Amendment 0001 MITS Pre-Proposal Webinar Slides.pdf

Pre-Proposal Webinar Mission Information Technology

Support Services Solicitation No. 6913G621R200004

March 10, 2021

Welcome to the Mission Information Technology Support Services (MITS)

Pre-Proposal Webinar

• This webinar is being recorded.

• Please enter your full name and the company you are representing in the Microsoft Teams chat.

• This webinar will be view and listen only.

• Please do NOT use the Microsoft Teams chat to ask questions. Any questions asked in the chat will not be answered. All questions shall be submitted by email to Jeffrey.P.Welch@dot.gov

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Today’s Agenda

• Ground Rules and Logistics

• Procurement Summary and Approach

• Volpe Center Overview

• Contract and Task Order Objectives

• Technical Overview

• Proposal Requirements – Technical and Cost

• Evaluation Factors for Award

• Important Dates and Reminders

Slide 3

Presenters

• Jeffrey Welch, MITS Contracting Officer

• Regina Houston, Division Chief, Aviation Safety Management Systems

• Jeremy Barrasso, MITS Program Manager

Slide 4

Ground Rules and Logistics

• No verbal or written questions will be answered relative to the solicitation during the pre-proposal webinar. All questions shall be submitted by email to Jeffrey.P.Welch@dot.gov.

• Any statements or remarks made during the webinar shall not alter the terms of the solicitation.

• The terms and conditions of the solicitation remain unchanged unless an amendment is issued that incorporates any changes discussed or alluded to during the webinar.

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Ground Rules and Logistics

• Any questions, clarification requests, or other inquiries pertaining to the solicitation must be submitted to the Contracting Officer, Jeffrey Welch, no later than Wednesday, March 24, 2021 at 11:59 PM ET.

• An amendment to the solicitation will be issued to provide responses to written questions.

• Questions received after March 24, 2021 will be answered by amendment only if determined by the Contracting Officer to be in the best interest of the Government.

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Procurement Summary and Approach

• 6913G621R200004 is a full and open competitive solicitation for Mission Information Technology Support (MITS) Services.

• A single Indefinite Delivery/Indefinite Quantity (IDIQ) master contract will be awarded. Task Orders may be issued as Firm-Fixed Price, Cost-Plus- Fixed-Fee completion, Cost-Plus-Fixed Fee term, and Time and Material/Labor hours.

• Similar services are currently being provided under Support Onsite for Information Technology Services (SOFITS) Contract DTRT5715D30017 Task Order 6913G620F400129 which expires on September 30, 2021.

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• The Volpe Center intends to award the MITS contract on or about August 1, 2021 along with the first task order for transition.

• MITS Ordering Period will be forty-eight (48) months from the date of contract award.

• No Task Order shall have a period of performance that extends beyond twelve

(12) months after the final date for ordering.

• MITS contract award will be made on a Standard Form (SF) 26.

• Transition Task Order will be Firm-Fixed-Price and issued on an Optional Form

(OF) 347.

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• A prime contractor is not eligible to receive a cost-type contract or task order award unless its accounting system has been reviewed by a Government audit agency and determined to be adequate for determining costs under a cost reimbursement contract.

• Similar services provided under SOFITS are ordered under a single annual Task Order with an internal job order ordering and financial process. Services provided under MITS will be ordered under multiple Task Orders with NO associated Job Order Process.

• The estimated number of Task Orders to be awarded during Transition is fifty

(50) with performance on these task orders to begin on/about October 1, 2021.

• The Volpe Center expects to issue Task Orders during the entire ordering period of MITS.

Slide 9

Volpe Center Overview and Program Background

Regina Houston Division Chief, Aviation Safety Management

Systems

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Volpe established in 1970 Part of U.S. Department of

Transportation (DOT) within the Office of the Assistant Secretary for Research and Technology

Named after former DOT Secretary and MA Governor John A. Volpe

Volpe supports DOT goals Safety Infrastructure Innovation Accountability

About Volpe

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Who we are

Our Purpose: Advancing transportation innovation for the public good

Our Mission: Improve the nation's transportation system by anticipating emerging issues and advancing technical, operational, and institutional innovations.

Our Values:

Public service Innovative solutions Collaboration and partnering Professional excellence Employee Well-Being

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What makes us unique

Entrepreneurial, objective, efficient

Fee-for-service; no direct appropriations Flexibility and responsiveness of a consultant A trusted, objective advisor focused on safety and the public good

Federal advantage

Guided by a deep understanding of federal responsibilities, objectives, and practices

Accessibility of a federal in-house resource that can partner on strategy, tactics, policy, and acquisitions

Driven by public interest—not profit

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Volpe Center Organization

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Our sponsor base is broad and diverse

U.S. DOT

Federal Aviation Administration

Federal Highway Administration

Federal Motor Carrier Safety Administration

Federal Railroad Administration

Federal Transit Administration

Maritime Administration

National Highway Traffic Safety Administration

Office of the Inspector General

Office of the Secretary of Transportation

Pipeline and Hazardous Materials Safety Administration

Research and Innovative Technology Administration

Saint Lawrence Seaway Development Corporation

State and Local

• Chicago Metropolitan Agency for Planning

• Massachusetts Port Authority

• Metropolitan Washington Council of Governments

• Minnesota Department of Transportation

• New York State Thruway Authority

• Orange County Transportation Authority

• State of Arizona

• University of Florida

• Washington Metro Area Transit Authority

Other Federal Central Intelligence Agency

Department of Agriculture

Department of Commerce

Department of Defense

Department of Energy

Department of Homeland Security

Department of the Interior

Department of State

Environmental Protection Agency

National Aeronautics and Space Administration

U.S. Access Board

U.S. Postal Service

International

• International Civil Aviation Organization

• United Kingdom Ministry of Defense

Others

• Boeing Commercial Airlines

• MITRE Corporation

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Contract Objectives

• Provide information technology (IT) capabilities and skills targeted to the Volpe Center’s mission needs in transportation research, development and innovation.

• Provide IT and analysis support services to an extensive and diverse portfolio of Volpe Center transportation and logistics projects that cut across all modes of transportation for DOT and non-DOT organizations.

• Ability to support the Volpe Center in the exploration of emerging and evolving technologies to solve current and future transportation issues.

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Technical Overview

Mission Information Technology Support Services provides support for Volpe Center’s technical programmatic requirements in the areas of:

• Technology Assessments and Modernization

• System Analysis, Development, Deployment, Field Support, and Analytical Research Analysis

• System Architectures and Framework

• Lab Facility and Operations Support

• MITS Management and Administrative Support

Attachment J.10 - Technical Reference Library provides examples of projects to be supported under anticipated MITS Task Orders.

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Technology Assessments and Modernization

• Information System Development Methodology Assessment

• Technology Assessment

• Information Distribution, Warehousing, and Distributed Databases

• Artificial Intelligence (AI)/Expert Systems

• Geographic Information Systems (GIS) and Electronic Map Data

• Real-time Data Capture, Management, and Analysis

• Standards Assessment

• Methodology Application and Software Process Improvement

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System Analysis, Development, Deployment, Field Support, and Analytical Research Analysis

• System Analysis and Planning

• Proof of Concept (Design, Development, Test, and Evaluation)

• Research and Requirements Analysis

• Design of Information Systems and Work Systems

• System Engineering, Development, and Integration

• System Test and Evaluation

• Documentation

• Software and Database Maintenance

• Configuration Management and Quality Assurance

• Site Installation

• System Deployment and Field Support

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System Architectures and Framework

• Strategic Planning

• Information System Architectures

• Organizational Integration

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Lab Facility and Operations Support

• System Operations and Administration

• Help Desk Support

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Contract and Task Order Management

Jeremy Barrasso

MITS Program Manager

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• Management and administration functions necessary for effective contract and task order performance:

• Technical Leadership and Staffing

• Project Management

• Financial and Administrative Management

• On-site contract/task order management and administration services are integrated and will be through a Task Order

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SOFITS MITS

1. Ordering of Contractor Services via Job Orders – Informal Volpe-specific Performance-Based Ordering and Financial Process

1. Ordering of Contractor Services via Task Orders – Formal Procurement Ordering Process

2. Contractor Monitoring by SOFITS COR through Job Order Initiators (JOIs) – issuance of JOI Delegations

2. Contractor Monitoring by Task Order Contract Officer’s Representatives (TOCORs) – issuance of TOCOR Delegations

3. Multiple Job Orders under One Annual Performance-Based Task Order

3. Multiple Task Orders

4. Development of Job Order Following Volpe’s sponsor Agreement/Project Development

4. Development of Task Order PR Package In Parallel with Volpe’s sponsor Agreement/Project Development

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Transition Task Order Objectives

• Perform necessary transition tasks during specified period to ensure satisfactory performance on the first day of the initial performance periods estimated to begin October 1, 2021, for the MITS task orders awarded during transition.

• Transition from the existing SOFITS Contract DTRT5715D30017 Task Order 6913G620F400129, which expires on September 30, 2021, to approximately 50 MITS Task Orders with minimal disruption.

• Up to 60-day transition period.

• The approximately 50 Task Orders are only representative of the quantity of Task Orders to be issued during the transition period. Task Orders will continuously be issued throughout the life of the MITS contract.

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On-Site Task Orders - Space

• Due to COVID-19, we are currently operating on maximum telework status; however, once the building reopens:

• Services will be provided on-site at the Volpe Center, 55 Broadway, Cambridge, Massachusetts.

• Contractor staff will be primarily located in Building 4.

• Some contractor staff may be co-located on floors with Volpe Center federal staff in separate offices.

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Proposal Requirements

Jeffrey Welch, Contracting Officer

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• Proposals shall include three (3) volumes:

• Volume I – Cost and Business Proposal

• Volume II – Technical Proposal

• Volume III – Oral Presentation Slides

• Proposals shall be submitted by email to Jeffrey.P.Welch@dot.gov.

• Each Volume shall be submitted as a separate document. Receipt will be acknowledged via return email.

• If an acknowledgement email is not received, Offerors are advised, before the due date and time for proposals, to call the CO at 617-494- 3552.

Slide 28 mailto:Jeffrey.P.Welch@dot.gov

• The Government intends to evaluate proposals and award the MITS contract and Transition Task Order based on initial offers without discussions as provided in FAR 52.215-1(f)(4).

• Additional proposal format details, such as page limits and document format, are included in Section L of the solicitation.

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Cost and Business Proposal Requirements

• All information related to cost or pricing must be included in Volume I of the proposal. Under no circumstances shall cost or pricing data be included in the Technical Proposal (Volume II) or Oral Presentation (Volume III).

• The Offeror is advised that inclusion of cost and pricing data in the Technical Proposal or Oral Presentation may result in the elimination of its offer.

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Cost and Business Proposal Requirements

• Offerors are required to demonstrate consistency between the labor costs shown in the Cost and Business Proposal and the salaries of the persons whose resumes are submitted in the Technical Proposal.

• All aspects of the Technical Proposal that impact cost, whether the cost treatment is direct or indirect, shall be identified in the Cost and Business Proposal.

• A prime contractor is not eligible to receive a cost-type contract or a task order award unless its accounting system has been reviewed by a Government audit agency and determined to be adequate for determining costs under a cost reimbursement contract.

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Cost and Business Proposal-Volume 1

The Offeror’s Cost and Business Proposal (Volume I) shall consist of the following three (3) sections:

Section 1: Solicitation Documents

• Completed and signed Standard Form (SF) 33 (page 1 of the solicitation)

• Acknowledgement of solicitation amendments

• Representations, Certifications, and Other Statements of Offerors (Section K)

Section 2: Information Other than (Certified) Cost and Pricing Data

• Signed Proposal Cover Sheet (Attachment J.4)

• Completed Cost and Business Proposal Checklist (Attachment J.5)

• Completed Cost and Business Proposal Schedules (Attachment J.6)

• Information other than certified cost and pricing data

• Small Business Subcontracting Plan (not applicable to small businesses)

Section 3: Business Proposal

• Cost Control Plan

• Subcontractor Consent and Identification of Subcontracted Effort

• Conflict of Interest Disclosure

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Cost and Business Proposal-Volume 1:

Attachment J.6 Schedules

• The solicitation provides the estimates of direct labor hours, by labor category.

• The Offeror shall use the solicitation estimates for labor hours by labor category.

• The solicitation sets aside an estimated 10% of the total level of effort (LOE) for T&M/LH type task orders. Prime offerors shall propose fixed hourly rates (See FAR Provision 52.216-29) using Schedule 4 that will be used for the issuance of T&M/LH task orders during the ordering period of the contract.

• The 10% LOE estimate for T&M/LH is only an estimate and the Government may order more or less than 10% of the total LOE as T&M/LH. Schedule 3 is for CPFF cost information and Schedule 5 is for subcontractor T&M/LH cost information.

• Hours within each labor category may be reallocated between Schedules 3 and 5 if T&M/LH subcontractors are proposed; however, the total amount of labor hours in each labor category shall NOT change. The hours in Schedule 4 shall NOT be reallocated to a different schedule and shall NOT change.

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Technical Proposal –Volume II

• The Offeror’s Technical Proposal (Volume II) should be concise, explicit, and demonstrate the level of quality that would be portrayed in the Offeror’s technical deliverables. Elaboration of general corporate or company experience in non-related activities will detract from the quality of the proposal.

• Attachment J.10 MITS Technical Reference Library is provided for informational purposes only and provides examples of work currently being performed under the existing SOFITS Task Order.

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Technical Proposal –Volume II

• The Technical Proposal (Volume II) shall consist of the following four (4) sections:

• Section 1: Technical Understanding and Approach

• Section 2: Staffing and Management Approach

• Section 3: Transition

• Section 4: Contract Past Performance

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Oral Presentation Slides – Volume III

• Volume III shall consist of Microsoft PowerPoint slides the Offeror intends to present during its structured oral presentation. Volume III shall include three separate sections:

• Technical Understanding and Approach

• Staffing and Management Approach

• Transition

• Oral Presentations will be conducted using Microsoft Teams and will consist of the Offeror’s presentation and one question for each section.

After receipt of proposals, Offerors will receive an email containing their scheduled presentation date/time and instructions for accessing the Microsoft Teams meeting.

Slide 36

Oral Presentation Schedule

Evaluation Area Topic Time Limit Presenters 1 Technical

Understanding and Approach Presentation

Presentation on Contract Technical Understanding

15 minutes Proposed Program Manager and one member from management team

Technical Understanding and Approach Question

Technical Understanding and Approach Question

20 minutes Proposed Program Manager and one member from management team

2 Staffing and Management Approach Presentation

Presentation on Task Order Management and Administration

15 minutes Proposed Program Manager and one member from management team

Staffing and Management Approach Question

Staffing and Management Approach Question

20 minutes Proposed Program Manager and one member from management team

3 Transition Presentation

Presentation on Task Order Transition

15 minutes Proposed Transition Manager

Transition Question Transition Question 20 minutes

Proposed Transition Manager

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Evaluation Factors for Award

• Evaluation Factors for Award

Slide 38

• Basis for Award

• It is the Government’s intent to award a single IDIQ contract as a result of the MITS solicitation based upon initial offers without entering into discussions or negotiations.

• Award will be made to the responsive and responsible Offeror whose offer will provide the best value to the Government based on the Cost and Business Proposal, Technical Proposal, and Oral Presentation.

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• Order of Importance

• The technical evaluation factors, when combined, are significantly more important than cost in the selection of the contractor for award.

• Each Proposal will be assessed based on the evaluation criteria in Section M.

• Offerors are cautioned not to minimize the importance of the Cost Proposal. When the Technical Proposals are evaluated as essentially equal, evaluated cost may become the determining factor in making an award.

Slide 40

Evaluation Factors for Award –Technical Proposal and Oral Presentation

• Adjectival ratings, proposal characteristics, and risk levels (Section M.3) will be used to evaluate proposals based on the following factors:

• Factor 1 – Technical Understanding and Approach (Written and Oral)

• Factor 2 – Staffing and Management Approach (Written and Oral)

• Factor 3 – Transition (Written and Oral)

• Factor 5 – Contractor Past Performance

• The first factor, Technical Understanding and Approach, is of the most importance. The second and third factors, Staffing and Management Approach and Transition, are of equal importance but each is of lesser importance than the first factor and of more importance than the fourth factor. The fourth factor, Contractor Past Performance, is of the least importance.

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Evaluation Factors for Award – Cost and Business Proposal Evaluation Criteria

• Proposed costs and fixed fee will be evaluated for realism, reasonableness, and completeness (Section M.4).

• Cost/price will not be evaluated using an adjectival rating system, but rather will be evaluated with a narrative of the evaluation findings.

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Evaluation Factors for Award – Cost and Business Proposal Evaluation Criteria

The following will also be evaluated:

• Consistency between the Cost and the Technical Proposals.

• Proposed fee using weighted guidelines techniques as described in the Transportation Acquisition Manual. A proposal that includes fee in excess of the statutory limits will be eliminated from consideration.

• Level of risk.

• Uncompensated Overtime (FAR 52.237-10).

• Compensation for Professional Employees (FAR 52.222-46).

• Small Business Subcontracting Plan

• Acceptability of the Cost Control Plan.

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Important Dates and Reminders

Slide 44

• Any questions, clarification requests, or other inquiries pertaining to the solicitation must be submitted by email to Jeffrey.P.Welch@dot.gov no later than March 24, 2021, at 11:59

PM ET.

• Proposals are due no later than 2:00 PM ET on April 5, 2021.

• Oral presentations are estimated to take place during the week of April 26, 2021.

• Contract award and Transition Task Order are projected to be awarded on or about August 1, 2021.

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• Please read Sections C, L, and M more than once.

• Please adhere to the page limits and proposal format requirements described in Section L.5.3.

• It is important that each Offeror be fully responsive in providing its best offer initially since there may be no opportunity to revise the proposal at a later date.

• The terms and conditions of the solicitation remain unchanged unless an amendment is issued.

• A copy of today’s presentation and the list of webinar participants will be provided as an amendment to the solicitation.

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Mission Information Technology Support Services (MITS) Pre-Proposal Webinar

Thank you for your attendance.

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