SITE VISIT_LABS.pdf

SITE-VISIT INSTRUCTIONS

Offeror Site Visit

The Federal Highway Administration (FHWA) will hold an optional site visit to help interested organizations better understand FHWA's RFP technical requirements. The site-visit will be held at:

FHWA Turner Fairbank Highway Research Center (TFHRC) 6300 Georgetown Pike McLean, Virginia 22101

The site visit will be held on 04/16/2024 from 1:00 PM to 3:00 PM ET.

The purpose of the site visit is to allow potential contractors to obtain a better understanding of the work required. Remarks and explanations at the site visit shall not qualify the terms of the solicitation and the specifications remain unchanged unless the solicitation is amended in writing.

Registration

Advanced notice is required to attend. You must submit a written request to FHWA point of contact Tamiko.Aikens@dot.gov and cc: Bob.P.Brown@dot.gov labeled “SITE VISIT_LABS”, no later than 04/09/2024 12:00 PM ET.

Your written request must identify the following:

1. Institution/Contractor Name;

2. Institution/Contractor Type (i.e., manufacturer, university, subcontractor, consultant, other);

3. Individual Names and Titles (Limited to two (2) persons);

4. Indicate if participant holds U.S. citizenship or not; and

5. Contact Information of attendees (e-mail address and phone);

Due to space limitations, request and approval for attendance at the site visit will be on a first come first serve basis (up to 25 total individuals) and only two (2) representatives from each interested organization are allowed to attend. A confirmation will be sent to those who are authorized to attend the site visit by 04/12/2024.

Interested organizations are advised of the following logistics/security procedures at FHWA:

1. Arrive 30 minutes prior to the start of the event; and

2. Check-In is required at the TFHRC. A valid U.S. issued Identification (e.g. Driver’s

License, Passport) is required. FHWA Security logs-in all visitors and issues temporary badges. Visitors will then be escorted to the meeting room by a FHWA employee.

Visitors must be escorted at all times by a FHWA employee while onsite. Failure to abide by FHWA’s visitor procedures may result in expulsion from FHWA facilities.

3. Visitors who have not received prior authorization for the site visit will not be allowed in the facility.

4. Entry to the facility will not be guaranteed for late arriving visitors.