume III

Stage 2, Volume IV

Offeror must be prepared to submit its PDP on the date identified by the FAA at the time of notification of participation in Stage 2. This date will be no earlier than the submission of Volumes I-IV of the Stage 2 proposal.

Interactive Assessment Activities (reference M.7)

1. The Interactive Assessment Activities (Stage 2) include the following. The duration and timing information for the PDP Interactive Assessments is also provided in Figure 1, PDP Installation and Interactive Assessment Schedule. Note: If the information provided in the table or figure below differs from the information in the narrative sections of the document, the narrative takes precedence over the table and figure.

Figure 1 - PDP Installation and Interactive Assessment Schedule To prevent adverse impacts to the FAA’s procurement schedule, the Offeror must strictly adhere to the durations for the PDP Installation and Validation and the Interactive Assessment Activities defined herein. The FAA CO will have the discretion to adjust the schedule if it is deemed to be in the FAA’s best interest.

The FAA CO will notify Offerors of the estimated start date for Installation and Validation after sending the invitations to submit Stage 2 proposals. The FAA CO will then notify each Offeror of the actual start of its Installation and Validation at least 2 weeks prior to the start of its PDP Installation.

The Interactive Assessment hardware (i.e., PDP, associated hardware, ancillary test capability, etc.) must demonstrate the current capabilities of the PDP system so that the FAA can evaluate the degree to which the current capabilities address the FAA requirements and support the delivery of an effective, compliant solution consistent with both the Offeror’s BOE and draft IMS and is achievable within the timeframe identified in SIR Section F.6.

The Offeror must propose Interactive Assessment hardware that meets the requirements listed in Attachment L.5, APC System PDP Configuration.

The Offeror must deliver the Interactive Assessment hardware to the William J Hughes Technical Center in Atlantic City, NJ. The PDP hardware and software baseline for evaluation are established upon delivery of the PDP System to the William J Hughes Technical Center. No updates to hardware or software will be permitted after delivery of the PDP (i.e., no updates are permitted after the Stage 2 proposal due date.)

Instructions for delivery of the hardware to be used during the Interactive Assessment Activities, as well as facility access instructions for Offeror personnel participating in the installation and Interactive Assessment Activities, will be provided by the FAA no later than 10 business days after the invitation to participate in Stage 2 of the source selection process.

Because of space limitations at the William J Hughes Technical Center, the Offeror’s installation team will be limited to four (4) persons total onsite with up to four (4) persons in the PDP lab during installation and validation. Installation and Validation of the PDP must be completed within 5 business days of the installation start date provided by the FAA. Installation and Validation work must take place on the day shift, which runs from 8am-5pm local time.

Because of space limitations at the William J Hughes Technical Center, the Offeror’s interactive assessment execution team will be limited to four (4) persons total on-site, and two (2) persons in the PDP lab during the execution of interactive assessments. The FAA will provide a private caucus space for the Offeror’s interactive assessment team to use while on-site at the William J Hughes Technical Center. Offeror-conducted Interactive Assessment activities must take place on the day shift, which runs from 8am to 5pm local time. The Offeror is not permitted in the PDP lab before or after these work hours. Video or telephone conferencing to allow personnel not physically present in the PDP lab to view or hear interactive assessment activities, or to interact with anyone in the PDP lab, is not permitted during execution of any interactive assessment.

The Offeror must be present during the interactive proposal assessment activities and must assist with the setup for each interactive assessment.

The Offeror must maintain the Interactive Assessment hardware during the assessment. The PDP must be delivered with any required spare LRUs to ensure that failures can be corrected to allow the interactive assessments to be completed on schedule. Spare LRUs must be the same hardware, software, and firmware baseline as the LRUs integrated in the PDP. The FAA may verify the baseline of any spares used during the interactive assessments.

The Offeror must, upon receiving direction from the FAA, disassemble and remove the system after the assessment is completed.

The Interactive Assessment Activities are part of proposal preparation and submission and, in accordance with L.2.8, the FAA will not reimburse the Offeror for any expenses associated with the interactive assessments.

The Offeror must submit an updated Software Configuration Index (SCI) with their Stage 2 proposal if any changes to the software configuration of the PDP has occurred since submission of Stage 1 proposals.

Stage 1 Part A Volume I Part A, Eligibility Requirements Assessment, and B, Technical Assessment – Volume I (reference M.6) Stage 1 Part A Volume I Section 1 Certifications (reference M.6.1) The Offeror must submit the Organizational Conflict of Interest (OCI) certification and notify the FAA if an OCI Mitigation Plan will be required.

Stage 1 Part A Volume I Section 2 Eligibility Requirements Assessment (reference M.6.2) The Offeror must propose a stable, Previously-Developed Product (PDP) on which the APC System solution will be based (hereafter referred to as PDP). For proposal preparation purposes, the FAA provides the following definitions:

A PDP is defined as:

· A product that has been developed for sale, lease or license and sold in substantial quantities of identical units in the aviation communication marketplace, supported and evolved by the vendor who retains the Intellectual Property (IP) rights, and is currently available;

· Is ED-137, Volume 1-compliant; and,

· Is in use by a major Air Navigation Service Provider (ANSP) in an FAA National Airspace System-like environment.

A National Airspace System (NAS)-like environment is defined as: An environment where the primary use of the PDP is for Air Traffic Control Specialists to authorize Air Traffic Control Clearances and authorize the separation of aircraft from obstructions.

An Air Traffic Control Clearance is defined as: An authorization by air traffic control for the purpose of preventing collision between known aircraft or for an aircraft to proceed under specified traffic conditions within controlled airspace.

An Offeror’s PDP, as defined above, will be considered acceptable if it has also been subsequently modified to meet FAA APC System requirements.

Stage 1 Part A Volume I Section 2.1 Compliant Previously-Developed Product (PDP) (reference M.6.2.1) The Offeror’s proposal must:

1. Identify the proposed PDP that is ED-137 Volume 1-compliant and is in use by a major ANSP in a NAS-like environment as defined by L.6.2.

1. Include information to substantiate that the PDP is a product that has been developed for sale, lease or license and sold in substantial quantities of identical units in the aviation communication marketplace, supported and evolved by the vendor who retains the Intellectual Property (IP) rights, and is currently available.

Include information to substantiate ED-137 Volume 1 compliance of the PDP.

Include information to substantiate that the PDP is in use by a major ANSP, that the operational environment is NAS-like, and the ANSP is using the PDP in a manner that is consistent with the FAA’s intended use for the APC System (i.e., its primary use is by Air Traffic Control Specialists to authorize Air Traffic Control Clearances and authorize the separation of aircraft from obstructions).

Stage 1 Part A Volume I Section 2.2 National Defense Authorization Act (NDAA) Certification (reference M.6.2.2) The Offeror must complete and submit the following:

1. 3.6.4-22 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Jan 2021) 3.6.4-24 Covered Telecommunications Equipment or Services- Representation (Jan 2021) Stage 1 Part A Volume I Section 2.3 Ownership of Intellectual Property (reference M.6.2.3)

1. The Offeror must, using Attachment L.6, Certification of Ownership of Intellectual Property, certify the intellectual property rights for the PDP are owned exclusively by the Offeror’s proposed APC System team. For purposes of this Section L.6.2.3, “the Offeror’s proposed APC System team” means the Prime Offeror and any entities or subcontractors with which the Prime Offeror has established a Team Arrangement for the APC System contract as defined in AMS clause 3.2.2.7-8.

All members of the Offeror’s proposed APC System team that own intellectual property rights for the PDP must (i) sign the Certification of Ownership of Intellectual Property (Attachment L.6), and (ii) certify that all intellectual property associated with the proposed APC System solution (i.e., the applicable portions of the PDP plus developed capabilities to meet FAA-specific requirements) will be put into escrow per the requirements of Section C, Statement of Work, C.4.9.4.

In the Certification of Ownership of Intellectual Property (Attachment L.6), the Offeror must specifically identify any system component that is not exclusively owned by a member of the Offeror’s proposed APC System team, along with the organization that owns the intellectual property rights to that system component.

Stage 1 Part B Volume I Section 3 Technical Eligibility Assessment (reference M.6.3) The Offeror must submit the following:

Stage 1 Part B Volume I Section 3.1 Software Documents (reference M.6.3.1)

1. A Software (SW) Configuration Index (SCI) providing the information required in FAA CDRL/DID APC-SW004, Software Configuration Index (SCI), excluding Sections 1 (Scope) and 2 (Reference Documents) and any subsections therein, as well as a completed SCI template.

A Software Process Gap Analysis (SPGA) providing the information required in FAA CDRL/DID APC-SW003, Software Process Gap Analysis (SPGA), excluding Sections 1 (Scope) and 2 (Reference Documents) and any subsections therein, as well as a completed SPGA template.

A Plan for Software Aspects of Approval (PSAA) containing information required in FAA CDRL/DID APC-SW001, Software Aspects of Approval (PSAA), excluding Sections 1 (Scope) and 2 (Reference Documents) and any subsections therein.

Stage 1 Part B Volume I Section 3.2 Determination of Scalability (reference M.6.3.2) The Offeror’s proposal must describe how the architecture of the PDP is scalable across the range of facility sizes defined in Attachment J.1.1, APC System Technical Specification, Section 3.5.2, System Size and Capacity, and Table 3-6 - APC System Operational Environments while considering the impact to system performance, functionality, and system footprint.

Stage 1 Part B Volume I Section 3.3 Maturity of Previously-Developed Product Manual(s) and Training (reference M.6.3.3)

1. The Offeror must submit existing technical manual(s) for the PDP.

1. The…