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Advancing transportation innovation for the public good

Transportation Human Factors Research, Development and Program Evaluation: Advanced Technologies (THFRAT) Pre-Proposal Webinar

RFP No. 6913G621R200003 January 11, 2021

THFRAT Pre-Proposal Webinar

• This webinar will be view and listen only. Questions will not be allowed.

• To listen, please call using the telephone number and passcode that was emailed to you when you registered.

Agenda

• Ground Rules

• Procurement Summary

• Technical Overview

• Proposal Requirements – Cost and Technical

• Evaluation Factors for Award

• Important Dates and Reminders

Presenters

Carl Chin, Contracting Officer

Donald Fisher, Engineering Research Phycologist

Ground Rules

Procurement Summary

• 6913G621R200003 is a competitive solicitation for Transportation Human Factors Research, Development and Program Evaluation: Advanced Technologies (THFRAT).

• Full and Open:

Businesses must qualify under the business size standard of 1,000 employees under NAICS Code 541715.

• Two to four Indefinite Delivery/Indefinite Quantity (ID/IQ) master contracts awards anticipated.

• Multiple award master contracts will provide for the issuance of Firm Fixed Price (FFP), Cost Plus Fixed Fee (CPFF) completion-type and CPFF term-type task orders.

Technical Overview

• Donald Fisher, Engineering Research Phycologist

Background

The John A. Volpe National Transportation Systems Center (Volpe Center) is a Federal fee-for-service organization within the Office of the Assistant Secretary for Research and Technology (OST-R). The Volpe Center's mission is to improve the nation's transportation systems by anticipating emerging issues and advancing technical, operational, and institutional innovations. In partnership with sponsoring agencies and supporting private sector partners, the Volpe Center provides transportation planning, research, and program evaluation services to OST-R, the DOT modal administrations, other Federal agencies, state agencies, and other organizations.

Scope of Work The Volpe Center's programmatic activities supported by the Transportation Human Factors Research, Development, and Program are broadly based, covering most modes of transportation, a variety of sponsoring organizations, multiple forms of scientific evaluation (laboratory, simulator, field, survey), and a variety of disciplines within human factors and the broader transportation community. The work supporting these programs requires a thorough understanding of both the effects on the human operator of the advances in technologies across the different modes of transportation, and the opportunities afforded by such advances as were listed immediately above. Developing this understanding, particularly as it relates to the human operator, will better enable the Volpe Center to ensure that the government catalyzes safe, effective technologies, accelerates innovation, and facilitates action derived from sound science.

Task Areas of Work and Modes

Advanced In-Vehicle Technologies and the Operator-Machine Interface:

Mainly Laboratory, Simulator and Field Studies.

Advanced Technologies and the Environment Outside the Vehicle: Mainly Laboratory, Simulator and Field Studies

Task Areas of Work and Modes (Cont.)

Advanced Technologies and Crashes, Near Crashes, and Conflicts: Mainly Naturalistic Studies and Field Operational Experiments

Education and Training

Vulnerable Transportation Users

Impairment Detection and Remediation: Mainly Laboratory, Simulator and Field Studies

Programs and Guidelines

Modes:

planes, automobiles, trucks, buses and motor coaches.

Proposal Requirements

Carl Chin, Contracting Officer

Cost and Business Proposal

Technical Proposal

Cost and Business Proposal

Section L.2.C.

Offerors are required to demonstrate consistency between the labor costs shown in the Cost and Business Proposal and the labor resources included and evaluated in the Technical Proposal.

Section L.4.A

The Government intends to evaluate proposals and award contracts based on the initial offer in accordance with FAR 52.215-1(f)(4). It is particularly important that each Offeror be fully responsive in providing its best offer initially since there may be no opportunity to revise proposals at a later date. However, the Government reserves the right to hold discussions if determined necessary.

Offerors should resolve questions or issues about specifications as well as terms and conditions of the solicitation before the due date for proposals. An Offeror that takes exception to any term or condition of the solicitation in its proposal may be eliminated from consideration if award is made without discussions.

Section L.4.A. (Cont.)

All information relating to cost or pricing must be included in Volume I of the proposal; under no circumstances shall cost or pricing data be included elsewhere in the offer. The Government intends to make an award on initial offers and does not anticipate holding discussions. The Offeror is advised that failure to provide the required schedules and supporting documentation may result in the rejection of its offer.

Section L.4.D.

A prime Contractor is not eligible to receive a Cost-Plus-Fixed-Fee (Term or Completion) task order award unless its accounting system has been reviewed by a Federal Government audit agency (such as the DCAA or DCMA) and determined by the CO to be adequate for determining costs under a cost reimbursement contract.

Additionally, the Volpe Center cannot consent to a cost reimbursement type subcontract to a proposed subcontractor whose accounting system has not been reviewed and deemed adequate by a Government audit agency (such as the DCAA or DCMA).

The Offeror’s Cost and Business Proposal (Volume I) shall consist of the following three (3) sections:

Section I: Solicitation Documents Completed and Signed Standard Form (SF) 33 Acknowledgment of solicitation amendments Representations, Certifications, and Other Statements of Offerors

Section II: Information Other Than Certified Cost and Pricing Data Signed Proposal Cover Sheet (Schedule 1) Completed Cost and Business Proposal Schedules

Section III: Business Proposal Cost Control Plan Subcontracting Plan Conflict of Interest Disclosure Statement

Proposal Instructions require that labor be priced out for evaluation purposes assuming a performance period of only one (1) year.

19,320 hours represents the total, estimated, annual requirement.

Offeror’s Professional Compensation Plan (IAW FAR 52.222.46).

Include information on Uncompensated Overtime (IAW FAR 52.237-10).

Technical Proposal

The Offeror’s Technical Proposal shall consist of:

Volume II: Written Technical Proposal

Section L.B.5.

Part A: Technical Understanding Part B: Management Approach,/Staffing Part C: Past Performance

Part A: Technical Understanding

The Offeror’s response should specifically reference work experience described in the SOW relevant to each of the seven areas that were highlighted in Section C.3, especially work experience that has been undertaken across the modes using laboratory, simulator, field and naturalistic studies as appropriate. In addition, the Offeror should describe research plans (hypotheses, experimental design, independent and dependent variables, statistical analysis, etc.) for two sample research projects in two different task areas.

Part B: Management Approach,/Staffing

The Offeror shall describe, (1) approach to managing task order contracts; (2) approach to forming teams as task orders arise, ensuring task requirements are successfully accomplished, activities are kept on schedule, and tasks are completed within budget, including its approach to managing changes that impact cost and schedule; (3) organizational structure, roles and responsibilities of individuals, prime contractor and subcontractors, and lines of communication.

The Offeror shall provide the resumes that demonstrate the qualifications of the Offeror’s proposed personnel in terms of its technical expertise, experience, and education relevant to the requirements of the SOW.

Resume Checklist

No. of Resumes Employee Name Prime or Subcontractor Name

Senior Staff 8-13

Middle Staff 8-13

Junior Staff 1-3

Senior Technician 1-3

Part C: Past Performance

Offerors shall submit their past performance information as a separate part of their proposal for both the Offeror and major (over 20 percent of the hours in the Cost and Business Proposal) proposed subcontractors. Past performance information shall be clearly marked and identifiable.

The Offeror must provide a list of relevant past performance evaluations of current or completed contracts within the past 3 years. The Offeror must also identify 3-5 current or completed contracts. The Offeror must make a good faith effort to ensure that the list includes all Prime contracts with a value over $100,000 with the Federal Government.

Evaluation Factors for Award

Basis for Award The Government intends to make a total of two to four master contract awards but reserves the right to make fewer or more awards if it is in the best interest of the Government.

Award will be made to those responsive and responsible Offerors whose proposals provide the best value to the Government based on the Technical Proposal and Cost and Business Proposal.

Order of Importance

The technical evaluation factors that are addressed in the Technical Proposal, when combined, are significantly more important than cost in the selection of a contractor for award. Notwithstanding this fact, Offerors are cautioned not to minimize the importance of the Cost and Business Proposal. The degree of the importance of evaluated cost will increase as the Technical Proposals submitted are evaluated as more equal. When the Technical Proposals are evaluated as essentially equal, evaluated cost may become the determining factor in making an award.

Factors for Evaluation

Techincal Understanding

Management Approach/Staffing

Past Performance

Technical Proposal Evaluation Criteria

The Offeror’s Technical Proposal will be evaluated in accordance with the following criteria:

Technical Understanding is more important than Management Approach/Staffing and Past Performance. Management Approach/Staffing is more important than Past Performance. Past Performance is the least important factor. Management Approach/Staffing and Past Performance, when combined, does not exceed the importance of Technical Understanding.

Cost and Business Proposal Evaluation

The Cost and Business Proposal will not be numerically scored.

Proposed costs, fixed fee, and profit will be evaluated to establish that they are fair and reasonable and that they demonstrate cost realism.

Cost and Business Proposal Evaluation (Cont.)

The following factors are additional Cost and Business Proposal considerations, not necessarily in order of importance.

• Competitiveness of the proposed fixed fee, and profit

• Compensation of professional employees will be evaluated in accordance with Section L, FAR 52.222-46;

• Uncompensated overtime, if any, will be evaluated in accordance with Section L, FAR 52.237-10;

• Acceptability of the cost control plan;

• Each cost proposal will be assessed to identify potential risk levels, this includes written evidence of Prime’s evaluation of subcontractor’s proposal;

• Evaluation of Conflict of Interest Disclosure Statements.

• Subcontracting Plan

Important Dates

Any questions, clarification requests, or other inquiries pertaining to the solicitation must be submitted no later than Friday, January 15, 2021, 12PM EDT.

Questions must be submitted in writing via e-mail to carl.chin@dot.gov

Proposals are due no later than Friday, March 5, 2021, 12PM EDT.

Reminders

Please carefully read Sections C, L, and M in the RFP.

The terms and conditions of the solicitation remain unchanged unless an amendment is issued.

It is important that each Offeror be fully responsive in providing its best offeror initially since there may be no opportunity to revise the proposal at a later date.

A copy of today’s presentation and the list of webinar participants will be provided as an amendment to the solicitation.

Transportation Human Factors Research, Development and Program Evaluation: Advanced Technologies (THFRAT) Pre-Proposal Webinar��RFP No. 6913G621R200003

THFRAT Pre-Proposal Webinar

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OMB Approval 2700-0042

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1 40

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

A0002 1/20/2021 N/A

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

CODE

U.S. DOT/OST-R/Volpe Center 55 Broadway, RVP-31 Cambridge, MA 02142-1001

8. NAME AND ADDRESS OF CONTRACTOR (No. Street, county, State and ZIP: Code) () 9A. AMENDMENT OF SOLICITATION NO.

6913G621R200003

TO ALL POTENTIAL OFFERORS

X 9B. DATED (SEE ITEM 11)

12/23/2020

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, X is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning one (1) copy of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or

(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATA SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and data specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

N/A

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

() A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET

FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER Specify type of modification and authority)

E. IMPORTANT: Contractor [ x ] is not, [ ] is required to sign this document and return ____ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This amendment provides the pre-proposal webinar slides and attendance list.

Please acknowledge receipt of this Amendment with the submission of your proposal.

Except at provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign)

BY _____________________________________________

(Signature of Contracting Officer)

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV.

10-83) PREVIOUS EDITION UNUSABLE Computer Generated Prescribed by GSA

FAR (48 CFR) 53.243

THFRAT Pre-Proposal Attendance List 1/11/2021

Ben Allegretti benallegretti@bacteam.com Izabella Bobowski contracts@faac.com Chris Brinton brinton@mosaicatm.com David Eby eby@umich.edu Alicia Fernandes afernandes@mosaicatm.com Mike Foley mfoley@faac.com Brad Galego brad.j.galego@lmco.com Pascha Gerni pgerni@vtti.vt.edu Elizabeth Greene elizabeth.greene@rsginc.com Liz Greer elizabeth.greer@noblis.org Laura Hamm lhamm@vtti.vt.edu Richard Hanowski hanowski@vtti.vt.edu Rick Huey rickhuey@westat.com James Jenness jamesjenness@westat.com Nicholas Kehoe nicholas.kehoe@toxcel.com Vijay Kohli vkohli@syntek.org Patrick Matthews patrick.matthews@dsoft-tech.com Sheryl Miller sheryl.miller@toxcel.com Lisa Molnar ljmolnar@umich.edu Alex Montelongo alex@engineeringpeople.com Jennifer Murpy jmurphy@quantumimprovements.net Craig Nelson craig.nelson@sst-it.com Gina Notaro gina.m.notaro@lmco.com Justin Owens jowens@vtti.vt.edu Miguel Perez mperez@vt.edu Rixon Rafter rixonrafter@bacteam.com Helen Russell helen.russell@egov.com Alejandro Sarmiento asarmiento@topologe.com Heather Stoner hstoner@simcreator.com Proposals Team proposals@rsginc.com Martin Walker mwalker@vtti.vt.edu Ginger Williams glhansen@vt.edu