RFP Solicitation NP-BLRI PVT PRES FY19(1).pdf

SOLICITATION

693C73- 20-R-000002

This Contract Cites

STANDARD SPECIFICATIONS (FP-14)

U.S. Customary Units

EASTERN FEDERAL LANDS HIGHWAY DIVISION

FEDERAL HIGHWAY ADMINISTRATION

U.S. DEPARTMENT OF TRANSPORTATION

NP BLRI PVT PRES FY19

BLUE RIDGE PARKWAY

PAVEMENT PRESERVATION ON BLUE RIDGE PARKWAY FROM

MP 0.0 TO 27.2, 37.5 to 45.3, and 46.1 to 64.5.

Contract No.

PMIS# 277491

ADDRESS:

CONTRACTOR:

STATE Virginia

COUNTY Nelson, Amherst, Augusta, Bedford, Rockbridge

PARK Blue Ridge Parkway

Schedule Parking Area Roadway / Parking Area / Other Mileposts / SQFT Linear

Feet Route Miles

Lane Miles

A Blue Ridge Parkway- MP 0.0 to 13.6 0 To 13.6 71,808 13.60 27.20

B Blue Ridge Parkway- MP 13.6 to 27.2 13.6 To 27.2 71,808 13.60 27.20

C Blue Ridge Parkway- MP 37.5 to 45.3 37.5 To 45.3 41,184 7.80 15.60

C Blue Ridge Parkway- MP 46.1 to 50.5 46.1 To 50.5 23,232 4.40 8.80

D Blue Ridge Parkway- MP 50.5 to 64.5 50.5 To 64.5 73,920 14.00 28.00

Project Length Totals 53.40 106.80

For Parking Areas, Lane Miles is calculated as SQFT / 11ft (nominal) lane

TYPE OF IMPROVEMENT

Pavement preservation treatment with one of the following methods: thin asphalt overlay or chip seal overlay with a fog seal layer. Additional work includes asphalt pavement patching, pavement markings and other miscellaneous work.

TABLE OF CONTENTS

Page

Notice to Offerors 1 through 2

Checklist for Offeror Submission 1 through 2

RFP Statement 1 through 3

*SF-1442 Solicitation, Offer, and Award 1 through 5

Proposal Schedule Instructions 1 through 6

*Proposal Schedule

*SF-24 Bid Bond

B-1 through B-9

C-1 through C-2

FEDERAL ACQUISITION REGULATION & TRANSPORTATION ACQUISITION

REGULATION SOLICITATION PROVISIONS & CONTRACT CLAUSES

Index to Federal and Transportation Acquisition Regulations 1 through 6

Representations and Certifications (SAMs online) D-1 through D-2

Instructions to Offerors E-1

*Socioeconomic Program Requirements F-1 through F-5

Minimum Wage Schedule F-6 through F-35

*General Contract Requirements G-1 through G-7

Construction Contract Requirements H-1 through H-5

Special Contract Requirements J-1 through J-64

Section K K-1 through K-3

SPECIFICATIONS On CD

Plans 1 through 31 Bridge Inspection Reports (17) see CD/beta.SAM.gov Road Inventory Program Report 1 through 496 Categorical Exclusion Form (NEPA) 1 through 8 *Offeror’s Qualifications Form 1 through 7 *Subcontracting Plan 1 through 5

* Federal Contractor Veterans’ Employment Report VETS-4212 1 through 5

*BOLD FACED ITEMS ARE TO BE INCLUDED WITH THE BID SUBMITTAL PACKAGE

NOTICE TO OFFERORS

CONTRACT FORMAT: Offerors should note that the format of this contract is in accordance with Federal Acquisition Regulations (FAR), promulgated by the General Services Administration (GSA), effective April 1, 1984, including all applicable revisions. Applicable FAR provisions and clauses are incorporated in this contract by reference or full text as indicated in the INDEX before the D-page in this booklet. FAR provisions and clauses incorporated by reference can be accessed on the Internet website at https://www.acquisition.gov/. Offerors are encouraged to review the documents thoroughly before submitting proposal.

PROPOSAL BOOKLET AND OFFER SUBMITTAL:

It is the responsibility of the Offeror to verify that this proposal is complete as listed in the Table of Contents. The Offeror is responsible for submitting all required forms and documents with the offer.

Offerors should use the Checklist for Bid Submission included in this booklet to check that their bids are complete.

CONSTRUCTION CONTRACTS:

As stated in FAR Clause 52.236-1, the Contractor shall perform on the site, and with its own organization, work equivalent to at least 50%. Additional guidance is given in FAR Subpart

35.005 where the majority of the project work is complex and specialized such as restoration work, bridge painting, and proprietary construction techniques (i.e. proprietary Cintec arch strengthening.)

There are exceptions and they will be reviewed on a case-by-case basis.

HAZARDOUS MATERIALS IDENTIFICATION AND MATERIAL SAFETY DATA:

As required by FAR Clause 52.223-3, Hazardous Materials Identification and Safety Data, the apparent low Offeror must submit prior to award a Material Safety Data Sheet (MSDS's) for all hazardous materials that the Offeror identifies in paragraph (b) of this clause in the D-pages of this booklet. Failure to submit MSDS's may render the Offeror ineligible for award of contract. The apparent low Offeror should submit their MSDS's within two weeks after bid opening.

ATTENTION LARGE BUSINESSES - UTILIZATION OF SMALL BUSINESS CONCERNS:

Large business Offerors should note their responsibilities in the awarding of subcontracts in accordance with FAR Clause 52.219-8, Utilization of Small Business Concerns. The offeror, if a large business concern, should note its responsibility to establish and conduct a Subcontracting Plan in accordance with FAR Clause 52.219-9, Alternate II, Small Business Subcontracting Plan. If the apparent Low Offeror is a LARGE BUSINESS it will be required to submit a Subcontracting Plan with proposal. If the apparent low offeror fails to submit a subcontracting plan acceptable to the Contracting Officer at proposal time, the offeror may be ineligible for award of the contract. PLEASE NOTE: A sample plan is included in this solicitation package as a separate document for your use.

INTERNET BASED DATA BASES - REQUIRED INPUT:

According to the FAR Subpart 4.1102 contractors MUST be registered in System for Award Management (SAM) prior to contract award. Access the following web site to register:

https://www.sam.gov/.

According to the FAR Subpart 4.1201 contractors MUST complete their Online Annual Representations and Certifications Application prior to contract award online at https://www.sam.gov/.

According to the FAR Subpart 22.1302 (b) contractors and sub-contractors MUST complete the required Annual Vets-4212 Form in order to be eligible for a contract award. It can be completed on-line at http://www.dol.gov/vets/vets4212.htm. 2015 VETS-4212 Filing Cycle Effective August 1, 2015 and ends on September 30, 2015, Customers will no longer be able to electronically file a VETS-4212 Report. Customers may still file, but must first download the form from the VETS website http://www.dol.gov/vets/vets4212.htm, fill out the form and mail or email it to: VETS-4212 Service Center C/O Department of Labor National Contact Center (DOL-NCC), 7425 Boston Blvd, Springfield, VA (866) 237-0275 Or email to: VETS4212-customersupport@dol.gov.

https://www.sam.gov/ https://www.sam.gov/SAM/ http://www.dol.gov/vets/vets4212.htm http://www.dol.gov/vets/vets4212.htm mailto:VETS4212-customersupport@dol.gov

NOTICE TO OFFERORS - (CONT'D.)

PAYMENT:

Offerors are advised to review the Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects (FP), subsection 109.05, concerning direct and indirect payment included under a pay item in the bid schedule.

PROGRESS PAYMENTS:

ALL payments will be made via Electronic Funds Transfer (EFT) as such; the payment information in the CCR must be accurate in order for contractors' invoices to be considered proper invoices for the purpose of prompt payment under DOT contracts. Contractors must input and maintain (update as necessary) their EFT information in the CCR database. Offerors are advised that under FAR Clause 52.232-5, Payments Under Fixed Price Construction Contracts, upon request, progress payments will include premiums paid by the Contractor to obtain performance and payment bonds as required under this contract. These payments shall not be made in addition to the contract price. As specified in the FP, “Section 151 - MOBILIZATION", payments for performance and payment bond premiums shall be included in mobilization.

WELFARE-TO-WORK INITIATIVE:

The President’s Welfare Reform Bill was initiated to assist welfare recipients and hopefully aid welfare recipients to find gainful employment. In support of this bill, Contractors are encouraged to hire welfare recipients whenever possible and to use welfare recipients in performance of duties on Government contracts.

INCREASING SEAT BELT USE IN THE UNITED STATES:

The President’s Executive Order 13043 dated April 16, 1997, was issued to increase the use of seat belts in the United States. In support of this Order, contractors and subcontractors are encouraged to adopt and enforce on-the-job seat belt policies for their employees when operating company-owned, rented, or personally owned vehicles.

OBTAINING PROPOSAL DOCUMENTS:

RFP documents will not be mailed. All documents are available for direct download from the Federal Business Opportunities (FBO) website: https://beta.sam.gov/. Contractors are encouraged to register on the FBO website (for this specific project) in order to receive Email Notifications automatically when a document is added or updated for this specific project. All questions about this construction project must be emailed to the following address: eflhd.contracts@dot.gov.

THE CONTRACTOR IS SOLELY RESPONSIBLE FOR MONITORING THE WEB PAGES

NOTED ABOVE FOR ALL CHANGES TO THE SOLICITATION AND ACTING ON SAID

CHANGES.

https://beta.sam.gov/ mailto:eflhd.contracts@dot.gov

CHECKLIST FOR OFFEROR SUBMISSION

The following is a checklist of items included in the proposal/bid package that are required to be completed and returned (or filled in on-line) to the address in Block 7 of the Standard Form 1442, Solicitation, Offer, and Award (page 1). This checklist is for informational purposes only and is not required to be filled out by the bidder. Failure to submit a complete bid may be cause to reject your bid.

1. Bid Envelope:

a. Addressed as shown in Block 7 of SF-1442

b. In lower left corner, indicate the following: Solicitation No., Project Name & Number, mail to room 105, if proposals are hand delivered bring them to Reception Area Room 100 and a Contract Specialist will be notified.

2. Standard Form 1442: Solicitation, Offer and Award

a. Block 14: Name and Address of Offeror.

b. Block 15: Telephone Number of Offeror.

c. Block 16: Remittance Address if different from Block 14.

d. Block 19: All Amendments Acknowledged, with dates of Amendments.

e. Block 20: Bid is signed and dated.

3. Bid Schedule - (Pages B-1 through B-9)

a. Unit proposal price and proposal amount provided for each pay item in numbers.

b. Corrections initialed.

c. Price Evaluation eligibility is indicated on the Proposal Summary page.

4. Standard Form 24, Bid Bond (Pages C-1 through C-2) (Required if bid guarantee is bid bond)

a. Date executed

b. Legal name and address of Offeror.

c. Type of organization.

d. State of incorporation (if applicable).

e. Name and business address of Treasury approved surety.

f. Penal sum of bond (not less than 20% of proposal total).

g. Proposal identification.

h. Signature of Offeror

i. Seal, if corporation

j. Signature of Surety

k. Seal, if corporation

PROPOSALS RECEIVED WITHOUT A VALID BID BOND WILL BE REJECTED.

5. Power of Attorney.

a. Dated on or before execution date of bond

b. Power has original signature of surety, or is embossed with surety's seal in the certification section

CHECKLIST FOR OFFEROR SUBMISSION

PROPOSALS RECEIVED WITHOUT A VALID POWER OF ATTORNEY WILL BE REJECTED.

6. Fill In's. The following full text Clauses and/or Provision numbers shall be checked or filled in and return with the proposal package:

a. 52.219-4 – HubZone ONLY - See Section F, Clause 52-219-4, paragraph "C", check block if wavier is applicable.

7. Offeror's Qualifications form (provided separately as part of the proposal Documents Package). Form completed, signed and submitted with proposal

8. Sub-Contracting Plan - Large Businesses Only: Submittal is mandatory, Per FAR 52.219.9 Alt II.

Legislated subcontracting goals: (15 USC 644 (g)(1))

• 48.5% - Small Businesses (SB)

• 5% - Small Disadvantaged Businesses (SDB)

• 3% - HUBZones

• 5% - Small Woman Owned Business Entities (SWBE)

• 3% - Service-Disabled Veteran-Owned Small Businesses (SDVOSB)

THE FOLLOWING THREE ITEMS IF NOT SUBMITTED WITH THE BID; MUST

BE COMPLETED ELECTRONICALLY PRIOR TO CONTRACT AWARD.

9. System for Award Management (SAM): The Contractor is currently registered in the Internet- Based SAM database at https://www.sam.gov/. If contractor elects to not have SAM viewed by public they must submit a copy with Bidder’s Qualification Package.

10. Online Representations and Certifications Application: The Contractor's Representations and Certifications have been input online via the Internet-Based electronic database at https://www.sam.gov/.

11. VETS – 4212 Reporting: The Contractor has completed the annual Internet-Based reporting requirement online at http://www.dol.gov/vets/vets4212.htm.

VETS 4212 Filing Cycle Effective October 1, 2018 and ends on September 30, 2019, Customers will no longer be able to electronically file a VETS 4212 Report. Customers may still file, but must first download the form from the VETS website http://www.dol.gov/vets/programs/fcp/vets-4212.pdf, fill out the form and mail or email it to: vets-4212 Service Center, In Care of: Department of Labor National Contact Center (DOL-NCC), 15000 Conference Center Drive, Suite B0132 Chantilly, VA 20151 (866) 237-0275 Or email to: VETS4212-customersupport@dol.gov.

NOTE: THE CONTRACTOR IS FULLY RESPONSIBLE TO VERIFY THAT ALL

DATA IN THE THREE DATABASES IS CORRECT EACH TIME A PROPOSAL

PACKAGE IS SUBMITTED. FAILURE TO PROPERLY INPUT AND/OR UPDATE

YOUR DATA PRIOR TO CONTRACT AWARD MAY CAUSE THE PROPOSAL TO

BE REJECTED.

https://www.sam.gov/ https://www.sam.gov/ http://www.dol.gov/vets/vets4212.htm http://www.dol.gov/vets/programs/fcp/main.htm mailto:VETS4212-customersupport@dol.gov

FEDERAL HIGHWAY ADMINISTRATION

EASTERN FEDERAL LANDS HIGHWAY DIVISION

BLUE RIDGE PARKWAY

PROJECT NP BLRI PVT PRES FY19

MP 0.0 TO 27.2, 37.5 TO 45.3, and 46.1 TO 64.5

REQUEST FOR PROPOSALS

693C73-20-R-000002

Project Description: The project consists of pavement preservation of approximately 53.4 miles of the Blue Ridge Parkway from Milepost (MP) 0.0 to 27.2, MP 37.5 to MP 45.3, and MP

46.1 to 64.5. The project is in Augusta, Nelson, Rockbridge, Amherst, and Bedford Counties, Virginia.

The project will be split into multiple work schedules/contract options, with the cost of the entire project expected to fall within the price range $1,000,000 and $5,000,000.

Scope of Work: The detailed scope of work to be undertaken by the successful Offeror under the contract for this project is outlined in the Request for Proposal (RFP) solicitation documents.

These include the Plans, Special Contract Requirements (J Pages), and supplemental reports.

The project will be advertised with the Contractor selected alternative to perform one of the following pavement preservation methods: thin asphalt overlay or chip seal overlay with a fog seal layer.

Procurement Overview of the Project: In accordance with Federal Acquisition Regulation (FAR) Subpart 15.101-2, the Eastern Federal Lands Highway Division (EFLHD) is conducting a Lowest Price Technically Acceptable Source Selection Process for this project. Under this Notice, the EFLHD (also referred to as “the Government”) is soliciting all eligible Contractor firms/teams (Offerors) to participate in a two-step RFP process. The two steps will include the submittal of two proposal packages; a Technical Proposal and a Price Proposal. A description of these proposals and their requirements can be found in the RFP’s Proposal Instructions (B Pages).

During step one, a selection evaluation board will review and evaluate the technical proposals submitted by all interested, responsive Offerors. The selection committee will select qualified Offerors based on the pass/fail (acceptable/unacceptable) evaluation criteria as stated in the RFP’s Proposal Instructions - Evaluation of Proposal Documents (B Pages). Offerors should submit technical proposals that are acceptable without additional explanation or information.

The Government may make a final determination regarding a technical proposal’s acceptability solely on the basis of the technical proposal as submitted. The Government may proceed with the second step (lowest price evaluation) without requesting further information from any Offeror; however, the Government may request additional information from any Offeror with a technical proposal considered reasonable and close to acceptable, and may discuss any technical proposal with any Offeror. Only one technical proposal may be submitted by each Offeror. The step one technical proposal shall not include any prices or pricing information.

During step two, only technical proposals determined to be acceptable, either initially or as a result of discussions, will be considered for award. The price proposals corresponding to the acceptable technical proposals will be opened and ranked according to price and the contract will be awarded to the lowest responsive, responsible Offeror as stated in the RFP’s Proposal Instructions - Basis of Award (B Pages). Only one price proposal may be submitted by each Offeror and the price proposal must be based upon the Offeror’s own technical proposal.

As stated in FAR Clause 52.236-1, the Contractor shall perform on the site, and with its own organization, work equivalent to at least 50% of the total amount of work to be performed under the contract.

Contract award is anticipated to be no earlier than February 2020, with Notice to Proceed anticipated to be issued after the receipt of valid Performance and Payment Bonds (see Block 12a of the SF-1412 and FAR Clause 52.228-15). Construction activities are to be completed by December 11, 2020, as specified in Subsection 108.01 of the Special Contract Requirements (J Pages). See Subsection 108.01 for additional construction activity restrictions.

It is not the intent of EFLHD to receive project specific design or engineering recommendations as part of the step one technical proposal. Offerors should limit their technical proposal to the information required by this Notice, and other information that may be relevant to the qualifications and experience of the Offeror. No reimbursement will be made for any expenses associated with the preparation of a step one technical proposal or a step two price proposal.

Obligation to Keep Team Intact: In connection with the services covered by this procurement process, any in-house personnel, subcontractors, and outside associates will be limited to the individuals or firms that are specifically identified during the step one technical proposal. The Contractor shall obtain the Contracting Officer’s written consent before making any substitution for these designated in-house personnel, subcontractors, or outside associates.

Supplemental Work: Offerors are expected to provide qualified and experienced staff to develop appropriate pre-construction or construction protocols as designated by Federal, state, and local regulations/guidelines, including but not limited to the following:

• Work Plan.

• Accident Prevention Plan.

• Health and Safety Plan.

• Environmental Management Plan.

• Waste Management Plan.

• Recycling Plan.

Submittals: Each Offeror must provide the required number of Technical and Price Proposals as described below to EFLHD in separate, sealed envelopes/boxes clearly addressed and identified for “Project No: NP BLRI PVT PRES FY19.”

Submit four (4) bound paper copies and one (1) unbound paper copy of the Technical Proposal.

In addition, submit one (1) copy of the Technical Proposal via CD ROM. Submit the Technical Proposal copies separately from the Price Proposal and clearly labeled as the “Technical Proposal”.

Submit two (2) unbound paper copies of the Price Proposal. Submit the Price Proposal copies separately from the Technical Proposal in a sealed envelope and clearly labeled as the “Price Proposal”.

Submit all proposals by the due date specified in Block 13 of the SF-1442 to the following address:

Federal Highway Administration Eastern Federal Lands Highway Division 21400 Ridgetop Circle Sterling, VA 20166 Attn: Mr. C. Shawn Long

It is the Offeror’s sole responsibility to see that its proposal is received. Proposals received after the time due will be rejected and returned without consideration or further evaluation.

Other Information: Questions concerning this solicitation may be directed to Mr. Long via e-mail to: EFLHD.Contracts@dot.gov, or in his absence, to Ms. Shirley Anderson at the same email address.

mailto:EFLHD.Contracts@dot.gov

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

CALL:

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

Federal Highway Administration

Eastern Federal Lands Highway Div.

Acquisitions Office 21400 Ridgetop Circle

EFLHD-AC

Sterling VA 20166-6511

See Block 7

a. NAME

C. Shawn Long

b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

EFLHD.Contracts@dot.gov

See Block 10 x 12/12/2019

693C7320R000002

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

This Request for Proposals is for the Blue Ridge Parkway Project NP BLRI PVT PRES FY19, located in Augusta, Nelson, Rockbridge, Amherst, and Bedford Counties, Virginia in strict accordance with the Solicitation/Contract instructions, notices, clauses, provisions, items listed below, and for the quantities of work actually performed at the unit prices as bid in the Bid Schedule, including all applicable Federal, State, and local taxes.

FP - Standard Specification for Construction of Roads & Bridges on Federal Highway

Projects.

Proposal Schedule, Section B - pages B-1 through B-9 Special Contract Requirements, Section J - pages J-1 through J-64

Plans, Sheets 1 through 31

RFP Statement, pages 1 through 3

Bridge Inspection Reports (17), see CD/beta.SAM.gov

Road Inventory Program Report, pages 1 through 496

Categorical Exclusion Form (NEPA), pages 1 through 8

11. The Contractor shall begin performance

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

10 calendar days and complete it within ________________ ________________ calendar days after receiving

Continuation Sheet, Block 11

______________________ 01/14/2020

NSN 7540-01-155-3212

x x x x copies to perform the work required are due at the place specified in Item 8 by _____________ ___________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected . _________________

STANDARD FORM 1442 (Rev. 4-85)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

December 11, 2020

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Federal Highway Administration Eastern Federal Lands Highway Division A/P Branch, AMZ-150 P.O. Box 25710 or E-MAIL

9-AMC-AMZ-EFLINVOICES@FAA.GOV

Oklahoma City, OK 73125

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CONTINUATION OF SF 1442

Block 2:

This project is UN-RESTRICTED - Bids will be accepted from ALL eligible business concerns.

This procurement falls under North American Industry Classification System (NAICS) code 237310 - Highway, Street, and Bridge Construction (see FAR Subpart 19.10)

The award of this project is subject to a 10% price evaluation preference for eligible HubZone Small Business Concerns (must be on the SBA listing) (see FAR Clause 52.219-4).

Facsimile and electronic bids will not be accepted.

PHYSICAL DATA AVAILABLE FOR REVIEW

1. Manual on Uniform Traffic Control Devices for Streets and Highways, 2009 Edition, published by the Federal Highway Administration. http://mutcd.fhwa.dot.gov.

2. National Park Service Sign Manual, revised - January 1988, United States Department of the Interior. http://flh.fhwa.dot.gov/resources/design/library.

3. RFP Statement

4. Categorical Exclusion Form (NEPA)

5. Bridge Inspection Reports (17), see CD/beta.SAM.gov

6. Road Inventory Program Report

Block 9:

In accordance with FAR Provision 52.236-27, Site Visit, a Government representative can be available to show the project to prospective bidders. All requests for site visits see Section E of the solicitation and e-mail all questions concerning this construction project to the following e-mail address eflhd.contracts@dot.gov. Interested parties must provide the Solicitation Number and the relevant project name with all requests and questions.

∗Block 11:

Maximum Time Allowed for the Contract if Schedules A, B, C, and D are Awarded at the Same Time

If the Government awards the contract as Schedules A+B+C+D, the performance period to complete all contract work will be as stated in Subsection 108.01 of Special Contract Requirements (J Pages), which specifies all work must be completed by no later than December 11, 2020.

Maximum Time Allowed for Each Schedule of Work if Awarded Separately

If the Government awards the contract as Schedule A only, the performance period to complete all Schedule A work will be 65 calendar days and will start on the effective date of Schedule A’s Notice to Proceed.

If Schedule B (Government Option 1) is exercised after the award of the original contract, the performance period to complete all Schedule B work will be 40 calendar days and will start on the effective date of Schedule B’s Notice to Proceed.

http://flh.fhwa.dot.gov/resources/design/library

If Schedule C (Government Option 2) is exercised after the award of the original contract, the performance period to complete all Schedule C work will be 35 calendar days and will start on the effective date of Schedule C’s Notice to Proceed.

If Schedule D (Government Option 3) is exercised after the award of the original contract, the performance period to complete all Schedule D work will be 40 calendar days and will start on the effective date of Schedule D’s Notice to Proceed.

See Completion of Work section of the B-Pages – Bid Schedule Instructions for further information. The completion time for the contract is not to exceed the maximum time above.

Work restrictions can be found in SCR Sections 108 and 156.

Notice to Proceed will be issued within 30 days following receipt of acceptable performance and payment bonds. (Actual Notice to Proceed date will be 10 days from issuance or the date specified in the Notice.)

Block 12A:

Furnish performance and payment bonds in accordance with FAR Clause 52.228-15.

Block 13:

A bid guarantee in the amount of not less than 20 percent of the bid price or $3 million, whichever is less, is required with this bid. If the bidder fails to provide the required bid guarantee, such failure may require rejection of the bid. Reference FAR Provision 52.228-1, Bid Guarantee.

Block 17:

Amounts should be completed as follows:

Schedule A - $ Schedule B (Option 1) - $ Schedule C (Option 2) - $ Schedule D (Option 3) - $

Other:

The estimated price is expected to fall within the price range of $1,000,000 to $5,000,000.

Responsibility of bidders shall be evaluated in accordance with the information provided on the Bidder's Qualification Form, which can be downloaded from FHWA web site. FP-14 versions can be downloaded at the FHWA web site. FHWA web site is http://flh.fhwa.dot.gov/resources/specs/ then click on “Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects.”

Basis for Award:

The Government will award the project to the lowest priced/technically acceptable responsible Offeror. The Contracting Officer intends to evaluate all proposals for technical acceptability.

After all of the technical proposals have been evaluated, the Offerors that were found http://flh.fhwa.dot.gov/resources/specs/ technically acceptable will be ranked according to price and the contract will be awarded to the responsive, responsible Offeror with the lowest Evaluation Total Price of Project, which is defined as:

Schedule A (Base Contract) Bid Total + Schedule B (Government Option 1) Bid Total + Schedule C (Government Option 2) Bid Total + Schedule D (Government Option 3) Bid Total +

Please Note:

This solicitation is a Request for Proposal (RFP). Therefore, there will not be a public bid opening and proposals are not available for review.

Subcontracting Goals

Required from all other than Small business when the requirement is expected to exceed $700,000 ($1,500,000 for Construction) [FAR 19.702]. The Contracting Officer, along review and advisory comments from the Office of Small Disadvantaged Business Utilization (OSDBU), is responsible for approving a reasonable and realistic plan [FAR 19.705-4] [TAM 1219.201(e)(6)]. The legislated subcontracting goals are as shown below. A copy of each subcontracting plan (or contractor statement that no subcontracts are to be awarded) must be provided to OSDBU prior to close of negotiations [TAM 1219.705-5 and - 6].

Legislated subcontracting goals: (15 USC 644 (g)(1)

• 48.5% - Small Businesses (SB)

• 5% - Small Disadvantaged Businesses (SDB)

• 3% - HUBZones

• 5% - Small Woman Owned Business Entities (SWBE)

• 3% - Service-Disabled Veteran-Owned Small Businesses (SDVOSB)

PROPOSAL INSTRUCTIONS

PROJECT: NP BLRI PVT PRES FY19

OFFERORS PLEASE NOTE: Before preparing the proposal, carefully read the Instructions to Offerors. While preparing the proposal, comply with the following:

The Government will award the project to the lowest priced/technically acceptable responsible Offeror. The Contracting Officer intends to evaluate all proposals from all eligible Contractor firms/teams (Offerors) for technical acceptability. After all of the technical proposals have been evaluated, the Offerors that are found technically acceptable will be ranked according to price and the lowest priced Offeror will be awarded the contract.

Each Offeror must provide the required number of Technical and Price Proposals as described below to the Eastern Federal Land Highway Division (EFLHD) in separate, sealed envelopes/boxes clearly addressed and identified for “Project No: NP-BLRI PVT PRES FY19”.

Submit all proposal documents to the EFLHD at the address and contact specified in Blocks 7 and 9a of the SF-1442.

Submit all proposal documents by the due date specified in Block 13 of the SF-1442.

It is the Offeror’s sole responsibility to see that its proposal documents are received. Proposal documents received after the time due will be rejected and returned without consideration or further evaluation.

EVALUATION OF PROPOSAL DOCUMENTS

STEP 1 - TECHNICAL ACCEPTABILITY - Experience in Performing Pavement Preservation for Asphalt Concrete Pavements

1.A. TECHNICAL ACCEPTABILITY EVALUATION DESCRIPTION

Competing Technical Proposals will be evaluated against the solicitation requirements; they are not compared with each other. Each of the technical evaluation factors described below will be rated on a pass/fail (acceptable/unacceptable) basis, and must receive a passing score for an Offeror's proposal to receive further consideration. Failure to receive a passing score for any single technical evaluation factor will result in rejection of an Offeror's proposal notwithstanding passing scores for the other technical evaluation factors. Proposals which satisfy the technical requirements of the solicitation, in light of the evaluation criteria, will be determined technically acceptable.

Offerors will be evaluated on past performance and experience in applying pavement preservation treatments to roadways. The pavement preservation methods proposed for this project include thin asphalt overlay or chip seal overlay with a fog seal layer.

1.B. TECHNICAL PROPOSAL EVALUATION FACTORS

Submit the following qualifications and information, and label as the Technical Proposal.

Include names, titles, phone numbers, and email address for all references submitted.

(a) Relevant experience. The Offeror must have a minimum of five years of experience on pavement preservation projects that were similar in nature, scope and difficulty to the work required by the contract resulting from this RFP. Provide list of three to five projects completed in the last ten years showing a minimum of five years of experience performing roadway pavement preservation projects in similar terrain and locations.

Offerors are to include the experience of the either the prime contractor and/or relevant subcontractor(s) that will perform the work on this project. Offerors should only include experience with the pavement preservation method that team is planning to construct on this project (for example, if the team is planning to use the chip seal with the fog seal method, only past experience with this type of treatment should be included). This evaluation will be based on the Offeror's record and reputation for satisfactorily completing the pavement preservation method they’ve proposed on this project.

In addition, provide a resume of the superintendent that is proposed for this project. The superintendent is to have a minimum of five years of experience on pavement preservation projects including the type of treatment that is proposed on this project. List the pavement preservation projects, including the method that is proposed on this project, in the resume.

Prepare the information for these pavement preservation projects in Times New Roman 12 point font, on two to three 8-1/2” x 11” sheets, and incorporate the information listed below in bullet points. Keep the discussion for any one project within one 8-1/2” x 11” page.

• Project Name;

• Project Location;

• Project Owner and Contact Information including phone number and email address;

• Year (Award of Contract and Completion Date);

• Name of Contractor Project Manager or Resident Engineer;

• Name of Contractor Superintendent;

• Cost Performance - Initial Bid (Contract Award Amount), Final Construction Cost, Reasons for Change; and

• Discussion of project scope.

(b) Past Performance - Provide documentation of three to five projects completed in the past ten years that were similar in nature, scope and difficulty to the work described in the RFP. The documentation must include performance evaluations from at least one pavement preservation project mentioned under (a) above, and include information listed in the bullet points under (a) above. In order to be acceptable, Offerors must have been rated as satisfactory or higher. Acceptable past performance also means the Offeror has a reputation of integrity, reasonable and cooperative conduct, and commitment to customer satisfaction. In reviewing and evaluating an Offeror's past performance, the Government will consider information obtained from the Offeror, and may consider information obtained from other sources. This includes past and present customers and their current and former employees, past and present subcontractors and their current and former employees, current and former employees of the Federal, state and local government agencies (including court records), and private consumer protection organizations.

(c) Offeror's project approach and method of managing the construction schedule. Provide a bar chart schedule or other methods to describe when the work tasks required under this project will occur. List what approach will be used to bring the project back on schedule if the project falls behind schedule. In order to be acceptable, the Offeror’s project schedule must be a practicable schedule showing the order in which the Contractor proposes to perform the work, the dates on which the Contractor contemplates starting and completing the several salient features of the work, and meet the timelines provided in the Special Contract Requirements (SCRs).

1.C. TECHNICAL PROPOSAL SUMMITTAL

Submit four (4) bound paper copies and one (1) unbound paper copy of the Technical Proposal.

In addition, submit one (1) electronic copy of the Technical Proposal on CD ROM. Submit the Technical Proposal copies separately from the Price Proposal in a sealed envelope or box and clearly labeled as the “Technical Proposal”.

STEP 2 - LOWEST PRICE - Cost to Perform the Proposed Work

2.A. LOWEST PRICE EVALUATION DESCRIPTION

Only Cost Proposals from Offerors that passed the technical acceptability phase will be evaluated. Cost Proposals from Offerors that did not pass the technical acceptability phase will be returned unopened. All acceptable Cost Proposals will be reviewed and evaluated for completeness and reasonableness.

2.B. COMPLETING THE BID SCHEDULE

Complete the Bid Schedule(s) by handwriting in ink or typing. Specify a Unit Bid Price, in figures with cents to only two decimal places, for each pay item in the Unit Bid Price column for which a quantity is given. Do not enter or tender a Unit Bid Price for any pay item for which no estimated quantity appears in the Bid Schedule. Determine the products of the respective unit prices and quantities, and show them, in figures, in the Amount Bid column. If a Unit Bid Price and Amount Bid have been inserted by the Government for a pay item, do not change the Unit Bid Price and Amount Bid for the pay item. Determine the Bid Total for each specific individual Schedule of Work by adding the amounts of the listed items, and show in the block provided for that individual Schedule of Work. In case of multiplication errors, the Amount Bid for the item will be based on the Unit Bid Price.

To be eligible for award, Offerors must submit prices for each pay item.

Review Subsection 109.05 of the FP (standard specifications book) regarding scope of payment for direct and indirect payment work.

Fill in the Bid Total(s) for each individual Schedule of Work as directed on the Price Proposal Summary page (B-9). Fill in the Evaluation Total Price of Project in the space provided on the Price Proposal Summary page (B-9).

In addition, fill in the Section 420 Pavement Preservation Treatment Type in the space provided on the Price Proposal Summary page (B-9).

The completed Bid Schedule, pages B-1 through B-8, is considered the Offeror's Price Proposal.

2.C. SCHEDULES OF WORK

The Bid Schedule is comprised of the following separate schedules and options of work:

Schedule A (Base Contract) - Page B-2 Schedule B (Government Option 1) - Page B-4 Schedule C (Government Option 2) - Page B-6 Schedule D (Government Option 3) - Page B-8

The Government will award the project as a Base Contract (Schedule A) with the option to award Schedules B, C, and D (Government Options 1, 2, and 3); see FAR Clauses 52.217-4 and 52.217-5.

The purpose of the multiple schedules and options is to give the Government maximum flexibility in completing the project in a timely manner and at a cost-effective price, by proper utilization of programmed funds and upon receipt of any additional funds required to award the contract. If complete funding is in place at the time of award of Schedule A (Base Contract), the Government may award Schedules B, C, and D (Government Options 1, 2, and 3) at that time. If additional funding is required for the award of Schedules B, C, and D (Government Options 1, 2, and 3), and is received after award of Schedule A (Base Contract), the Government has the right to exercise Schedules B, C, and D (Government Options 1, 2, and 3) at the unit prices bid according to the following schedule:

Schedule B (Government Option 1): No later than the contract completion date for Schedule A (Base Contract).

Schedule C (Government Option 2): No later than the contract completion date for Schedule B (Government Option 1).

Schedule D (Government Option 3): No later than the contract completion date for Schedule B (Government Option 1).

2.D. COMPLETION OF WORK

The Government has estimated the number of calendar days necessary to complete all contract work from the effective date of the Notice to Proceed to contract completion for the various contract award scenarios. The maximum number of calendar days allowed (i.e., the contact performance period) is shown in Block 11 of the SF-1442 and described below.

If the Government awards the contract as Schedules A + B + C + D, the performance period to complete all contract work will be as stated in Subsection 108.01 of the Special Contract Requirements (J Pages), which specifies all work must be completed by no later than December 11, 2020.

If the Government awards the contract as Schedule A only, the performance period to complete all Schedule A work will be 65 calendar days and will start on the effective date of Schedule A’s Notice to Proceed.

If Schedule B (Government Option 1) is exercised after the award of the original contract, the performance period to complete all Schedule B work will be 40 calendar days and will start on the effective date of Schedule B’s Notice to Proceed.

If Schedule C (Government Option 2) is exercised after the award of the original contract, the performance period to complete all Schedule C work will be 35 calendar days and will start on the effective date of Schedule C’s Notice to Proceed.

If Schedule D (Government Option 3) is exercised after the award of the original contract, the performance period to complete all Schedule D work will be 40 calendar days and will start on the effective date of Schedule D’s Notice to Proceed.

In developing a construction schedule to determine the number of calendar days, the Government considered and included the work limitations shown in Sections 108 and 156 of the FP and Special Contract Requirements (SCR’s). Specific work limitations may be (but are not limited to): National legal holidays, weekends, rush hours, night work, specified no work periods, work or traffic control phasing, etc. The Government also considered those work items that are weather sensitive and when those work items will be performed. Specific work items are (but not limited to): those that require a minimum ambient air temperature (asphalt paving and surface treatment, pavement striping, stone masonry, etc.); those that require maintaining a minimum surface temperature (concrete pavement, structural concrete, painting, etc.); and those that have specific planting seasons (turf establishment, sod, trees, plants, etc.). The Government also considered time required for preparing material and drawing submittals, and the allowable Government review times for those submittals (Subsection 104.03 of the FP and SCR’s).

Offerors are to assume that the award of the contract and approval of the Contractor’s Performance and Payment Bonds (see Block 12a of the SF-1442 and FAR Clause 52.228-

15) may result in the start of construction activities to be no earlier than April 2020. See Subsection 108.01 of the SCR’s for additional details.

2.E. PRICE PROPOSAL SUBMITTAL

Submit two (2) unbound paper copies of the Price Proposal. As stated above, the completed Bid Schedule, pages B-1 through B-9, is considered the Offeror’s Price Proposal. Submit the Price Proposal copies separately from the Technical Proposal in a sealed envelope and clearly labeled as the “Price Proposal”.

BASIS FOR AWARD

The Government will award the project to the lowest priced/technically acceptable responsible Offeror. The Contracting Officer intends to evaluate all proposals for technical acceptability.

After all of the technical proposals have been evaluated, the Offerors that were found technically acceptable will be ranked according to price and the contract will be awarded to the responsive, responsible Offeror with the lowest Evaluation Total Price of Project, which is defined as:

Schedule A (Base Contract) Bid Total + Schedule B (Government Option 1) Bid Total + Schedule C (Government Option 2) Bid Total + Schedule D (Government Option 3) Bid Total +

B - 1

Item No.

Pay Item No.

Description Quantity Unit

Unit Price

Amount

A1000 15101-0000 MOBILIZATION

ALL LPSM

$ LPSM

A1020 15401-0000 CONTRACTOR TESTING

A1040 15705-1400 SOIL EROSION CONTROL, FIBER ROLL

310 LNFT

A1060 20302-2600 REMOVAL OF PAVEMENT MARKINGS

155,000 LNFT

A1080 41801-2000 ASPHALT CONCRETE PAVEMENT PATCH, TYPE 2

30 SQYD $ $

A1100 42001-0000 PAVEMENT PRESERVATION TREATMENT (TYPE II OR TYPE III)

195,000 SQYD $ $

A1120 63401-0500 PAVEMENT MARKINGS, TYPE C, SOLID

147,000 LNFT

A1140 63401-0600 PAVEMENT MARKINGS, TYPE C, BROKEN

8,000 LNFT $ $

A1160 63502-0700 TEMPORARY TRAFFIC CONTROL, CONE

230 EACH

A1180 63502-1600 TEMPORARY TRAFFIC CONTROL, WARNING LIGHT TYPE B

50 EACH $ $

A1200 63502-2000 TEMPORARY TRAFFIC CONTROL, PORTABLE CHANGEABLE MESSAGE SIGN

2 EACH $ $

A1220 63503-0300 TEMPORARY TRAFFIC CONTROL, BARRICADE TYPE 3

100 LNFT $ $

A1240 63503-0700 TEMPORARY TRAFFIC CONTROL, PAVEMENT MARKINGS

120,000 LNFT $ $

A1260 63504-1000 TEMPORARY TRAFFIC CONTROL, CONSTRUCTION SIGN

650 SQFT $ $

Bid Schedule Schedule:A Schedule Type:Base

Project No:NP BLRI PVT PRES FY19 Project Name:Pavement Preservation at BLRI for FY19

B - 2

A1280 63506-0500 TEMPORARY TRAFFIC

1,100

CONTROL,

HOUR

FLAGGER

$26.90

$29,590.00

A1300 63506-0600 TEMPORARY TRAFFIC

CONTROL, PILOT

CAR

A1320 63701-0000 FIELD OFFICE

EACH

Submitted by:

Schedule Total:

Bid Schedule Schedule:A Schedule Type:Base

B - 3

B2000 15101-0000 MOBILIZATION

B2020 15401-0000 CONTRACTOR TESTING

B2040 15705-1400 SOIL EROSION CONTROL, FIBER ROLL

310 LNFT

B2060 20302-2600 REMOVAL OF PAVEMENT MARKINGS

155,000 LNFT

B2080 42001-0000 PAVEMENT PRESERVATION TREATMENT (TYPE II OR TYPE III)

B2100 63401-0500 PAVEMENT MARKINGS, TYPE C, SOLID

147,000 LNFT

B2120 63401-0600 PAVEMENT MARKINGS, TYPE C, BROKEN

B2140 63502-0700 TEMPORARY TRAFFIC CONTROL, CONE

B2160 63502-1600 TEMPORARY TRAFFIC CONTROL, WARNING LIGHT TYPE B

B2180 63502-2000 TEMPORARY TRAFFIC CONTROL, PORTABLE CHANGEABLE MESSAGE SIGN

B2200 63503-0300 TEMPORARY TRAFFIC CONTROL, BARRICADE TYPE 3

B2220 63503-0700 TEMPORARY TRAFFIC CONTROL, PAVEMENT MARKINGS

B2240 63504-1000 TEMPORARY TRAFFIC CONTROL, CONSTRUCTION SIGN

650 SQFT $ $

B2260 63506-0500 TEMPORARY TRAFFIC CONTROL, FLAGGER

950 HOUR $26.90 $25,555.00

Bid Schedule Schedule:B Schedule Type:Options

B - 4

B2280 63506-0600 TEMPORARY TRAFFIC

B2300 63701-0000 FIELD OFFICE

Bid Schedule Schedule:B Schedule Type:Options

B - 5

C3000 15101-0000 MOBILIZATION

C3020 15401-0000 CONTRACTOR TESTING

C3040 15705-1400 SOIL EROSION CONTROL, FIBER ROLL

270 LNFT

C3060 20302-2600 REMOVAL OF PAVEMENT MARKINGS

140,000 LNFT

C3080 41401-2000 CRACKS, CLEANING AND SEALING

12,000 LNFT

C3100 41801-2000 ASPHALT CONCRETE PAVEMENT PATCH, TYPE 2

1,200 SQYD $ $

C3120 42001-0000 PAVEMENT PRESERVATION TREATMENT (TYPE II OR TYPE III)

175,000 SQYD $ $

C3140 63401-0500 PAVEMENT MARKINGS, TYPE C, SOLID

133,000 LNFT

C3160 63401-0600 PAVEMENT MARKINGS, TYPE C, BROKEN

7,000 LNFT $ $

C3180 63502-0700 TEMPORARY TRAFFIC CONTROL, CONE

C3200 63502-1600 TEMPORARY TRAFFIC CONTROL, WARNING LIGHT TYPE B

C3220 63502-2000 TEMPORARY TRAFFIC CONTROL, PORTABLE CHANGEABLE MESSAGE SIGN

4 EACH $ $

C3240 63503-0300 TEMPORARY TRAFFIC CONTROL, BARRICADE TYPE 3

C3260 63503-0700 TEMPORARY TRAFFIC CONTROL, PAVEMENT MARKINGS

115,000 LNFT $ $

Bid Schedule Schedule:C Schedule Type:Options

B - 6

C3280 63504-1000 TEMPORARY TRAFFIC

1,100

SQFT

CONSTRUCTION SIGN

C3300 63506-0500 TEMPORARY TRAFFIC

$24.20

$20, 207.00

C3320 63506-0600 TEMPORARY TRAFFIC

C3340 63701-0000 FIELD OFFICE

Bid Schedule Schedule:C Schedule Type:Options

B - 7

D4000 15101-0000 MOBILIZATION

D4020 15401-0000 CONTRACTOR TESTING

D4040 15705-1400 SOIL EROSION CONTROL, FIBER ROLL

300 LNFT

D4060 20302-2600 REMOVAL OF PAVEMENT MARKINGS

160,000 LNFT

D4080 41401-2000 CRACKS, CLEANING AND SEALING

24,000 LNFT

D4100 41801-2000 ASPHALT CONCRETE PAVEMENT PATCH, TYPE 2

285 SQYD $ $

D4120 42001-0000 PAVEMENT PRESERVATION TREATMENT (TYPE II OR TYPE III)

D4140 63401-0500 PAVEMENT MARKINGS, TYPE C, SOLID

152,000 LNFT

D4160 63401-0600…