RFP 693JJ320R000006 1-9-2020.pdf

693JJ320R000006

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 73

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

X

693JJ3

Federal Highway Administration

OFC OF ACQUISITION AND GRANTS MGMT

1200 NEW JERSEY AVE, SE

Washington DC 20590

HCFA-32SRI@dot.gov

N/A 0900 ET 02/10/2020

Robert Miller, II 202 Rob.Miller@dot.gov

366-9167

X

X

X

X

X

X

X

X

X

X

X

X

X

PAGE(S)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

Zero

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 73

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

693JJ320R000006

(A) (B) (C) (D) (E) (F)

00001 Technical Support for Highway Safety

Total Potential Value: $38,000,000

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B. 1 IDIQ MINIMUM AND MAXIMUM CONTRACT AMOUNTS

This is an Indefinite Delivery/Indefinite Quantity (IDIQ) Contract utilizing Firm-Fixed-Price (FFP) and Time & Materials (T&M) task orders in accordance with FAR 16.500.

During the term of the contract, the Government shall place orders totaling a minimum of $50,000. The maximum amount of all task orders issued against all contracts awarded as a result of this acquisition shall not exceed a ceiling of $38,000,000.

B.2 SCHEDULE OF RATES

Labor category requirements and hourly labor rate ceilings governing T&M orders under this contract shall conform to the labor category descriptions in Attachment J.1. The unit of issue (rates) is the fully burdened loaded fixed price hourly rate that is also the maximum allowable rate under the contract.

Hourly labor rates under this contract include Contractor employee labor, subcontractor employee labor, and consultant labor. The hourly labor rates are fully burdened with all proportional overhead, fringe, profit/fee, G&A, etc.

NOTE TO OFFERORS: Resulting contract award(s) will include Attachment J.2 with the accepted Contractor fully burdened loaded labor rates inserted in the pricing table.

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 BACKGROUND

One of the key responsibilities of the Federal Highway Administration’s (FHWA) Office of Safety (HSA) is to develop, implement and evaluate highway safety projects and programs. The effective execution of this responsibility requires an integrated program development process which includes, but is not limited to, the following: feasibility studies; focus group meetings;

development of technical reports, guidance, standards, training; development of regulatory requirements; and outreach to industry. Seamless continuity and integration of these efforts is critical to achieve the highest possible reliability and effectiveness.

The mission of HSA is to exercise leadership throughout the multi-disciplinary highway community to make the Nation’s surface transportation system safer for all road users. This is accomplished through HSA programs and initiatives, as well as activities of its partners, customers, and others (including other FHWA offices, Federal agencies, State and local government agencies, various public and private organizations and industries, the public, and when appropriate, other countries).

The objectives of transportation safety involve reducing the number of fatalities and serious injuries by reducing the number of crashes and mitigating the impacts during and after the crashes. HSA provides leadership, in coordination with our partners, to research, develop and deploy life saving strategies and programs. Areas of focus include, but are not limited to: The Highway Safety Improvement Program, Intersection Safety, Local and Rural Road Safety, Pedestrian and Bicycle Safety, Roadway Departure Safety, Roadway Safety Data Program, Safe System, Automation and Speed Management. HSA also undertakes safety initiatives and programs that provide support to FHWA’s partners and customers associated with road, vehicle, and road user improvements. Improving road safety involves the coordination of the 4 Es (Engineering, Education, Enforcement and Emergency Medical Services) by employing a multi-disciplinary approach to addressing challenges.

HSA contains four safety-focused teams related to the following activities: Strategic Coordination, Implementation, Safety Design, and Safety Operations. These activities will support the mission and related activities of HSA, its partners and customers.

C.2 OBJECTIVE

The objective of this contract is to support the mission and related activities of HSA, its partners, and customers.

C.3 SCOPE OF WORK

The Contractor shall provide technical and professional support services, as needed, in a variety of transportation topics to support the Federal safety program. Potential activities include, but are not limited to: policy/regulatory analysis, analysis of program delivery approaches, safety evaluations, data analysis, meeting support, course development and delivery, and marketing and communication strategies/activities. The Contractor shall analyze technical, as well as programmatic and administrative issues and provide advice, recommendations, and a broad range of support functions as required by HSA.

The Contractor shall furnish all necessary labor, materials, facilities, and supervision to perform all technical, non-personal services necessary to provide technical and general activities in support of HSA.

C.4 TASK REQUIREMENTS

Specific work to be performed will be set forth under individual task orders in one or more of the following task areas. When a task order is awarded, the Contractor shall perform in accordance with the requirements of the Statement of Work. Task order requirements will be in the following areas:

TASK AREA A – TECHNICAL SUPPORT AND ASSISTANCE

General activities under this task area include:

1. Research, Development, and Engineering Support and Recommendations: Provide research, development, engineering support, and recommendations and reporting on a variety of topics in support of HSA’s mission. The topics will relate to technical, institutional, financial, or administrative aspects associated with researching, developing, engineering, managing, building, and operating safety devices, systems and networks associated with providing safe roads for all road users. The research, development and engineering may be over-arching, or site and/or situation-specific, and include studies that involve engineering performance, operational and institutional issues and studies that may require providing recommendations and development regarding needs, actions and strategies.

2. Policy/Regulatory Analysis: Provide analyses of costs, benefits, impacts, etc. of various programmatic and project initiatives in support of regulatory and policy-making efforts.

This may include conducting research to gather information, identify impacts, and make recommendations. The analysis could also be associated with safety and operational aspects of roads, questions raised by Congress as part of the Department of Transportation’s annual budget appropriation hearings, implementation of legislative requirements and safety initiatives such as included in Federal transportation reauthorization legislation, or activities related to the strategic planning process conducted within FHWA.

3. Reports and Case Studies: Prepare status reports on the state-of-practice and state-of-art for selected topics. The reports shall synthesize the current experiences and developments in the deployment of innovative technologies by other countries, the private sector, other Federal agencies, Tribes, and State and local governments, including technical, financial, and institutional aspects. Based on the current practices, prepare case studies that describe and analyze specific exemplary or innovative measures that may be deployed by the above entities.

4. Analysis of Program Delivery Approaches: Generate program delivery recommendations for carrying out the mandates of legislation, other program directives, and priorities that support HSA’s mission. This effort includes analysis of customer and partner needs and priorities, policy issues, organizational capacity both within HSA and external organizations, financial considerations, and delivery mechanisms.

5. Perform Safety Evaluations: Provide highway safety-related evaluations including studies showing collection, analysis, and development of data, and strategies and guidance for improving highway safety. This may include development of estimating and analysis of safety improvement impacts through such studies as before-after crash studies on roads and road systems for all road users. The evaluations may require laboratory and/or field studies of human-factors, and vehicle and highway elements that affect road safety.

6. Program Evaluations: Provide evaluation of the technical support/assistance to ensure that it reached its target audience(s), that the audience(s) found the technical support/assistance useful and informative, and that the audience(s) could use the technical support/assistance to advance their own safety-related projects and programs. These evaluations could include but are not limited to: online and paper-based surveys, questionnaires, focus groups, and phone and face-to-face interviews.

TASK AREA B – PROFESSIONAL CAPACITY BUILDING, DEVELOPENT, AND

TRAINING SUPPORT

The Contractor shall develop, coordinate, and provide professional capacity building consistent with HSA’s mission, for FHWA staff, its partners, and customers. This work shall be primarily geared toward advancing the state of knowledge among current and future safety professionals.

Occasionally, the resources may need to be refined or re-developed to adapt to different audience types and capabilities or to update materials based on new information. The contractor shall work with HSA and a variety of its partners and customers to develop and deliver products under this task.

1. Comprehensive curricula identification: Develop comprehensive strategies for working with academia and practitioners to identify educational needs and requirements for the new and existing cadre of transportation safety professionals. The needs involve specific and overall road safety topics and may include the following:

a. Outline the existing body of knowledge in road safety, and work with other organizations to outline core skill and knowledge requirements for safety professionals at all levels.

b. Evaluate the relationship between a) existing levels of skills and knowledge in the field; b) available training and education; c) knowledge and skill gaps; d) new training needs; and e) new training methods and technologies.

c. Develop comprehensive strategies for implementing safety education initiatives.

2. Course development and delivery: Develop workshops and training course materials to meet identified educational needs and requirements. Sponsor training courses and workshops through key associations such as the National Highway Institute, American Association of State Highway and Transportation Officials, State Department of Transportations (DOTs) and others. Include all the logistical arrangements to ensure that the appropriate courses are delivered to the appropriate professionals at the appropriate places and times. This may include traditional training courses, workshops, peer-to-peer exchanges, Massive Online Open Courses (MOOCs) and trainings delivered through other, innovative means.

3. Program Evaluations: Provide evaluation of the technical support/assistance to ensure that it reached its target audience(s), that the audience(s) found the technical support/assistance useful and informative, and that the audience(s) could use the technical support/assistance to advance their own safety-related projects and programs. These evaluations could include but are not limited to: online and paper-based surveys, questionnaires, focus groups, and phone and face-to-face interviews.

TASK AREA C – INDUSTRY/PUBLIC OUTREACH AND FEEDBACK

Under the overall management of the Government, the Contractor shall assist HSA, and its partners and customers as required, in reaching out to the transportation industry and public, by providing effective and coordinated outreach, marketing, education, and feedback services. To accomplish this, the Contractor shall work with HSA and a variety of its partners and customers, such as FHWA offices, and other FHWA partners and customers where appropriate.

1. Enhancing Outreach to Practitioners: Assist HSA and its partners to expand the types and number of relevant customers and partners that can assist in supporting and accomplishing HSA’s mission. Also, assist in maintaining existing needed partners and customers. Partners and customers include but are not limited to other Federal agencies, other FHWA offices, FHWA Division Offices, State DOTs, Tribes, localities, academia, and private sector companies. The Contractor shall develop outreach and involvement approaches and materials customized for these types of audiences as well as for other types including road users and other countries, as needed.

2. Marketing and Communications Strategy: Develop, plan, implement, and evaluate integrated marketing strategies and communications, including online, print, social media, and multimedia channels. Develop, execute, and evaluate strategic internal and external communications plans. An extensive body of material such as technical information, meeting and conference announcements, calendars of important events, listing of key contact persons, software programs, and data files must be made accessible, available, and maintained constantly, and the Contractor shall be key in providing this ability.

3. Market Research: Develop and implement plans to investigate the utilization of and evaluate the effectiveness of the marketing of existing and innovative safety design, operations, and management tools, systems, applications and implementations in support of HSA’s mission. This market research could include, but is not limited to: online research, survey and analysis of existing materials, interviews, focus groups, and paper and web-based surveys. All market research must be compliant with the Paperwork Reduction Act of 1995 (reference Section H.19 OMB Paperwork Reduction Act).

4. Meeting Support: Provide management, logistical, and technical support to HSA and its partners and customers, as needed, in preparing a range of in-person and web-based seminars, workshops, peer exchanges, and focus groups to help facilitate, promote, and meet HSA’s mission and priorities. Preparing appropriate background materials and proceedings for all sessions shall be accomplished as part of this effort. Seminars on skill development, and operations and maintenance needs for innovative technologies may also be developed as part of this work. Facilitating and preparing evaluations of these meetings and making recommendations for actions based on the evaluation findings may be developed as part of this work. The audiences for these activities may be other Federal, Tribal, State, and local transportation professionals and decision-makers, academia, private sector, road users, and citizens.

TASK AREA D – TECHNICAL AND ADMINISTRATIVE PROGRAM SUPPORT

The Contractor shall perform technical administrative, clerical, and related duties in support of HSA, including, but not limited to the following:

1. Graphic Design: Provide support with graphic design for a variety of projects, including, but not limited to: brochures, reports, guides, FAQ’s, fact sheets, newsletters, presentations, templates, trade show exhibit graphic materials, infographics and graphics for audiovisual presentations. Production of all printed materials must be in compliance with Federal printing regulations (reference Section I.4 Printing Restrictions).

2. Trade Show Assistance: Organize and coordinate exhibit booth presence (approximately six (6) exhibits per year).

3. Editorial Assistance: Draft articles (usually 100 words or less in length), edit publications and presentations of various lengths, consult on “plain language” edits, and draft engaging social media content to promote office programs and offerings to both technical and general public audiences.

4. Website Updates: Coordinate and organize website updates. This includes a monthly review of the webpages of the eight (8) key HSA program areas. Recommend editorial updates and works with web program staff to execute these edits. All website updates shall be Section 508 compliant (reference H.2 Requirements for Implementing Section 508 Standards).

5. General Administrative Program Support: Provide general administrative duties such as memo writing, meeting coordination, printing, Public Affairs coordination, data call support and Freedom of Information Act (FOIA) support.

Note: The Contractor shall be required to purchase certain materials, equipment, and services.

C.5 CONTRACT LEVEL REQUIREMENTS

C.5.1 KICK-OFF MEETING

The Contractor shall attend a face-to-face kick-off meeting at the FHWA Headquarters in Washington, DC. The objective of this meeting is to introduce attendees to FHWA staff, provide an opportunity for Contractors to meet with the Contracting Officer (CO) and/or Contract Administrator, define roles and responsibilities, and respond to questions. Contractor Key Personnel shall attend this meeting.

C.5.2 IDIQ MONTHLY PROGRESS REPORTS

The Contractor shall submit an electronic copy (2016 or higher Microsoft Office, PDF) of a contract level consolidated monthly progress report to the Contract Specialist, and the Contracting Officer’s Representative (COR), by the 10th of the month following the calendar month being reported. The report shall provide at a minimum:

I. Invoicing Executive Summary that includes at a minimum:

(a) A listing, by task order, of all submitted invoices, invoice amounts, payment status, and obligated funds balance.

II. For each task order under the contract, a summary that includes at a minimum:

(a) Task order number, task order title, task order type, period of performance.

(b) A description of any problem encountered or anticipated that will affect the completion of any individual task order within the time and fiscal constraints as set forth in the task order, together with recommended solution to such problem; or, a statement that no problem was encountered.

(c) A tabulation of the planned, actual and cumulative person-hours expended by personnel identified in each task order (for T&M task orders only).

(d) A chart showing:

i. Current and cumulative expenditures versus planned expenditure for each task order (for T&M task orders only).

ii. Cumulative expenditures versus obligated funds (for T&M task orders only).

(d) A summary on a task by task basis for all work under the specific task order that includes:

i. A clear and complete account of work performed on each task and an outline of the work to be accomplished during the next reporting period.

ii. Identified risks.

iii. Plan to mitigate identified risks.

iv. Project schedule status based on opinion of PM, shown as red (major delays and significant impact overall), yellow (slight delay to schedule but minimum impact overall), and green (on schedule).

(e) For task orders that the period of performance has expired and/or the technical requirements have been completed, the Contractor shall include a statement indicating this status.

C.5.3 ANNUAL REPORT

The Contractor shall furnish one electronic copy (in Microsoft Office 2016 or higher) of a letter-type contract level annual report to the Contract Specialist and to the Contracting Officer’s Representative (COR) on or before 30 calendar days before the end of each contract year. The annual report shall contain the following:

(a) A financial summary for the reporting period, including the following:

(1) Breakdown by task order of the funds obligated and submitted invoices, and each task order ceiling.

(2) Travel costs total, and incurred travel costs by task order.

(b) A brief narrative self-assessment commenting on performance during the reporting period for each of the following areas:

(1) Quality of Product/Service

(2) Schedule

(3) Cost Control

(4) Business Relations

(5) Management of Key Personnel

(6) Utilization of Small Businesses

(c) An assessment of the progress made toward achieving the objectives of the contract.

(d) Discussion of problems encountered or anticipated that might affect performance during the following year, and recommended solutions to such problems.

The annual report will be used by the COR as part of the annual past performance review.

C.5.4 TECHNICAL REPORT SPECIFICATIONS

Unless specified otherwise, technical reports under this contract shall be prepared in accordance with the current version of the FHWA Publications and Printing Handbook (http://staffnet.fhwa.dot.gov/had/graphicslibrary/Guidelines for Preparing FHWA Technical Reports.doc). Task order specific reports and deliverables requirements will be designated in the task order.

http://staffnet.fhwa.dot.gov/had/graphicslibrary/Guidelines%20for%20Preparing%20FHWA%20Technical%20Reports.doc http://staffnet.fhwa.dot.gov/had/graphicslibrary/Guidelines%20for%20Preparing%20FHWA%20Technical%20Reports.doc

SECTION D - PACKAGING AND MARKING

D.1 PACKAGING

Preservation, packing, and packaging of items for shipment shall be in accordance with best commercial practices and adequate for acceptance by common carrier for safe transportation at the most economical rates.

The Contractor shall clearly mark each shipment with the company name, the contract number, task order number (if applicable), and as appropriate the item identification, quantity of items, and notice of partial or final delivery.

Ship to: Federal Highway Administration Office of Safety 1200 New Jersey Avenue, SE Washington, DC 20590

Marked for: [COR’s Name to be Inserted at Contract Award]

SECTION E - INSPECTION AND ACCEPTANCE

E.1 CLAUSES INCORPORATED BY REFERENCE

52.246-4 INSPECTION OF SERVICES - FIXED-PRICE. (AUG 1996)

52.246-6 INSPECTION - TIME-AND-MATERIAL AND LABOR-HOUR. (MAY 2001)

52.246-9 INSPECTION OF RESEARCH AND DEVELOPMENT (SHORT FORM) (APR

1984)

E.2 INSPECTION AND ACCEPTANCE

All work hereunder shall be subject to review by the Government. The COR, as specified in each notification letter at the contract and task order level, is responsible for inspection and acceptance of all deliverables and services.

SECTION F - DELIVERIES OR PERFORMANCE

F.1 CLAUSES INCORPORATED BY REFERENCE

52.242-15 STOP-WORK ORDER. (AUG 1989)

52.242-17 GOVERNMENT DELAY OF WORK. (APR 1984)

52.247-34 F.O.B. DESTINATION. (NOV 1991)

F.2 PERIOD OF PERFORMANCE

The period of performance under this contract is five (5) years from the effective date of the contract. In no event, shall the total contract performance period exceed five-years without written authorization from the CO.

Task orders may be issued up to the final day of the contract period of performance provided that the task order can be completed within 12 months past the end of the period of performance.

There are no option periods under the contract; however, options may be used for task order performance.

F.3 METHOD OF DELIVERY

Electronic copies shall be delivered using Microsoft (MS) Office suite of tools (for example, MS WORD, MS EXCEL, MS POWERPOINT, MS PROJECT, or MS ACCESS format) version 2016 or later, unless otherwise specified by the COR. Electronic submission shall be made via email, unless otherwise agreed to by the COR.

F.4 DELIVERABLE/DELIVERY SUMMARY (IDIQ)

Below is a guide for the anticipated deliverables under the contract.

SOW Reference Contract Deliverable Due Date Format C.5.2 Progress Reports 10th of every Month Electronic 2016 or higher MS Word, Excel, PP, or PDF.

C.5.3 Annual Report Annually (Based upon the effective date of the contract.)

(same as above)

F.5 TASK ORDER DELIVERABLES

Task orders will identify specific deliverables, due dates and performance standards required in the performance of each order.

F.6 PLACE OF DELIVERY

The annual and monthly progress reports shall be delivered electronically to the Contract Specialist and the COR.

The Contractor shall submit interim and final deliverables electronically to the COR. The Contractor shall include the contract number (and task order number if appropriate) in the email for each deliverable. The Government may request the Contractor to include specified keywords in the subject line of emails containing deliverables. Additionally, the Government may request the Contractor to submit deliverables to an electronic repository as specified by the COR.

F.7 PLACE OF PERFORMANCE (TASK ORDER SPECIFIC)

Place of performance will be designated at the task order level.

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION DATA

The Contractor shall provide sufficient management to ensure that this contract is performed efficiently, accurately, on time, and in compliance with the requirements of this document.

Specifically, the Contractor shall designate a single manager to oversee this contract and supervise staff assigned to this contract.

G.2 CONTRACTING OFFICER’S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract, and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

Contracting Officer’s Address:

USDOT Federal Highway Administration 1200 New Jersey Avenue, SE Room: E62-204 – Mail Code: HCFA-32 Washington, DC 20590

G.3 CONTRACTING OFFICER’S REPRESENTATIVE AND TASK ORDER (COR)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work delivered under this contract.

(b) The Contracting Officer has designated __(to be completed by CO at award)___ as the Contracting Officer’s Representative (COR) for this award. The COR’s responsibilities shall include technical monitoring of the Contractor’s performance on the overall contract award and inspecting and accepting deliveries under the contract. The COR will be appointed in writing, at which time ALL of the responsibilities of the COR shall be detailed, and a copy of the appointment memorandum shall be furnished to the Contractor. Any changes to the COR delegation shall be made in writing, either by changes to the existing memorandum, or by issuance of a new appointment memorandum. Copies of any changes shall be provided to the Contractor.

As needed, the Contracting Officer may appoint a Task Order Contracting Officer’s Representative (TOCOR). The TOCOR’s responsibilities shall include technical monitoring of the Contractor’s performance as well as inspecting and accepting deliveries under specified task order(s). Any changes to the TOCOR delegation will be made in writing, either by changes to the existing memorandum or by issuance of a new appointment memorandum. Notification of any changes will be provided to the Contractor and COR.

(c) The COR and, if designated, the TOCOR are not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to any modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor’s right to proceed, or issue any order causing the Contractor to stop work; or

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR or TOCOR, if applicable, has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR or TOCOR’s appointment, within three (3) days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer’s response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR and TOCOR, if applicable.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor’s risk.

G.4 TASK ORDER SELECTION CRITERIA

The FHWA anticipates that the following elements will be the standard criteria for awarding individual task orders: technical, price, past performance in relation to task order requirements.

Each task order will indicate any changes or additions to standard criteria. The order of importance for the factors will be identified in each individual Task Order Proposal Request (TOPR). Evaluation of past performance will be based on the past performance data at the time of award as supplemented by the Government and Contractor during the period of performance.

As work proceeds under this contract, it is probable that the past performance rating from each Contractor’s award will be given less weight than current performance reports received on task orders performed under this contract.

G.5 TASK ORDER PROCEDURE

All funds expended under this contract shall be incurred and accounted for under individual task orders. All task orders are subject to the terms and conditions of this contract. The following ordering procedures apply to all task orders issued under this contract. All task orders under this contract will be competed unless a special exception to competition applies. Any supplies/services to be furnished under this contract will be ordered by issuance of written task orders. Task orders shall be issued in accordance with FAR 52.216-18, 52.216-19, and 52.216- 22 (See Section I). In addition:

(a) Only an authorized FHWA CO can issue a task order for this contract.

(b) All task orders are subject to the terms and conditions of the contract. In the event of conflict between a task order and the contract, the contract will take precedence.

(c) All costs associated with preparation, presentation, and/or discussion of the

Contractor’s task order proposal shall not be billable as direct contract expenses.

(d) The CO will issue TOPRs electronically to each IDIQ Contractor awarded a contract, in accordance with Fair Opportunity to Compete clause, as requirements are identified. Each TOPR will indicate the objective or results required by the Government. This objective will be within the scope, period, and maximum value of the contract. Each TOPR will indicate the task order type, the due date for proposal submission, any special requirements, and any additional selection criteria not specifically identified in the task order Selection Criteria clause above.

(e) Upon receipt of a TOPR, the Contractor shall prepare and submit a written task order proposal within the timeframe specified for submission. The Contractor shall submit one electronic copy of the task order proposal to the CO or as specified in the TOPR. The task order proposal shall include, as a minimum, the following information:

(1) A discussion of the task order objective demonstrating the Contractor’s understanding of the required outcome.

(2) A concise work plan for achieving the task order objectives that clearly demonstrates the Contractors’ understanding of and planned approach to the problem.

(3) A performance schedule that provides the following information:

(i) Planned accomplishments/milestones

(ii) Anticipated problems or challenges

(iii) Planned solutions to anticipated problems or challenges

(4) Qualifications of the proposed staff, including any proposed subject matter expert consultants.

(5) A detailed price proposal, including:

(i) Proposed level of effort and labor categories

(ii) The corresponding labor rates

(iii) Other Direct Costs as applicable (materials, travel, shipping, copying, etc.)

(6) Task Order Conflicts of Interest: The Offerors shall provide a brief statement in each task order proposal that describes in a concise manner all past, present or planned organizational, contractual or other interest(s), which may affect the Offeror’s ability to perform the proposed task order in an impartial and objective manner. The CO will review the statement and may require additional relevant information from the Offerors. In accordance with FAR Subpart 9.5, all such information, and any other relevant information known to DOT, will be used to determine whether an award to the Offerors may create an actual or potential conflict of interest.

If any such conflict of interest is found to exist, the CO may (a) disqualify the Offerors, or (b) determine that it is otherwise in the best interest of the United States to contract with the Offerors and include appropriate provisions to mitigate or avoid such conflict in the contract awarded.

(7) All task order proposals will be evaluated in accordance with the clause entitled, Task Order Selection Criteria. The CO’s selection decision on each task order request shall be final and shall not be subject to protest.

(8) Upon selection/acceptance of a task order proposal, the CO shall execute a task order. This task order will contain, as a minimum, the following information:

(i) Name and signature of CO

(ii) Task Order Number and Contract Number

(iii) Effective Date of task order

(iv) Performance Work Statement/Statement of Work

(v) Period of Performance

(vi) Total Amount of task order

(vii) Accounting Data

(viii) Reporting Requirements

(10) No work shall be performed and no payment will be made except as authorized by a properly executed TO.

Note: The type of task orders issued will vary based on the nature of the work requested and the CO’s determination.

In lieu of submitting a task order proposal, if the Contractor is not able or does not wish to compete for a specific task order, the Contractor must so state in writing to the CO.

In accordance with FAR 52.216-18, Ordering, the following individuals (or activities) are authorized to place orders against this contract:

Authorized FHWA Contracting Officers

G.6 52.216-32 TASK-ORDER and DELIVERY-ORDER OMBUDSMAN.

(a) In accordance with 41 U.S.C. 4106(g), the Agency has designated the following task-order and delivery-order Ombudsman for this contract. The Ombudsman must review complaints from the Contractor concerning all task-order and delivery-order actions for this contract and ensure the Contractor is afforded a fair opportunity for consideration in the award of orders, consistent with the procedures in the contract.

United States Department of Transportation Federal Highway Administration 1200 New Jersey Avenue, SE Washington, DC 20590 Location: E62-204 Attention: Competition Advocate

(b) Consulting an ombudsman does not alter or postpone the timeline for any other process (e.g., protests).

(c) Before consulting with the Ombudsman, the Contractor is encouraged to first address complaints with the Contracting Officer for resolution. When requested by the Contractor, the Ombudsman may keep the identity of the concerned party or entity confidential, unless prohibited by law or agency procedure.

(End of clause)

G.7 INVOICES

The Contractor shall submit invoices and required supporting documents electronically via e-mail to the following e-mail address: 9-AMC-AMZ-FHWA-Invoices@faa.gov.

(a) A separate invoice shall be submitted for each task order under this contract.

(b) Invoices shall be submitted within 10 days after delivery or performance of work, but no more frequently than monthly.

(c) Include the invoice and supporting documents in the email as an attached PDF document.

(d) Include in the e-mail subject line the following:

(1) Invoice No.

(2) Contract Number and task order number

(3) Name of your Company/Organization

(4) Attention: Contract Specialist’s name

Example: Invoice No. 35 – 693JJ319D000041/693JJ319F000107 – Contractor Name – Attention: Contract Specialist

(e) If the invoice and supporting documents exceed 8 MB as an e-mail attachment, the https://www.govinfo.gov/content/pkg/USCODE-2017-title41/html/USCODE-2017-title41-subtitleI-divsnC-chap41-sec4106.htm mailto:9-AMC-AMZ-FHWA-Invoices@faa.gov

Contractor must select one of the other submission options presented below:

Invoices submitted via an overnight service must use the following physical address:

MMAC

FHWA/AMZ-150

6500 S. MacArthur Blvd Oklahoma City, OK 73169 Attention: Contract Specialist Express Delivery Point of Contact: Lead Accounting Technician

Invoices may be submitted via regular U.S. Postal Service to the following address:

Federal Highway Administration Markview Processing P.O. Box 268865 Oklahoma City OK 73126-8865 Attention: Contract Specialist

An invoice submitted to an address other than those identified will be returned to the vendor as non-conforming.

(f) Documentation shall include:

(1) Name and address of the Contractor.

(2) Invoice number, invoice date, and task order number.

(3) Contract number and title.

(4) Period of work billed.

(5) Amount billed, by CLIN if applicable, under the task order.

(6) Hours expended per individual under the task order (for T&M Task Orders).

(7) Total amount of billing and cumulative total billed for all work under the task order to date.

(8) Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice.

(9) Name of the Contracting Officer.

G.8 PAYMENT

For Firm-Fixed-Price task orders, unless otherwise specified in the individual task order, the Contractor may request payment for the Firm-Fixed-Price specified in the task order upon the Government’s acceptance of all work under that task order. Determination of satisfactory completion and acceptance of the work under the task order will be made by the Contracting Officer. Payments may be made based on an established Milestone Payment Schedule for work performed and accepted.

For T&M task orders, the Contractor may request payment monthly for work performed in accordance with the established labor categories and prices not to exceed the task order obligated funding amount. For allowable reimbursable travel and material line item costs, the Contractor shall provide sufficient supporting documentation to support costs incurred to include vendor receipts. See FAR 52.232-7 Payments Under Time-and-Materials and Labor-Hour Contracts.

NOTE: For T&M task orders, allowable materials costs including travel expenses shall be reimbursed at cost. Inclusion of indirect burden amounts on materials is not allowable.

The Contractor shall not accrue costs in excess of the amount funded under a T&M task order.

Any work performed in excess of the amount funded is at the Contractor’s own risk.

G.9 NOTIFICATION OF EXPENDITURE OF FUNDS

For T&M task orders, the Contractor shall notify the Contract Specialist and COR in writing, within five (5) calendar days, when costs incurred exceed 75% of the obligated funds.

G.10 TRAVEL AND PER DIEM

Travel (other than local) may be expected to occur throughout the duration of the contract. The COR will issue the written request for travel if required (excluding local travel).

For T&M task orders, the Contractor shall invoice in accordance with FAR 31.205-46, Travel Costs, and Federal Travel Regulations, and must submit documentation of all travel costs.

Travel requirements under this contract shall be met using the most economical form of transportation available. All travel shall be scheduled sufficiently in advance to take advantage of offered discount rates, unless authorized by the Contracting Officer.

The following web site provides information on current Per Diem rates:

http://www.gsa.gov/portal/category/100120

G.11 SUBCONTRACTS – ADVANCE NOTIFICATION AND CONSENT

Under this contract, the requirement of FAR 44.2, Consent to Subcontracts, has been fulfilled for the following subcontracts:

(a) [APPROVED SUBCONTRACTOR(S) NAME(S)]

Any future change or revision to the Statement of Work or other applicable aspects of this contract shall include the subcontract(s) only to the extent that performance of the subcontract(s) is directly affected by the change or revision.

http://www.gsa.gov/portal/category/100120

G.12 TECHNICAL DIRECTION

Performance of the work under this contract is subject to the Technical Direction of the COR.

The term “Technical Direction” is defined to include, without limitation, the following:

(a) Direction to the Contractor which redirects the efforts, shifts work emphasis between work areas, requires pursuit of certain lines of inquiry, fills in details or otherwise serves to accomplish the statement of work;

(b) Provision of information to the Contractor that assists in the interpretation of drawings, specifications or technical portions of the work description; and,

(c) Review and approval/rejection of technical reports, drawings, specifications and technical information to be delivered by the Contractor.

All Technical Direction must be within the general scope of work stated in the contract. The COR does not have the authority to and may not issue any Technical Direction that:

(a) constitutes an assignment of additional work outside the general scope of the base contract;

(b) constitutes a change as defined in the base contract clause entitled “Changes”;

(c) in any manner causes an increase or decrease in prices set forth in Section B; or

(d) changes any of the expressed terms, conditions or specifications of the contract.

All Technical Direction must be issued in writing, or shall be confirmed in writing by the COR within three (3) working days after issuance. The Contractor shall proceed promptly with the performance of duly issued Technical Directions. However, if in the opinion of the Contractor, the direction issued but the COR is within one of the prescribed categories in (a) through (d) above, the Contractor shall not proceed, but shall notify the Contracting Officer in writing, within three (3) working days after receipt of any such direction. The Contracting Officer will determine if the Technical Direction is proper, or if a contract modification would be required to properly implement the direction. Failure of the parties to agree upon the nature of the direction or upon the contract action to be taken with respect thereto shall be subject to the clause included in Section I entitled “Disputes.”

G.13 CONTRACTOR SUPERVISION

The Contractor shall provide total supervision of its staff. Government personnel are not authorized or permitted to supervise any Contractor personnel. The Contractor's Program Manager for this contract shall communicate with the COR to determine the Government's work requirements as set forth in the Statement of Work and shall assure that these requirements are fulfilled.

G.14 FEDERAL HOLIDAYS AND CLOSURES

The FHWA offices are closed for the following Federal holidays and occasionally during other designated periods. Contractors who work onsite at FHWA or other Government facilities will not be able to perform activities onsite on these days or during those periods designated for closure:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day Washington’s Birthday Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day

When any such holiday falls on a Saturday, the preceding Friday is observed; when any such holiday falls on Sunday, the following Monday is observed.

Government closures may occur during the contract performance period as a result of Executive Order, Office of Personnel Management direction or other form of Federal proclamation. These closures are often due to inclement weather, potentially hazardous conditions or other special circumstances. Closures or delays of this nature during the performance period do not entitle the Contractor to additional compensation or to an automatic period of performance extension.

G.15 RESTRICTIONS AND STANDARDS OF CONDUCT (ON-SITE)

The Contractor's employees shall conduct only business covered by this contract during periods paid for by the FHWA and shall not conduct any other business on Government premises.

Contractor personnel shall abide by the normal rules and regulations applicable to the FHWA premises, including any applicable safety and security regulations.

G.16 GOVERNMENT LIABILITY

The Government cannot indemnify the Contractor or its subcontractor(s) from liability as a result of the performance of work under this contract. Therefore, the Contractor is required to obtain adequate property, vehicle and liability insurance during the entire period of performance, as appropriate, in accordance with the clause at FAR 52.228-7, which is incorporated into this contract in Section I. Evidence of such insurance must be submitted to the Contracting Officer as a condition of award.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 CONTRACT START-UP

The Contactor shall be prepared to accept and respond to TOPRs upon the effective date of the contract.

H.2 REQUIREMENTS FOR IMPLEMENTING SECTION 508 STANDARDS

The following applies to all FHWA Contracts issued on or after January 18, 2018 containing Information and Communication Technology (ICT) as a deliverable. In addition to the work requirements specified in this statement of work, vendors must ensure that all ICT that they prepare will meet the requirements of Section 508 of the Rehabilitation Act and the ICT Final Standards and Guidelines (508 Refresh) at 36 CFR Part 1194.

As defined in the 508 Refresh, at 36 CFR Part 1194, Appendix A, E103.4, ICT is “information technology and other equipment, systems, technologies, or processes, for which the principal…