Attachment_1_-_SF-18_RFQ_Details.pdf

REQUEST FOR QUOTATION I PAGE OF PAGES

THIS REQ El IS IS NOTA SMALL BUSINESS SETASIDEI(THIS IS NOTAN ORDER) 1 6

1. REQUEST NO. I 2. DATE ISSUED 13. REQUISITION/PURCHASE REQUEST NO. 14. CERT. FOR NAT. OEF. RATING

106/22/2018 IPH957l80016 I UNDER EDSA RED. 2

5a.ISSUEDBY HAZMAT Planning and Analysis 6.DELIVERYBY(Dale)

60 Days After Award1200 New Jersey Avenue, SE _____________________________________

7.DELIVERYE21-317

Washington DC 20590-0001 OTHERLJ FOBDESTINATION 0 (See Schedule)

9. DESTINATION

a. NAME OF CONSIGNEE HAZMAT Planning and Analysis

5b. FOR INFORMATION CALL: (No collect calls)

NAME TELEPHONE NUMBER

b. STREETADDRESS

AREACODE

INUMBER

13666673STEPHEN JONES 1200 New Jersey Avenue, SE

E21-3178. TO:

a. NAME COMPANY

C. STREETADDRESS C. CITY

Washington

d. CITY a. STATE ZIP CODE d. STATE e. ZIP CODE

DC 20590-0001

10. PLEASE FURNISH QUOTATIONS TO IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quota, please so

THE ISSUING OFFICE IN BLOCK Ba ON indicate on this form and return it to the address in Block 5a. This request does not commit the Government Is pay any costs OR BEFORE CLOSE OF BUSINESS (Dale) incurred in the preparation of the submission of this quotation arts contract forsupplies orservices. Supplies are of domestic

07/13/2018 1500 ES

origin unless otherwise indicated by quo/ar. Any repreoonlulions sod/or certifications attached to this Request for Quotations muslbecomptetedbythequoter.

11. OUrthUULIv flscluoe appt,caotu ,-eaurat, Sri ana tocat ra:n)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(a) (b) (c) (d) (e) (f)

"TQ HazNat Room Audio Visual Equipment"

'he purpose of this RFQ is to provide and install audio visual equipment in the HaMat training room located at the US DOT/PHNSA Training and )ualifications Facility located in Oklahoma City, )klahoma. This RFQ is for "OPEN MARKET" pricing (FAR Part 13 - Simplified Acquisition Procedures.) The applicable NAICS CODE is 334310

- Audio and Video Equipment Manufacturing.

Pour company is invited to submit an Open Market quote (FAR Part 13 - Simplified Acquisition Procedures) in response to this Request for )uotation (RFQ)"693JK3l8Q00l6", "TQ HazMat Room quipment."

Continued ...

a. IS CALENDAR DAYS (%)

b. 25 CALENDAR DAYS (%)

C. 35 CALENDAR DAYS (N)

d. CALENDAR DAYS

NUMBER PERCENTAGE12. DISCOUNT FOR PROMPT PAYMENT

NOTE: Additional provisions and representations Li are

13. NAMEAND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREETADDRESS

c. COUNTY

it. CITY

Li are not attached

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

a. NAME (Type orprrsl)

e. STATE If. ZIP CODE I C. TITLE (Typn orprint)

15. DATE OF QUOTATION

5. TELEPHONE

AREA CODE

NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

Previous edition not usable Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED 1PAGE OF

693JK318QO0l6 I______________________2 6

NAME OF OFFEROR OR CONTRACTOR

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

The Pipeline and Hazardous Materials Safety dministration (PHMSA), Office of Hazardous

Materials Safety, seeks a contractor who will provide and install audio and visual equipment for PHMSA's HazMat Training Room located at the

PHMSA Training and Qualifications Training Center

(TQ Center) located at 3700 S. MacArthur Blvd., Suite B, Oklahoma City, Oklahoma 73169.

Period of Performance: One year from the date of award.

Please read the following incorporated documents below in their entirety as they are part of this

RFQ:

1. SF-18 (this document) / RFQ Details

(Attachment 1);

2. Statement of Work (Attachment 2); and

3. FAR, TAR, and PHMSA Clauses and Special Requirements (Attachment 3)

NOTE:

**See Attachment 1: RFQ Details for. details on expected quotation content and guidelines.

Period of Performance: 06/01/2018 to 07/31/2019

00001 Contractor will provide the deliverables enumerated in Paragraph V of the Statement of

Work (Attachment 2)

Delivery: 60 Days After Award

Contractual POC: Stephen Jones - 202-366-6673

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

U.S. Department of Transportation (USDOT) 693JK318Q0016 Pipeline and Hazardous Materials Safety Administration (PHMSA) Attachment 1

Attachment 1: RFQ Details "TQ HazMat Room Audio Visual Equipment"

PHMSA RFQ #693JK318Q0016

1. Request for Quotation (RFQ) Objective/Requirements:

The PIIMSA, an agency within the Department of Transportation (DOT), is responsible for regulating the transportation of hazardous materials by highway, rail, air, water, and pipeline and ensuring that the Nation's 2.4 million miles ofnatural gas and hazardous liquid pipelines are safe, reliable, and environmentally sound.

In order to fulfill its mission of promoting safety and conducting accurate inspections PHMSA requires a well-trained workforce.

PHIMSA inspectors are routinely trained at PHMSA's Training and Qualifications Training Center (TQ Center).

Through this requirement PHMSA seeks to ensure that the TQ Center is equipped with the tools and furnishings necessary to give PHMSA inspectors an effective learning experience.

The Pipeline and Hazardous Materials Safety Administration (PHMSA), Office ofHazardous Materials Safety, seeks a contractor who will provide and install audio and visual equipment for PHMSA' s HazMat Training Room located at the US DOTIPHMSA Training and Qualifications Training Center (TQ Center) located at 3700 S. MacArthur Blvd., Suite B, Oklahoma City, Oklahoma, 73169.

The Statement of Work (SOW) (Attachment 2) contains the description ofthe services to be purchased under this RFQ.

2. Required Quotation Content The quotation must include the following:

a. A Technical Capability Section This section must address the following subjects:

i. Planlapproach for accomplishing the SOW;

ii. Qualifications of the company to perform the SOW;

iii. Resources to fulfill the requirements in the SOW; and

iv. Resumes of proposed key personnel who will accomplish the tasks in the SOW. Quotations may provide no more than eight resumes;

v. Time needed to install equipment after bid acceptance, and

vi. Equipment requested

b. A Past Performance Section This section should describe the contractor's relevant experience in providing the required services.

Quoters must provide four references (customers) who received similar services from the contractor within the past five years. For each reference, quoters should provide: organization name, contact name, e-mail address, telephone number, a summary of specific services performed, and dates of performance.

c. A Price Section Quoters must submit pricing that is equal to open market pricing. Price discounts are highly encouraged.

U.S. Department of Transportation (USDOT) 693JK318Q0016

Prices must not be mentioned by the quoter in the Technical Capability and Past Performance sections of the quotation package.

d. Additional Required Content Quoters must also provide the following additional information in their quotation package:

i. Tax Identification Number (TN);

ii. Data Universal Numbering System (DIJNS) number;

iii. The actual SF-18 form; and

iv. One copy of all RFQ amendments issued (if any) signed by an authorized official of the quoting company.

e. Page Limitations The entire quotation package, including cover page and table of contents (if included) must be no longer than 35 pages total in length, 8 '/2 by 11 -inch paper using font size no smaller than eleven (11) font.

Resumes will count toward the 35-page limitation, but the SF-i 8 form and RFQ amendments (if any) will not count toward the 35-page limitation.

If the quoter exceeds this page limit then the quotation package will not be determined to be non-responsive; however, only the first 35 pages of that package will be reviewed. For purposes of this page limitation the Government will count quotation package pages in the following order: (i) Price Section,

(2) Technical Capability Section, then (3) Past Performance Section.

3. Evaluation of Quotations:

The award will be made to the responsible quoter whose quote conforms to the RFQ and offers the Best Value to the Government, in accordance with FAR part 13 (Simplified Acquisition Procedures.) The Government will use tradeoff analysis when making the best value determination and award, based on the following three factors:

a. Evaluation Factor 1 - Technical Capability:

The Government will evaluate the strengths and weaknesses of the below items as they relate to the requirements outlined in the SOW:

1. Plan/approach for accomplishing the SOW;

2. Qualifications ofthe company to perform the SOW, including but not limited to, the quoter's:

a. Expertise in working with and installing audio visual equipment,

b. Resources to fulfill all requirements in the SOW, specifically the video projectors' and

c. Availability to install and then service the projectors and additional equipment in a timely manner, no greater than 24 hours from the time of service request.

b. Evaluation Factor2 -Past Performance:

The PHIvISA Acquisition Services Division (PHF-20) will evaluate the Quoter's past performance as follows:

¯ The contractor's experience providing services similar to those required in the SOW.

¯ References (customers) who received similar services from the contractor within the past five years.

¯ The evaluation team may consider, but not be limited to, the quality of work, customer service, compliance with performance schedules, period of performance length, contract value, and contractor's cost control on those contracts.

¯ PIT1MSA, at its discretion, may obtain information regarding the quoter from the Past Performance Information Retrieval System (PPIRS) and the Federal Awardee Performance and Integrity Information System (FAPIIS) and other Government data sources.

**NOTE**

U.S. Department of Transportation (USDOT) 693JK3 18Q0016

Prior to issuing any award, the Government will perform a search of Active Exclusions in the System for Award Management (SAM) to ensure that the prospective awardee is not on the list of parties excluded from receiving federal contracts and sub-contracts.

c. Evaluation Factor 3 - Price:

The PHMSA Acquisition Services Division (PHF-20) will evaluate the quoter's price. Price discounts are highly encouraged.

4. Evaluation Order of Importance Evaluation Factor 1 (Technical Capability) is more important than Evaluation Factor 2 (Past Performance).

Evaluation Factors 1 and 2, when combined, are significantly more important than Evaluation Factor 3 (Price).

5. Incorporation of Contract Terms Any resultant order from this RFQ will incorporate the terms and conditions stated in the SOW and the clauses and special requirements specified in Attachment 3: FAR, TAR, and PHMSA Clauses and Special Requirements, are applicable to the order.

6. Contract/Order Type and Award:

The Government intends to issue a fixed price task order under the provisions of FAR Part 13 from this RFQ.

7. RFQ QUESTIONS:

Questions regarding the RFQ must be received via email by Mr. Stephen Jones (Stephen.jones.ctr@dot.gov) with a cc: to Mr. Fazal Mirza (fazal.mirza@dot.gov) on or before June 29, 2018 at 11:00 am, Eastern Daylight Time. Emails must reference RFQ #693JK3 18Q0016 and the company name in the subject line.

PHMSA will consolidate all questions and issue response(s) to questions via email no later than July 6, 2018 at 2:30 pm, Eastern Daylight Time. Do not contact any other PHMSA personnel during the RFQ (pre-award) phase.

8. SUBMISSION OF QUOTES:

Quotes must be received via email in PDF format by Mr. Stephen Jones at (Stephen.jones.ctrdot.gov) with a cc: to Mr. Fazal Mirza (fazal.mirza@dot.gov) no later than July 13, 2018 at 11:00am, Eastern Dayliaht Time.

*Quoters please note, the DOT email system will not accept attachments larger than 10MB in size. Attachments exceeding 10MB in size will be rejected by the DOT mail server. Please ensure your quote conforms to the DOT email size restrictions. The burden of providing and ensuring timely receipt is on the quoter.