Amendment 0001 RFP 693JJ920R000032....pdf

(x)

693JJ920R000032

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

693JJ9

Washington DC 20590 1200 New Jersey Avenue, S.E.

Office of Acquisition Management National Highway Traffic Safety Adm

693JJ9

Washington DC 20590 1200 New Jersey Avenue, S.E.

Office of Acquisition Management National Highway Traffic Safety Adm

04/02/20210001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

04/02/2021

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

TITLE: Crash Investigation Sampling System (CISS) Quality Control Center Operations

The purpose of this solicitation amendment is accomplish the following:

1) Provide responses to the solicitation questions from prospective offerors.

2) Incorporate FAR Clause 52.222-41 - Service Contract Labor Standards. (AUG 2018) and

3) Provide Attachment J.13 "Labor Category Descriptions"

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

X

Request for Proposal: 693JJ920R000032 Title: CISS Quality Control Center Amend 0001

1. Reference Section I - Contract Clauses- This section is hereby revised to add the following clause:

52.222-41 - Service Contract Labor Standards. (AUG 2018)

2. Reference Section J - List of Attachments- This section is being revised to add Attachment J.13

Labor Category Descriptions.

Questions and Answers

Note to offerors: Please provide the specific paragraph reference using the Section/sub-Section numbers in the solicitation.

Technical Questions:

Question# SECTION/

PART #

SECTION

TITLE PARA. # QUESTION GOVERNMENT

RESPONSE

1 RFP

C.4.1.1

Establish Quality Control Center Facilities

2 Do all the proposed staff need to work from the same physical location or can they be in different parts of the country to better serve the PSUs?

No, centralized staff is not required.

2 RFP

C.4.1.2

Establish Quality Control Center Staff

1 Section C.4.1.2 says that the QCC Manager is key personnel, can you please confirm if this is a key position?

The QCC Program Manager is considered key personnel.

3 RFP

C.4.1.2

Establish Quality Control Center Staff

1 Does the QCC Manager and/or the Program Manager needs to be from the prime contractor only?

No, they can work for the prime contractor or the Sub-Contractor.

4 RFP

C.4.1.4

Team Coordinators

1 Section C.4.1.4 indicates that the “Coordinators” are key personnel, but Section G.5 does not indicate the same. Please confirm if the Coordinators are Key.

Coordinators are key personnel.

5 RFP

G.5

Tar 1252.237-73 Key Personnel (April 2005)

2 Section G.5 says “TBD” as the Key personnel, does this mean that there are no Key personnel under this contract?

Key personnel will be part of this solicitation.

6 RFP

L.9.3

PART II:

Qualifications of Project Personnel (see M.2.2)

1 Are we required to submit a resume for every proposed person or only the Key Personnel (which is indicated in section G.5 as

TBD)?

Every person that is proposed to work on this contract must have a resume provided.

Question# SECTION/

PART #

SECTION

TITLE PARA. # QUESTION GOVERNMENT

RESPONSE

7 RFP

M.4.1 Price Evaluation Sheets

1 Section C.4.1.2 refers to QCC Manager but the Price Evaluation Sheets in Section M.4.1 do not include this labor category. Can you please confirm if the “QCC Manager” is same as the “Project Manager”?

The QCC Manager and Project Manager are the same position.

8 RFP

M.4.1

Price Evaluation Sheets

1 Section C.4.1.4 indicates “Coordinators” but the Price Evaluation Sheets in Section M.4.1 do not include this category. Can you please let us know which labor category in Section M.4.1 corresponds to Coordinators?

Coordinators are listed as Crash Analyst I and II in Section M.4. The labor categories should comply at the minimum with the US Department of Labor Wage and Hour Division’s Occupational Listings.

Crash Analyst I is equivalent to the Engineering Technician IV (Occupational Code 30084); Crash Analyst II is equivalent to the Engineering Technician III (Occupational Code 30083).

9 RFP

M.4.1

Price Evaluation Sheets

1 Can you please provide us the responsibilities of all the “Direct Labor” categories mentioned in the Price Evaluation Sheets in section M.4.1?

See Attachment J.13

10 RFP

K.2

FAR 52.204-8

Annual

(c) (vii) 52.209-5 What is the current contract value?

$6,377,898.00, two-year Task Order.

Question# SECTION/

PART #

SECTION

TITLE PARA. # QUESTION GOVERNMENT

RESPONSE

Representations and Certifications (Mar 2020)

11 RFP

L.10.2

Other Direct Costs 1 Would the government consider providing a plugged number for all required travel to the offerors since the dates of travel are unknown at this time?

Offerors should plan travel to conform to the relevant sections of the SOW.

J.13 Labor Category Descriptions

Project Manager

Project Manager who shall serve as the Contractor’s authorized supervisor for technical and administrative work performed under this Contract. The Project Manager shall provide the single point-of-contact between the Contractor and the COR or other duly authorized representative under this Contract. The Project Manager (also referred to as QCC Manager) shall have experience in the management of in-depth crash studies or something equivalent and/or have an educational background in the fields of engineering, behavioral or physical science or business (systems) management.

The Project Manager shall receive and execute, on behalf of the Contractor, such technical assignment directives as the COR or other duly authorized representative under this Contract.

Crash Analyst I and Crash Analyst II

The Contractor shall obtain technical personnel to serve as team coordinators. These individuals should have experience in crash reconstruction or technically equivalent experience. The team coordinators should have experience in analyzing aspects of both crash avoidance and crashworthiness elements of in-depth crash investigation, clinical evaluation and crash reconstruction or something equivalent. They collectively should demonstrate a cross section of expertise or aptitude in mechanics, damage analysis, Event Data Recorder (EDR) retrieval and interpretation, mechanisms of injury, injury coding, vehicle dynamics and occupant kinematics. Additionally, they should collectively demonstrate comprehensive experience or aptitude in vehicle structures, human anatomy, the mechanics of physics as applied to determining delta V results, the application of the latest computer algorithms for delta V determination as well as the theory behind calculations. Experience or aptitude will be measured by past work in similar projects and educational backgrounds of proposed contracting staff. The Crash Analyst I position should be considered an Engineering Technician IV (Occupational Code 30084) at the minimum per the guidelines provided by the US Department of Labor Wage and Hour Division. The Crash Analyst II position should be considered an Engineering Technician IV (Occupational Code 30083) at the minimum per the guidelines provided by the US Department of Labor Wage and Hour Division. The variances between these positions are experience, education and aptitude.

All managers and coordinators should have the ability to conduct case reviews and be thoroughly familiar with coding conventions, case review processes, field procedures, PSU operations, technician performance measures, computer applications and the case management and communications processes used within CISS.

The manager and technical staff shall have demonstrated the capability to technically manage geographically dispersed operations and to effectively administer complex crash data collection systems.

Technical Support

The Contractor shall also obtain a person to serve as a Technical Support staffer. This position involves oversight of the case registry process and the distribution of cases to coordinators for case review activities.

The Technical Support position should be considered an Engineering Technician II (Occupational Code 30082) at the minimum per the guidelines provided by the US Department of Labor Wage and Hour Division.

J.13 Labor Category Descriptions

Administrative Support Staff

The Contractor shall also obtain technical personnel to serve as Administrative Support personnel. The key role of this position is the oversight of sampling activities which will include the testing of PSU Crash Technicians in sampling accuracy and all issues related to weekly sampling activities. A secondary role will be to ensure that all QCC staff obtain and maintain Personal Identity Verification (PIV) cards. The Administrative Support positions should be considered an Engineering Technician II (Occupational Code 30082) at the minimum per the guidelines provided by the US Department of Labor Wage and Hour Division.

Administrative Assistant

The Contractor shall also obtain a person to serve as Administrative Assistant. The key role of this position is to support the Project Manager in roles she/he deem necessary. The Administrative Assistant position should be considered an Administrative Assistant (Occupational Code 01020) at the minimum per the guidelines provided by the US Department of Labor Wage and Hour Division.

J.13 Labor Category Description