Phase 2 QA Amendment 5.pdf
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- Solicitation number
- 693JJ325R000004_Final
About this file
This document contains a series of questions and answers (Q&A) related to a Federal Highway Administration (FHWA) solicitation, covering various aspects of proposal submission requirements. Key clarifications include: (1) Past performance projects do not need to match experience projects, but partner/subcontractor information must be submitted; (2) Oral presentation slides are not required to be comprehensive responses, but should be consistent with the verbal presentation; (3) Subcontracting goals can be submitted as a single table covering the entire contract term instead of separate yearly tables; and (4) Oral presentation time limits include team introductions and any potential summary, with no questions permitted from the review panel.
The Q&A specifically addresses submission details for Volume II, including small business subcontracting plan requirements, with FHWA confirming that only a single subcontracting plan using Attachment J.3 is required, despite earlier RFP language suggesting multiple documents. The responses aim to provide clarity on procedural expectations for offerors preparing their proposal, particularly around oral presentations, subcontracting plans, and documentation consistency.
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# Reference: Paragraph/Sentence Question Answer
L.6.2, Volume III: Factor 4: Past Performance, Page 65
Do the projects in Volume II Factor 4 Past Performance need to match the projects included in Volume I Factor 1 Experience?
No, the projects identified in Past Performance do not need to match the projects included in Factor 1 Experience.
However, if the past performance is for a partner or subcontractor, the Offeror must have submitted partner/subcontractor info for the at company in Volume I.
2 L.6.2, pages 65-66
For the Volume II small business subcontracting plan requirements (as described in Section L.6.2, page 65-66), we see that FHWA is requesting a Master Subcontracting Plan and the Attachment J.3 Subcontracting Plan. In accordance with FAR 52.219-9, we intend to provide — in Attachment J.3 — the estimated percentage goal and dollar amounts for each subcontract socioeconomic category, and answers for Questions 1.1 to 10. We do not intend to provide a separate Master Subcontracting Plan, since we do not have a firm-wide plan, and FAR 52.219-9 allows for individual plans instead. Can FHWA confirm that our intended approach to only submit Attachment J.3 complies with the requirements of FAR 52.219-9, and that a separate Master Subcontracting Plan is not required? If not, can FHWA clarify what else is needed to remain compliant?
A separate Master Subcontracting Plan is not required - Attachment J.3 is sufficient.
RFP language has been updated.
Volume II: Factors 2 and 3: Oral Presentation Requirements, page 63
Is it the expectation of FHWA that the slides contain the talking points or is the expectation that the slides should be comprehensive responses to the requirements?
It is not required that the slides be comprehensive responses. Per the RFP, "The Government will evaluate the Oral Presentation, not the slides – the slides are merely an aid to the oral presentation.
However, inconsistencies between the oral presentation and the slides may be a basis for a lowered confidence." Accordingly, please ensure that your slides and presentation are consistent.
Attachment J.3
The Subcontracting Goals template in Attachment J.3 refers to Base Year rather than Base Term. Because it is unknown how many TOPRs may be released and awarded in each contract year, and the mix of subcontractors that may be needed for those tasks, would it be acceptable to submit a single Subcontracting Goals table in Attachment J.3 covering the contract term rather than separate tables for each contract year?
Yes. It is acceptable to submit a single table covering the entire contract term.
5 L.6.2 Volume II, Pages 65-66
In a recent response to a question, FHWA stated that a Master Subcontracting Plan is not required to be submitted. However, the instructions on page 65 of the modified RFP still appear to require two sets of subcontracting plans (see underlined language). "Each prime Offeror who is other than a small business must include within its proposal a complete copy of their Small Business Subcontracting Plan, satisfactorily addressing all of the administrative requirements set forth in FAR 52.219-9. The Offeror must also submit a subcontracting plan in accordance with the instructions/format in Attachment J.3 Subcontracting Plan." Can FHWA confirm that a single Subcontracting Plan in accordance with the template in Attachment J.3 is the only document that is required?
A single subcontracting plan in accordance with Attachment J.3 is the only required document. RFP language updated to remove "also" to avoid confusion.
6 Oral Presentations
Please clarify when the time clock will be started for offeror presentations, specifically, will offerors be given time to introduce their team/presenters separate of the time limitation or will introductions count toward the time limit?
The introductions will count towards the time limit.
7 Oral Presentations
Similarly, please clarify when the time clock will be stopped for the end of the presentation, specifically, should offerors account for a presentation summary and the review panel to ask questions in the allotted time, or will FHWA permit these not be counted toward the time limit?
The review panel will not be permitted to ask any questions. If the Offeror would like to include a summary, this will count towards the time limit.
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