SIR-692M15-21-R-00039_Amendment 0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

5. PROJECT NO. (If applicable)2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ.NO.

PAGE OF PAGES

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE

9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

Items 8 and 15, and returning is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required.)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(x) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO THE AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14.

E. IMPORTANT: Contractor is not, is required to sign this document and return

ORDER NO. IN ITEM 10A.

1 2

0002 11/30/2021

AAQ-610 Grants & R&D FAA William J. Hughes Technical Center Building 300, Fourth Floor Atlantic City International Airport

AAQ610-AFN

Atlantic City NJ 08405

AAQ-610 Facilities & Grants FAA William J. Hughes Technical Center Fourth Floor, Bldg 300 Atlantic City International Airport

AAQ610-AFN

Atlantic City NJ 08405 x

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

separate letter or telegram which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By ___________ 1 x x

692M15-21-R-00039

1 copies to the issuing office.

11/05/2021

(x)

1) The purpose of Amendment 0002 is the following:

a) Provide responses to submitted questions;

b) Update Section H.16 with the most current version of the clause

c) Revise Sections C, J, L.6, L.9 Factor I, L.9 Factor IV, Section M.2.4, and Section

M.2.5.

2) Interested parties are notified that due to the FAA's procurement system, page numbers and formatting in certain areas are incorrect and cannot be updated.

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. CONTRACT AUTHORITY 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

John D. Desimone

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

692M15-21-R-00039/0002

Period of Performance: 02/01/2022 to 01/31/2027

692M15-21-R-00039_Amendment 0002

1. Question: Will the Government consider allowing highly skilled, experience staff for the Technical Project Manager/Task Manager with a total of 8 years’ experience with at least 5 of those years in airport operations/aviation related research and development in lieu of the 15-25 years’ experience stated in the SIR?

FAA Response: No, the FAA requires the Technical Project Manager/Task Manager to meet educational, experience, and technical qualifications expressed Attachment B.

2. Question: Will the Government allow a highly experienced Technical Project Manager with a Technical Associates degree and accredited Project Management certifications in lieu of a bachelor’s degree?

FAA Response: No, the FAA requires the Technical Project Manager/Task Manager to meet educational, experience, and technical qualifications expressed Attachment B.

3. Question: Since the contractor will be expected to purchase software/hardware at the time of contract Task Order award, will materials be fully funded at the time of award?

FAA Response: For Task Orders that require materials, the FAA anticipates material cost will be fully funded at time of award. However, each Task Order will define the funding allocations for labor, travel, and materials, as required.

4. Question: How will the PM hours be awarded (as a separate TO)? Should the 920 hours per year be used as a realistic expectation for hours per year?

FAA Response: The FAA plans to procure Program Manager hours via multiple Task Orders. The FAA estimates 920 hours a year for each Task, which is the FAA’s best estimate of hours required.

5. Question: There is no pricing requested or additional references to the FFP contract type. Does the FAA plan to include FFP pricing after the award of the IDIQ? If so, would this only be applicable to materials?

FAA Response: The FAA may identify tasks and projects within the scope of the contract that could be completed on Firm Fixed Price basis through the duration of the contract. For those tasks or projects, the FAA will follow the procedures in G.7 for the award of Task Orders.

6. Question: Subtask 3 has no section number. Please confirm that this (Task 2, Subtask 3) should be Section 3.2.3 and the subsequent subsections under this new 3.2.3 will be renumbered appropriately.

FAA Response: The FAA has corrected the Section Numbering in Section C, Statement of Work.

Please reference the revised SIR document.

7. Question: Please confirm that this (Task 2, Subtask 4) should be Section 3.2.4 following the appropriate numbering of Subtask 3.

8. Question: Will the Government allow an Arial font type for tables, charts, graphics, and figures?

FAA Response: No, font type must be Times New Roman per section L.4.

9. Question: Please confirm that the Factor numbers should be Roman numbers to agree with all other references to Factor numbering.

FAA Response: The Factor numbers have been revised. Please reference the revised SIR document.

10. Question: Please confirm that these requirements (L.9, Factor 3, Items 1,2, and 4) will not be included in the page count and that the Offeror can submit a completed SIR Attachment C as a separate document to satisfy these requirements.

FAA Response: The three tabs on the Attachment C Spreadsheet are not part of the 3-page limit.

11. Question: Please confirm that this (Section M.2.3) should be Section M.2.4 FACTOR IV –

CORPORATE EXPERIENCE?

FAA Response: The Section numbers have been revised. Please reference the revised SIR

12. Question: Please confirm that this (Section M.2.4) should be Section M.2.5 following section renumbering stated above.

13. Question: Please confirm that this (Section M.2.5) should be Section M.2.6 FACTOR VI –

COST/PRICE.

14. Question: Section J lists Attachment D Past Performance Questionnaire. Please confirm that this should be Attachment D Past Performance Evaluation Data Form.

FAA Response: Section J has been revised. Please reference the revised SIR document.

15. Question: The asterisked last sentence states “… not part of the 5 page limitation.” Please confirm that this should read “… not part of the 10-page limitation.”

FAA Response: The asterisked sentence under the table in Section L.6 has been corrected.

16. Question: Based on this section number, Task 1, Subtask 4 is a subsection of Task 1, Subtask 3.

Please confirm that this should be numbered Section 3.1.4 Subtask 4 – Communication, Briefings, Messaging.

17. Question: Will the Government provide the criteria of a “principal subcontractor”?

FAA Response: A principal subcontractor(s) is a subcontractor likely to perform critical aspects of the contract.

18. Question: Please confirm that the Certificate of Insurance is required after contract award.

FAA Response: The Offeror must submit a certificate of insurance that meets the requirement of Section 3.1.3.8 as part of their proposal.

19. Question: Due to the detail required in Cost/Price Proposal, can the FAA change the page limitation to unlimited? This will allow for the level of detail requested for this SIR.

FAA Response: The FAA has increased the page limitation to thirty (30).

20. Question: Does FAA consider bidders under BAA002, UAS Mitigation and Detection, to have a conflict of interest for this opportunity? Will the 10 or more companies awarded under BAA002 be able to bid this opportunity?

FAA Response: The FAA does not consider bidders under BAA002 to have a conflict of interest.

Companies that submitted a response to BAA002 are eligible to submit a proposal in response to this SIR. If a contract of interest were to be identified by the FAA, the appropriate documentation would have to be submitted and approved before a vendor with an identified conflict could receive an award. Furthermore, if a Contract of Interest were identified after contract award, the FAA will follow the appropriate AMS Policy and Guidance for mitigating the conflict which could include, but is not limited to, mitigation plans and restrictions on proposing on future FAA requirements.

21. Question: Has FAA developed a set of services provided by designated test sites? What services are provided?

FAA Response: The FAA cannot provide a response as it is unclear to the FAA what test sites and Section of the SIR the question is in reference too.

22. Question: Can FAA share an example of a test card that has been used in the past?

FAA Response: No, the FAA cannot provide an example of test card.

23. Question: Factor 4 identifies requirements for principal subcontractors. Please define a principal subcontractor.

FAA Response: A principal subcontractor(s) is a subcontractor likely to perform critical aspects of the contract.

24. Question: L.6 states that the Technical Proposal Factor II page limit is 10 pages, excluding Key Personnel Resumes. L.6 also states that certified resumes and letters of intent are not part of the 5 page limitation. Please clarify the page limit for Factor II.

FAA Response: The limit for Factor II is 10 pages. Section L.6 has been updated.

25. Question: L.2 Factor 2.4 identifies a requirement for Letter of Intent (LOI) for Key Personnel (KP) that are not employed by prime contractor at time of proposal submission. Is documentation required for KP that are prime contractor employees at the time of proposal submission?

FAA Response: Letters of Intent are not required for Key Personnel employed by the prime contractor at the time of proposal submission.

26. Question: L.2 Factor 4 requests a description of the extent to which Offeror and proposed principal subcontractors “have worked with FAA program teams...” Is this description included in the page count for this Factor? If yes, will the FAA provide additional page count to address this requirement?

FAA Response: Yes, the description is included in the page count. No, the FAA will not allow additional pages for Factor 4.

27. Question: Based on an anticipated contract start date of 2/1/2022, what is the anticipated contract award date?

FAA Response: The anticipated contract start date was provided for planning purposes only. The FAA cannot provide an anticipated award date at this time.

28. Question: Have vendors that provide sensor technology been selected? If so, can FAA share this list?

FAA Response: The FAA has not selected vendors to provide sensor technology. The FAA researches sensor technology to develop performance standards that may be used in guidance in selecting sensor technology.

29. Question: Section C.2 states “the Contractor personnel must have and maintain a U.S. driver’s license and Passport.” Does this requirement apply to ALL or only KEY personnel?

FAA Response: The requirement applies to all personnel working under the resulting contract.

30. Question: Are the two (2) vehicles required to be supplied by the Contractor reimbursable, or supplied, at the cost of the Contractor for the term of the contract?

FAA Response: The vehicles must be supplied at the cost of the Contractor for the term of the contract.

31. Question: This section (C.2.5) states the FAA will provide all necessary tools and equipment to perform the task orders. If the Contractor already owns the necessary equipment and tools, are usage fees acceptable on each task order versus the FAA having to purchase of them?

FAA Response: The FAA will not pay usage fees for tools and equipment.

32. Question: This section (L.9 Volume I) states that Volume I consists of four technical evaluation factors. However, five factors are described on the following pages. Can the FAA please confirm that all five factors should be included in Volume I, and that each of them will be used in proposal evaluations?

FAA Response: Section L.9 has been corrected. Please reference the revised SIR attachment.

33. Question: This section (Factor 3) is limited to three (3) pages. If we are to include the three tabs of the Attachment C spreadsheet, that would not leave any pages for the additional information required, such as obtaining authorizations and waivers. Are the three tabs of the spreadsheet NOT part of the 3-page limit? If they are, how should Offerors provide the rest of the required information for this factor?

FAA Response: The three tabs on the Attachment C Spreadsheet are not part of the 3-page limit.

34. Question: It is understood Factor 5 is limited to no more than three (3) recent and relevant projects submitted in the Past Performance Evaluation Data form. Is Factor 4 limited to three (3) recent and relevant project examples only, and not permitted more than 3?

FAA Response: Factor V is limited to the three experiences submitted in response to Factor IV.

35. Question: The Operations Research Analyst (Level 4) is listed as a key role in multiple places throughout the SIR. In Attachment A, there are two (2) FTEs with this role – one each in Task 1 and Task 2. Are there two (2) FTE Operations Research Analysts (Level 4) and are they BOTH key personnel?

FAA Response: The FAA estimates work will require two (2) Operations Research Analysts positions, however only one (1) Operations Research Analyst position is a Key Personnel position The FAA estimates the Operations Research Analyst positions will support both Task Areas.

36. Question: The pricing spreadsheet uses 1,840 hours for FTE. Why was this number of hours chosen and not the conventional 1,880? Has the FAA assumed the average employee has four weeks of vacation?

FAA Response: The 1840 hours utilized by the FAA is in accordance with AMS Guidance for productive full-time contractor employees.

37. Question: The pricing spreadsheet lists Program Manager hours as off-site. However, the SIR page 8 last paragraph states that Program Manager must be located within 50 miles of the WJHTC. Can the Program Manager be located more than 50 miles, given they are shown as having off-site hours?

FAA Response: No, the program manager must be located within fifty miles of the WJHTC to ensure response time to meetings at the WJHTC are met in accordance with Section C.2

38. Question: The labor category requirements for categories with multiple levels appears to be backwards. Are the requirements for more years’ experience supposed to be applied to the higher-level categories? (For example, the Operations (Ops) Research Analyst/Data Scientist LCAT, shouldn’t the Level 5 require 15-20 years of experience and the Level 2 require 2-6 years?)

FAA Response: The labor category levels are correctly identified.

39. Question: Will the FAA extend the proposal due date?

FAA Response: The proposal due date will not be extended.

40. Question: In Amendment 0001, Block 14, Under section L.9 Factor – UAS Flight Program Information under 1. Is here by changed from: “A detailed inventory list of UAS platforms currently owned by the Offeror and available to support the requirements in the SOW. The Offeror must use the first worksheet of Attachment E to provide this list.” ***to*** “A detailed inventory list of UAS platforms currently owned by the Offeror and available to support the requirements in the SOW. The Offeror must use Attachment C to provide this list.”

Please confirm the only change made to the narrative regarding the detailed inventory list was from Attachment E to Attachment C.

FAA Response: The FAA confirms the only change was to the narrative.

41. Question: Attachment C, states, A list of the Offeror’s current licensed UAS pilots (Part 107 Remote Pilot Certificate) available to support the requirement in SOW, and discussion of each of their relevant UAS experience. The columns are UAS Pilot, Date of Issue, Certificate Number, Logged UAS Flight Hours, Discussion of relevant UAS experience. Does the Government expect names of individual pilots be included in Column A or is the information to be considered redacted, without names?

FAA Response: The FAA requires the names of the individual pilots.

42. Question: Tab 1 is identified as Factor 3, Number 1 Worksheet for the requirement of UAS Flight Program Information. Tab 2 is identified as Factor 3, Number 2 Worksheet for UAS payloads currently owned by the Offeror. Tab 3 is identified as Factor 3, Number 4 Worksheet for Offeror’s current licensed UAS Pilots. In Attachment 3, there is no tab referenced as Number 3.

Is this tab missing or should the third tab be referenced as Number 3 Worksheet vs. Number 4?

FAA Response: The names of the tab in the Worksheet are correct. Tab 3 is not missing and no updates are required.

43. Question: Does the Government have an anticipated date for the posting of Q&As?

FAA Response: Please reference Amendment 0002 for responses to submitted questions.

44. Question: Considering the recent holiday, will the Government consider a 1-week extension to the due date for proposal submission.

FAA Response: The proposal due date will not be extended.

SEE ADDENDUMIS CHECKED.

CODE 17a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE 16a. CONTRACTOR/

TELEPHONE NO.

16b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

AAQ610-AFN

Atlantic City International Airport Fourth Floor, Bldg 300 FAA William J. Hughes Technical Center AAQ-610 Facilities & Grants

CODE 15. ADMINISTERED BYCODE 14. DELIVER TO

X

X

SEE SCHEDULE

BLOCK IS MARKED

541330

SIZE STANDARD:

% FORSET ASIDE

UNRESTRICTED

AAQ610-AFN

Atlantic City NJ 08405 Atlantic City International Airport Building 300, Fourth Floor FAA William J. Hughes Technical Center AAQ-610 Grants & R&D

RFPIFB

11. DELIVERY FOR FOB10. THIS ACQUISITION ISCODE 9. ISSUED BY

RFQ

13. METHOD OF SOLICITATION

DESTINATION UNLESS

SIC:

SMALL BUSINESS

12. DISCOUNT TERMS

12/07/2021 1530 ES

11/05/2021

609-485-5092John Desimone (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 2. CONTRACT NO.

7.

6. SOLICITATION

692M15-21-R-00039

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 101

OFFEROR TO COMPLETE BLOCKS 12, 16, 22, 23, & 28

Atlantic City NJ 08405

EFFECTIVE DATE

$16.50

17b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 17a. UNLESS BLOCK BELOW

ISSUE DATE

23.

AMOUNT

22.

UNIT PRICE

21.

UNIT

20.

QUANTITY

19.

SCHEDULE OF SUPPLIES/SERVICES

18.

ITEM NO.

UAS Support Services

Period of Performance: 02/01/2022 to 01/31/2027

27. AWARD OF CONTRACT: REFERENCE

HEREIN, IS ACCEPTED AS TO ITEMS:

X

DATED

John D. Desimone

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

40d. TOTAL CONTAINERS40c. DATE REC'D (YY/MM/DD)

40b. RECEIVED AT (Location)

40a. RECEIVED BY (Print)

26. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

38. PAID BY37. S/R VOUCHER NUMBER36. S/R ACCOUNT NUMBER

35. CHECK NUMBER

FINALCOMPLETE PARTIAL

34. PAYMENT

39c. DATE39b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

39a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32c. DATE32b. SIGNATURE OF AUTHORIZED CONTRACT AUTHORITY

REPRESENTATIVE

FINALPARTIAL

CORRECT FOR

33. AMOUNT VERIFIED 32. VOUCHER NUMBER

CONTRACT, EXCEPT AS NOTED

ACCEPTED, AND CONFORMS TO THEINSPECTEDRECEIVED

30a. QUANTITY IN COLUMN 20 HAS BEEN

29c. DATE SIGNED

28a. SIGNATURE OF OFFEROR/CONTRACTOR 29a. CONTRACT AUTHORITY (SIGNATURE OF CONTRACTING OFFICER)

28c. DATE SIGNED28b. NAME AND TITLE OF SIGNER (Type or Print) 29b. NAME OF CONTRACTING OFFICER (Type or Print)

31. SHIP NUMBER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND

CONDITIONS SPECIFIED HEREIN.

25. TOTAL AWARD AMOUNT (For Contract Authority Use Only)24. ACCOUNTING AND APPROPRIATION DATA

OFFER

Section F - Deliveries or Performance Clause List

3.10.1-9 STOP-WORK ORDER (OCT 1996)

3.8.2-22 SUBSTITUTION OR ADDITION OF PERSONNEL (OCT 2006)

(1) The Contractor must assign only those individuals whose resumes, personnel data, or personnel qualification statements have been submitted and determined by the Contracting Officer to meet the minimum requirements of the contract. The Contractor must not substitute or add personnel except in accordance with this clause.

(2) Substitution of Personnel.

(a) For the first 180 days of contract performance, the Contractor must not substitute personnel for the individuals whose resumes or other personal qualification were submitted with its offer and that were determined by the Contracting Officer to be acceptable at the time of contract award, unless such substitutions are because of an individual's sudden illness, death, or termination of employment. In any of these events, the Contractor must promptly notify the Contracting Officer and propose substitute personnel as required by paragraph (4) below.

(b) If an individual becomes, for whatever reason, unavailable for work under the contract for a continuous period exceeding thirty (30) working days, or is expected to devote substantially less effort to the planned work, the Contractor must propose a substitute personnel as required by paragraph (4) below.

(3) Addition of Personnel. If an FAA requirement will increase the specified level of effort for a designated labor category, but not the overall level of effort of the contract, then the Contractor must notify the Contracting Officer to add personnel to the designated labor category. The Contractor must request added personnel as required by paragraph (4) below.

(4) Request and Review. The Contractor must submit the request for substitute or added personnel in writing to the Contracting Officer at least 14 days (if a security clearance must be obtained, at least 30 days) before the proposed date of substitution or addition. The Contractor's request must provide a detailed explanation of the circumstances causing the proposed substitution or addition, a complete resume for the proposed substitute or added personnel, and any additional information required by the Contracting Officer. Proposed substitutes and added personnel must have qualifications equal to or higher than those stated in the contract for the labor category. The Contracting Officer will evaluate the Contractor's request and promptly notify the Contractor of the decision to accept or reject the qualifications of the substitute or added personnel.

(5) The Contracting Officer may terminate the contract if the Contractor has not made suitable, timely, and reasonably forthcoming replacement of personnel who have been reassigned or terminated or otherwise become unavailable to work under the contract or the resulting loss of productive effort would impair the successful completion of the contract. Alternatively, if the Contracting Officer finds the Contractor to be at fault for the condition, then the Contracting Officer may equitably adjust (downward) the contract price or fixed fee to compensate the Government for any delay, loss or damage as a result of the Contractor's action.

(End of clause)

F.1 CONTRACT PERFORMANCE PERIOD

The period of performance for this contract is effective on the date of award and is anticipated to be for 60 months (5 years). The TO period of performance will be specified within each task order.

F.2 SCHEDULE OF REPORTS AND DELIVERABLES

TOs will provide task/deliverable schedules, as required.

All documents prepared by the Contractor will be on the behalf of the FAA. The Contractor must not independently publish or distribute any document without prior written permission from the CO. The Contractor must review and provide written comments on the technical accuracy and completeness of each document. No documents, reports, information, etc. may be released to the public or provided to any party other than the FAA and its contractors without written approval of the CO.

All test data, test scenarios, software code, hardware update records, PTRs (Pointer Record) and other data used in the performance of this contract are the property of the FAA and are subject to review/delivery upon request.

The Contractor must, upon FAA request and in accordance with this contract, conduct and/or participate in technical meetings, working groups meetings, and management meetings pertaining to this project. The Contractor must support the FAA’s COR or designated representative, as required, in the planning, management, conduct and administration of meetings; preparation of briefing materials/slides, preparation of attendees/distribution lists; and post-meeting preparation and distribution of meeting notes.

F.3 DELIVERABLE ADDRESS

Unless otherwise noted, all deliverables must be delivered to the following address:

Federal Aviation Administration William J. Hughes Technical Center Attn: Jim Patterson, ANG-E261 Building 296 Atlantic City International Airport Atlantic City, NJ 08405

F.4 PLACE OF PERFORMANCE

The Contractor must perform the work activities described in this SOW at either the Contractor’s offsite facility or onsite at the William J. Hughes Technical Center, Atlantic City International Airport, NJ. Some tasks may require the Contractor to travel to one or more locations, to be determined at the TO level, in support of the work effort.

F.5 TASK ORDERS (TOS)

(a) The period of performance, and deliverables, will be specified in each TO.

(b) All TOs will be issued by an authorized CO. Reference AMS 3.2.4-16, Ordering. Any effort undertaken by the contractor pursuant to oral directions by any individual other than the CO will be at the contractor’s risk and expense.

(c) Hours estimated in a TO are based upon the contractor working a 40-hour workweek. The FAA considers hours in excess of 40 hours per week to be "additional" hours. "Additional" hours, unless specified in the TO or approved in writing in advance by the COR, are not anticipated in TO performance. If the contractor works in excess of 40 hours per week without such approval, they do so at their own risk.

(d) Delivery of services, written documents, etc. (including required formats and delivery locations) will be in accordance with the TO requirements.

(e) For all TOs, the Contractor must send correspondence regarding schedule changes or problems with performance to the CO.

F.6 DELAYS AND NON-PERFORMANCE

The Contractor is liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the FAA in its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor must notify the CO in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, must remedy such occurrence with all reasonable dispatch, and must promptly give written notice to the CO of the cessation of such occurrence. In the event the Contractor encounters difficulty in meeting performance requirements, or when difficulty is anticipated in complying with the Contract delivery schedule or date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this Contract, the Contractor must immediately notify the Contracting Officer and the COR, in writing, giving pertinent details, provided that this data must be informational only in character and that this provision must not be construed as a waiver by the FAA of any delivery schedule or date or of any rights or remedies provided by law or under this contract.

The remainder of this page has been intentionally left blank.

Section G - Contract Administration Data Clause List

3.10.1-22 CONTRACTING OFFICER'S REPRESENTATIVE (APR 2012)

G.1 ADDRESS OF KEY FAA OFFICES

RESPONSIBILITY FOR CONTRACT ADMINISTRATION CONTRACTING OFFICE

The CO identified below, has the overall responsibility of this contract. The CO is authorized to take actions on behalf of the FAA to amend, modify, or deviate from the contract terms, conditions, and requirements. The CO may delegate certain other responsibilities to his/her authorized representatives or COR.

The CO for this contract is:

John DeSimone, AAQ-610 Atlantic City International Airport Atlantic City, NJ 08405

(609) 485-5092 E-Mail Address: john.d.desimone@faa.gov

PROJECT OFFICE

A COR will be appointed for the contract. The COR has the authority to monitor the technical progress of the services that are to be delivered under this contract. This includes visits to the place of performance, meetings and telephone conversations with contractor personnel, acceptance, or rejection of the contracted items and other duties that may be authorized by the CO.The COR cannot authorize or order the cessation of contract work or delete, change, or waive any of the technical requirements or other terms and conditions of the contract. Should the Contractor desire a change (monetary or otherwise) to the contract, a written request to the CO for consideration must be submitted. If appropriate, the change will be incorporated by a contract modification/revision.

Whenever a difference of opinion between the Contractor and the COR occurs, the Contractor must notify the CO immediately for resolution.

At the time of this solicitation, the COR has been identified as:

COR: Jim Patterson, ANG-E261 Atlantic City International Airport Atlantic City, NJ 08405

(609) 485-4989 E-Mail Address: jim.patterson@faa.gov

PAYING OFFICE

Federal Aviation Administration Accounts Payable Branch, AMZ-110 6500 S. MacArthur Blvd Oklahoma City, OK 73169

G.2 INVOICE SUBMISSION

Payment documentation and process:

Payment will be based on receipt of a proper invoice and satisfactory contract performance.

Content of invoices:

A proper invoice must include the following items:

Name and address of the Contractor

a) Invoice date and unique invoice number (Contractors must date invoices as close as possible to the date of the mailing or transmission).

b) Contract Number and TO Number

c) Each invoice must be broken out by Contract Line Item Number (CLIN)

d) Description, quantity, unit of measure, unit price and extended price of supplies delivered or services performed. Any material or equipment purchases must include receipts, warranty information and delivery information. Dates of performance for the invoiced billing cycle.

mailto:john.d.desimone@faa.gov mailto:jim.patterson@faa.gov

e) Name (where applicable), title, phone number and mailing address of person to notify in the event of a question or defective invoice.

f) The invoice must be submitted no later than the 15th of the month along with the monthly progress report.

The Contractor must submit a properly executed original of its regular invoices identified by contract number to the following address: 9-AMC-AMZ-FAA-APInvoices@faa.gov e-Invoicing In accordance with US Office of Management and Budget (OMB), Federal agencies are making even greater strides to improve government efficiency and save taxpayer dollars using an electronic invoicing portal. As a measure of compliance, FAA will be migrating to electronic invoicing (eInvoicing) for our Federal vendors seeking payment for contracted goods and services.

The FAA will began requiring companies to submit invoices electronically via the Delphi e-Invoicing web-portal.

This will apply to all contracts with the FAA. The Contractor will be required to adhere to any changes in in the invoice process as part of the FAA’s E-invoicing initiative. The ESC, on behalf of the FAA, will be assisting with collecting necessary vendor information in order to establish vendor Delphi e-Invoicing web-portal accounts.

The instructions and information required to set-up a Delphi e-Invoicing web-portal account are below:

1. Provide the following information to the ESC via 9-AMC-FAA-iSupplier@faa.gov

a. Name

b. Email Address

c. Phone Number

2. Once verified, ESC will generate a new Delphi user accounts and email it to you.

3. Once you receive a user account in Delphi, you will be required to create a Login.gov account (https://login.gov/) using the same e-mail address provided to the ESC for the Delphi e-Invoicing web-portal account. An email containing instructions to complete this process will be sent to you once your Delphi account has been established.4.

When the login.gov account is established, you will use this account to access the Delphi e-Invoicing web-portal.

Once your company has successfully established a Delphi e-Invoicing account, the FAA recommends that your company visit the training module found at:

http://einvoice.esc.gov. Select “Vendor Training.”

For changes to existing accounts or system issues (i.e. login issues) related to your Delphi account please contact the ESC Delphi Help Desk at (405) 954-3000; or (866) 641-3500.

For additional Delphi user account creation, please provide the following information to ESC at: 9-AMC-FAA-iSupplier@faa.gov.

a. Name

b. Email Address

c. Phone Number

NOTE: IT IS A REQUIREMENT OF THIS PROCUREMENT TO HAVE A SINGLE POINT OF CONTACT

WITH THE AWARDEE’S COMPANY WITH THE AUTHORITY TO NEGOTIATE AND RESOLVE ANY

AND ALL INVOICE AND BILLING ISSUES UNDER THIS CONTRACT WITH THE FAA. THIS SINGLE

POINT OF CONTACT MUST BE IDENTIFIED AFTER AWARD. AN ALTERNATE SINGLE POINT OF

CONTACT MAY BE PROVIDED FOR CONTINGENCIES.

G.3 INTERPRETATION OR MODIFICATION

No oral statement of any person, and no written statement of anyone other than the CO, or his/her authorized representative, will modify or otherwise affect the terms or meaning of the schedule or specifications. All requests for interpretation or modifications must be made in writing to the CO. Contractor response to oral contract changes from any source other than the CO or a person with such delegated authority is at its own risk of liability.

G.4 TRAVEL

Authorized use of private automobile (POV) for travel purposes will be reimbursed at the current GSA Government rate per mile. The Contractor may, on occasion, be required to drive or operate vehicles that are property of the FAA outside the local area of the FAA WJHTC. The Contractor must ensure that their employees are properly mailto:9-AMC-AMZ-FAA-APInvoices@faa.gove-invoicing http://einvoice.esc.gov/ licensed, trained, and insured to operate these vehicles while performing work in support of this contract. Use of a Government owned vehicle will only be granted if required Contractor owned vehicles, as required in Section C are being used on other FAA projects under this contract, or if the COR determines a FAA owned vehicle is necessary to complete the task.

Travel may be required to support TOs issued against this Contract. Travel dates, times, and locations must be coordinated with, and pre-approved in writing by, the COR AND/OR CO. The Contractor will be reimbursed for allocable, allowable and reasonable expenses. Except as otherwise provided herein, the Contractor will be reimbursed for approved travel in accordance with AMS Procurement Guidance T.3.3.2 “Contract Cost Principles.”

The travel authorization request submitted by the Contractor must include:

a) Name(s) of the traveler(s);

b) Destination;

c) Duration of the trip;

d) Breakdown of the estimated cost of the trip;

e) Brief description and reason for the trip;

f) Signature Block for FAA Functional Lead overseeing the travel; and

g) Signature Block for CO and COR for approval.

The Contractor must ensure that:

(1) All travel, whether it is within the continental United States or outside the continental United States, shall be accomplished by commercial carrier, privately-owned automobile or auto rental and the cost paid by the Contractor.

The FAA will reimburse the Contractor for travel on a cost plus general and administrative expense (no fee) basis, in accordance with the General Services Administration's (GSA) "Federal Travel Regulations (FTR)" for domestic transportation if by commercial or Government carrier, and at the going rate per mile, plus road and bridge tolls, when travel is performed by private automobile. Auto rental will be reimbursed at actual cost plus road and bridge tolls.

(2) The travel reimbursable herein includes only that travel (commercial carrier, or private automobile or auto rental) performed in accordance with the SOW. Travel within a Government installation where Government transportation is available, and travel performed for personal convenience, including daily travel to and from work, will not be reimbursed.

(3) Relocation costs and travel costs incident to relocation are not allowable and will not be reimbursed.

Per Diem:

(1) The Contractor will be reimbursed for the expense of meals at the approved M&IE rate (receipts not required), lodging for actual expenses only but not to exceed the Maximum Lodging Amount rate (receipts required), transportation between places of lodging or business and places where meals are taken and any other miscellaneous travel and living expense incurred in the performance of this contract at the per diem rate as set forth in accordance with the FTR.

(2) Per Diem will be payable only when in an authorized travel status. The per diem rate will be established in accordance with the FTR. The FAA will not reimburse the Contractor for the costs of lodging, meals, or incidental expenses in excess of the actual costs incurred.

G.5 OBSERVANCE OF LEGAL HOLIDAYS AND EXCUSED ABSENCE

Government personnel observe the following listed days as holidays:

New Year’s Day Martin Luther King’s Birthday President’s Day Memorial Day Independence Day Labor Day Juneteenth Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

In addition to the days designated as holidays, the Government observes the following days: Any other day designated by Federal Statute

Any other day designated by Executive Order Any other day designated by the President’s Proclamation Any other day designated by the Center Director

The Contractor is NOT permitted to work on-site during any Government holidays or other observances when Government personnel will not be present.It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel will not otherwise be a reason for an additional period of performance. In the event of the Contractor’s personnel work during the holiday, no form of holiday or other premium compensation will be reimbursed, other than their normal compensation for the time worked.

In the case of a Government furlough, all Contractor personnel will report to work at their regularly scheduled shift start time and until a Stop Work Order has been issued by the CO.

Contractor personnel will not be allowed to make up hours in the course of a pay period in which a holiday falls unless the requirements dictate the necessity. When the Federal, State, Local and other Government entities grant excused absence to its employees, assigned Contractor personnel may also be dismissed; however, they will not be directly reimbursed for the excused absence. Information about WJHTC delayed openings or closings may be obtained by calling (609) 485-6100.

G.6 TELEWORK AND ALTERNATE WORK SCHEDULES

May be allowed if approved by the CO and COR and if determined to be in the best interest of the FAA. These options must be approved in advance by the FAA CO/COR and must benefit the FAA. The AWS/EWW may be terminated by the FAA if these options are abused or impose an adverse impact on the task/project as determined by the FAA COR

G.7 ORDERING PROCEDURES

(a) All work to be performed under this Contract must be within the scope of the SOW, section C, and must not commence until authorized by the CO under a specific TO issued under this Contract. TOs will be issued on FAA’s Award for Supplies or Services form (or equivalent form) and will provide the funding for the contract work effort.

The contractor shall not accept orders whether verbal or written from any source other than the Contracting Officer.

Any effort undertaken by the Contractor pursuant to oral or written direction by any individual other than the CO will be at the Contractor’s risk and expense. All issued TOs will cover specific work assignments within the scope of this Contract. Each TO will be numbered.

All task orders will contain the following information, as applicable:

1. TO number;

2. TO COR (if applicable);

3. Description of the work to be performed (SOW/PWS/SOO);

4. Period of performance and delivery schedule for required services to be performed;

5. TO not-to-exceed limit;

6. Labor categories and labor hours required as well as associated obligated funding;

7. Contract CLINs associated with the TO;

8. ODCs as applicable;

9. Start and completion dates, with major milestones;

10. Deliverables with required delivery dates;

11. Personnel and security requirements; and

12. List of FAA furnished property, equipment, and/or information (GFP/GFE/GFI).

(b) Delivery of supplies, services, written documents, etc. (including required formats and delivery locations) will be in accordance with the TO requirements.

(c) The Contractor must incur costs only in the performance of TOs issued in accordance with these ordering procedures. No other costs are authorized under this Contract without the express written consent of the CO.

(d) The following procedures may be applicable for the issuance of certain TOs that require the CO to request a proposal from the Contractor prior to the issuance of a TO:

1. CO will provide a request for proposal (RFP) to the Contractor. The RFP will include, as applicable:

a. A detailed TO SOW/PWS/SOO;

b. The desired delivery schedule and/or required dates(s), milestones, reporting requirements and list of deliverables, as applicable;

c. The date and time by which a response to the RFP is due;

d. The type of effort that the TO will be performed under (T&M or FFP); and

e. Any special instructions, conditions, notices, performance measures, etc. applicable to the TO.

2. The Contractor must provide an RFP response to the CO. The Contractor will generally be given a minimum of five (5) business days and a maximum of ten (10) business days (unless circumstances of the effort dictate a quicker response time) to prepare and provide a proposal to the CO. If a technical and/or management approach is required for an individual TO, additional time may be granted as negotiated and agreed to by the CO.

3. For pricing purposes, the Contractor may not exceed the fully burdened labor rates incorporated in Attachment A.

A mutual agreement between the FAA and Contractor must be reached. Task orders may require the signature of the Contractor and the CO.

4. The FAA plans to test a variety of UAS Platforms with specific requirements being defined at the task order level.

In accordance with Section C 3.1.3.2.4, the vendor must provide the FAA CO and COR a list of the UAS platforms to be tested and include the current market value of the platform when ordered via a Task Order. The FAA reserves the right to validate the market value and negotiate an alternate value. In an instance when a UAS Platform is damaged and the FAA is responsible, a separate Line Item with funding for the UAS Platform value will be added to the Task Order. The FAA will only pay the current market value of the item; no fee, profit, or other cost may be associated to the value of the item.

G.8 PRODUCTIVE LABOR HOURS

The FAA will only pay for productive, direct labor hours, i.e. those hours authorized by the CO and applicable TO(s), in performing work under this contract. This does not include sick leave, holiday, vacations, jury duty, military leave, administrative leave, etc.

G.9 DELIVERY ORDER/TASK ORDER CLOSEOUT

It is the intention of the FAA to perform closeout procedures on an individual DO/TO basis. The Contractor agrees to perform those internal functions necessary to support this process in a timely manner. DO/TO closeout will occur as soon as possible.

G.10 GOVERNMENT FURNISHED EQUIPMENT/MATERIAL/INFORMATION

All FAA furnished items will be identified in the appropriate TO. The Contractor must prepare report all FAA property in its possession and the possession of its subcontractors. The report must be submitted, at a minimum, yearly, to the Contracting Officer on Form DOT F 4220.43, Contractor Report of Government Property.

(a) The Contractor must have access to FAA data relevant to performance under this Contract but must not use or distribute materials or any other product arising from performance of this Contract other than as stated in the SOW.

All equipment, program codes, materials furnished (including contractor acquired property paid for by the FAA), and approved equipment, software and materials purchased by the Contractor which are reimbursable under this Contract, are FAA property, whether expressly under signed custody of the Contractor or not, and must be returned to the FAA. Any software purchased in performance of this Contract must be licensed to the FAA and all licensing information for the software purchased must be provided to the FAA. Any information, not previously published, received from the FAA in connection with this Contract, or furnished to the Contractor from other sources in response to the FAA’s requirements under this Contract, will be restricted to this project, and may not be disclosed or used for any other purpose, without the prior written approval of the Contracting Officer. These restrictions do not apply to information which:

(1) Currently or subsequently enters the public domain;

(2) Has been released to any third party, without restrictions; or

(3) Is obtained by the Contractor independent of the FAA.

(b) Facilities, Items, and Services – The FAA will not furnish facilities, items, or services except as provided herein.

The contractor must immediately notify the COR and CO when property is missing.

Section H - Special Contract Requirements Clause List

3.1.9-1 ELECTRONIC COMMERCE AND SIGNATURE (JUL 2020)

(a) The Electronic Signatures in Global and National Commerce Act (E-SIGN) establishes a legal equivalence between:

(1) Contracts written on paper and contracts in electronic form;

(2) Pen-and-ink signatures and electronic signatures; and

(3) Other legally-required written records and the same information in electronic form.

(b) With the submission of an offer, the offeror acknowledges and accepts the utilization of electronic commerce as part of the requirements of this solicitation and the resultant contract.

(c) Certain documents may need to be provided or maintained in original form, such as large-scale drawings impractical to convert to electronic format or a document with a raised seal signifying authenticity. This clause does not change or affect any other requirements that a document must be in paper format to satisfy legal requirements such as for certain real estate transactions.

(d) The use of electronic signature technology is authorized under this solicitation and the resulting contract.

(e) Contractors must not digitally sign any documents with software that uses the Secure Hash Algorithm 1 (SHA- 1). All digitally signed documents and contracts sent to the FAA must use a SHA-256 or higher hash algorithm. This is based on the National Institute of Standards and Technology (NIST) Policy Statement on Hash Functions dated August 5, 2015. Further guidance on the use of SHA-256 is in NIST Special Publication (SP) 800-57 Part 1, section

5.6.2 as amended and SP 800-131A, Revision 1 dated November 6, 2015. Additional guidance on the use of SHA-3 is in NIST SP 800-185 as amended.

(f) Contractors do not have to update documents previously digitally signed using SHA-1 hash algorithms unless the document requires updating. The FAA and contractors may continue to use SHA-1 for the following applications:

Verifying old digital signatures and time stamps, generating and verifying hash-based message authentication codes (HMACs), key derivation functions (KDFs), and random bit/number generation.

(End of Clause)

3.8.2-17 KEY PERSONNEL AND FACILITIES (JUL 2019)

(a) The personnel and/or facilities as specified below are considered essential to the work being performed hereunder and may, with the consent of the contracting parties, be changed from time to time during the course of the contract.

(b) Prior to removing, replacing, or diverting any of the specified personnel and/or facilities, the Contractor must notify in writing, and receive consent from, the Contracting Officer…