RFP 693JF725R000016 7102025.pdf

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SECTION C – STATEMENT OF WORK

1. Introduction

United States Merchant Marine Academy is a Federal Service Academy that educates and graduates licensed Merchant Marine officers of exemplary character who serve America’s marine transportation and defense needs in peace and war. With 95 percent of the world's products transported over water, these leaders are vital to the effective operation of our merchant fleet for both commercial and military transport during war and peace.

USMMA Department of Health Services (DHS) is responsible for the overall management of the Midshipmen medical care, dental care, and Midshipmen emergency services. DHS works to help midshipmen maintain all medical standards for United States Coast Guard (USCG) Licensing and United States Naval Commissioning requirements. Further information is available at:

USMMA Department of Health Services

USMMA Midshipman Counseling & Personal Development

2. Objective

The U.S. Merchant Marine Academy (USMMA) is interested in utilizing a PPO (Preferred Provider Organization) approach to offer a Student Health Insurance Policy (SHIP) that will provide healthcare insurance coverage to the general population of USMMA students (hereby referred to as Midshipmen/Plebes/Plebe Candidates). Coverage will need to encompass on or off campus care 24 hours a day, 7 days a week, worldwide.

Under a hard waiver program, USMMA requires all full-time undergraduate Midshipmen to carry health insurance coverage through the option of either a) health insurance policy obtained through personal means; or b) the contractor offered SHIP. Midshipmen are required to purchase the SHIP plan unless they demonstrate having health insurance coverage that meets USMMA requirements.

The USMMA (DHS) provides limited medical and dental service to Midshipmen in accordance with Code of Federal Regulations 46, § 310.62 (Title 46, Part 310, Subpart 3C: Allowances and Expenses, Required Deposit) at no charge. The scope and use of this policy will be limited to medical services received which are beyond the scope of services provided on board the Academy by the USMMA Department of Health Services.

2. Cost Structure

Any plan must meet current and future State and Federal Requirements including provisions of the Affordable Care Act (ACA). It is USMMA’s goal to provide a plan to Midshipmen that provides health insurance coverage according to the requirements of this RFP at a reasonable cost, within a $1,000.00 to $2,500.00 policy cost range for a full calendar year policy. The offeror will provide any description of requirements regarding claims history and insurance industry standards for how the annual policy rates will be determined. The offeror will provide a detailed breakdown of premiums.

PROOF OF COMPLIANCE WITH FECA (Federal Workers Compensation Act) WORKERS’ COMPENSATION COVERAGE MUST

BE PROVIDED.

3. Period of Performance

The USMMA begins its Academic Year on 1 July. The required health insurance coverage period will start on January 1 at 12:01am and continue through 11:59pm 31 December of each calendar year. In order to make certain Midshipmen have USMMA required insurance coverage in place, insurance enrollment or waiver periods will be announced during the month of August or September annually in order to provide ample time for Midshipmen to make enrollment/waiver decisions in time for a January 1 policy start date. Three option year periods in addition to the base year will be available upon concurrent agreement between the contractor and the Government.

4. Scope of Coverage

• The SHIP will protect USMMA Midshipmen who have enrolled in the plan up to the minimal acceptable coverage allowed per insured in a policy year as per State and Federal Requirements. Coverage will be in effect while they are at home, on board the Academy, or wherever http://www.usmma.edu/academy-life/activitiesservices/health-services%23sthash.kLTKsCpA.dpuf https://www.usmma.edu/academy-life/activitiesservices/counseling he or she may be, 24 hours a day, worldwide.

• Coverage for services must include but are not limited to preventive care, doctor visits, emergency care, non-emergency care, prescription medications, mental health services, health screenings/ immunizations, maternity/reproductive care, hospitalization/surgery and offer both in-network and out-of-network options for care.

• Coverage plan details must describe co-payments, deductibles, and coverage limits, network providers and facilities, process for student claims and reimbursements.

• If a Midshipman graduates or leaves the Academy for any reason the coverage will continue in effect until the expiration of coverage for that premium payment period except in the following circumstances: If the Midshipman enters military service, coverage will terminate immediately upon receipt of written request / documentation. A prorated policy refund will be made if applicable.

5. Locality Requirements

Any existing polices and the SHIP policy must be accepted by healthcare providers in the New York Long Island area. USMMA also requires that in addition to meeting coverage needs in New York/Long Island that coverage includes providers who practice within 10 Miles of the USMMA within the Nassau County area. Finally, all health insurance plans must provide coverage in all 50 USA States and internationally. This includes emergency & non-emergency coverage.

All plans must be PPO based and not require a primary care provider visit to obtain authorized referrals for specialty care. Any existing policies meeting the minimal coverage needs will be accepted. Any polices not meeting minimal coverage needs will be rejected and the incoming Plebe Candidate would then be required to purchase a Student Health Insurance Plan provided by a third-party insurance company (the contractor).

6. Financial Hardship

If a Midshipman/Plebe or Plebe Candidate has a financial hardship and is unable to afford primary insurance coverage, the insurance vendor will make the final determination to waive the insurance verification process. Upon approval, the Midshipman/Plebe or Plebe Candidate will then be afforded the opportunity to apply for financial aid to be used towards purchasing the USMMA sponsored SHIP to satisfy the mandatory primary insurance requirement. USMMA requests that the potential contractor for this process will provide a deferred payment system where a Midshipman waiting for financial aid awards would be insured and able to suspend payment for the contractor provided SHIP in lieu of receipt of financial aid dollars when received to be used to satisfy any deferred payment.

7. Policy and Premiums

For students who enroll in the contractor provided SHIP and pay the premium, a bona fide insurance contract will exist between the Midshipman and the insurance company. The Midshipmen will be responsible for the payments of the policy premiums directly to the Carrier. USMMA will not be a party to this reference contract between the Midshipmen and the insurance company. The Carrier will be responsible for obtaining and tracking all payments.

The contractor will have every right to collect unpaid insurance premiums using appropriate means up to and including placing a Midshipman/Plebe or Plebe Candidate into a collections process.

8. Claims Processing and Management Requirements

• A working, online user-friendly website is required to service the account for both USMMA DHS and Midshipmen/Plebe or Plebe Candidate for management of claims, EOB, etc.

• USMMA requires the contractor to process claims, respond to questions and correspondence within 30 days, and to assist with the effective operation of this program.

• Midshipmen/Plebe or Plebe Candidates should receive a response to questions within 48 hours, and must receive an Explanation of Benefits (EOB) within 30 days of submitting a claim.

• The Carrier is required to designate a specific individual as a customer service representative for USMMA DHS utilizing services from the SHIP as well as provide a customer service staff, call center, or other operations directly available to Midshipmen/Plebe or Plebe Candidates and their families for assistance with enrollment/waiver processes, claims, coverage, and other related inquiries.

9. Reporting

• The contractor will provide special reports on specific claims data upon request. The contractor must be able to monitor illness claims, injury claims, and insured categories to be able to provide USMMA with detailed claim data analysis upon request. The contractor shall provide such reports within a 2- week period. These types of reports do not require Personal Identifiable Information (PII) or Protected Health Information (PHI) that would release the identity of a covered person.

• The contractor is responsible for the development, printing, and expenses of pertinent reports (claim history, denied claims, provider data etc.). The contractor is responsible for and will provide informational brochures or policy summaries via online that are downloadable.

• USMMA requests online access to reports for waivers (attempted, denied) enrollments, and claims.

10. Brochures, ID Cards, other Printed Materials

• The contractor is responsible for the production and printing of the brochure and associated enrollment materials, and all costs associated with the brochure and associated enrollment materials. On line website access is the required method of delivery.

• The contractor will deliver any printed materials to the Department of Health Services (DHS) designee.

The brochure will be completed no later than 6 months prior to open enrollment offerings.

11. Identification cards:

• Cards will be made available for Midshipmen/Plebe or Plebe Candidates enrolled in the SHIP no later than 3 weeks after the start of the first Trimester of enrollment in the plan. Contractor must honor request from USMMA for emergency activation and temporary ID cards for students with medical necessities prior to the date permanent ID cards are mailed or otherwise available.

• The following processes are required:

o A web/internet-based distribution process for temporary or permanent insurance cards accessible to Midshipmen/Plebes & Plebe Candidates as well as DHS designated staff.

o A web-based process to track which Midshipmen/Plebe or Plebe Candidates have obtained their cards o A process to mail or download a permanent insurance card to covered persons Midshipmen o Contractor must have a working web-based waiver/enrollment submission system easily accessible to Midshipmen/Plebe or Plebe Candidates for enrolling in SHIP or waiving SHIP in favor of a privately-owned insurance plan, including email and online confirmation of waiver submissions, acceptances, rejections, audits results, and tracking. Ability to notify Midshipmen by email of confirmation and/or required next steps in waiver audit process.

o Access to telephonic and/or virtual real time health care support providing:

reliable health information in response to health concerns and questions; and assistance in decisions on the appropriate level of care for an injury or sickness.

Access 24/7/365 days, globally and within the United States. Virtual care to be accessible on Android and IOS operating systems.

Staff who are experienced licensed healthcare providers (registered nurse, Physician Assistant, Nurse

Practitioner, Mental Health Counselor/Psychologist or Physician) who have been specifically trained to handle telephone/virtual health inquiries.

Access to licensed behavioral health clinicians 24/7/365.

12. Enrollment or Waiving Enrollment in SHIP - Midshipmen Eligibility and New Midshipmen (Plebes & Plebe Candidates)

There are no part time students at the USMMA. Midshipmen/Plebes/Plebe Candidates will be afforded the opportunity to purchase the contractor provided SHIP or have any existing primary personal/privately purchased insurance policies reviewed. If this review determines a privately purchased health insurance plan meets all regulatory requirements as well as USMMA requirements, Midshipmen/Plebes/Plebe Candidates may waive purchase of the SHIP in favor of their approved private health insurance plan. This review and determination will be conducted by the contractor using a web-based registration system accessible to all Midshipmen/Plebes & Plebe Candidates. The contractor will act as a clearinghouse for verification of insurance coverage.

• The USMMA begins its Academic Year on 1 July. To make certain Midshipmen/Plebe or Plebe Candidates have USMMA required insurance coverage in place, enrollment or waiver periods will be announced during the month of August or September annually to provide ample time for Midshipmen/Plebe or Plebe Candidates to make enrollment/waiver decisions for a January 1, 12:01 am policy start date thru 11:59pm policy end on 31 December of the same calendar year.

• Midshipmen First Class or Seniors participating in the August-September annual enrollment/waiver process will graduate in June of the 12-month policy year. Accordingly, this group of Midshipmen will have a 6-month option (from 1 January through 30 June of the same policy year) for enrolling in the SHIP plan at 50% premium rate or waive enrollment in favor of a private plan that meets enrollment requirements.

• USMMA will inform Midshipmen how to access the contractor-provided website and what period to do so. The website will provide access for enrollment in the SHIP, waiver of the SHIP in favor of privately supplied insurance and all brochures, forms etc.

• USMMA Midshipmen are deployed for “sea duty” by class status (sophomores, juniors) at regular intervals during the Academic Year.

These deployments occur in November, March & June.

• There is a group of new students or “Plebe Candidates” who join USMMA in July each year. Incoming Plebe Candidates will require separate access to an on-line enrollment/waiver website during the months of April, May & June. This group will be insured for a 6-month period from

12:01am 1 July thru 11:59pm on 31 December of the same coverage year. While this group will enroll/waive insurance in April, May & June for this 6-month coverage period, they will also participate in the full year open enrollment in August-September for the upcoming new calendar 12-month policy year that starts on 1 January. Accordingly, this group of Plebe Candidates will have a 6-month option (from 1 July through 31 December of the same policy year) for enrolling in the SHIP plan at 50% premium rate or waive enrollment in favor of a private plan that meets enrollment requirements.

• Interaction with the USMMA DHS and other appropriate USMMA stakeholders as part of enrollment process:

o Provide USMMA access to reports that do not contain PII/PHI on utilization, waivers, enrollments, and access to claims filed o Send and receive daily scheduled and secure file transfers. Contractor is required to provide:

Insurance brochures Consumer/plan information from their websites Midshipmen access to customer service needs

• The contractor will be responsible for collection of premium payments from Midshipmen; Communicate regarding Midshipman who are waiting for financial aid awards and would be insured while able to suspend payment for the contractor provided SHIP in lieu of receipt of financial aid dollars.

• The Offeror must be capable for open enrollment by August 15, 2025, and it must be up and running by September 1, 2025.

13. USMMA Coverage Requirements for Waiver of SHIP

• The contractor will be responsible for providing online waivers and enrollment in SHIP and must have a communication plan to let the students know the status of waiver submissions and enrollment acceptances.

• Waivers & enrollment status must be reported to USMMA upon request for the entire waiver enrollment process period and then continue after the waiver enrollment site closes.

14. Conditions allowing for waiver of The Student Health Insurance Plan (SHIP) and use of an existing health insurance plan that meets USMMA waiver requirements.

The following insurance plans are not acceptable: HMO's, Tri Care Prime (Tricare Select is accepted), Kaiser Permanente, Medicaid/Medicare or Christian Healthcare Ministries plans.

The following health insurance benefits coverage conditions must be met and verified as in place by the contractor for Midshipmen to waive enrollment in the SHIP. An online check off form will be provided by the contractor as a “litmus test” for Midshipmen to complete and the contractor to verify/accept waiver/reject waiver based on the following (all conditions apply, waivers are not otherwise accepted):

1. Any healthcare plan requiring a referral to a primary care provider before specialty care can be obtained (such as an HMO) is not acceptable coverage.

2. Providers are located within 10 miles of USMMA in the Nassau County, NY Area

3. Coverage is provided for Lab work and X-Rays

4. Coverage is provided for Coverage for Prescription Drugs

5. Coverage for Hospitalization (including room & board, physician fees and surgical expenses)

6. Coverage for Outpatient hospital services and outpatient ambulatory & or office care

7. Coverage for Mental Health Care

8. Coverage for Emergency Room care

9. Policies must be in effect for the entire coverage period at USMMA from 1 January through 31 December of the calendar year.

Midshipmen must agree to notification of any plan changes/be responsible for providing plan that continues to meet USMMA requirements.

10. Insurer must be headquartered in the United States with a US claims address and customer service phone number

11. Provide both emergency and non-emergency benefits for medical and mental health treatment?

12. Provide inpatient hospital, outpatient physician visits laboratory services, radiology and outpatient/inpatient mental health benefits

(coverage limited to emergency care only does not satisfy this)

13. Provide coverage in all 50 states of the United States of America as well as provide coverage internationally?

14. For international coverage, does your policy include: -Medical Benefits of at least $250,000 -Repatriation Expenses Benefit of at least $50,000 -Medical Evacuation Benefits of at least $50,000 -Coverage for Pre-Existing Conditions?

The contractor shall provide an online demonstration of their web-based waiver/enrollment system to the USMMA. The demo site will replicate the environment the contractor would provide to USMMA Midshipmen if awarded the contract.

DOT/MARAD requires contractor release a common form that will help ensure the software producers who partner with the federal government leverage minimum secure development techniques and toolsets. The contractor must complete the Secure Software Development Attestation Form and provide it with the proposal. Please click here for a copy of the form and additional information:

Secure Software Development Attestation Form | CISA

SECTION E – INSPECTION OF SUPPLIES & SERVICES

The USMMA reserves the right to inspect contractor's equipment or require documentation of compliance with contract specifications, and State laws, rules, regulations and guidelines governing medical equipment. Inspections of contractor equipment shall in no way constitute a warranty by the USMMA that the contractor's equipment are properly maintained.

USMMA reserves the right to restrict the Contractor’s use of equipment which need repair, unclean, unsafe, damaged on the interior or exterior, and are not in compliance with contract requirements. The restriction of such equipment and shall not relieve the contractor from performing in accordance with the strict intent and meaning of the contract without additional cost to the USMMA.

The Government reserves the right to thoroughly inspect and investigate the establishment, facilities, business reputation and other qualifications of any offeror and to reject any proposal irrespective of price that is administratively determined lacking in any of the essentials necessary to ensure acceptable standards of performance. Offerors may be required to present evidence of qualifications to include credentials and resume to be used in performance of this contract.

52.246-4 INSPECTION OF SERVICES-FIXED PRICE (AUG 1996)

(a) Definition: "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable always and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may --

a. Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

b. Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may -

a. By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

b. Terminate the contract for default.

(End of Clause)

SECTION F - DELIVERIES and PERFORMANCE

Period of Performance: Base year: September 1, 2025, through August 31,2026 Option year one: September 1, 2026, through Augst 31, 2027 Option year two: September 1, 2027, through August 30, 2028

Option year three: September 1, 2028, through August 30, 2029 https://www.cisa.gov/resources-tools/resources/secure-software-development-attestation-form

SECTION G -- CONTRACTING ADMINISTRATION DATA

1. INVOICE REQUIREMENTS/INSTRUCTIONS

DOT utilizes the Delphi eInvoicing web portal for processing invoices. Access to Delphi elnvoicing web portal is granted with electronic authentication of credentials (name & valid email address) utilizing the

GSA credentialing platform login.gov. For vendors submitting invoices or payment requests, they will be required to submit invoices via the Delphi elnvoicing web portal which is authenticated via www.login.gov.

Vendors must meet the following minimum requirements to submit invoices through the Delphi elnvoicing web-portal:

1. Vendors shall have electronic internet access to register in the U.S. General Services Administration's (GSA) Login.gov and to the Delphi elnvoicing web portal.

2. The identity of system users will be verified prior to receiving access to the Delphi elnvoicing web-portal via registration with login.gov. Information required for Login.gov includes his/her email address, full name, phone number, and password.

3. Once notified by their agency POC, system users shall register with and create an account with GSA Login.gov.

System users will provide his/her email address and receive an email back to confirm. They will then create a password and input a telephone number and opt to receive either a personal call fromLogin.gov or text message with an authentication code.

4. Once the user is authenticated in Login.gov, he/she shall work with their agency POC to request access to the Delphi elnvoicing web portal. The POC will complete a Delphi elnvoicing web-portal User Access Request (UAR) to include the users full name, contact phone number, work e-mail address. Additionally, the agency POC will include the vendor's name, purchase order (contract) numbers (or supplier number) and agency doing business with to complete and electronically submit the UAR for processing.

5. Once the UAR is submitted, it will be electronically approved by the Access Control Officer (ACO) assigned to OA associated with the contract award or grant and then forwarded to the Delphi elnvoicing helpdesk to create the account. Once the account is created an e-mail will be generated to the user with instruction on accessing their Delphi elnvoicing web portal account. An e-mail will also be sent to the agency POC who initiated the UAR.

A. Definition.

Payment request, as used in this subpart, means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation.

B. Electronic payment requests-invoices.

(a) Requirements. Contracts shall require the electronic submission of payment requests, except for-

(1) Purchases paid for with a Governmentwide commercial purchase card.

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise classified information or national security; or

(b) As directed by the contracting officer to submit payment requests by mail.

(c) Alternate procedures. Where a contract requires the electronic submission of invoices, the contracting officer may authorize alternate procedures only if the contracting officer makes a written determination that the Department of the Transportation (DOT) is unable to receive electronic payment requests or provide acceptance electronically and it is approved one level above the contracting officer. For contractors/vendors who are unable to utilize DOT's Delphi einvoicing web-portal, waivers maybe considered on a case-by-case basis. Vendors should contact the Contracting Officer's Representative for assistance and reach out to the Accounts Payable department for review and approval.

(d) DOT electronic invoicing system. DOT utilizes the Delphi einvoicing web portal to facilitate the electronic submission and approval of vendor invoices and certain grantee payment requests. Except as provided in paragraphs

(a) and (b) of this section, contracting officers and DOT finance officials shall process electronic payment submissions through the Delphi einvoicing web portal. If the requirement for electronic submission of payment requests is waived under paragraph (a) or paragraph

(b) of this section, the contract or alternate payment authorization, as applicable, shall specify the form and method of payment request submission.

C. Electronic authentication.

Access to Delphi einvoicing is granted with electronic authentication of credentials (name & valid email address) utilizing the GSA credentialing platform login.gov. For vendors submitting invoices, they will be required to submit invoices via the Delphi einvoicing web portal which is authenticated via login.gov.

D. Contract clause.

Contracting officers shall insert the clause provided in Section E. below, Electronic Submission of Payment Requests, in solicitations and contracts exceeding the micro-purchase threshold, except those for which the contracting officer has directed or approved otherwise under Section B. above, and those paid with a Govemmentwide commercial purchase card.

E. Electronic Submission of Payment Requests.

ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(a) Definitions. As used in this clause-

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Payment request means a bill, voucher, invoice, or request for contract financing payment or invoice payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), "Content of lnvoices," this clause, and the applicable Payment clause included in this contract.

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Governmentwide

(c) commercial purchase card is an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(d) The Department of Transportation utilizes the Delphi einvoicing web-portal for processing invoices. For vendors submitting invoices, and certain grantees submitting payment requests, they will be required to submit invoices via Delphi einvoicing which is accessed and

(e) authenticated via www.login.gov

(f) The following FAR section applies (32.905 Payment documentation and process). To receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in the Delphi Invoicing web-portal shall contain the following:

(a) General. Payment will be based on receipt of a proper invoice and satisfactory contract performance.

(b) Content of invoices.

(1) A PROPER INVOICE MUST INCLUDE THE FOLLOWING ITEMS (except for interim payments on cost reimbursement contracts for services):

(i) Name and address of the contractor.

(ii) Invoice date and invoice number. (Date invoices as close as possible to the date of mailing or transmission.)

(iii) Contract number or other authorization for supplies delivered or services performed (including order number and contract line-item number).

(iv) Description, quantity, unit of measure, unit price and extended price of supplies delivered, or services performed.

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms).

Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading.

(vi) Name and address of contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

(vii) Name (where practicable), title, phone number and mailing address of person to notify in the event of a defective invoice.

(g) Payment system registration. All persons accessing the Delphi einvoicing web-portal will be required to have their own unique user Delphi einvoicing ID and password and be credentialed through login.gov.

(1) Electronic authentication. See www.login.gov for instructions. Click on the following link for instructions on establishing a login.gov account: https://login.gov/help/creating-an-account/how-do-i- create-an-account-with-logingov/.

(2) To create a login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then login.gov will reply with an email confirming the email address.

(3) Agency POC's will be responsible for communicating with vendor POC's to initiate the Delphi einvoicing account creation process. Vendor POC's who will require access to the einvoicing web-portal for invoice submission and payment tracking purposes will be required to provide their full name, valid email address, and current phone number to the agency POC to initiate the Delphi einvoicing web-portal account. Vendor users and the agency POC will be notified via e-mail when the account is created. The vendor user will be provided detailed instructions for logging into their Delphi einvoicing account.

(4) Training on Delphi. To facilitate use of DELPHI, comprehensive user information is available athttp://einvoice.esc.gov

(5) Account Management. Vendors are responsible to contact the Delphi Help Desk when their firm's points of contacts will no longer be submitting invoices so they can be removed from the system. Instructions for contacting the Delphi Help Desk can be found at http://einvoice.esc.gov

POINTS OF CONTACT

PROCURING CONTRACTING OFFICER (PCO)

Durba Ray, Contracting Officer 1200 New Jersey Avenue, S.E. - W26/444 Washington, D.C. 20590 Telephone: (202) 366-9551 E-mail Address: Durba.Ray@dot.gov

CONTRACT SPECIALIST (CS)

Bryant Fields, Contract Specialist 1200 New Jersey Avenue, S.E. - W26-449 Washington, D.C. 20590 E-mail Address: bryant.fields.ctr@dot.gov

2. ADDRESS OF CORRESPONDENCE

All contract related correspondence except as otherwise specified, shall be directed to the Contracting Officer and Contract Specialist at Durba.Ray@dot.gov and Bryant.fields.ctr@dot.gov.

TECHNICAL GOVERNMENT POINT OF CONTACT (TPOC)

The Technical POC for this contract

Rick Sager Director – Department of Health Services U.S. Merchant Marine Academy (USMMA) 300 Steamboat Road Kings Point, NY 11024-1699 Office:Ph: 516-726-5680 Email: Sagerr@USMMA.EDU

SECTION I- CONTRACT CLAUSES

52.252-02 – Clauses Incorporated by Reference (FEB 1988) mailto:Durba.Ray@dot.gov

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

http://acquisition.gov/far/current/html/FARTOCP52.html

52.202-1 Definitions JUN 2020 52.203-3 Gratuities APR 1984 52.203-6 52.203-13

Restrictions on Subcontractor Sales to the Government (Alt.1) Contractor Code of Business Ethics and Conduct

JUN 2020

NOV 2021

52.203-12 52.203-15

Limitation on Payments to Influence Certain Federal Transactions Whistleblower Protections under the American Recovery and Reinvestment Act of 2009

JUN 2020

JUN 2010

52.203-17 Contractor Employee Whistleblower Rights JUN 2020 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper MAY 2011 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards JUN 2020 52.204-13 Systems for Award Management Maintenance OCT 2018 52.204-14 Service Contract Reporting Requirement OCT 2016 52.204-18 52.204-19

Commercial and Government Entity Code Maintenance Incorporated by reference of representations and certifications

AUG 2020

DEC 2014

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations NOV 2015 52.211-13 52.212-4 52.219-6 52.222-3

Time Extensions Contract Terms and Conditions Notice of Total Small Business Set-Aside Convict Labor

SEP 2000

FEB 2024

NOV 2020

JUN 2003

52.222-6 Construction Wage Rate Requirements AUG 2018 52.222-7 Withholding of Funds MAY 2014 52.222-8 Payrolls and Basic Records JUL 2021 52.222-9 Apprentices and Trainees JUL 2005 52.222-10 Compliance with Copeland Act Requirement FEB 1988 52.222-11 Subcontracts (Labor Standards) MAY 2014 52.222-12 Contract Termination - Debarment MAY 2014 52.222-13 Compliance with Construction Wage Rate Requirements and Related Regulations MAY 2014

52.222-14 Disputes Concerning Labor Standards FEB 1988 52.222-15 52.222-19

Certification of Eligibility Child labor -Cooperation with authorities and remedies

MAY 2014

JAN 2018

52.222-27 52.222-41 52.222-50

Affirmative Action Compliance Requirements for Construction Combating Trafficking in persons Service Contract Labor Standards

APR 2015

OCT 2020

AUG 2018

52.223-2 Affirmative Procurement of Biobased Products Under Service and SEP 2013 Construction Contracts 52.223-5 52.223-18

Pollution Prevention and Right-to-Know Information Encouraging contractor policies to ban text messaging while driving

MAY 2011

JUN2020

52.225-11 52.225-13

Buy American-Construction Materials under Trade Agreements Restrictions on certain foreign purchases

DEC 2022

FEB 2021

52.228-2 52.228-5

Additional Bond Security Insurance -Work on a Government Installation

OCT 1997

APR 1984

52.228-11 Pledges of Assets FEB 2021 52.229-3 Federal, State, and Local Taxes FEB 2013 52.232-5 52.232-8

Payments under Fixed-Price Construction Contracts Discounts for prompt payment

MAY 2014

FEB 2002

52.232-17 52.232-18

Interest Availability of funds

MAY 2014

APR 1984

52.232-27

Prompt Payment For Construction Contracts paragraph (a)(1)(i)(A) JAN 2017

(“30 days” in lieu of “14 days”) http://acquisition.gov/far/current/html/FARTOCP52.html

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business Contractors NOV 2021 52.233-1 Disputes (Alternate I) (Dec 1991) MAY 2014 52.236-2 Differing Site Conditions APR 1984 52.236-3 Site Investigation and Conditions Affecting the Work APR 1984 52.236-5 Material and Workmanship APR 1984 52.236-6 Superintendence by the Contractor APR 1984 52.236-7 Permits and Responsibilities NOV 1991 52.236-8 Other Contracts APR 1984 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, & Improvements APR 1984

52.236-10 Operations and Storage Areas APR 1984 52.236-11 Use and Possession Prior to Completion APR 1984 52.236-12 Cleaning Up APR 1984 52.236-13 Accident Prevention (Alt. 1) NOV 1991 52.236-14 Availability and Use of Utility Services APR 1984 52.236-15 Schedules for Construction Contracts APR 1984 52.236-17 Layout of Work APR 1984 52.236-21 Specifications and Drawings for Construction FEB 1997 52.236-26 Preconstruction Conference FEB 1995 52.242-13 Bankruptcy JUL 1995 52.242-14 Suspension of Work APR 1984 52.244-6 Subcontracts for Commercial Items DEC 2022 52.246-12 Inspection of Construction AUG 1996 52.246-21 Warranty of Construction MAR 1994 52.249-2 Termination for Convenience of the Government (Fixed-Price) (ALT I SEP 1996) APR 2012

52.249-10 52.249-14

Default (Fixed-Price Construction) Excusable Delays

APR 1984

APR 1984

52.253-1 Computer Generated Forms JAN 1991

TAR 1252.204-70

TAR 1252.209-70

TAR 1252.209-71

TAR 1252.211-70

TAR 1252.222-72

Contractor Personnel Security and Agency Access Organizational and Consultant Conflicts of Interest Limitation of Future Contract Index for Specifications Contractor Cooperation in Equal Employment Opportunity and Anti- Harassment Investigations

NOV 2022

NOV 2022

NOV 2022

NOV 2022

NOV 2022

TAR 1252.222-70

TAR 1252.222-71

Strikes or Picketing Affecting Timely Completion of the Contract Work Strikes or Picketing Affecting Access to a DOT Facility

NOV 2022

NOV 2022

TAR 1252.223-70 Removal or Disposal of Hazardous Substances—Applicable Licenses and Permits NOV 2022

TAR 1252.223-71 Accident and Fire Reporting NOV 2022 TAR 1252.223-73 Seat Belt Use Policies and Program NOV 2022 TAR 1252.228-74 Notification of Payment Bond Protection NOV 2022 TAR 1252.232-70 Electronic Submission of Payment Requests NOV 2022 TAR 1252.237-70 Qualifications of Contractor Employees NOV 2022 TAR 1252.242-72 Dissemination of Contract Information NOV 2022

Clauses Incorporated by Full Text

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services.

As prescribed in 12.301(b)(4), insert the following clause:

CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (JAN 2025) [(DEVIATION FEB 2025)]

(a)The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1)52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2)52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(3)52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4)52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5)52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: [Contracting Officer check as appropriate.] __ (1)52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

_x_ (2)52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

__ (3)52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_x_ (4)52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

__ (5)52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (6) [Reserved].

_x_ (7)52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (8)52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_x_ (9)52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

__ (10)52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (Dec 2023) (Pub. L. 115–390, title II).

__ (11) (i)52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (Dec 2023) (Pub. L. 115–390, title II).

__ (ii)Alternate I (Dec 2023) of 52.204-30.

__ (12)52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Jan 2025) (31 U.S.C. 6101 note).

__ (13)52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

__ (14) [Reserved].

__ (15)52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Oct 2022) (15 U.S.C. 657a).

__ (16)52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (17) [Reserved] __ (18) (i)52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

__ (ii)Alternate I (Mar 2020) of 52.219-6.

__ (19) (i)52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

__ (ii)Alternate I (Mar 2020) of 52.219-7.

__ (20)52.219-8, Utilization of Small Business Concerns (Jan 2025) (15 U.S.C. 637(d)(2) and (3)).

__ (21) (i)52.219-9, Small Business Subcontracting Plan (Jan 2025) (15 U.S.C. 637(d)(4)).

__ (ii)Alternate I (Nov 2016) of 52.219-9.

__ (iii)Alternate II (Nov 2016) of 52.219-9.

__ (iv)Alternate III (Jun 2020) of 52.219-9.

__ (v)Alternate IV (Jan 2025) of 52.219-9.

__ (22) (i)52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)).

__ (ii)Alternate I (Mar 2020) of 52.219-13.

__ (23)52.219-14, Limitations on Subcontracting (Oct 2022) (15 U.S.C. 657s).

__ (24)52.219-16, Liquidated Damages—Subcontracting Plan (Sep 2021) (15 U.S.C. 637(d)(4)(F)(i)).

__ (25)52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (Feb 2024) (15 U.S.C. 657f).

__ (26) (i)52.219-28, Postaward Small Business Program Representation (Jan 2025) (15 U.S.C. 632(a)(2)).

__ (ii)Alternate I (Mar 2020) of 52.219-28.

__ (27)52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Oct 2022) (15 U.S.C. 637(m)).

__ (28)52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Oct 2022) (15 U.S.C. 637(m)).

__ (29)52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) (15 U.S.C. 644(r)).

__ (30)52.219-33, Nonmanufacturer Rule (Sep 2021) (15 U.S.C. 637(a)(17)).

_x_ (31)52.222-3, Convict Labor (Jun 2003) (E.O.11755).

_x_ (32)52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2025) (E.O. 13126).

__ (33) [Reserved] 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

__ (34) [Reserved](i)52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

__ (ii)Alternate I (Feb 1999) of 52.222-26.

__ (35) (i)52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212).

__ (ii)Alternate I (Jul 2014) of 52.222-35.

__ (36) (i)52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793).

__ (ii)Alternate I (Jul 2014) of 52.222-36.

__ (37)52.222-37, Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212).

__ (38)52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

__ (39) (i)52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O. 13627).

__ (ii)Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

_x_ (40)52.222-54, Employment Eligibility Verification (Jan 2025) (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

__ (41) (i)52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C.

6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii)Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.