R-00025 Section L Amendment 0001.pdf

693KA8-21-R-00025

Amendment 0001

PART IV - SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 GENERAL INFORMATION

All Representations and Certifications must be made in Section I and K by the Offeror and must be filled in as appropriate. The signature of the Offeror on the cover page of this Screening

Information Request (SIR) (Standard Form 33) constitutes the making of the included

Representations and Certifications, with the exception of the Federal Aviation Administration

(FAA) Acquisition Management System (AMS) Business Declaration Form, which is specifically required to be completed, signed and submitted with the offer. Award of any contract to the Offeror will be considered to have incorporated the applicable Representations and Certifications and the proposal will be considered a part of the contract.

L.1.1 POINT OF CONTACT

The Contracting Officer (CO) is the sole point of contact for this acquisition. All questions or concerns must be addressed to the CO. The CO’s contact information is as follows:

L.2 INFORMATION AND CONSIDERATIONS AFFECTING VENDOR

PROPOSAL SUBMISSIONS

(a) This acquisition will involve the use of streamlined acquisition procedures employing best practices for competitive negotiated procurements as authorized by the FAA’s AMS.

(b) The procurement process will involve the evaluation of the technical and price proposals.

Evaluations involved will permit the FAA to select an offer that is the best value to the FAA.

(c) The FAA may communicate with one or more Offerors at any time during the SIR process.

Communications with one Offeror do not necessitate communications with other Offerors since communications will be Offeror-specific. Information determined to have common application and not considered prejudicial to any Offeror will be communicated to all Offerors.

(d) This document constitutes a formal SIR for which an award may be made without further discussions or negotiations. Offerors are to consider all terms and conditions contained in the formal SIR in preparation of their proposals.

(e) Following is the projected schedule for this SIR:

Milestone Date SIR Release 1/3/2022 Questions Due From Industry 1/14/2022 BetaSAM Updated with Responses to Questions 1/28/2022 Proposal Submissions Due 2/16/2022 Contract Award 06/30/2022

L.3 INSTRUCTIONS FOR PREPARATION AND SUBMISSION OF PROPOSALS

OFFERS WILL NOT BE CONSIDERED IF OFFERS DO NOT CONTAIN ALL ELEMENTS

REQUIRED BY THIS SECTION. OFFERS MUST FOLLOW THE ORGANIZATIONAL

STRUCTURE PROVIDED IN PARAGRAPH (C) BELOW. OFFERS THAT FAIL TO ADDRESS

ALL ELEMENTS OF PARAGRAPH (C) WILL NOT BE CONSIDERED FOR AWARD.

(a) Each Offeror must submit information identified in the volumes as set forth in paragraph (b) below. The data submitted must be complete, concise and relevant to the requirements of the SIR and are required to be submitted in the prescribed formats subsequently identified herein.

(b) The Offeror must submit three emails, one per volume submission to the point of contact identified in Section L.7 as follows:

(1) Email #1: Volume 1 Part A submission

(2) Email #2: Volume 1 Part B submission

(3) Email #3: Volume 2 submission

(c) The Offeror’s proposal submission must be organized as follows:

VOLUME TITLE

PAGE

LIMIT

VOL 1 OFFER, OTHER DOCUMENTS, AND PRICING N/A

Part A Offer And Other Documents Section 1 Solicitation Cover Page (and amendments if applicable) - signed by authorized representative of company

Section 2 SIR Section I - filled in completely Section 3 SIR Section K - filled in completely and signed Section 4 SIR Section K - Business Declaration Form - filled in completely and signed

Section 5 Responsible Prospective Contractors

Part B Pricing Section 1 SIR Attachment J.5 Pricing Workbook-Includes SIR Section B

Input (to be incorporated into Contract Section B upon award);

Summary of Prices by Site and Verification of SCA and CBA

Wages

Section 2 Pricing Methodology (narrative in Offeror’s format)

VOL 2 MANAGEMENT, TECHNICAL, AND PAST

PERFORMANCE

60 pages

Part A Management Proposal Section 1 Management Approach, including a Program Management Plan per

Section C.17.1

Section 1.1 Subcontracting/Teaming Arrangements

Section 1.2 Management Organization Section 2 Transition Section 2.1 Transition Methodology, to include a Transition Plan per Section

C.17.2

Section 2.2 Transition Timeline Section 2.3 Transitional Staffing Section 2.4 Transitional Staff Qualifications Part B Technical Proposal Section 1 Staffing Section 1.1 Temporary Additional Staffing (Surge Response) Section 1.2 Maintenance of Staff Certifications and Qualifications

Section 1.3 Records Control Section 2 Quality Assurance Section 2.1 Supervision of Security Officers Section 2.2 Quality Control Part C Past Technical Performance Section 1 Relevant Experience and Past Performance Section 2 Related Information Part D Small Business Subcontracting Plan (Large Businesses Only)

* No reference to costs/prices must be made in Volume 2.

L.4 PROPOSAL PRESENTATION, FORMAT, AND CONTENT

(a) The first page of each volume submission must include the Offeror’s Name, the solicitation number, the volume number, volume title and the submission date. All volumes should be marked as “Source Selection Sensitive.”

(b) The proposal pages must be numbered sequentially. Font size must be 12, in Times New

Roman font, with top and bottom margins equal to 1.0 inch, and left and right margins equal to 1.0 inch. The line spacing must be single spaced. The FAA may make black-and-white copies of

Offerors’ proposals for evaluation purposes.

(c) Each volume should be organized in such a way that an extensive search of Government-required documents is not necessary to review the proposal. Information not in its appropriate section and not appropriately referenced may be assumed to have been omitted.

(d) Any items embedded within a document should be objects only, not links.

(e) Proposals must contain comprehensive, concise, factual information and complete and substantiated price data. Submittals must provide documentation to substantiate any statement of fact. General statements indicating that the Offeror understands the requirements of the work to be performed, or rephrasing or restating of the Government’s requirements, will not be considered adequate. Similarly, submittals containing omissions or incomplete responses to the requirements of this SIR, or that merely paraphrase the Statement of Work (SOW), or that use nonspecific phrases such as “in accordance with standard procedures” or “well-known techniques,” will also be considered inadequate. Deficiencies of this kind may be cause for rejection of the offer.

Submissions that do not specifically address all specifications or requirements will not be evaluated. The information provided is assumed to be accurate and complete.

L.5 VOLUME 1 - OFFER, OTHER DOCUMENTS, AND PRICING

Volume 1, Part A must be submitted WITHOUT any reference to pricing information.

L.5.1 VOLUME 1, PART A - OFFER AND OTHER DOCUMENTS

Volume 1, Part A consists of the actual offer to enter into a contract to perform the desired work.

It also includes required representations, certifications, other statements of the Offeror, and any other administrative information. Each Offeror must provide within this volume a table of contents depicting what is contained in each of the volumes submitted in the Offeror’s proposal, as well as a listing of all acronyms used and a glossary of terms.

L.5.1.1 VOLUME 1, PART A, SECTION 1 - SOLICITATION COVER PAGE

(a) The Offeror must have an official who is legally authorized to bind the Offeror to a contract sign the cover page, block 16. If issued, all solicitation amendments must be signed and submitted here.

(b) The cover page, titled “Solicitation, Offer, and Award,” blocks 11-17, are Contractor fill-ins and are self-explanatory. In the block with its name and address, the Offeror must supply the

Contractor Establishment Code applicable to that name and address. The number must be preceded by “CEC.” Offerors must take care to report the correct CEC and not a similar number assigned to the Offeror in a different system. The CEC is a 9 digit code assigned to a contractor establishment which contracts with a Federal executive agency. The CEC system is a contractor identification coding system which is currently the Dunn and Bradstreet Data Universal Numbering System

(DUNS). The CEC system is distinct from the Federal Taxpayer Identification Number (TIN) system.

L.5.1.2 VOLUME 1, PART A, SECTION 2 - SIR SECTION I, CONTRACT CLAUSES

The Offeror must complete the required fill-in portions of Section I, Contract Clauses 3.1.7-6

Disclosure of Certain Employee Relationships, 3.10.2-1 Subcontracts (Fixed Price Contracts), and

3.10.2-2 Subcontracts (Cost-Reimbursement and Ceiling Priced Contracts) and include Section I in the offer.

L.5.1.3 VOLUME 1, PART A, SECTION 3 - SIR SECTION K, REPRESENTATION,

CERTIFICATIONS, AND OTHER STATEMENTS OF OFFEROR

The Offeror must complete Section K, Representations, Certifications, and Other Statements of

Offeror, and include Section K in the offer.

L.5.1.4 VOLUME 1, PART A, SECTION 4 - BUSINESS DECLARATION FORM

The Offeror is required to completely fill out and sign the FAA Business Declaration Form FAA

Template No. 61 (rev. 10/08) in Section K.3 of this SIR and include this form in the offer.

L.5.1.5 VOLUME 1, PART A, SECTION 5 – RESPONSIBLE PROSPECTIVE

CONTRACTORS

An Offeror must also be found responsible in accordance with FAA AMS Clause 3.2.2.2 prior to award of any contract. As a minimum, to be determined responsible, a prospective Offeror must:

(a) Have adequate financial resources to perform the contract and the ability to obtain resources;

(b) Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all other business commitments;

(c) Have a satisfactory record of integrity and business ethics;

(d) Have a satisfactory performance record; and

(e) Have the necessary organization, experience, accounting, and operational controls.

Offerors must submit the following information:

(1) Sufficient information to demonstrate the financial capability to fund and perform a contract of this size and duration. This includes:

(i) A Dun and Bradstreet Comprehensive Insight report;

(ii) Proof of any existing Line(s) of Credit by a U.S. Banking Institution; and

(iii) Certified Financial Statements that demonstrate the firm’s annual revenue for the last three (3) completed company fiscal years.

(2) A description of all current or pending legal action(s) under Federal Government contracts within the past three (3) years in excess of $5M, claims, equitable adjustments, pending or ongoing cure notices, Terminations for Convenience, and/or Terminations for Default.

(3) Identify if any member on your team has been placed on the Excluded Parties List System

(EPLS) due to being debarred, suspended, proposed for debarment, or otherwise declared ineligible from receiving Federal contracts, certain subcontracts, and certain Federal assistance and benefits within the last three (3) years. Describe the circumstances surrounding the company/individual being placed on the list.

L.5.2 VOLUME 1, PART B – PRICING

Volume 1, Part B consists of Attachment J.5 and Price Narrative (L.5.2.2). The documents in this volume must be compatible with Microsoft Excel 2016 and Microsoft Word 2016

(supporting narrative). Spreadsheets must be editable and display formulas, not values, in cells. Digital spreadsheets in Word or PDF formats ARE NOT acceptable. All electronic spreadsheets must be self-calculating and must not contain hidden cells, be locked/protected, or secured by password.

(a) Pursuant to the Service Contract Act of 1965 and as amended to the Services Contract Labor

Standards, the determination by the Secretary of Labor as to the applicable minimum monetary wage and fringe benefits will be made part of any resulting contract. The

Government has provided the applicable Area Wage Determinations in Attachment J.2 and the current Collective Bargaining Agreements in Attachment J.3 of this SIR. It must be noted that compliance with labor rules, laws and regulations is the responsibility of the Offeror.

Escalation of labor, Health and Welfare rates, and any other indirect costs/rates embedded in the fully burdened hourly rates is not permitted.

(b) This SIR is exempt from the submission of certified cost/pricing data; however, the FAA may use or request information other than certified cost or pricing data to support a determination of a fair and reasonable price in accordance with AMS Guidance T3.2.3.A.1.a.

L.5.2.1 VOLUME 1, PART B, SECTION 1 - PRICE FORMS

Offerors are required to complete the Price Worksheets in Attachment J.5 of this SIR. Offerors must complete the Section B Input and the Summary of Prices by Site worksheets for the total scope of the program effort across the entire contract period of performance, for all CLINs which do not have an FAA Not-To-Exceed (NTE) value. Offerors must ensure the amounts proposed in

Section B Input worksheet match the amounts in the Summary of Prices by Site worksheet. If a discrepancy occurs, the prices submitted in Section B Input worksheet will be considered to be the correct proposed price. However, Offerors are advised that a submission with discrepancies or omissions is not useful for evaluation and may be eliminated from further evaluation.

Attachment J.5 includes four (4) separate forms, as follows:

(1) SIR Section B input

(2) Summary of Prices by Site

(3) Verification of SCA Wages

(4) Verification of CBA Wages

ATTACHMENT J.5 (Pricing Workbook)

(1) Section B Input – A more detailed description of the CLINs has been provided in the

SIR Section B Input Tab of Attachment J.5.

(i) Transition (CLINs XXXX1A) – Attachment J.5 includes FAA specified NTE amounts for

CLINs XXXX1A (Transition). The Transition amount is not to exceed the per site cost price that is provided for CLIN XXXX1A.

(ii) Basic Service (CLINs XXXX1B) – Offerors must propose a monthly Firm Fixed Price

(FFP) for each facility and all five (5) contract periods for CLINs XXXX1B (Basic Service).

(iii) Temporary Additional Services (TAS), Emergency Security Services (ESS), Other

Services (OS) and Training – The Offeror must propose fully burdened (cost through profit) hourly labor rates for each facility and all five (5) contract periods for CLINs XXXX2

(TAS), CLINs XXXX3 (ESS) CLINs XXXX4A (Other Services) and CLINs XXXX5

(Training). Attachment J.5 includes labor hours for each of these CLINs. The FAA specified hours are for evaluation purposes only and therefore do not reflect a commitment to order this level of service. The FAA will only include one (1) labor rate for each CLIN/site. The labor hours for each category will be paid at the same rate regardless of whether the individual performing the effort works for the Prime Contractor or a subcontractor. If applicable, the Offeror must blend the labor rates from its subcontractors into a single blended labor rate.

(iv) Travel (CLINs XXXX4B) – Attachment J.5 includes FAA specified NTE amounts for

CLINs XXXX4B Travel. The travel amount is not to exceed the per site cost price that is provided for CLIN XXXX4B.

(v) Random Screening (CLINs XXXX6) – Offerors must propose a monthly and yearly FFP for each facility and all five (5) contract periods for CLINs XXXX6 (Random Screening).

(vi) Roving Patrol (CLINs XXXX7) – Offerors must propose a monthly and yearly Firm

Fixed Price (FFP) for each facility and all contract periods for CLINs XXXX7 (Roving

Patrol)

(2) Price Summary by Site Work

The price summary by site worksheet will self-populate with the data entered in the Section B input worksheet. However, Offerors must ensure the amounts proposed in Section B Input worksheet match the amounts in the Summary of Prices by Site worksheet.

(3) Verification of Labor Rate Compliance with Applicable Wage Determinations and

Collective Bargaining Agreements (CBA) – Applicable to Prime Contractors and

Subcontractors

Prime contractors, as well as each subcontractor, must provide a crosswalk of the labor category and proposed rates against the applicable Area Wage Determinations or Collective Bargaining

Agreements (CBA). Prime contractors and subcontractors must input the proposed base labor hourly rate and fringe benefit (Health & Welfare) dollars per hour for each labor category and location. Each labor category must be identified by location with wage determination number or applicable CBA. The Prime contractors and subcontractors shall also include and separately identify any additional compensation including, but not limited to, shift differentials, paid in cash benefits, as well as non-discretionary bonuses, if applicable. If the Offeror is proposing blended labor rates it must show the calculation to derive the proposed blended rate.

L.5.2.2 VOLUME 1, PART B, SECTION 2 – PRICE NARRATIVE

The Offeror must provide a narrative describing the rationale, methodology, and assumptions used to determine the proposed firm fixed prices.

In addition, as part of the detailed support, Offerors must clearly explain and demonstrate the labor rate buildup methodology and rationale used to develop the fully burdened rates, inclusive of blended rates, if applicable. This requirement applies to subcontractor rates as well. A copy of the subcontractor proposals must be included in the prime Offeror’s proposal unless the subcontractor submits its proposal under separate cover directly to the Contracting Officer.

The supporting information must be provided at the direct labor base salary and hourly rate levels.

Indirect rates, including fringe, and profit must be shown separately. This requirement applies to

CLINs XXXX1B, XXXX2, XXXX3, XXXX4A, and XXXX5.

L.6 VOLUME 2 - MANAGEMENT, TECHNICAL, AND PAST PERFORMANCE

PROPOSAL

(a) Volume 2 must be submitted WITHOUT any reference to pricing information.

(b) Volume 2 must be limited to 50 pages. Not included in this limit are the six (6) projects submitted for all subcontractors using the form provided as Attachment L.1, discussed in section

L.6.3.1(a) below. The three (3) projects submitted by the prime contractor count against the 50 page limit.

(c) Volume 2 consists of information on the Offeror’s processes and procedures that will be implemented to ensure that Contract Security Officer (CSO) services are provided in a timely manner and are maintained at a professional level for the duration of the contract, in accordance with the requirements set forth in section C. Within Volume 2, Offerors must provide their processes and procedures related to their Management and Technical proposal, as well as their past performance in the areas specified below.

(d) Each Offeror must provide, within this volume, a table of contents depicting what is contained in each of the volumes submitted in the Offeror’s proposal, as well as a listing of all acronyms used and a glossary of terms. The table of contents, acronyms, and glossary are included in the

Volume 2 50-page limit.

L.6.1 VOLUME 2, PART A, MANAGEMENT PROPOSAL

Volume 2, Part A consists of information on the Offeror’s processes and procedures that will be implemented to ensure that CSO services are provided in a timely manner and are maintained at a professional level for the duration of the contract and in accordance with the requirements set forth in section C. Within Part A, Offerors must address their Management Approach and Transition.

The Offeror must present their Management Plan and Transition Plan as part of this proposal.

These plans can be presented without cover pages, table of contents, definitions, or acronym lists.

These do count against the 50-page limit for Volume 2. Information that is presented in the

Management Plan and the Transition Plan need not be duplicated in the rest of the volume.

L.6.1.1 VOLUME 2, PART A, SECTION 1 - MANAGEMENT APPROACH

The FAA requires that Offerors provide management strategies and proposed solutions demonstrating how they will result in better value to the government. Management Approach includes specific information on subcontracting arrangements that may be implemented to ensure site coverage. Offerors must include their Program Management Plan per Section C.17.1 here.

L.6.1.1.1 VOLUME 2, PART A, SECTION 1.1 -– SUBCONTRACTING/TEAMING

ARRANGEMENTS

If applicable, the Offeror must provide information on the division of responsibility and authority between the firms within the Offeror’s proposal if subcontracting with a large business or if the

Offeror is a small business subcontracting with another small business. Offerors must submit only one (1) prime contractor per offer. The information provided must detail the primary point of contact for all correspondence and the processes that will be followed to disseminate information to other team members. If an Offeror is a large business and is subcontracting with a small business, this Section does not apply; see Section L.6.4.

L.6.1.1.2 VOLUME 2, PART A, SECTION 1.2 - MANAGEMENT ORGANIZATION

The Offeror must describe the management organization that will be established to manage the day-to-day as well as emergency or contingency operations that require short/no notice augmentation of established CSO levels at one (1) or more sites.

L.6.1.2 VOLUME 2, PART A, SECTION 2 – TRANSITION

The Offeror must describe its detailed transition plan to ensure that personnel and processes are in place to assume guard service responsibilities at 0001 AM on the date of assumption of the service.

Offeror’s must note transition will require that multiple sites transition to the Offeror’s service at the same time. The site start dates will be defined in task orders. Transition plans must address the utilization of incumbent personnel at the sites where services are to be provided.

L.6.1.2.1 VOLUME 2, PART A, SECTION 2.1 - TRANSITION METHODOLOGY

The Offeror must describe the methods to be used to provide for the timely delivery and proper documentation of all contract-required transition training, considering the magnitude of training requirements and allotted time to accomplish it. The methodology must address Offeror-required site visits to identify site unique requirements and to meet or interview incumbent personnel.

Offerors must include their Transition Plan per Section C.17.2 here.

NOTE - In no event must any proposed plan for training be dependent upon availability of

Government personnel after normal business hours (e.g., overseeing training during evenings and weekends).

L.6.1.2.2 VOLUME 2, PART A, SECTION 2.2 - TRANSITION TIMELINE

The Offeror must outline all significant transition steps and the associated timeframes for completing all steps to assure timely performance start up, including but not limited to: timely provision of all contract required equipment, licensing, permits, and required contract training.

Also included is any time required for FAA-supported training on site-specific equipment.

NOTE: In no event must any proposed transition timeline include assumptions that the government will waive or defer ANY contract requirements.

L.6.1.2.3 VOLUME 2, PART A, SECTION 2.3 - TRANSITIONAL STAFFING

The Offeror must describe their processes to be used to acquire the necessary staff to successfully transition and maintain required security operations at the designated facilities. It is not necessary to address each site separately, but rather to state the standard process that will be followed. If there is a site with unique requirements, then that site(s) must be addressed separately.

This section must also address staffing at the Offeror’s headquarters or local area offices which will be necessary to support this effort and whether or not this headquarters staffing level will remain intact after transition is complete.

L.6.1.2.4 VOLUME 2, PART A, SECTION 2.4 - TRANSITIONAL STAFF

QUALIFICATIONS

The Offeror must describe how it will ensure that each CSO has the required certifications and qualifications, or how the requisite training or certification course will be provided to ensure that all CSOs are fully qualified before commencing work at an FAA facility.

L.6.2 VOLUME 2, PART B - TECHNICAL PROPOSAL

Volume 2, Part B, must be submitted WITHOUT reference to pricing information.

This section consists of information on the Offeror’s processes and procedures that will be implemented to ensure that CSO services are provided in a timely manner and are maintained at a professional level for the duration of the contract and in accordance with the requirements set forth in Section C of this solicitation. Within Part B, Offerors must address their Staffing and Quality

Assurance.

L.6.2.1 VOLUME 2, PART B, SECTION 1 – STAFFING

In this section, the Offeror must describe its processes for maintaining the quality and quantity of staffing to meet the requirements of this contract. This includes the unexpected departure of personnel and those personnel who are found to be unqualified or non-certified for the site they are supporting. The Offeror must provide its employee retention rate and turnover ratio for the past three (3) years.

L.6.2.1.2 VOLUME 2, PART B, SECTION 1.1 - TEMPORARY ADDITIONAL

STAFFING OR EMERGENCY SECURITY SERVICE

This contract includes a requirement to price Temporary Additional Staffing (TAS) and

Emergency Security Service (ESS) which may be ordered by the Government. These additional hours may be ordered at any time during the performance period of this contract and may do so without providing for a “phase-in” period. The Offeror must provide a staffing plan that details how it intends to staff those hours up to the maximum quantities identified in the contract to include supporting TAS and ESS requirements. The staffing plan must detail how the Offeror intends to provide fully licensed, trained/certified CSOs to meet the total estimated hours of this solicitation

(i.e., all, or a large portion of the hours may be ordered at once, without providing for additional phase-in time to meet those requirements). In addition, the Offeror must provide a detailed Relief

Plan indicating the Offerors approach to providing Relief as well as the specific hours allocated to

Relief.

L.6.2.1.3 VOLUME 2, PART B, SECTION 1.2 - MAINTENANCE OF STAFF

CERTIFICATIONS AND QUALIFICATIONS

The SOW, sections C.6, C.7, C.9, C.13, and C.14, provide the certifications and qualifications required for every CSO at an FAA facility. If a CSO’s certification or qualification expires (e.g., the firearms qualification), the CSO is not authorized to work at FAA facilities. The unqualified/non-certified CSO must be replaced by a CSO who meets the requirements of the

SOW as stated in SOW sections C.6, C.7, C.9, C.13, and C.14. The Offeror must provide:

(a) Detailed information on the electronic system(s) employed to document and track the status of each CSO’s qualifications and certifications. The Offeror must describe how its system provides for the tracking of the specific requirements for CSOs as listed in the SOW sections referenced above.

(b) Specific information on the process of tracking the expiration and renewal of certifications and qualifications in order to ensure that the CSO is fully certified and qualified to fulfill their assigned position.

L.6.2.1.4 VOLUME 2, PART B, SECTION 1.3 - RECORDS CONTROL

Attachment J.6 provides a list of individual CSO records that are required to be maintained at the facility to which the CSO is assigned. The hard copies of these records must be readily available for inspection during routine FAA inspections and in the event of an occurrence that would necessitate the review/validation of CSO qualifications and certifications.

This requirement for records at the facility is not intended to preclude the Offeror from developing and maintaining an electronic training, certification, and qualifications records system as described in L.6.2.1.3 above. The Offeror must provide:

(a) Information on how the status of the on-site records will be maintained.

(b) The process for granting access to FAA and Offeror’s personnel for the review and updating of the individual CSO’s records.

(c) Information on how Personal Identifiable Information (PII) will be safeguarded while adhering to the Section C.11 requirement to provide copies of records on-site.

L.6.2.3 VOLUME 2, PART B, SECTION 2 - QUALITY ASSURANCE

The guarded FAA facilities are important elements in the control of air traffic across the United

States and its territories. It is imperative that the provided guard services be of the highest possible quality. The Offeror must provide the details of its quality assurance program that will ensure that high quality, professional services will be provided for the duration of the contract. Information must be provided as to the process for detecting inadequate performance and the methods for rectifying it.

L.6.2.3.1 VOLUME 2, PART B, SECTION 2 .1 - SUPERVISION OF SECURITY

OFFICERS

The Offeror must:

(a) Provide the proposed ratio of supervisors to non-supervisor CSOs. Supervisors are those personnel whose duty it is to supervise non-supervisor CSOs.

(b) Provide your firm’s supervisory processes and procedures for ensuring contract requirements are met throughout the period of performance. This must include, but is not limited to, specification of the physical location/geographic duty location(s) of proposed supervisors and a description of the supervisory methods employed and frequency of supervision.

L.6.2.3.2 VOLUME 2, PART B, SECTION 2.2 - QUALITY CONTROL (QC)

The Offeror must:

(a) Describe the Methods of Inspection to be used and delineate specifically what is inspected.

(b) Detail processes for addressing non-compliance issues (employee and other).

(c) Address the proposed frequency, locations, and methods of documenting inspections.

(d) Describe all information generated by the Contractor’s QC inspection program that will be transmitted to the Government. In addition, describe how inspection results and corrective actions will be communicated to the Government, including the timing, content, and format of those communications.

L.6.3 VOLUME 2, PART C - PAST TECHNICAL PERFORMANCE

(a) Volume 2, Part C, must be submitted WITHOUT any reference to pricing information

(b) This section consists of information on the Offeror’s past performance and experience. Within

Part C, Offerors must address their past performance and experience to include their compliance with the FAA minimum requirements:

Proof of the required years of experience as described in C.3 (a) and (b).

L.6.3.1 VOLUME 2, PART C SECTION 1. – RELEVANT EXPERIENCE AND

RELEVANT PAST PERFORMANCE

(a) The Offeror must demonstrate relevant experience and past performance or affirmatively state that it possesses no relevant experience and past performance. Relevant experience and relevant past performance is experience and performance under current contracts or contracts within the past five consecutive (5) years.

The contracts cited must be similar or have a scope that is directly related in terms of magnitude and complexity to that described in the solicitation and as defined below. Projects of a shorter duration, or recently awarded, may be considered as slightly less relevant and/or presenting a higher performance risk given the shorter period of performance.

The Government will also consider the quality of the Offeror’s past performance, as reflected in completed Attachment L.2.

Where subcontracting arrangements are proposed, the subcontractor must demonstrate relevant experience and past performance within the past five (5) years or affirmatively state that it possesses no relevant experience and past performance within the past five (5) years.

The Offeror must complete up to three (3) Experience forms, Attachment L.1, that provide information on the projects/contracts that the Offeror believes are relevant to this solicitation.

Three (3) Experience forms must be submitted for the prime contractor and each subcontractor.

Concurrent with the Experience form, the Offeror must provide to each of the customers referenced, a corresponding Past Performance Questionnaire, Attachment L.2, to be completed by that customer and returned to the FAA at the address provided in section L.7.(a) by the time and date provided in section L.7.(b). Information provided in the response to this factor will assist the

Government in determining the degree of risk associated with award of this project to the Offeror in question, based upon that Offeror’s past and present performance on other relevant projects. It is the Offeror’s responsibility to follow-up with their customers to ensure that the completed questionnaires are provided to the FAA by the deadline provided in section L.7. (b)

(b) If the FAA needs additional information to assess the Past Performance rating, the Government reserves the right to obtain information from sources other than those identified by the Offeror. An evaluation of relevance will be done for no more than three (3) projects submitted by the Offeror for itself and for no more than six (6) projects submitted for all subcontractors. The Offeror is therefore cautioned to submit only its three (3) most relevant efforts and is cautioned to submit only the six (6) most relevant efforts of subcontractors. If the Offeror or its subcontractors submit more than three (3) projects each for consideration, only three (3) per entity will be reviewed. The three (3) reviewed for each entity will be the first three (3) as displayed within the proposal from front to back.

(c) Where Offeror subcontracting arrangements are proposed, a narrative must be submitted as part of the proposal which clearly details the roles, responsibilities, and distribution of effort (by type and percentage) between the parties in performance of the Government’s requirement. This information must be provided by the prime contractor in the Contractor’s Program Management

Plan as discussed in section C.17.1.

(d) Where an Offeror provides projects performed by its managers, key personnel, subcontractors, or other partners for consideration, the Government will evaluate the past performance of its proposed managers, key personnel, subcontractor, or other partners separately and consider its findings about them, in conjunction with information provided as required in paragraph (a) above, when determining the risk associated with the proposal and assigning the appropriate rating to the proposal. The Government will determine whether the past performance of an Offeror’s managers, key personnel, subcontractors, or other partners offsets the risk of doing business with a prime contractor that has no or limited experience and past performance of its own.

(e) If the Government attributes to the successful Offeror the past performance of its proposed managers, key personnel, subcontractors, or other partners, the successful Offeror’s proposal will be incorporated into the resultant contract as a requirement. In such cases, the subject managers, key personnel, subcontractors, or other partners must not be replaced without prior approval of the

Contracting Officer.

L.6.3.2 VOLUME 2, PART C, SECTION 2 - RELATED INFORMATION

Offerors must submit, in their own format, the following information as part of their proposal for both Offeror and proposed major subcontractor(s) with regard to the applicable information that each vendor has that is related to the provisioning of guard services. This information need not be specifically security officer services, but may include contracts or events that provide the

Government with information related to how the Offeror will perform under the contract resulting from this solicitation.

(a) The Offeror may describe any awards or certifications that indicate the Offeror possesses a high-quality process for providing the security services required. Such awards or certifications include, for example, the Malcolm Baldrige Quality Award, other government quality awards, and private sector awards or certifications (e.g., the automobile industry’s QS 9000, Sematech’s SSQA, or ANSI/EIA-599). Identify what segment of the company (e.g., one division or the entire company, etc.) received the award or certification. Describe when the award or certification was bestowed. If the award or certification is over three years old, present evidence that the qualifications still apply.

(b) The Offeror’s Related Information submission should not exceed two (2) pages for the prime contractor and four (4) pages for subcontractors. The Related Information submission for a single subcontractor shall not exceed two (2) pages. The Related Information submission pages do not count against the 50 page limit for Volume 2.

L.6.4 VOLUME 2, PART D – SMALL BUSINESS SUBCONTRACTING PLAN

(LARGE BUSINESSES ONLY)

If applicable, the Offeror must provide a small business subcontracting plan per AMS Clause 3.6.1-

4 Small, Small Disadvantaged, Women-Owned and Service-Disabled Veteran Owned Small Business

Subcontracting Plan.

L.7 TIME, DATE, PLACE, AND SUBMISSION OF PROPOSALS

(a) Proposals must be received by the FAA on 02/16/2022 no later than 5:00 pm Eastern Time and be sent to Contracting Officer Keri Henderson at keri.henderson@faa.gov. Offerors must request receipts for proposals if one is desired. All Amendments issued, if any, must be signed and submitted with the Offerors proposal.

(b) PROPOSAL SUBMISSION - Offerors assume full responsibility of ensuring that proposals are received by the date and time specified above. Any proposals received after the date or time listed above in Section L.7(a) will not be considered for award.

L.8 OFFEROR SUBMISSIONS FOR MULTIPLE SERVICE AREAS

(a) As part of this program, the FAA is issuing SIRs for each of the four (4) individual service areas: Central Service Area, North Eastern Service Area, South Eastern Service Area, and Western

Service Area.

(b) Offerors may only submit proposals as the prime contractor for one (1) individual service area.

Offerors that submit proposals as the prime contractor for multiple service areas will not be considered for award. If an Offeror submits a proposal as a prime contractor, that Offeror may still be proposed as a subcontractor for other service areas.

mailto:keri.henderson@faa.gov

L.9 NUMBER OF AWARDS

The FAA is anticipating the award of one contract resulting from this individual Service Area

SIR.

L.10 EXPENSES RELATED TO OFFEROR SUBMISSIONS

The FAA will not pay any costs incurred in the preparation or submission of any response to this solicitation, L.11 COMMUNICATIONS WITH OFFERORS

(a) Communication with potential Offerors may take place throughout the source selection process. Information disclosed as a result of oral or written communications with an Offeror may be considered in the evaluation of the Offeror’s submittal(s).

(b) Communications with one Offeror may not necessitate communications with other Offerors.

The FAA reserves the right to conduct Communications with all, some, or none of the Offeror(s) as circumstances warrant.

L.12 RELATIONSHIP BETWEEN SECTIONS L AND M

Your attention is directed to the functional relationship between Sections L and M of this SIR.

Section L provides information for the purpose of organizing the proposal and is not intended to be all-inclusive. Section M describes evaluation factors for award. Since the Government evaluation of proposals will cover all areas identified in Section M, proposals should address all such areas for evaluation.

L.13 PROPOSAL ACCEPTANCE

(a) Only one proposal from each Offeror will be considered.

(b) The FAA reserves the right to consider as acceptable only those proposals submitted in accordance with the requirements set forth in the SIR which demonstrate an understanding of the complexity and scope of the requirements.

(c) The FAA further reserves the right to reject, as unacceptable, proposals deleting or altering technical requirements.

(d) Joint ventures will not be considered unless the Joint Venture has five consecutive years of documented experience. Each company using their individual experience does not qualify as meeting the requirements.

L.14 3.1-1 CLAUSES INCORPORATED BY REFERENCE

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or Offerors and contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm

REFERENCE

TITLE

3.2.2.3-1 False Statements in Offers (July 2004)

3.2.2.3-6 Submittals in the English Language (September 2020)

3.2.2.3-7 Submittals in U.S. Currency (September 2020)

3.2.2.3-11 Unnecessarily Elaborate Submittals (July 2004)

3.2.2.3-12 Amendments to Screening Information Requests (July 2004)

3.2.2.3-13 Submission of Information/Documentation/Offers (July 2004)

3.2.2.3-14 Late Submissions, Modifications, and Withdrawals of Submittals

(April 2014)

3.2.2.3-15 Authorized Negotiators (July 2004)

3.2.2.3-16 Restricting, Disclosing and Using Data (July 2004)

3.2.2.3-17 Preparing Offers (July 2004)

3.2.2.3-18 Prospective Offeror’s Requests for Explanations (March 2009)

3.2.2.3-19 Contract Award (July 2004)

3.6.2-7 Preaward On-Site Equal Opportunity Compliance Review (July

2011)

L.15 FAA AMS PROVISIONS INCORPORATED IN FULL TEXT

3.2.2.3-20 Offers (January 2018)

(a) The Offeror (you) may submit responses to this SIR by the following electronic means: Email.

Your offer must arrive at the place and by the time specified in the SIR.

(b) Such offers must refer to this SIR and includes, as applicable, the item or sub-items, quantities, https://fast.faa.gov/contractclauses.cfm unit prices, time and place of delivery, all representations and other information required and a statement specifying the extent of your agreement with all the FAA’s (we) terms, conditions, and provisions.

(c) We may decline to consider offers that do not include required information, or that reject any of the terms, conditions and provisions of the SIR.

(d) Send your offer to: See Section L.7.

(e) We will not be responsible for any failure attributable to transmitting or receiving the offer, unless it falls under section (a) if AMS provision 3.2.2.3-14 Late Submissions, Modifications, and Withdrawals of Submittals.

(End of provision)

3.2.4-1 Type of Contract (April 1996)

The FAA contemplates award of an Indefinite Delivery Indefinite Quantity contract resulting from this Screening Information Request.

(End of provision)

3.6.1-17 North American Industry Classification System (NAICS) Code (January 2021)

The North American Industry Classification System (NAICS) code for this procurement is:

561612 Security Guards and Patrol Services.

The small business size standard as defined by the Small Business Administration (SBA) is the following:

For NAICS codes based on SBA’s calculation of annual receipts, the annual average receipts cannot exceed $22M.

For NAICS codes based on the number of employees, the average number of employees over the last twelve-month period cannot exceed N/A.

(End of Provision)

3.9.1-3 Protest (January 2020)

AS A CONDITION OF SUBMITTING AN OFFER OR RESPONSE TO THIS SIR (OR

OTHER SOLICITATION, IF APPROPRIATE), THE OFFEROR OR POTENTIAL OFFEROR

AGREES TO BE BOUND BY THE FOLLOWING PROVISIONS RELATING TO

PROTESTS:

(a) Protests concerning Federal Aviation Administration Screening Information Requests (SIRs) or awards of contracts shall be resolved through the Federal Aviation Administration (FAA) dispute resolution system at the Office of Dispute Resolution for Acquisition (ODRA) and shall be governed by the procedures set forth in 14 C.F.R. Parts 14 and 17, which are hereby incorporated by reference. Judicial review, where available, will be in accordance with 49 U.S.C.

46110 and shall apply only to final agency decisions. A protestor may seek review of a final

FAA decision only after its administrative remedies have been exhausted.

(b) Offerors initially should attempt to resolve any issues concerning potential protests with the

Contracting Officer. The Contracting Officer should make reasonable efforts to answer questions promptly and completely, and, where possible, to resolve concerns or controversies. The protest time limitations, however, will not be extended by attempts to resolve a potential protest with the

Contracting Officer.

(c) The filing of a protest with the ODRA may be accomplished by mail, overnight delivery, hand delivery, or by facsimile or if permitted by order of the ODRA, by electronic filing. A protest is considered to be filed on the date it is received by the ODRA during normal business hours. The ODRA’s normal business hours are from 8:30 am to 5:00 pm Eastern Time.

(d) Only an interested party may file a protest. An interested party is one whose direct economic interest has been or would be affected by the award or failure to award an FAA contract.

Proposed subcontractors are not “interested parties” within this definition.

(e) A written protest must be filed with the ODRA within the times set forth below, or the protest shall be dismissed as untimely:

(1) Protests based upon alleged improprieties in a solicitation or a SIR that are apparent prior to bid opening or the time set for receipt of initial proposals shall be filed prior to bid opening or the time set for the receipt of initial proposals.

(2) In procurements where proposals are requested, alleged improprieties that do not exist in the initial solicitation, but which are subsequently incorporated into the solicitation, must be protested not later than the next closing time for receipt of proposals following the incorporation.

(3) For protests other than those related to alleged solicitation improprieties, the protest must be filed on the later of the following two dates:

(i) Not later than seven (7) business days after the date the protester knew or should have known of the grounds for the protest; or

(ii) If the protester has requested a post-award debriefing from the FAA Product Team, not later than five (5) business days after the date on which the Product Team holds that debriefing.

(f) Protests shall be filed at:

(1) For filing by hand delivery, courier or other form of in-person delivery:

Office of Dispute Resolution for Acquisition

Federal Aviation Administration

600 Independence Avenue SW., Room 2W100

Washington, DC 20591; or

For filing by U.S. Mail:

Office of Dispute Resolution for Acquisition

Federal Aviation Administration

800 Independence Avenue SW

Washington, DC 20591

[Attention: AGC-70, Wilbur Wright Bldg. Room 2W100]; or

Telephone: (202) 267-3290

Facsimile: (202) 267-3720

Alternate Facsimile: (202) 267-1293; or

(2) Other address as specified in 14 CFR Part 17.

(g) At the same time as filing the protest with the ODRA, the protester shall serve a copy of the protest on the Contracting Officer and any other official designated in the SIR for receipt of protests by means reasonably calculated to be received by the Contracting Officer on the same day as it is to be received by the ODRA. The protest shall include a signed statement from the protester, certifying to the ODRA the manner of service, date, and time when a copy of the protest was served on the Contracting Officer and other designated official(s).

(h) Additional information and guidance about the ODRA dispute resolution process for protests can be found on the ODRA Website at http://www.faa.gov.

(End of Provision)

L.16 DISCREPANCIES, QUESTIONS, AND CLARIFICATIONS

(a) If an Offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror must immediately notify the Contracting Officer in writing with supporting rationale. If discrepancies are not noted prior to Offer submission, then none are presumed to exist.

(b) Questions/clarifications must reference the applicable contract section and the appropriate section or paragraph within the section. The Government will provide all Offerors all questions and associated responses. The source of the questions/clarification will not be identified.