REV_SOW_dtd_13_Feb_19.docx

TRAINING SHIP “STATE OF MAINE”

FY 2019 - PIERSIDE REPAIR PACKAGE

STATEMENT OF WORK

U.S. DEPARTMENT OF TRANSPORTATION

MARITIME ADMINISTRATION

TABLE OF CONTENTS

BACKGROUND:

LOCATION:

PERIOD OF PERFORMANCE:

GENERAL REQUIREMENTS:

BACKGROUND:

The T/S STATE OF MAINE is a U.S. Government owned training ship provided to Maine Maritime Academy for training young men and women for a career in the U.S. Maritime Industry. The ship is part of the USDOT-Maritime Administration’s National Defense Reserve Fleet (NDRF). The ship maintains a U.S. Coast Guard Certificate of Inspection (COI) and American Bureau of Shipping (ABS) Classification with the following designations and notations:

USCG Service / ABS Description: Public Nautical School Ship.

SOLAS Category: Cargo Ship.

MARPOL Category: Not an Oil Tanker.

ABS Class Notations:

The ship is enrolled in a Continuous Hull and Continuous Machinery Survey with ABS.

As a Public Nautical School Ship and Cargo Ship (non-tanker), the regulations of 46 CFR 167, in addition to ABS Rules and SOLAS Regulations for a Cargo Ship (non-tanker), govern all work performed aboard.

The Contractor shall ensure that all work performed in the execution of this Statement of Work (SOW) be in conformance with the requirements of 46 CFR 167 and all applicable ABS Rules and SOLAS Regulations and shall not knowingly perform any action which may compromise the ship’s Certificate of Inspection (COI) and/or ABS Classification. If the Contractor is aware of anything, either within this SOW or missing from this SOW, that might compromise that compliance, they shall make it known immediately, and in writing, to the Contracting Officer’s Representative (COR). If there are apparent differences between the requirements of the CFRs, ABS Rules and SOLAS Regulations as they relate to the work being performed, the more stringent requirement shall apply.

INTENT:

It is the Intent of this Statement of Work (SOW) to perform the various work “ITEMS” below (Items 1 thru 28) in addition to any emergent work the government deems necessary in order for the ship to be able to perform its mission safely and efficiently.

Emergent work shall be addressed in accordance with the requirements of Item 29 (Supplemental Labor and Materials/Subs). It shall be understood that emergent work may or may not be directly related to the work defined in Items 1 thru 28.

Due to the current government shut down and resulting challenges with funding, a number of the below work ITEMS are listed as “OPTIONAL”. These OPTIONAL ITEMS shall only be exercised if sufficient government funding can be obtained. It is requested that Contractor pricing for these OPTIONAL ITEMS be considered valid for a period of 90 days following submission of pricing.

LOCATION:

The TS State of Maine is moored alongside her pier at the Maine Maritime Academy, Castine, Maine 04421.

PERIOD OF PERFORMANCE:

The overall period of performance for this SOW shall be from the date of contract award (anticipated in early 2019) through March 1, 2020, however, individual work ITEMs within this SOW may require earlier completion dates (as stated in the Period of Performance within each ITEM). The 2019 Summer Training Cruise will begin the first week in May 2019 and end approximately mid July 2019. The Contractor shall not be permitted to perform work on the ship during the period between those dates (first week of May 2019 thru mid-July 2019).

GENERAL REQUIREMENTS:

The following general requirements apply to ALL work performed in the execution of this SOW including all work performed in accordance with ITEM 29 - “Supplemental Labor and Material/Subs”. Additional requirements are stated within each ITEM.

1. General: The Contractor shall provide all labor, materials and services (except where noted as being “Government Furnished”) to accomplish the ITEMS in this SOW in accordance with all applicable ABS Rules, USCG Regulations and original equipment manufacturers’ (OEM) instructions. This includes all removals and re-installations of interferences and the proper disposal of all wastes generated from the execution of this SOW. Any equipment or materials damaged during removals and/or re-installations shall be replaced at the Contractor’s expense.

2. Supervision: The Contractor shall employ a Manager/Supervisor to oversee all work aboard the ship and ashore. This Manager/Supervisor shall be available by phone 24/7. In addition, this Manager/Supervisor shall be available to meet with the COR aboard the ship within two hours after a request is made by the COR. This requirement shall help to ensure that an efficient and timely response is made by the Contractor concerning any emergent requirements or problems. This Manager/Supervisor shall have full authority to negotiate pricing with the COR and to sign Delivery Orders on behalf of the Contractor. This requirement ensures that the MARAD Contracting Officer (CO) or Contracting Officer’s Representative (COR) will be negotiating with someone intimately familiar with the work.

3. Government Furnished: Any materials, equipment, labor and/or services provided by the Government shall be listed in the Government Furnished section of an ITEM. The Contractor shall be responsible for providing all other materials, equipment, labor or services necessary to accomplish each ITEM.

4. Use of Government Materials and/or Equipment: Unless specifically stated in this SOW, the Contractor shall not use any of the ship’s spare parts, equipment, material, etc., unless authorized in writing by the COR. Any spare parts, material, etc., authorized to be provided to the Contractor shall be replaced at the Contractor’s expense.

5. Welders Certifications & Approved Welding Procedures: All welding shall be performed by welders possessing ABS certification for the welds they perform. Copies of each welder’s ABS stamped Welder Performance Qualification Records (WPQ), their company’s Welding Procedure Specifications (WPS) and their Procedure Qualification Records (PQR) shall be submitted with their offer.

6. Electrical Certifications: All electrical work shall be performed by a licensed commercial electrician or an individual with extensive marine electrical experience. The Contractor shall provide documentation of either when submitting their offer.

7. Piping System Material and Design Specifications: Unless specifically stated otherwise in an ITEM, all piping system materials provided by the Contractor (to include piping, valves, fittings, take down joints, valves, fasteners etc.) shall, at a minimum, meet the material and design specifications of ASTM F1155-10 “Standard Practice for Selection and Application of Piping System Materials” for the service they are employed. This publication specifies the minimum piping system material, design and testing requirements of the USCG and ABS. It is available at: http://www.astm.org/Standards/F1155.htm for approximately $60.00. All piping materials provided by the Contractor shall be equal to or better than the original material and of similar form, fit and function. Pipe hangers and supports shall be installed on all new and/or modified piping, as necessary, in accordance with ASTM F708-92(2014)-Standard Practice for Design and Installation of Rigid Pipe Hangers.

8. Penetrations: All hull, deck, bulkhead, beam or structural penetrations made by the Contractor shall be in accordance with the requirements of the National Shipbuilding Research Program, “Industry Standards for Hull Structural Penetration Design Criteria and Details”. It is available free of charge at: http://www.dtic.mil/dtic/tr/fulltext/u2/a445982.pdf. All deck and bulkhead penetrations made by the Contractor shall be in a manner which retains the structural fire protection rating of the deck or bulkhead as identified by the ship’s structural fire protection drawing. If the Contractor must run wiring as part of this SOW and desires to use an existing penetration, (such as a multiple cable transit), they must first determine that the existing penetration meets the required structural fire protection requirements. If it does not, they shall either create a new and separate penetration (which does meet code) or modify the entire existing penetration so that it meets code. If piping and/or electrical penetrations need to be re-routed from the routes indicated in the drawings to comply with these guidelines, it shall be accomplished via a change order and at the Contractor’s expense.

9. Hydrostatic Tests: Upon completion of any piping modifications and/or installations, and in the presence of the USCG, ABS and the COR, the Contractor shall perform a hydrostatic test of that installation in accordance with the requirements of 46CFR 56.97-30 (which is a test pressure equal to 1.5 x MAWP for a period of at least 10 minutes, not to exceed 90% of the yield strength of the material).

10. Operational Tests: The Contractor’s work shall also be tested via operational tests performed by the ship’s crew. The Contractor shall be required to correct any deficiencies in their work or the materials they supplied.

11. Electric Motor Overhauls: All electric motor overhauls shall be performed in accordance with ANSI/EASA Standard AR100-2010. All electric motor bearings shall be replaced with sealed bearings, the grease fittings removed and a plug put in its place.

12. Machinery Shaft Alignment: All machinery shaft alignments shall correct for short, soft or angled foot conditions and shall, at a minimum, meet or exceed the “Acceptable” criteria below.

Angular Misalignment mils/inch Offset Misalignment mils

13. Rotor Balancing: All rotor balancing of rigid shafts (shafts which operate below their first critical speed), shall meet or exceed the requirements of ISO 1940/1.

14. Disturbed Areas: All areas which are disturbed in the execution of this SOW shall be returned to a condition equal to or better than originally found. All new and disturbed areas (to include all piping, plate, foundations, brackets, etc.) shall be prepared and coated in accordance with the MARAD Standard Coatings Guidelines. Final top coat colors shall match the surrounding areas. These guidelines shall be provided upon request to interested offerors.

15. Regulatory Attendance Charges: All ABS Surveyor attendance charges related to the work in this SOW shall be to the Government’s account. Since TS State of Maine is a Public Nautical School Ship, there will be no charge for USCG Inspector attendance. Repeated ABS Surveyor attendance fees resulting from mistakes and/or failures of the Contractor shall be the Contractor’s responsibility to pay.

16. Personnel Safety: The Contractor shall adhere to all safety procedures employed aboard the ship by the Maine Maritime Academy. All persons working aboard the ship shall employ proper personnel protective equipment (PPE) for the work being accomplished. At a minimum, hard hats, safety glasses and work shoes are required.

17. Maintain Fire Boundaries: The Contractor shall not compromise fire boundaries (fire screen doors, remote-acting watertight doors, etc.) by blocking doors open or removing doors for any extended or unattended periods.

18. Maintain Unobstructed Escape Routes: The Contractor shall not obstruct egress routes (doors, hatches, scuttles, passageways, etc.) in a manner which endangers the safe entry or evacuation of personnel.

19. Slips, Trips and Fall Hazards: The Contractor shall take all necessary precautions to ensure that:

a. Areas being worked on are well lit.

b. Ladders, rails and deck plating are not removed without sufficiently encircling the openings with both sturdy line and yellow caution tape.

c. Decks are kept free of oils and greases.

d. Welding leads, oxy-acetylene hoses, extension cords, etc., are not strung across ladders, egress paths, etc., in a manner which creates a tripping hazard.

20. Safe for Entry: All tanks and spaces which constitute a confined space shall be certified “safe for entry” by a Contractor provided Marine Chemist. These areas shall be maintained as such by a Contractor provided, “Competent Person” using a certified gas monitor so long as work is continuing in the space.

21. Safe for Hot Work: All areas requiring hot work shall be certified “safe for hot work” by a Contractor provided Marine Chemist. These areas shall be maintained as such by a Contractor provided, “Competent Person” using a certified gas monitor. The Competent Person shall hold certification for satisfactory completion of an NFPA approved course for shipyard competent persons. A copy of this certification shall be provided to the COR upon contract award. All hot work shall require that the Contractor fill out one of the ship’s hot work permits and obtain the signature/acknowledgement of one of the ship’s officers each day that hot work is being performed. This permit is used to inform the ship’s crew of the specific hot work being done each day. Precautions shall be taken to ensure that overheads, bulkheads, decks, wiring, piping, insulation, etc. are properly protected from burning, welding, cutting or similar activities by covering them with fire retardant board or cloth as appropriate. A Contractor supplied fire watch shall be employed on each side of a bulkhead or deck where hot work is taking place. Use of the ship’s portable extinguishers is not permitted. The Contractor’s extinguishers shall be kept full and in good working condition. The fire watch must remain in place for at least ½ hour after any hot work is performed to include standing by during break and lunch periods if hot work was performed within ½ hour prior to the start of the break/lunch. All hot work must cease at least ½ hour prior to the end of the work day to provide the Contractor’s fire watch ample time to ensure that the area is safe before departing the ship.

22. Oxygen and Acetylene: All oxygen and acetylene bottles shall be kept ashore and tied off along the dock. All oxygen and acetylene hoses shall be disconnected at their bottles at the end of each work day. Hoses used within the ship shall be coiled up such that no hoses are left passing through any doors at the end of the work day. Hoses shall be kept in good condition. Hoses deemed in need of replacement by the COR shall be replaced by the Contractor at the COR’s direction.

23. Welding Leads: All welding leads shall be kept in good condition. All leads shall be disconnected from their welding machines at the end of each work day. Leads used within the ship shall be coiled up such that no leads are left passing through any doors at the end of each work day. Leads deemed in need of replacement or repair by the COR shall be replaced or repaired by the Contractor at the COR’s direction.

24. Internal Combustion Engines: All Contractor provided internal combustion engines driving welding machines, air compressors or similar equipment, shall be kept on the pier and placed in a berm large enough to contain any oils or fuels that could potentially leak from that equipment. These berms shall be kept free of rain water in as much as is practical.

25. Energy Control Plan (Lock Out/Tag Out): Any work which involves stored energy (such as electrical work, fluids under pressure, etc.), shall first be isolated and locked out/tagged out in accordance with the TS State of Maine’s lock out/tag out procedures. This permission shall be accomplished by way of an entry in the ship’s lock out/tag out record book by one of the engineering officers. Requests for lock out/tag out shall be made to the ship’s Chief Engineer not less than 1 hour before requiring them. The Contractor shall provide their own locks and tags.

26. Working Aloft: All persons working aloft shall do so in accordance with the ship’s working aloft procedures. Permission to go aloft shall be obtained from the Chief Mate by way of a signed working aloft permit. The Contractor shall provide their own safety harnesses.

27. Smoking: Smoking is not permitted aboard the ship or on campus.

28. Security: All persons working aboard the ship shall be in possession of a Transportation Worker’s Identification Card (TWIC). All persons with a TWIC shall be provided a temporary access card which shall be scanned by the cadet watch at each boarding and disembarking of the ship. Quick trips to the pier for tools or the like shall not require scanning in/out providing the cadet watch is informed and the Contractor’s employee or subcontractor remains within sight of the watch. A list of all Contractors employees and subcontractors involved in the execution of this SOW shall be provided to the Chief Mate prior to the start of work.

29. Work Hours: Work hours shall be Monday thru Friday, 0700 to 1600 hours not including those Holidays observed by the Maine Maritime Academy. See also the working day restrictions stipulated above under “PERIOD OF PERFORMANCE”.

30. Loading/unloading of Tools, Equipment and Materials: Contractors shall be permitted to load/unload personnel, tools and materials at the Academy pier alongside the ship. The ship’s crew shall provide an operator for the ship’s cranes to hoist/lower tools, equipment and materials up to 4,000 lbs. Request for this service shall be made to the Chief Mate at least one day prior to needing the crane. Availability of the ship’s cranes is not guaranteed. The Contractor shall be responsible for providing straps, shackles, etc. required for the safe hoisting of equipment and materials. In addition, the Contractor shall provide the personnel required to safely direct the crane operator and to guide the hoisted tools/equipment/materials.

31. Parking: Parking of vehicles throughout the work day is typically permitted at the Castine town parking lot but only upon approval from the Town Selectman. The contractor shall be responsible for obtaining that approval to include providing the Town Selectman a list of all Contractor and subcontractor vehicle models, license plate numbers, and driver’s license numbers prior to the start of the contract. The town parking lot is approximately 1,000 feet from the ship. Overnight parking at the town lot is not permitted. If a Contractor desires to leave a work trailer on the pier or Academy grounds, it shall be in a location agreed to by the ship’s Chief Mate (who will also coordinate with the Maine Maritime Academy Police Department). Work trailers and other vehicles must never obstruct emergency (fire and ambulance) vehicle access to the ship.

32. Toilets: The Contractor shall provide portable toilet facilities for their employees and subcontractors. The Chief Mate shall designate a space on the dock for them to be placed. The Contractor shall maintain them clean and shall empty them as required.

33. Availability of Drawings and Technical Manuals: The Chief Engineer shall assist, in as much as possible, by providing access to any requested drawings or manuals. These drawings and manuals shall not leave the ship but may be copied on board with the written approval of the Chief Engineer. Most of the ship’s drawings have been electronically copied to a pdf format. CD copies of available drawings shall be provided to the Contractor upon request.

34. Hazmat Handling and Documentation: The Contractor must recognize that ships may contain hazardous materials which require special handling. These materials may include, but are not limited to; asbestos (used in heat and electrical insulation, brake linings, deck coverings, boiler refractory, joiner work and other areas), mercury, oils, bilge water and slops containing fuel, grease and lubricating oils, lead, lead-based anti-foulants, etc. This SOW attempts to make the Contractor aware of any known HAZMAT materials and substances that may be encountered in the execution of this SOW, however, the responsibility for identifying, handling and disposing of these materials shall be the Contractors. Removal and disposal of all hazardous material or waste shall be in accordance with all applicable Federal, State, and local rules and regulations. The Contractor shall submit documented evidence of that compliance, if applicable, within five working days after the end of the contract. These documents shall include the types and quantities of hazardous waste generated, the procedures followed for custody and disposal, and copies of receipts for same. Additional charges required for handling and disposing of hazardous materials after contract award shall not be permitted unless it is related to work authorized under the “Supplemental Labor and Material/Subs” ITEM of this SOW.

35. Credit for Scrap: Unless stated otherwise in this SOW, all scrap material generated as a result of this SOW shall be removed from the ship, become the property of the Contractor, and be disposed of in accordance with all Federal, State and local requirements. A credit to the Maritime Administration for the value of any scrap material removed shall be included in the Contractor’s pricing for each ITEM in this SOW which generates any scrap material and/or salvaged equipment.

36. Trash Removal and Clean-up: The Contractor shall remove ALL trash generated each day and sweep down each area worked on at the end of each day. Upon completion of all work in an ITEM, all affected areas shall be thoroughly cleaned to a condition equal to or better than originally found. The ship is used by the faculty and cadets of the Maine Maritime Academy and is open to the public and prospective students for tours. For this reason, it is important that all public areas remain clean and orderly. If the Contractor soils or dirties any public areas or areas of the ship outside of the areas being worked on, they shall clean them immediately.

37. The ship shall provide the Contractor with one UHF radio and charger for contacting the COR (or his designated representative). The radio and charger shall be signed for by the Contractor and returned at the end of the contract period.

38. Equipment Information: The Contractor shall provide the COR with an electronic copy (in pdf format) of all drawings, operating manuals, repair manuals, parts manuals, cut sheets etc., for any equipment that the Contractor provides to the ship as part of this SOW. In addition, any drawings required as a deliverable in this SOW shall also be provided in AutoCad format.

39. Accuracy of Information: Dimensions and measurements in this SOW (or referenced in this SOW) are provided in good faith, however, their accuracy is not guaranteed. The Contractor is responsible for verifying the accuracy of dimensions, measurements, sizes, etc., provided in any sketches, drawings, plans and specifications, within this SOW prior to quoting, fabricating, ordering, etc., anything required in this SOW. All drawings provided or referenced in this SOW, whether they are considered “as builts” or not, are not guaranteed to be accurate. Furthermore, these drawings should not be scaled to determine the actual location of existing piping/wiring runs, etc. in hidden areas such as bulkheads and/or joinery. The Contractor shall be aware that numerous drawings and manuals represent the ship’s configuration prior to the conversion in 1997 and as such, may no longer accurately represent the ship’s current configuration. For this reason, it is important to determine whether a drawing or manual being reviewed represents the pre or post conversion configuration. In some instances, it may be necessary to combine information from both pre and post conversion drawings to determine the current configuration of a system or compartment. Material Lists provided in a drawing are only a guide and may not accurately reflect the full extent of materials required. The Contractor shall be responsible for determining the actual quantities/types of materials required to satisfy the “INTENT” of each ITEM.

40. Daily Meeting: Prior to the start of each work day and for informing the ship’s crew of the Contractor’s activities (location of hot work, etc.), the Contractor’s Manager/Supervisor shall meet with the COR (if aboard) and the Ship’s Officers to discuss the work plan for that day. This meeting should not take longer than 10 minutes.

41. Subcontractor Info: Contact information is provided within each ITEM, when appropriate, to enable the Contractor to readily identify reliable sources of OEM Technicians, ABS Recognized Specialists and/or other Subcontractors who have consistently demonstrated their ability to perform the work or parts required. The absence of a company name does not preclude their use by the Contractor providing they can demonstrate, to the COR, their ability to perform the work or provide the part as an Authorized Representative of the OEM, ABS Recognized Specialist or reliable Subcontractor, as required.

42. Progress Meetings: Progress Meetings shall be scheduled as necessary depending on the availability of the Contractor, COR, Chief Engineer and Chief Mate. Prior to invoicing for an ITEM, the Contractor shall provide the COR with a document containing the signature of the Chief Engineer or Chief Mate, as appropriate, acknowledging receipt of delivered materials and/or acceptance of equipment operational tests and/or demonstrations as required by this SOW.

43. Invoicing: The COR will maintain a spreadsheet which documents the cost and per cent completion of each Work ITEM and Supplemental Delivery Order. The Contractor and COR shall agree to these numbers prior to invoicing.

44. Safety Management System: The Training Ship and Maine Maritime Academy employ a Safety Management System as documented in their Safety Management Manual. The Contractor shall familiarize themselves with that manual and abide by all references made relative to Contractor(s) procedures/requirements in that manual. The references to Contractor(s) are: 2.2-Drug and Alcohol Policy, 2.3-Tobacco Policy, 3.3-Risk Assessment, 7.14-Environmental Protection, 7.22-Hot Work, 7.25-Working Aloft, 7.27-Commercial Diving Operations, 8.3 Vessel Security.

LIFERAFTS

NS5 WO/SR#: 2001197

BACKGROUND AND INTENT:

It is the INTENT of this ITEM for the Contractor to remove, inspect, test, re-certify and re-install, thirteen (13) life rafts aboard the State of Maine. All work shall be performed by an ABS recognized Specialist provided by the Contractor. Additionally, there is one training life raft which must be serviced sufficiently to be able to conduct inflation training demonstrations.

REQUIRED COMPLETION DATE:

April 12, 2019

REFERENCES:

Life raft Certificates of Re-Inspection 2018.

NAMEPLATE DATA:

Five (5) Viking 25 person life rafts.

Eight (8) Elliot 25 person life raft.

LOCATION:

The 13 life rafts are located at various locations on the 01, 02 and 04 deck levels.

GOVERNMENT FURNISHED EQUIPMENT:

None.

SUBCONTRACTOR CONTACT INFO:

Chase, Leavitt & Company Inc., 72 Commercial St., Portland, ME 04101. 207-772-6383. charrison@chaseleavitt.com.

DESCRIPTION OF WORK:

The Contractor shall provide all labor, materials, equipment and services (unless specified as “GOVERNMENT FURNISHED EQUIPMENT”), in order to accomplish the “INTENT” of this ITEM. At a minimum, this work shall include the following:

Removals and Transport: Remove the following five (5), Viking 25 person encapsulated life rafts from the ship:

Two (2) life rafts on the 01 level at location 01-66-1 and 01-66-2.

Two (2) rafts on the 02 level at location 02-133-1 and 02-133-2.

One (1) raft from the 04 level (at location 04-96-0).

Remove eight (8), 25 man Elliot encapsulated life rafts from the ship located in racks on the 01 level at both the port and starboard sides at locations 01-80-1 and 01-80-2.

The contractor shall survey all life raft lashing gear (web straps, shackles, and turnbuckles) and renew any missing and/or unacceptably worn lashing gear components. Worn parts removed from service shall be turned over to the ship’s Chief Mate.

The contractor shall transport all life rafts to an authorized repair/inspection facility. The ship’s crew shall provide and operate the ship’s cranes and pier side forklift as necessary to assist the contractor in removing/reinstalling the life rafts off the ship and onto their truck.

Inspections, Servicing and Maintenance: Perform all required regulatory inspections, servicing and maintenance on the thirteen (13) life rafts to include the renewal of all consumables and expendables as required by the USCG, the OEM and IMO Resolution A.761 (18) SOLAS 74/96. To determine the work which will be required, refer to the referenced document “Life raft Certificates of Re-inspection 2018.pdf”. Note: The Viking 25 person DKF life raft on the 04 level does not employ a hydrostatic release.

The ship has one 25 person, Viking, davit launched, life raft which is used for training demonstrations (as requested by the USCG). It needs to be serviced so that it can be used for training purposes only. Perform all servicing required in order to be able to use one "training", 25 person, Viking, davit launched, life raft for demonstration purposes only. The raft needs to be able to be hung from the ship's davit and inflated. It is not necessary for the training life raft to be certified or to have consumables and other gear inside as it will only be used for training.

Deliver and Install All Life Rafts: Delivery and installation of the serviced life rafts shall be at a date and time agreed upon by both the Contractor and the Chief Mate. Deliver and install the thirteen (13) life rafts in their original positions aboard the ship and secure them in accordance with the support rack manufacturer’s lashing recommendations to include installation of the hydrostatic releases. Provide the Chief Mate and the COR with copies of the renewed ISSETA Form No 197 certificates upon delivery of the serviced life rafts.

DELIVERABLES / ACCEPTANCE CRITERIA:

ISSETA Form No 197.

LIFE BOATS, RESCUE BOATS & DAVITS

NS5 WO/SR#:2001198

BACKGROUND AND INTENT:

It is the INTENT of this ITEM for the Contractor to perform all required regulatory inspections, maintenance, repairs and testing to the ship’s 4 lifeboats and davits, and 2 rescue boat davits, to the satisfaction of the USCCG.

REQUIRED COMPLETION DATE:

April 12, 2019.

REFERENCES:

None.

NAMEPLATE DATA:

Lifeboat Davits/Winches: Marine Safety Equipment (Schat Harding) Type 26-16 gravity davit, USW/5.52 Winch.

Rescue Boat Davits/Winches: Schat Harding Model SPMOB.

LOCATION:

The 4 lifeboat davits and 2 rescue boat davits are located on the 01 deck.

GOVERNMENT FURNISHED EQUIPMENT:

None.

SUBCONTRACTOR CONTACT INFO:

Palfinger Marine, 705 Mt Vernon Ave, Portsmouth, VA 23707. Tel: 757-399-1633.

DESCRIPTION OF WORK:

The Contractor shall provide all labor, materials, equipment and services (unless specified as government furnished), to accomplish the “INTENT” of this ITEM. All work shall be approved by a Contractor provided OEM Technician (who is also an ABS Recognized Specialist). At a minimum, this work shall include the following:

Four Lifeboat Davits:

Swing and pin the lifeboat davit preventer bars into place and install timbers in the davit tracks to safely secure the 4 lifeboats in their davits.

Open, inspect and assess the condition of the brakes on the 4 lifeboat davit winches and 2 rescue boat davit winches. Any brake assemblies requiring parts and/or repairs (beyond those parts used for a typical inspection such as gaskets and seals) shall be addressed via a separate delivery order against the supplementary labor and supplemental materials section of this contract.

Reassemble the brakes in good order.

DELIVERABLES / ACCEPTANCE CRITERIA:

Condition reports. The four lifeboat davits and two rescue boat davits shall be weight tested by the ship’s Chief Mate following satisfactory inspections and re-installation of the brakes by the Contractor. Any issues with the brakes not properly holding during the load tests shall be corrected at the Contractor’s expense.

FIRE DETECTION AND EXTINGUISHING SYSTEMS

NS5 WO/SR#: 2001203

BACKGROUND AND INTENT:

It is the INTENT of this ITEM for the Contractor to provide the services of an ABS Recognized Specialist to perform all required regulatory inspections, maintenance and testing of the ship’s fire detection and fire extinguishing systems.

REQUIRED COMPLETION DATE:

April 12, 2019

REFERENCES:

Fire Systems Inspection, Maintenance & Testing 2018.

NAMEPLATE DATA:

Various.

LOCATION:

All areas throughout the ship.

GOVERNMENT FURNISHED EQUIPMENT:

Ship’s cranes.

Pier side forklift.

Crane and fork lift operators.

SUBCONTRACTOR CONTACT INFO:

Janice McLaughlin, FIREX, 1650 West Main Rd., Portsmouth, RI 02871. 401-683-5200. Email: janicefirex@gmail.com.

DESCRIPTION OF WORK:

The Contractor shall provide all labor, materials, equipment and services (unless specified as “GOVERNMENT FURNISHED EQUIPMENT”), to accomplish the “INTENT” of this ITEM. At a minimum, this work shall include the following:

Provide an ABS Recognized Specialist to perform all required inspections, maintenance and testing on the following fire detection and suppression systems. To determine the work required, refer to the referenced document, “Fire Systems Inspection, Maintenance & Testing 2018.”.

194 Portable Extinguishers: These extinguishers consist of the following quantities and types: (102) 10# dry chemical, (17) 20# dry chemical, (22) 2.5# dry chemical, (49) 15# CO2 and (4) 2 # dry chemical. Each extinguisher with a last hydro or manufactured date “status” of 2013 or earlier will require that the contractor perform a 6 year servicing and hydrostatic test. All other extinguishers shall require an annual servicing and maintenance. When all inspections, servicing and maintenance have been completed, all extinguishers shall be returned to their proper location throughout the ship as per the portable fire extinguisher inspection list above. All extinguishers labeled “SPARE” shall be returned to the appropriate racks in room 2-104-2 (Halon Room). The portable cylinders are described in the attached “2018 Fire Protection Equipment Certificate of Inspection”.

9 Fire Suppression Systems:

This work shall require, at a minimum, the weighing and inspection of all cylinders, the testing of all pull boxes and cables, timers, shutdown switches, sirens, and the inspection of all hoses, piping and nozzles. CHECKPOINT. The Contractor is responsible to demonstrate the satisfactory operation of all systems to the attending USCG inspector and Chief Mate. The ship’s crew will be available to start and reset all ventilation fans, pumps and generators, as necessary, for the demonstration of their required shutdowns. The Contractor shall provide 3 copies of all inspections, maintenance and testing records to the COR on the appropriate NFPA forms. The cylinders and switches associated with these 9 systems are described in the attached “Fire Systems Inspection, Maintenance & Testing 2017.”.

Ansul IQ301 and Ansul LCD80 Fire Detection System: This work shall require, at a minimum, the individual testing of 150 smoke (ionization) detectors, 31 thermal detectors, 8 combination smoke/thermal detectors, 75 manual pull stations, 13 bells/sirens/horns and the cleaning and check of system cabinets. The detectors and pull stations are described in the attached “2018 Fire Protection Equipment Certificate of Inspection”. CHECKPOINT. Contractor shall be responsible to demonstrate the satisfactory operation of this system to the attending USCG inspector and Chief Mate. The Contractor shall provide 3 copies of all inspections, maintenance and testing records to the COR on the appropriate NFPA forms.

Galley Ansul R-102 Fire Suppression System: This work shall require, at a minimum, the testing of the Ansul fire suppression system to include the testing of all trips and the replacement of all fusible links. CHECKPOINT. Contractor shall be responsible to demonstrate the satisfactory operation of this system to the attending USCG inspector and Chief Mate. The Contractor shall provide 3 copies of all inspections, maintenance and testing records to the COR on the appropriate NFPA forms.

T/S STATE OF MAINE FY 2019 PIERSIDE REPAIR PACKAGE

DELIVERABLES / ACCEPTANCE CRITERIA:

Fire Systems Inspection, Maintenance & Testing Report.

SCBAs AND BREATHABLE AIR COMPRESSOR

NS5 WO/SR#: 2001204

BACKGROUND AND INTENT:

It is the INTENT of this ITEM for the Contractor to provide an authorized subcontractor to perform all required inspections, maintenance and testing of the ship’s breathable air compressor cascade system, nineteen (19) MSA Firehawk SCBAs and eight (8) MSA G1 SCBAs. In addition, it is the Intent of this ITEM to procure and deliver, one (1), new MSA G1 SCBAs.

REQUIRED COMPLETION DATE:

April 12, 2019

REFERENCES:

None.

NAMEPLATE DATA:

Breathable Air Compressor - Poseidon Air Systems, Type PFU250, S/N 88211240.

LOCATION:

Various emergency gear lockers throughout ship.

GOVERNMENT FURNISHED EQUIPMENT:

Ship’s cranes.

Pier side forklift.

Crane and fork lift operators.

SUBCONTRACTOR CONTACT INFO:

For the Breathable Air Compressor: Air Tech – Division of Firesafe Equipment, Po Box 1355, Auburn, Me 04211, 800-538-3473. Eileen Mosher email: Emosher@Fire-Safe.Com.

For the SCBAs: Northeast Emergency Apparatus, 440 Washington St. N Auburn, Me 04210, Tel: 207-753-0080.

DESCRIPTION OF WORK:

The Contractor shall provide all labor, materials and services (unless specified as “GOVERNMENT FURNISHED EQUIPMENT”) to accomplish the “INTENT” of this ITEM. At a minimum, this work shall include the following:

Perform an annual servicing of the breathable air compressor to include an air quality test and 3 new CO2/H2O filter cartridges.

Remove, inspect, hydrostatically test and return 3 SCBA bottles due for hydrostatic testing.

Inspect, flow test, renew batteries as required, on 19 Firehawk SCBAs and 8 MSA G1 SCBAs. Parts and repairs required for the SCBAs shall be accomplished in accordance with the Supplemental Labor and Supplemental Material ITEMs of this SOW.

DELIVERABLES / ACCEPTANCE CRITERIA:

Contractor’s service report.

SAFETY RADIO AND SVDR

NS5 WO/SR#: 2001205

BACKGROUND AND INTENT:

It is the INTENT of this ITEM for the Contractor to provide an ABS Recognized Specialist to perform a Periodical Safety Radio Survey and an annual performance test of the ship’s Furuno SVDR.

REQUIRED COMPLETION DATE:

April 12, 2019

REFERENCES:

SOLAS 74, Annex, Chapter I, Regulation 9, par. (a) (iii).

NAMEPLATE DATA:

SVDR:

LOCATION:

Bridge.

Chart Room.

Gyro Room.

GOVERNMENT FURNISHED EQUIPMENT:

None.

SUBCONTRACTOR CONTACT INFO:

George Kimball, North Atlantic Marine Communications, Tel - 603-898-5015. Email: georgewkimball@cs.com.

DESCRIPTION OF WORK:

The Contractor shall provide all labor, materials, equipment and services (unless specified as “GOVERNMENT FURNISHED EQUIPMENT”), in order to accomplish the “INTENT” of this ITEM. At a minimum, this work shall include the following:

Periodical Safety Radio Survey: The Contractor shall provide an ABS Recognized Specialist to perform a Periodical Safety Radio Survey (#5) in accordance with the requirements of SOLAS 74, Annex, Chapter I, Regulation 9, par. (a) (iii). In addition, the Contractor shall include a new shore based maintenance agreement and submit all requisite paperwork to the regulatory bodies.

Annual Performance Test of SVDR: The Contractor shall provide an OEM authorized radio technician to perform an annual performance test toward certification of the ship’s Furuno SVDR in accordance with the requirements of SOLAS regulation V/18.8.

DELIVERABLES / ACCEPTANCE CRITERIA:

Contractor’s service report.

VIBRATION AND INFRARED SURVEY

NS5 WO/SR#: 2001208

BACKGROUND AND INTENT:

It is the INTENT of this ITEM for the Contractor to perform a vibration and infrared survey of various equipment aboard the State of Maine in accordance with the American Bureau of Shipping (ABS) “Guide for Surveys Based On Preventive Maintenance Techniques (2003)”.

REQUIRED COMPLETION DATE:

The vibration and thermal measurements shall be gathered at the start of the Summer Training Cruise which usually begins in the first week of May. Rough draft Exception Reports shall be delivered, as soon as possible, to both the COR and Chief Engineer, especially when it involves a serious vibration or infrared fault on a critical piece of equipment. The final reports shall be delivered no later than May 15, 2019.

REFERENCES:

American Bureau of Shipping (ABS) “Guide for Surveys Based On Preventive Maintenance Techniques (2003)”

NAMEPLATE DATA:

Various.

LOCATION:

The majority of this ITEM shall be performed aboard the Training Ship State of Maine, located at her pier at the Maine Maritime Academy, Castine, ME 04420. The remaining scope of work, which requires measurements on the main engine and shafting, will be performed with the ship underway on the day of departure. This underway period shall occur between Castine, Maine and the pilot station which is about a 4 hour sail from Castine. The Contractor shall be disembarked by pilot boat and taken ashore in the area of the pilot station (typically Belfast, ME). Transportation of the Technician(s) back to their vehicle in Castine shall be the responsibility of the Contractor.

GOVERNMENT FURNISHED EQUIPMENT:

Engineer to perform starts/stops of equipment.

Water transportation from the ship to a pier near Belfast, ME.

SUBCONTRACTOR CONTACT INFO:

Alex Johnston, RMS Inc., 823 West Park Ave, PMB #245, Ocean, NJ 07712. Tel – 732-922-8878, Cell – 732-245-4873. Email: alex@rmsinc.us.

DESCRIPTION OF WORK:

The Contractor shall provide all labor, materials, equipment and services (unless specified as “GOVERNMENT FURNISHED EQUIPMENT”), to accomplish the “INTENT” of this ITEM. At a minimum, this work shall include the following:

Gather Vibration Data: An ABS Recognized Specialist shall gather both overall and spectral (FFT) vibration velocity measurements in three orthogonal planes at each accessible bearing of the eighty seven (87) different equipment listed in the table below. The number of measurements taken, their frequency ranges (as determined by their high and low pass filter settings), and the resolution of those measurements shall be such as to make it possible to identify any existing faults in that equipment. In addition to the vibration velocity measurements, HFD (high frequency detection, measured in g’s acceleration) shall be taken at each accessible bearing. An Engineering Officer will be appointed by the Chief Engineer to start/stop various equipment for the technician.

Equipment Listing for Vibration Measurements:

Main Engine Main Engine Turbocharger Auxiliary Propulsion Motor Reduction Gear Main Thrust and Line Shaft Bearings #1 S.S. Diesel Generator #1 S.S. Diesel Generator Turbocharger #2 S.S. Diesel Generator #2 S.S. Diesel Generator Turbocharger #3 S.S. Diesel Generator #3 S.S. Diesel Generator Turbocharger Emergency Diesel Generator #1 Steering Gear Pump (Stbd) #2 Steering Gear Pump (Port) #1 CPP Pump Motor #2 CPP Pump Motor Main Engine Standby Lube Oil Pump #1 Reduction Gear Lube Oil Pump #2 Reduction Gear Lube Oil Pump #1 Thrust Bearing Lube Oil Pump #2 Thrust Bearing Lube Oil Pump #1 Stern Tube Lube Oil Pump #2 Stern Tube Lube Oil Pump #1 Main Engine Lube Oil Purifier #2 Main Engine Lube Oil Purifier SSGD Lube Oil Purifier Reduction Gear Purifier #1 Main Engine Fuel Oil Pressure Pump #2 Main Engine Fuel Oil Pressure Pump #1 Main Engine Fuel Oil Circ. Pump #2 Main Engine Fuel Oil Circ. Pump SSGD #1 Fuel Oil Pressure Pump SSGD #2 Fuel Oil Pressure Pump SSGD DFM Service Pump #1 HFO Purifier #2 HFO Purifier DFM Purifier #1 HFO Transfer Pump #2 HFO Transfer Pump #1 DFM Transfer Pump #2 DFM Transfer Pump #1 Central F.W. Cooling Pump #2 Central F.W. Cooling Pump #3 Central F.W. Cooling Pump #1 Main Engine Jacket Water Pump #2 Main Engine Jacket Water Pump Main Engine Jacket Water Keep Warm Pump #1 Nozzle Cooling Pump Motor #2 Nozzle Cooling Pump Motor #1 Main S.W. Service Pump #2 Main S.W. Service Pump #3 Main S.W. Service Pump #1 Auxiliary S.W. Service Pump #2 Auxiliary S.W. Service Pump Fire and General Service Pump Fire and Ballast Pump Emergency Fire Pump #1 Bilge and Ballast Pump #2 Bilge and Ballast Pump #1 Starting Air Compressor #2 Starting Air Compressor Control Air Compressor S.S. Air Compressor #1 Boiler Fuel Oil Pump #2 Boiler Fuel Oil Pump Boiler Circ. Pump/Forced Draft Fan #1 Boiler Feed Pump #2 Boiler Feed Pump #1 Exhaust Gas Boiler Circ. Pump #2 Exhaust Gas Boiler Circ. Pump F.W. Generator Ejector Pump F.W. Generator Circ. Pump Engine Room Supply Fan No. 33 (Stbd/Fwd) Engine Room Supply Fan No. 34 (Port/Fwd) Engine Room Supply Fan No. 36 (Stbd/Aft) Engine Room Supply Fan No. 37 (Port/Aft) Engine Room Exhaust Fan No. 38 (Stbd/Inbd) Engine Room Exhaust Fan No. 39 (Port/Inbd) Engine Room Exhaust Fan No. 40 (Stbd/Otbd) Engine Room Exhaust Fan No. 41 (Port/Otbd) #1 S.S. Reefer. Compressor #2 S.S. Reefer. Compressor #1 A/C Compressor #2 A/C Compressor #1 A/C Chill Water Pump #2 A/C Chill Water Pump #3 A/C Chill Water Pump Gather Infrared Measurements: An ABS Recognized Specialist shall scan the ninety five (95) electrical equipments listed below (switchboards, distribution panels and motor controllers) for the purpose of identifying temperature anomolies (electrical faults) in that equipment. When necessary, clamp on amperage readings shall also be taken to help identify phase imbalances and/or overload conditions. Serious faults shall be brought to the attention of the Chief Engineer as soon as possible. An Engineering Officer will be appointed by the Chief Engineer to start/stop the equipment for the technician gathering the data.

Equipment Listing for Infrared Measurements:

Engine Room, EOS Main Switchboard Section 1 Panel 120 VAC Lighting Distribution Bus SS Section 2 Panel 450 VAC Distribution Bus 1S Section 3 Panel 450 VAC Distribution Bus 1S Section 4 Panel Shore Power Feeders Section 5 Panel Ships Service Generator 1/Circuit Breaker Section 6 Panel Ships Service Generator 2/Circuit Breaker Section 7 Panel Ships Service Generator 3/Circuit Breaker Section 8 Panel Bus Tie Control and Ground Indication Section 9 Panel 450 VAC Distribution Bus 2S Section 10 Panel 450 VAC Distribution Bus 2S Section 11 Panel 450 VAC Distribution Bus 2S Section 12 Panel Auxiliary Propulsion Motor Circuit Breaker Motor Controllers

MCC P-426

Engine Room Supply Fan No. 33 (Stb’d/Fwd) Engine Room Exhaust Fan No. 38 (Stbd/Inb’d) Engine Room Exhaust Fan No. 39 (Port/Inb’d) Engine Room Supply Fan No. 34 (Port/Fwd) Engine Room Exhaust Fan No. 40 (Stbd/Otbd) Engine Room Supply Fan No. 37 (Port/Aft) Engine Room Exhaust Fan No. 41 (Port/Outb’d) Engine Room Supply Fan No. 36 (Stb’d/Aft) Engine Room Motor Controllers Reduction Gear Lube Oil Pump No. 2 ME Lube Oil Purifier No. 1 ME Lube Oil Purifier No. 2 SSDG Lube Oil Purifier Reduction Gear Lube Oil Purifier ME Fuel Oil Pressure Pump I ME Fuel Oil Pressure Pump II ME Fuel Oil Circ. Pump I ME Fuel Oil Circ. Pump II HFO Purifier No. 1 HFO Purifier No. 2 DFM Purifier Central F.W.