Attachment A_Performance Work Statement_RV1.pdf

Performance Work Statement Great Lakes St. Lawrence Seaway Development Corporation

Uniform & Laundering Services

1.0 Background:

The Great Lakes St. Lawrence Seaway Development Corporation (GLS) is a wholly owned U.S.

Government Corporation within the U.S. Department of Transportation which owns and operates the portion of the St. Lawrence Seaway in U.S. territorial waters between Lake Ontario and Montreal, Quebec.

2.0 Mission/Purpose:

GLS has a requirement to contract with a qualified contractor to provide industrial uniforms to an estimated 80 GLS employees. The contractor will be required to furnish, launder, repair, and replace industrial uniform services on a weekly basis in Massena, NY.

3.0 Project Scope:

The Contractor shall provide all labor, equipment, transportation, and incidentals necessary to deliver Industrial Fire-Resistant (FR) Uniform clothing on a rent and clean basis. All FR garments must meet a fire rating of Arc Flash PPE Category 2, which requires 8 calories per square centimeter.

Uniform services shall include initial measurement and fitting, weekly delivery and pickup, laundering, repairs, replacements, and required reporting.

4.0 Requirements:

4.1 General

The Contractor shall provide FR uniform shirts and trousers comparable in durability, weight, and quality to Dickies brand or better. Required color is navy blue. If unable to provide navy blue – the awarded vendor shall propose an alternate color to the Contracting Officer’s Representative (COR).

Uniform services shall be provided for approximately eighty (80) employees at the following locations:

1. GLS Maintenance Base- 251 Fregoe Rd, Massena NY 13662.

2. North Side of Eisenhower Lock- 190A Barnhart Island Road, Massena NY 13662.

3. North Side of Snell Lock- 145 Snell Lock Road, Massena NY 13662.

Deliveries and pickups must occur weekly. Deliveries shall be brought on hangers and placed in alphabetical order by employee last name at all three locations. The Government will provide racks for hanging of clean uniforms.

4.2 Initial Measurements

The contractor shall perform initial measurements for all employees. Initial measurements shall take place no later than ten (10) days after award at GLS Maintenance Base, 251 Fregoe Rd, Massena NY 13662.

Within ten (10) days of award, the Contractor shall provide representative uniform samples of the proposed items for Government review and verification of compliance with contract requirements.

Samples will be used for verification purposes only.

Delivery of uniforms, hanger holders, and one soil bin per location shall be no more than four (4) weeks after initial measurements.

4.3 Shirts:

Each employee shall select and receive eleven (11) shirts in any combination of short or long sleeve.

Shirts shall have the following characteristics:

Fire Resistant, stay-press with soil release qualities, industrial type, navy blue, shirt tails, button closure (snap closures will not be accepted), convertible collar, two (2) patch pockets located on left and right breast without closures, and one (1) pencil pocket located on left breast pocket.

4.3 Trousers:

Each employee shall receive eleven (11) pair of trousers.

Trousers shall have the following characteristics:

Fire Resistant, stay press with soil release qualities, industrial type, fly closure, carpenter style with a minimum of the following: two (2) slash pockets located on left and right sides; two (2) slit pockets located on left and right hip with buttonhole on left hip pocket; seven (7) each two inch (2") high belt loops located on reinforced waistband, full cut, and straight legs without cuffs.

Flex-Waist trousers may be offered as an optional item, if available. FR, stay press with soil release qualities, industrial type, fly closure, carpenter style with a minimum of the following: two (2) slash pockets located on left and right sides; two (2) slit pockets located on left and right hip with button hole on left hip pocket; seven (7) each two inch (2") high belt loops located on reinforced waistband, full cut, and straight legs without cuffs.

4.4 Name Tags:

The awarded vendor shall include name tags on employee’s shirts. One (1) employee name tag shall be affixed over the right breast pocket of each shirt (i.e. first name only on total of 11 shirts per employee), one (1) Great Lakes St. Lawrence Seaway Development Corporation tag shall be affixed over the left breast pocket (2 lines) on each shirt (total of 11 shirts per employee). Both tags shall be Navy Blue color with white lettering and trimmed in Navy Blue. Lettering shall be embroidered. Employee name tag shall be size 3 ½" x 1 ½" and Great Lakes St. Lawrence Seaway Development Corporation name tag shall be size 4 ½" x 2 ½". Silk screen will not be accepted.

4.5 Maintenance:

All clothing shall be repaired in a like-new fashion. Clothing which cannot be repaired will be replaced with new clothing.

The Contractor shall furnish weekly pickup of clothing requiring repair or replacement, with a return to the GLS within two (2) weeks for repair and within three (3) weeks for replacement.

Clothing damaged due to normal wear and tear will be repaired or replaced at no cost to GLS. Normal wear and tear damages include broken zippers, ripped pockets, missing buttons, torn or busted seams, and holes <3 inches in diameter.

Clothing lost due to contractor error will be replaced at no cost to GLS. Clothing lost due to GLS error will be replaced at cost to GLS. Inventory will be tracked by weekly reports, random spot checks, and inventory counts by both GLS and Contractor staff every 6 months.

Clothing damaged outside of normal wear and tear parameters will be repaired or replaced at cost to

GLS.

4.6 Reports:

The Contractor shall submit weekly pickup/delivery reports detailing employee name, location, and quantities of clean and soiled items. Reports shall be sent to the Contracting Officer’s Representative (COR) no more than 5 days after pickup/delivery.

4.7 Turn in Procedures

Upon notification by the Government that an employee has provided notice of separation or is no longer authorized to receive uniforms, the Contractor shall coordinate with the COR to retrieve all issued uniform items assigned to that employee prior to the employee’s separation date, when practical.

The Contractor shall update inventory Records to reflect the employee’s status and reconcile all issued uniform items within (10) business days of retrieval. The Contractor shall notify the COR of any missing or unreturned items identified during reconciliation.

5.0 General Conditions

5.1 Period of Performance

The period of performance will consist of a 12-month base year and three (3) 12-month option years.

Period of Performance

Base Year March 24, 2026 – March 23, 2027

Option Year 1 March 24, 2027 – March 23, 2028

Option Year 2 March 24, 2028 – March 23, 2029

Option Year 3 March 24, 2029 – March 23, 2030

5.2 Place of Performance

Weekly pickup and delivery shall occur consistently between 7:00AM – 3:00PM EST, Monday through Friday at the following locations:

1. GLS Maintenance Base- 251 Fregoe Rd, Massena NY 13662.

2. North Side of Eisenhower Lock- 190A Barnhart Island Road, Massena NY 13662.

3. North Side of Snell Lock- 145 Snell Lock Road, Massena NY 13662.

The GLS COR will approve the proposed schedule.

5.3 Federal Holidays

GLS facilities will be closed on federal holidays. If a scheduled delivery falls on a holiday, the contractor shall adjust delivery to an alternate day and provide prior notification to the COR.

New Year’s Day Martin Luther King’s Birthday

President Day Memorial Day

Independence Day Juneteenth

Columbus Day Labor Day

Thanksgiving Veteran’s Day

Christmas Day

Holidays that fall on Saturday are observed on the previous Friday. Holidays that fall on Sunday are observed on the following Monday.

5.4 Facilities

GLS will provide access to all required areas to complete the requirements of this contract.

5.5 Contracting Officers Representative (COR)

The Contracting Officer’s Representative (COR) monitors all technical aspects of the contract and assists in contract administration. The COR ensures that the contractor performs the technical requirements of the contract, performs inspections necessary in connection with contract performance, maintains written and oral communications with the contractor concerning technical aspects of the contract, and monitors contractor performance.

5.6 Invoicing

The awarded vendor will be required to submit invoices electronically via the Delphi e-Invoicing web-portal.

The Contractor shall invoice the Government only for the number of employees actively utilizing uniforms during the applicable billing period. The estimated quantity of eighty (80) employees is provided for pricing and evaluation purposes only and does not represent a guaranteed minimum.

Monthly invoices shall reflect:

The actual number of employees issued uniforms during the billing period;

GLS responsible loss or damage of uniform items shall be billed only as incurred and in accordance with the unit pricing established in the contract.

6.0 Additional Submittals

6.1 Deliverables

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Task # Deliverable Performance Period

1 Attend kick-off meeting with GLS representatives, review contract requirements.

Within 15 Days of Award

2 Contractor shall furnish uniforms for all employees. March 23rd, 2026

3 Contractor shall provide pick up of soiled uniforms and delivery of clean uniforms to all three locations.

Every week for the duration of the contract

4 Contractor shall submit pick up and delivery reports to COR.

Every week for the duration of the contrac no more than 5 days after pickup/delivery

5 Contractor shall perform inventory checks with GLS staff.

Every 6 months for the duration of the contract