6913G26Q300014 Sole Source SAP Justification_Redacted.pdf
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- Solicitation number
- 6913G626Q300014
About this file
This is a Sole Source Justification document for a federal procurement request submitted by the Department of Transportation's Volpe National Transportation Systems Center.
The Volpe Center seeks to procure renewal of maintenance/support, annual licensing, and escrow services for the Office of Acquisitions Dashboard application from i5 Services, LLC for the period February 2026 through January 31, 2027. The Office of Acquisitions Dashboard is a web-based software application designed to improve communication regarding Purchase Request status, help Acquisitions Branch Chiefs manage Contracting Officer workloads, maintain visibility of awarded contracts through closeout, and provide closeout status reporting capabilities. The application is hosted on-site at the Volpe Center in Cambridge, Massachusetts. Market research conducted in December 2025 established that i5 Services, LLC originally developed the dashboard under Purchase Order No. DTRT5715P80045, with development completed in February 2016. The Volpe Center has subsequently contracted with i5 Services on an annual basis for ongoing maintenance, support, licensing, and escrow services, most recently via Purchase Order No. 6913G625P800020.
The justification establishes sole source authority based on the determination that only i5 Services, LLC possesses the particular expertise required to provide licensing, maintenance, support, and escrow for this proprietary custom-developed software application. The document notes that attempting to educate another contractor would be infeasible, causing unnecessary delays of at least six months and likely requiring redevelopment of the dashboard application and migration of existing data. No other vendor has access to the software source code or knowledge of the application architecture necessary to provide the required services.
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Other files
| File | Type | Posted |
|---|---|---|
| 6913G626Q300014 Terms and Conditions.pdf | ||
| 6913G626Q300014 Statement of Work.pdf |
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Text version
V220T.12 (01/19)
Procurement Request No. V2202093
DEPARTMENT OF TRANSPORTATION
OFFICE OF THE ASSISTANT SECRETARY FOR RESEARCH AND TECHNOLOGY
VOLPE NATIONAL TRANSPORTATION SYSTEMS CENTER (VOLPE CENTER)
Office of Acquisitions, V220
SOLE SOURCE SAP JUSTIFICATION
A. Description of Supplies/Services.
The purpose of this procurement is to procure the renewal of maintenance/support, annual licensing, and escrow for the Office of Acquisitions Dashboard application. The Office of Acquisitions Dashboard is a web-based software application that is intended to: 1) improve communication regarding the status of Purchase Requests (PRs) from the time of receipt by the Office of Acquisitions until award; 2) help Acquisitions Branch Chiefs manage Contracting Officer workloads; 3) help acquisition staff and Contracting Officer’s Representatives (CORs) maintain visibility of awarded contracts/orders from award through closeout; and 4) provide a capability for closeout status reporting. The Acquisition Dashboard application is hosted on-site at the Volpe Center in Cambridge, MA. The period of performance for this requirement is from date of award (February 2026 through January 31, 2027).
It is requested that these services be acquired from i5 Services, LLC (the developer of the Office of Acquisitions Dashboard application) for the reasons described below.
B. Market Research.
Market research was conducted in December 2025 by Alison Fecht, V220, which identified that the Volpe Center originally contracted with i5 Services, LLC under Purchase Order No. DTRT5715P80045 to develop a dashboard application that tracks and reports the status of PRs received in the Office of Acquisitions as well as resulting contract awards. The development of the Office of Acquisitions Dashboard application was completed in February 2016. The Volpe Center subsequently contracted with i5 Services, LLC on an annual basis (most recently via Purchase Order No.
6913G625P800020) for maintenance/support, licensing, and escrow. The Volpe Center requires continued license and escrow agreements as well as continuous updates and maintenance services to operate effectively and to comply with DOT IT security requirements. The Acquisitions Dashboard is a custom-developed software application proprietary to i5 Services. Therefore, no company other than i5 Services, LLC can provide the licensing, escrow, maintenance, and support for this application.
C. Supporting Rationale. Complete one of the following three sections and annotate the two non-applicable sections with an “N/A.”
(1) Sole Source: Only one responsible source and no other supplies or services will satisfy agency requirements.
(i) Explain why a particular expertise or level of expertise is critical to the requirement.
i5 Services, LLC has the particular expertise that is critical to this requirement because i5 Services, LLC developed the Office of Acquisitions Dashboard software application and is the only company that can provide licensing, updates and maintenance for the application at this time. It is also the only company that can escrow the application source code.
(ii) Provide evidence that this contractor is the only source that has the required expertise, referencing the market research outcome.
Based on the market research described above, i5 Services, LLC has developed and deployed the Office of Acquisitions Dashboard application and is the only contractor that can provide the software licensing, maintenance/support, and escrow that the Volpe Center requires.
(iii) Define the impact in terms of feasibility, time, and cost of educating another contractor to obtain that expertise.
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