R-00025 CSA Questions and Answers Amendment 0001.pdf

CSA Questions and Answers

693KA8‐21‐R‐00025

Amendment 0001

# SECTION NAME SUB-SECTION Reference OFFEROR'S QUESTION GOVERNMENT RESPONSE

1 N/A N/A N/A N/A On which site location is the COR located? The COR is located in Washington, DC.

2 N/A N/A N/A N/A Will the government be mandating the COVID vaccine?

Contractor employees working onsite at Government facilities must follow the Safer Federal Workforce Task Force’s guidance for COVID-19 workplace safety protocols for Federal agencies.

3 C Statement of Work C.4.2 Security Officer Manual

Are there specific training, grooming, or professional attributes the government would like highlighted for training and/or qualification purposes?

All topics are included in the SOW. The contractor can include other topics they deem necessary.

C Statement of Work C.5.1. Site Supervisor

Please confirm that the Government does not require continuous and on-site 24/7 supervision and that the intent is to furnish a designated site supervisor per site.

The Government does not require a supervisor onsite 24/7 on this contract.

5 C Statement of Work C.5.1.2 Security Officer Requirements Does the incumbent currently have the contract fully staffed per the posts in this solicitation? If not, what are the differences?

The current facilities are staffed according to the contract requirements.

6 C Statement of Work C.5.1.2 Security Officer Requirements Are all CSOs performing on the current contract qualified to the requirements of the current contract statement of work?

Yes, all CSOs on the current contract are qualified to the requieremnts of the current contract statement of work.

7 C Statement of Work C.7.1. Medical Standards Does the incumbent's staff meet the medical and training requirements of this solicitation?

If not, what are the differences?

Yes, the incumbent's staff meets the medical and training requiremnets. CSO are not allowed to stand post without meeting the requirements of the contract.

C Statement of Work C.7.2 Physical Demands C.7.2 lists specific physical demands that officers must be able to do. Is a physical fitness test (or PAT) required?

A physical fitness test is not required. A doctor must certify the applicant meets the medical and physcial requiremnets without restrictions.

9 C Statement of Work C.12 Uniforms and Equipment

C.12 does not reference or otherwise require body armor. As an industry standard, in both professional private security and in local and federal law enforcement, armed personnel are issued body armor that provides a level of protection at least commensurate with the weapon caliber being carried. Also, as body armor presents a significant cost, bidders who don’t provide body armor could achieve a price advantage at the cost of officer safety.

For these reasons, we strongly encourage the FAA make level 2 body armor a technical requirement of C.12 and listed in the required equipment list.

Body Armor is not required under this contract.

10 C Statement of Work C.13.1 Initial Training

C.13 gives details and subject matter for required initial/pre-performance training for all CSOs. Is there a required number of hours for this training?

40 hours is required if there are no city and state training hour requirements per the use of deadly force and secondary use of force training requirements outlined in Section C.13.1.

11 C Statement of Work C.16.1 Place of Performance/Hours of Operation

Security and Contingency Situations or other circumstances requiring additional staffing or schedule changes due to illness, severe weather, scheduled/unscheduled time off, etc, may require occasional overtime. Please explain what is meant by this requirement.

Those examples would be covered using the Recall System per Section C.5.2 which helps eliminate the need for overtime.

Amendment 0001

C Statement of Work C.17. Program Management

May the supervisor conduct supervisor duties while on shift (while on duty)? if the supervisor cannot perform supervisor duties on shift (while on duty), what duties are expected of the supervisor while working?

No supervisors are watch stander and must not conduct their superviory duties while standing post. C.17 Program Management states "The Contractor must ensure that the supervisor has sufficient time outside their standing shift time to conduct these required inspections and carry out his/her supervisory responsibilities in accordance with the

SOW."

13 J Section J J.1 Section J Att J.1 CSA Facility Post Exhibi 2-2-2 and Section J Att J.1 CSA Facility Post Exhibit 3-2-2

Section J Att J.1 CSA Facility Post Exhibi 2-2- 2 and Section J Att J.1 CSA Facility Post Exhibit 3-2-2 appear to be sample post exhibits. Would the FAA provide detailed post exhibits by location to assist in our population of the pricing workbook?

The post exhibits are the not same. Please review again. You'll notice the schedules are different. Applicable locations are listed underneath the schedule where the text says "Applies to the follow Central Service Area locations…"

14 J Section J J.1 Section J Att J.1 CSA Facility Post Exhibi 2-2-2 and Section J Att J.1 CSA Facility Post Exhibit 3-2-2

Are the security officers on duty allowed to self-break during non-peak times provided at least one officer remains at the post?

Yes, however the Government does not regulate breaks and meal times. Please refer to the CBAs and labor law for guidance.

15 J Section J J.1 Section J Att J.1 CSA Facility Post Exhibi 2-2-2 and Section J Att J.1 CSA Facility Post Exhibit 3-2-2

Are the security officers allowed to eat their meal (lunch) while on post?

Yes, however the Government does not regulate breaks and meal times. Please refer to the CBAs and labor law for guidance.

J Section J J.1 Section J Att J.1 CSA Facility Post Exhibi 2-2-2 and Section J Att J.1 CSA Facility Post Exhibit 3-2-2

If on-duty security officers are not allowed to self-break and relief officers must come in to perform this function, then most CBA’s require a minimum of four hours pay. This minimum pay will increase the contractor’s bid price by a minimum of 12 hours a day (3 eight-hours shift all requiring relief around the 4 hour point) or 4,380 hours annually…per location! Has this additional cost been projected into the government's projected cost analysis?

Section J Att J.1 CSA Facility Post Exhibi 2- 2-2 and Section J Att J.1 CSA Facility Post Exhibit 3-2-2 has been amended. Please see Amendment 0001.

17 J Section J J.2 CSA DOL Wage Determinations

The Albuquerque prevailing Wage Determination provides a minimum wage for Guard II of $14.19. This wage falls below the EO 14026 $15.00 minimum wage that will take effect on 1/30/2022. Should Offerors propose the new $15.00 minimum wage, or otherwise anticipate a post-award price adjustment?

Offerors should propose the minimum wage that takes effect on 1/30/2022.

18 J Section J J.2 CSA DOL Wage Determinations

The wage determinations all have a 12/27/2021 update. Are you planning to provide updated wage determinations or will the ones in the RFP remain?

Updated wage determinations have been provided. Please see CSA DOL Wage Determinations Amendment 0001.

19 J Section J J.3 CSA Collective Bargaining Agreements Were all CBA’s included? Was there one for DTW? Any updates we don’t have?

All CBAs are included.

J Section J J.5 CSA Pricing Workbook

Attachment J.5 has several calculation errors that result in incorrect pricing totals. Given that the worksheets are protected, it is not possible for Offerors to make the necessary corrections.

Pricing workbooks have been revised. Please see CSA Pricing Workbook Amendment 0001.

21 J Section J J.5 CSA Pricing Workbook

Will there be hazard pay for COVID-19? Will the Government reimburse contractors for COVID-19 site sanitation supplies? Will the Government pay for time off needed for testing and or quarantine for COVID? Should we include these costs in our proposal or provide a separate price adjustment request once we know what these costs are?

FAA has not authorized hazard pay for COVID. Related supplies for sanitation are being supplied by FAA. Time off for testing and quarantine should be charged according to vendor's accounting practices. Vendors are welcomed to prepare Requests for Equitable Adjustments - vendors should be prepared to adequately support their claim (such as using change order accounting).

Amendment 0001

22 J Section J J.5 CSA Pricing Workbook

CLIN 6 in most sub-sections require an additional 2 armed security officers (4 officers on duty instead of the usual 2 officers) to perform screening duties once a week (2 officers at 4 hours each = 8 total hours) Will the two screening officers have the same duty hours (same day/same work schedule) every week for scheduling purposes? Or, will they operate at different days and different times to prevent predictability of screening?

The two screening officer will not have the same duty hours/same day schedule. This will be coordinated but a random activity so date and time will not be the same each time this CLIN will be used.

23 L Instructions, Conditions and Notices to Offerors

L.3 (b) Instructions for Preparation and

Submission of Proposals

Will the Government please confirm that the submission for this proposal is ELECTRONIC only by EMAIL only?

Submissions should be submitted by email only. Section L.3 has been updated. Please see Section L Amendment 0001.

L Instructions, Conditions and Notices to Offerors

L.4 (a) Proposal Presentation, Format and

Content

Since this is required by the Government and is a nontechnical item, will the Government allow this “first page” (also mentioned as a cover page in L.6.1) to be outside of the page limit?

Cover page will be included in the page limit.

25 L Instructions, Conditions and Notices to Offerors

L.4.(b) Proposal Presentation, Format and

Content

Will the Government allow Figures and Tables to utilize 10-point font to better present information that is more efficiently shown in that format?

The Goverment proposal presentation and format is provided in Section L. No changes to font sizes will be allowed.

26 L Instructions, Conditions and Notices to Offerors

L.4.(b) Proposal Presentation, Format and

Content

Will the Government please allow the Headers and Footers to be exempt from the 12 point font requirement? These headers and footers are for informational purposes only, such as the name of the company, volume title, date, and page number.

Please follow the instruction from Section L.

27 L Instructions, Conditions and Notices to Offerors

L.5.1 Volume 1, Part A - Offer and Other

Documents

Will the government please confirm that Volume 1’s Table of Contents should ONLY depict what is contained in Volume 1 alone?

And that Volume 2’s Table of Contents should ONLY depict what is contained in Volume 2 alone?

Volume 1 Table of Contents should only depict what is contained in Volume1.

Volume 2 Table of Contents should only depict what is contained in Volume 2.

L Instructions, Conditions and Notices to Offerors

L.5.2 Volume 1, Part B - Pricing Will the Government please allow an Adobe PDF submission of the narrative portion of Pricing?

Yes, but only the narrative.

29 L Instructions, Conditions and Notices to Offerors

L.5.2(a) Volume 1, Part B - Pricing

It is understood that Service Contract Labor Standards direct labor and Health and Welfare rates should not be escalated, as option year escalation would be pursuant for FAR 52.222-43 and based on changes to prevailing wage determinations and collective bargaining agreements. However, it is unclear why indirect costs/rates cannot vary if an Offeror’s established budget policy and estimating system allow for variability based on cost forecasts. FAR 52.222-43 only applies to wages, benefits, and associated fringe costs and not indirect costs, therefore, please clarify the rationale for the restriction on variable indirect costs.

The FAA does not use the FAR. The FAA clarifies that the restriction on escalation applies to the wages and Health and Welfare rates established in a Wage Determination or a Collective Bargaining Agreement.

30 L Instructions, Conditions and Notices to Offerors

L.5.2(a) Volume 1, Part B - Pricing

Is the restriction on labor cost escalation limited only to Time and Materials labor CLINs? If yes, does this direction indicate that future wage and Health and Welfare increases will only be recoverable for Time and Materials CLINs?

Regardless of contract type, wages and Health and Welfare rates must follow the Service Contract Labor Standards or any applicable Collective Bargaining Agreement.

Amendment 0001

31 L Instructions, Conditions and Notices to Offerors

L.6.(d) Volume 2 - Management, Technical and

Past Performance Proposal

Will the Government please allow the Table of Contents and List of Acronyms and Glossary of Terms to be outside of the page limit?

The Table of Contents, List of Acroynms and Glossary of Temrs are included in the page limit.

L Instructions, Conditions and Notices to Offerors

L-2 Past Performance Questionnaire Will the government accept a copy of a CPARs in lieu of the requested Past Performance Questionnaire

The Government will not accept CPARs in lieu of the requested L-2 Past Performance Questionnaire.