Exhibit_J.3_FHWA_Pre-Proposal_Conference.pdf

Exhibit J.3

FHWA PRE-PROPOSAL CONFERENCE (PPC)

The Federal Highway Administration (FHWA) will hold a pre-proposal conference to help interested organizations better understand FHWA's RFP and technical requirements. The PPC will be held at:

FHWA Turner Fairbank Highway Research Center (TFHRC) 6300 Georgetown Pike McLean, Virginia 22101

The conference will be held on 02/13/2019 from 10:00 AM to 12:00 PM Eastern Time.

Presentation Topics include: Office of Infrastructure Research & Development Overview, Challenges and Needs, and Tour of IML Laboratories.

Registration for this event is free; however, advanced notice is required. If you plan to attend the PPC, you must submit a written request to FHWA point of contact delonte.mckinney@dot.gov, labeled Pre-Proposal Conference Attendance, no later than 02/05/2019, 5 PM Eastern Time.

Your written request must identify the following:

1. Institution/Contractor Name;

2. Institution/Contractor Type (i.e., manufacturer, university, subcontractor, consultant, other);

3. Individual Names and Titles (Limited to two (2) persons);

4. Indicate if participant holds U.S. citizenship or not; and

5. Contact Information of attendees (e-mail address and phone);

Each Contractor may also submit up to ten (10) general topics or questions relating to the Non- Personal IML requirement, please submit by 02/05/2019.

Due to space limitations, request and approval for attendance at the PPC will be on a first come first serve basis (up to 25 total individuals) and only two (2) representatives from each interested organization are allowed to attend. A confirmation will be sent to those who are authorized to attend the PPC by 02/08/2019.

Any information made available at the PPC will be posted as an amendment to this solicitation after the conference concludes. In addition, the list of attendees (Institution/Company Name, Institution/Company Type, Individual Names, and e-mail) will also be made available and posted as an amendment to this RFP.

Interested organizations are advised of the following logistics/security procedures at FHWA:

1. Arrive 30 minutes prior to the start of the event; and mailto:delonte.mckinney@dot.gov, Exhibit J.3

2. Check-In is required at the TFHRC. A valid U.S. issued Identification (e.g. Driver’s License, Passport) is required. FHWA Security logs-in all visitors and issues temporary badges. Visitors will then be escorted to the meeting room by a FHWA employee. Visitors must be escorted at all times by a FHWA employee while onsite. Failure to abide by FHWA’s visitor procedures may result in expulsion from FHWA facilities. Prompt entry to the presentation room will not be guaranteed for late arriving visitors.