Amendment 00002.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

2. AMENDMENT/MODIFICATION NUMBER

No.00002

693JJ9

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Title: Model Minimum Uniform Crash Criteria (MMUCC) Education and Training.

The purpose for this solicitation amendments is to

1. provide update clarification to the questions received. See Continuation Page

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

National Highway Traffic Safety Adm Office of Acquisition Management 1200 New Jersey Avenue, S.E.

Washington DC 20590

693JJ923R000117

1 8

07/19/2023

9B. DATED (SEE ITEM 11)

07/19/2023

Version 01/15/20

Question# SECTION/

PART # SECTION TITLE PARA. # QUESTION GOVERNMENT

RESPONSE

1 General Is this project has been done before?

If so, where we can see at least the tutorial for the public?

No. This is a new project.

2 General Are we going to have access to the process as-of-today?

This is a new project.

3 General Do you have a guideline or template for the materials (presentation, printed materials)?

No. This is a new project.

4 C.6.10 Specific Requirement.

Travel

Upon approval, Are traveling expenses for the contractor included in the RFQ or NHTSA will pay for the transportation (i.e.

airfare, car-rental, others) and lodging expenses?

NHTSA will reimburse approved travel expenses to the contractor as part of the contract.

5 General Do you have an estimate of In- Person trainings and States?

No. This is a new project. The number of trainings will be dependent upon demand.

6 C.6.5 Coordination of Hotel Logistics

Upon approval, If the contractor needs to travel to visit hotel site.

Who is responsible for those expenses, (lodging, travel, incidentals)?

NHTSA will reimburse approved travel expenses to the contractor as part of the contract.

7 General Are the printing materials for In- Person training charges the contractor’s responsibility or the

NHTSA will reimburse approved expenses for printed materials for

Questions and Answers

Version 01/15/20

RFP Number 693JJ923R000117: Model Minimum Uniform Crash Criteria Education and Training requests clarification on the eligibility of institutes of higher education to apply for the aforementioned RFP. Section L.6.1 of the RFP indicates “small business set-aside” but a clear definition of which entities are eligible to apply is not available.

NHTSA Reply: All small business entities with applicable NAICS code are eligible to submit a proposal.

Question# SECTION/

PART # SECTION TITLE PARA. # QUESTION GOVERNMENT

RESPONSE

Law Enforcement agencies or

NHTSA?

trainings to the contractor as part of the contract.

8 General Does NHTSA will provide any IT equipment or any specific software to perform the job?

NHTSA will reimburse approved equipment or software expenses to the contractor as part of the contract in coordination with DOT OCIO policy for software/hardware provisioning.

Question# SECTION/

PART # SECTION TITLE PARA. # QUESTION GOVERNMENT

RESPONSE

9 B.3.1 Contract Year One

– Base Year Labor Categories

Which position would be considered the LMS Administrator?

Instructional Systems Developer or Assistant Instructional Systems Developer

10 B.3.1 Contract Year One

– Base Year

Labor Categories

Please describe the specific tasks that the LMS Admin needs to perform and clarify how many users the LMS has.

The Contractor shall administer all aspects of an LMS including adding and maintaining training content, providing access tokens to students, assisting students with questions or access issues, etc. The number of users will depend upon the demand.

11 C.6.5 Training Logistics Track Demand What is the LMS system currently in use? Depending on the system, different skill sets may be needed.

None. This is a new project.

12 C.2 Background National Center for Statistics and Analysis

(NCSA)

Has the curriculum already been started?

No. This is a new project;

however, the MMUCC and the ANSI D.16 shall be used as the primary resources.

13 C.2 Background National Center for Statistics and Analysis

(NCSA)

Has NHTSA conducted training on the current version of the MMUCC, and if so, whom is the vendor that supported that work?

No. This is a new project.

14 L.11.1 Volume I:

Technical Proposal Instructions

Bullet #2 The solicitation notes, “Page Limit: 25 (Resumes are limited to 3 pages each and are not included in the Technical Proposal Page

Yes.

Question# SECTION/

PART # SECTION TITLE PARA. # QUESTION GOVERNMENT

RESPONSE

Limit).” Would the government please confirm that a Table of Contents is excluded from this page count?

15 L.12.3 PART III -

Technical Plan (M.2.3)

Para. #2 Base year has 2500 hours of LOE for instructors. In option years this expands to 8320. In accordance with the recommendation to “concentrate efforts among a core staff who will be dedicated…” Is it acceptable to provide a resume and letter of commitment for ONLY our lead instructor for the base year?

It is anticipated that instructors will have less hours while training content is being created. After training content is created, the instructors’ hours will increase as they begin to teach. Resumes for all personnel expected to work on the project are requested.

Note that key personnel should be identified for the duration of the contract.

16 L.12.3 PART III -

Technical Plan (M.2.3)

Para. #2 In accordance with the recommendation to “concentrate efforts among a core staff who will be dedicated…” Is it acceptable to have a single full-time qualified employee assigned to multiple labor categories? I.e.

CLINS 10005 – 10008 add up 1300 hours in the base year; can these labor categories be combined to support a dedicated core team?

No.

17 L.12.4 Part III – Relevant Corporate

Para. #3 Would the government please clarify whether recent project

The government requires past performance for the

Question# SECTION/

PART # SECTION TITLE PARA. # QUESTION GOVERNMENT

RESPONSE

Experience and Past Performance examples and past performance references from a subcontractor may be submitted?

prime and any subcontractors proposed to work on the contract.

18 M.2.4 Factor 4: Relevant Corporate Experience and Past Performance (L.12.4)

Para. #1 Is it acceptable to provide past performance for a project that is currently being worked on, provided there is at least a year of performance?

Yes.

19 B.3.1 – B.3.6

CONTRACT

YEAR ONE –

BASE YEAR

Table #1 To ensure equitable evaluation, can we assume the hours that the government has provided accurately reflect the anticipated level of effort?

The government-provided level of effort hours are an estimate. Demand will determine actual hours.

20 L.13 COST/PRICE

PROPOSAL

INSTRUCTIONS

Par. B, 2 Can the government provide an estimate for the number of trainings so that we can accurately estimate the ODCs and provide a breakdown as requested?

No. This is a new project.

The number of trainings will be dependent upon demand.

20 L.13 COST/PRICE

PROPOSAL

INSTRUCTIONS

Par. B, 3 Can the government provide an estimate for the number of trainings so that we can accurately estimate the travel costs as requested?

No. This is a new project.

The number of trainings will be dependent upon demand.

22 General Does NHTSA have a budget in mind for this work?

Offerors should submit their offers based on solicitation requirement.

23 General Would the government please specify whether there is an existing incumbent for this requirement?

This is a new project without an existing incumbent.

Question

SECTION/

PART # SECTION TITLE PARA. # QUESTION GOVERNMENT

RESPONSE

1. B.3 Contract Prices 1 The instructions state to complete the tables B.4.1-6; however, there are no sections B.4.1-6 in the solicitation. There are B.3.1-6. We assume this is just a typo but want to confirm there are not missing tables that offerors must complete.

Yes, this is typo. Offeror should complete B.3.1 – B.3.6

2.

B.3.1-B.3.6 Contract Year

Pricing All tables Please confirm that the third column in the tables: Fixed Hourly Rate are the Offeror’s fully burdened rate.

This is total fixed rate

3. B.3.1-B.3.6 Contract Year Pricing

All tables Please confirm that the last column: Total Fixed Hourly Rate is the number of hours in the table from the Government multiplied by the fully burdened rate.

Yes

4. L.12.1 PART 1:

Knowledge, Skills, and Staff Qualifications

1 Does the Government want Offeror’s to provide Key Personnel?

Or do Offeror’s simply provide the staff they believe it will take to complete the work successfully?

See page 28 Section G.3.2

5. L.12.1 PART 1:

Knowledge, Skills, and Staff Qualifications

1 How do the staffing requirements in this align with the tables in B.3.1-6?

See page 28 Section G.3.2

6. L.13 Cost/Price Proposal Instructions b.1 The Government is requesting the number of hours to complete each task in this section.

How does this align to the hours provided in Tables B.3.1-6? It the

This is instructions to offeror.

Question

SECTION/

PART # SECTION TITLE PARA. # QUESTION GOVERNMENT

RESPONSE

Government requesting two pricing approaches?

7. L.13 Cost/Price Proposal Instructions

3 How should Offerors estimate Travel costs? Is there a baseline for the number of trips to take?

Location information?

The concern is that it overall pricing could be different based on individual offeror’s assumptions on travel estimates.

This is a new project. The number of trainings will be dependent upon demand.

8. L.13 Cost/Price Proposal Instructions

General Information

If an Offeror’s answers to questions 2-5 are “No”, how does that affect the Offeror’s bid chances? Are these requirements needed or just information requested?

The government is anticipating making an award.