693JF724R000005 0001 Lube Oil Solicitation Amendment.pdf

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693JF724R000005

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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WASHINGTON DC 20590-0001

693JF7

MAIL STOP W-28-201

1200 NEW JERSEY AVENUE SE

OFFICE OF ACQUISITION MAR-380

US DOT MARITIME ADMINISTRATION

04/16/20240001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

04/16/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Denise Clarke

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment 0001 is to provide answers to questions and clarify solicitation information. The due date and time for proposal submission is extended to 1600 EST on 05/30/2024.

Offerors may use the revised past performance questionnaire VER II.

See Appendix A - Industry Questions and MARAD Answers.

The correct link to access FAR clauses referenced in the solicitation can be found at:

https://www.acquisition.gov/browse/index/far

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Solicitation 693JF724R000005 (Lube Oil Analysis for RRF) Amendment 0001

Appendix A - Industry Questions and MARAD Answers

# Question Response Change to

RFP?

Description of Change Technical/Contractual

1 Regarding the requirement for same day service, is it 24 hours from the moment the samples are received at the lab?

Yes. 24 hours once the laboratory is in receipt of the samples.

No No Change to SOW Technical

2 For the Oil Analysis Program Consultation, are there specific modules/ topics that are required to be addressed as part of the training/ consultation?

This information will be useful in calculating the required number of hours.

Topics include but not limited to labeling & packaging samples, proper oil sampling practices, ordering process, managing equipment and reports on the website.

No No Change to SOW Technical

3 Regarding the web-based Portal, is a new portal required to be built specifically for MARAD or is our existing customer portal sufficient?

No portal is required to be built specifically for MARAD and you may use your in-house portal so long as pertinent information can be obtained by

MARAD.

No No Change to SOW Technical

4 For data integration with Nautical Systems Enterprise, is it required through API (Application Programming Interface)? If

No, integration is not required through

API.

No No Change to SOW Technical yes, are there specific type of APIs that are required (ex:

REST APIs like JSON, etc.)?

5 With respect to maintaining a database of samples,

a. Will a spreadsheet containing parameters of existing lubricant samples and application points be shared?

b. Will physical fresh lubricant samples be sent to the lab to test and update reference oil parameters?

A. MARAD will share a machine list for each ship.

B. MARAD can request that all ships send updated reference oil samples to the laboratory.

No No Change to SOW Technical

6 Regarding FT-

IR,

a.As per ASTM E168, this method generally describes various techniques to assess the spectra. We use direct trending and spectral subtraction techniques, are there other techniques specifically required by

MARAD?

b.Method E1252 does not specify the analysis of

A. Section 2.7 in the solicitation gives the minimum sampling and testing required by

MARAD.

B. It is ok to follow

E2412/JOAP.

C. Breakdown I, Breakdown II and anti-wear is listed independently under Fourier Transform Infrared Spectrometer testing in the solicitation.

No No Change to SOW Technical certain parameters such as soot, oxidation, etc. as these are normally analyzed using methods such as E2412 or JOAP (which is currently followed by us and most labs).

Can this be confirmed if its ok to follow

E2412/ JOAP?

c.Breakdown I and Breakdown II are for trending base stock breakdown of polyol ester-based oils and not for anti-wear additives (as specified in the scope of work).

Can this be confirmed?

7 What is meant by physical chlorides in the scope of work?

What is the required test method?

The term “Physical” is a category for the items listed below it.

You’re testing for the presence of chlorides in the sample.

No No Change to SOW Technical

8 Can it be confirmed if this contract is a set aside for Small Business (as specified on page

46) though the title page specifies that it is unrestricted?

This contract is a small business set aside.

Yes Page 3 and 46 of the solicitation is hereby changed from unrestricted to a Small Business Set-Aside

Contractual

9 I noticed that the new contract was not small business set aside like the current one. Is there any reason for it not being set aside this round? Can this be changed?

See answer #8 Yes Page 3 and 46 is hereby changed from unrestricted to a Small Business Set-Aside

Contractual

10 We are seeking clarification on whether the requirement is open for unrestricted competition or if it is specifically solicited only for small business competition?

See answer #8 Yes Page 3 and 46 is hereby changed from unrestricted to a Small Business Set-Aside

Contractual

11 A. Does the ‘pricing’ component of the submission need to follow the format listed on Pg 3 of the attached Solicitation document? Or do we only provide a pricing schedule as per L.5 (Pg 47).

B. What estimated quantities of each test package should be used?

A.Pricing will follow the pricing structure of page 3 of the solicitation. L.5 has been updated to reflect page 3 of the solicitation. The period of performance of those CLINS are expected to be performed from 09/18/2024 to 09/17/2029.

B. Total volume samples, at a minimum, are 2000 samples per year.

Yes CLINS:

00001 Lube Oil Testing (Per Test)

00002 Same Day Service for Lube Oil (Per Service)

00003 Hydraulic Oil Testing (Per Test)

00004 Same Day Service for Hydraulic Testing (Per Service)

00005 Grease Testing (Per Test)

00006 Same Day Service for Grease Testing (Per Service)

00007 Consultation Services (Per Hour)

Contractual/ Technical

00008 Travel (No. of days)

12 Are their specific test packages/bundles that need to be quoted for Lube Oil and Hydraulic Oil?

Or do we assume appropriate test package based on the tests listed in Sec 2.7? e.g., Particle Count will be only included for Hydraulic Oil test package.

Generate test packages based on the test listed in Section 2.7 at a minimum.

No No Change to SOW Technical

13 What is the process for submission of bids – do we email to the Point of Contact and/or Vendor coordinators listed on Pg 15 and also post 3 x hardcopies as per L.1 (Pg 46)?

Please submit proposals electronically only to henry.puppe@dot.gov by the deadline. Hard copies are hereby not required. Do not email proposals to the primary vendor coordinator.

Yes Contractual

Please submit proposals electronically only to henry.puppe@dot.gov by the deadline. Hard copies are hereby not required. Do not email proposals to the primary vendor coordinator.

mailto:henry.puppe@dot.gov mailto:henry.puppe@dot.gov