69056725Q000035-RFQ.pdf

COMBINED SYNOPSIS/SOLICITATION

REQUEST FOR QUOTATION (RFQ)

Issuing Office: United States Department of Transportation

Federal Highway Administration (FHWA) Western Federal Lands Highway Division 610 East Fifth Street

Vancouver, WA 98661-3801

Agency Contact: Haydar Mohammad, Contract Specialist, (360) 619-7733, WFL.Purchasing@dot.gov

Solicitation Number: 69056725Q000035

Title: Facility Parking Lot Gate Replacement

Solicitation Release Date: 07/30/2025

Technical Questions Due Date: Monday, 08/18/2025, at 4:00 pm PT

Quotation Due Date: Wednesday, 08/20/2025, at 2:00 pm PT

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SECTION A – RFQ INFORMATION AND

INSTRUCTIONS FOR PREPARATION OF QUOTATIONS

1. RFQ INFORMATION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This is BRAND NAME and BRAND NAME OR EQUAL FIRM FIXED PRICE (FFP) RFQ. This solicitation is prepared in accordance with FAR Part 12, Acquisition of Commercial Products and Commercial Services, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed in FAR Part 13, Simplified Acquisition Procedures. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04 effective 6/11/2025.

This is a SMALL BUSSINESS SET_ASIDE solicitation and the North American Industry Classification System (NAICS) code is 238290 with an industry size standard of $22 million and the associated Product Service Code (PSC) is N056.

A responsible quoter is one whose quotation conforms to the solicitation and will be most advantageous to the Government. It is the contractor’s responsibility to be familiar with applicable clauses and provisions. FAR Provisions and Clauses may be viewed and/or downloaded from https://www.acquisition.gov/?q=browsefar.

It is the responsibility of all interested vendors to check https://highways.dot.gov/federal-lands/business/simplified-acquisitions for any Amendments or Question and Answer documentation which shall be incorporated into your response accordingly.

2. INSTRUCTIONS FOR PREPARATION AND SUBMISSION OF QUOTATIONS

(FAR 52.212-1 Addenda)

All questions concerning this RFQ shall be submitted electronically to WFL.Purchasing@dot.gov, no later than the due date and time on page 1 of this RFQ.

Each prospective Quoter should attempt to state each question in such a way that the Quoter would have no objection to the Government publishing that precise question (and its answer) in a formal amendment to the RFQ. Additionally, each prospective Quoter should attempt to word each question in such a way that the publication of that question (and its answer) would not divulge any information that the prospective Quoter considers to be proprietary or confidential.

NOTICE: Issuance of this solicitation does not guarantee that an award will be made. Any resulting awards are subject to the availability of funding and the discretion of the awarding entity, including cancellation or amendment based on a determination of change in agency needs.

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In responding to this RFQ, the Contractor shall address an understanding of logistics, schedule, and any other miscellaneous issues of which the Government should be aware. The Contractor shall indicate if any technical assumptions have been made, conditions have been stipulated or exceptions have been taken with the Government Description of Requirement as written. If technical assumptions are not noted, it will be assumed that the vendor’s quote reflects no technical assumptions for the award and agrees to comply with all of the terms and conditions set forth herein.

Quotations shall be submitted electronically as Adobe (.pdf) files to WFL.Purchasing@dot.gov in an email whose size shall not exceed twenty Megabytes (20MB) no later than the due date and time on page 1 of this RFQ. If multiple emails are required, they shall be identified in sequence (1 of 3, 2 of 3, etc.). Document(s) shall not contain any security restrictions (e.g. password protection) that prevent the Government from distributing and printing the document(s) and shall not include marketing materials or letters of support/recommendation.

Quotations submitted shall be valid for a period of no less than thirty (30) days from the closing date of the RFQ.

Offerors shall not be reimbursed for the costs of developing a quote for this RFQ.

Quotations MUST include the following:

A. Price quote in the format of the Schedule of Services table in Section B -or- the same information on a similar, vendor-generated price quote sheet which includes your Unique Entity Identifier (UEI SAM); and

B. Completed Offeror Work Experience Form(s) (Attachment 0001) -or- a similar vendor-generated document which shall provide evidence of five (5) years relevant experience in the last seven (7) years and shall include:

i. a short description of the work,

ii. the dates of work performance,

iii. the name of the client,

iv. a contact phone number and email address so a reference check can be conducted; and

C. Resume(s)/qualification/proof of experience for key personnel; and

D. Completed copy of the Representation and Certifications at TAR 1252.237-71 (see page

D-22 Section D); and

E. Acknowledgement of all solicitation amendments, if any.

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NOTE: Failure to furnish all information required above may result in your quotation being considered non-responsive and eliminated from further consideration.

The timeliness of a quote is determined by the date and time of receipt. It is the Quoter’s responsibility to ensure that the quotation submission email is received by the designated cut-off date and time. Early submission is encouraged.

This is an electronic procurement. Hard copies of the quotations will not be accepted.

Please reference the RFQ number in the subject line of any e-mails related to this procurement.

3. EVALUATION METHOD AND BASIS FOR AWARD

In order to be considered for the award, the offer must be determined to be technically acceptable.

The technical evaluation factors for this procurement are Lowest Price Technically Acceptable (LPTA). Criteria under the LPTA process are judged on a pass-fail basis only. No other rating or qualitative value will be assigned. To be determined technically acceptable, all factors must be acceptable to obtain a pass rating for the technical proposal. Award will be made to the lowest price, technically acceptable, responsible offeror, with satisfactory past performance. The contract resulting from this solicitation will be awarded based on the following:

A. Right to hold discussions: The Government intends to award without discussions;

however, the Government reserves the right to enter into discussions if determined necessary. Additionally, the Government reserves the right to make no award from this solicitation.

B. Source Selection Evaluation Process: The lowest priced quote will be considered as the quote offering the lowest price on the Schedule of Items grand total for the base and all options. The lowest-priced quote will be evaluated and, if the lowest-priced quote is determined to be technically acceptable, no other quote(s) will be evaluated. If the lowest-priced quote is determined to NOT be technically acceptable, the next lowest-priced quote will be evaluated. This process will continue until the lowest-priced, technically acceptable quote is identified.

C. The Government will award: A purchase order resulting from this solicitation will be issued to the lowest evaluated price technically acceptable quote. The following factors shall be used to evaluate offers:

i. FACTOR 1 – Price

ii. FACTOR 2 – Technical Compliance with Solicitation Requirements

iii. FACTOR 3 – Relevant Experience

iv. FACTOR 4 – Relevant Past/Present Performance

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By submission of its quote, the contractor accepts all terms and conditions, representations and certifications, and technical requirements. The Government intends to select ONE Contractor for the award of this requirement.

4. EVALUATION CRITERIA

The following criteria shall be used to evaluate the Offeror’s ability to meet all requirements identified in the SOW:

A. Factor 1 – Price: Offeror must submit pricing in the format of the Schedule of Services table shown in Section B -or- the same information on a similar, vendor-generated price quote sheet which includes your Unique Entity Identifier (UEI SAM). The Government will evaluate the quoted price to determine that the price is valid, realistic, fair, and reasonable as well as for consistency and understanding of the SOW requirements.

The Government may reject any offer that is evaluated to be unrealistic in terms of program commitments, including contract terms and conditions, or unrealistically high or low in cost/price, or are unbalanced, such that the offer is deemed to reflect an inherent lack of competence or failure to comprehend the technical requirements.

Award will be made to the Offeror found to be technically acceptable that offers the lowest total price submitted.

B. Factor 2 – Technical Compliance with Solicitation Requirements: Offeror must comply with ALL instructions and submit ALL items as stated in Section A of the solicitation. Quotes will be evaluated on a pass/fail basis with respect to this evaluation factor.

i. TECHNICALLY ACCEPTABLE: Complied with ALL instructions and provided

ALL required information as identified in Section A of the solicitation.

ii. TECHNICALLY UNACCEPTABLE:

(1) Did NOT comply with ALL instructions as stated in Section A of the solicitation;

or

(2) Did NOT provide all required information as identified in Section A of the solicitation.

C. Factor 3 – Relevant Experience: Offeror must furnish, with its offer, Offeror Work Experience Form(s) (Attachment 0001), or a similar vendor-generated document, providing information on individual contract(s) to indicate a minimum of five (5) years of relevant experience during the last seven (7) years that involve the Offeror providing services of a similar size and scope. FHWA reserves the right to contact such references directly and use such information in determining satisfactory relevant experience. The Government will evaluate how much experience an offeror has performing work similar in nature, magnitude, and complexity. Relevant experience, unlike past performance, is not limited to the past three years.

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i. TECHNICALLY ACCEPTABLE: Provided required information and offeror has a minimum of five (5) years of relevant experience during the last seven (7) years providing services of a similar size and scope.

ii. TECHNICALLY UNACCEPTABLE:

(1) Did not provide required information; or

(2) Information provided does not substantiate a minimum of five (5) years of relevant experience during the last seven (7) years providing services of a similar size and scope.

D. Factor 4 – Relevant Past Performance: The Offeror’s relevant past performance provides assurance that the contractor will meet or exceed all solicitation requirements.

The Offeror’s relevant past performance should demonstrate that within the past three years they have successful past performance to meet and perform contract requirements.

Evaluation of past performance may be based on information obtained from references submitted by the offeror as well as information obtained from other sources such as CPARS, FAPPIS, PPIRS, SAM, and any other sources deemed necessary by the Contracting Officer. Only ongoing contracts and contracts completed within the past three years will be evaluated with respect to past performance. Offerors that lack relevant past performance will be evaluated neither favorably nor unfavorably on past performance.

Offerors are strongly encouraged to have a minimum of three (3) customers complete the Past Performance Reference Questionnaire (Attachment 0002) and submit such surveys to FHWA via e-mail WFL.Purchasing@dot.gov with the subject line “69056725Q000035 Past Performance Review for < insert vendor name >”

i. TECHNICALLY ACCEPTABLE: Based on the Government’s review the contractor:

(1) Evaluation(s) reflect no more than 2 marginal rating, no unsatisfactory ratings, and the CO has no other information that would lead the CO to conclude that there are significant problems with Offeror’s past performance; or

(2) Past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror shall be determined to have unknown (or neutral) past performance.

ii. TECHNICALLY UNACCEPTABLE: Based on the Government’s review the contractor:

(1) Evaluation(s) received reflect 1 or more unsatisfactory ratings; or

(2) Evaluation(s) received reflect 3 or more marginal ratings; or

(3) The CO has other information that would lead the CO to conclude that there are significant problems with Offeror’s past performance.

The Government reserves the right to request such additional information as may be necessary to determine the offeror’s qualifications for the award or to clarify any aspects of the technical and/or

A-6 cost/price submissions. Such information shall be furnished promptly upon the Government’s request.

5. DEPARTMENT OF TRANSPORTATION (DOT) COMPLIANCE WITH PRESIDENT

TRUMP'S PRIORITIES AND AGENDA

Consistent with President Trump’s priorities and agenda, to the maximum extent permitted by law, DOT intends to take immediate action to begin forbearing enforcement of all Federal Acquisition Regulation (FAR) or Transportation Acquisition Regulation (TAR) contract clauses, provisions, terms, and conditions, if inconsistent with EOs and implementing guidance issued by the current administration, including but not limited to:

• Executive Order (EO) 14168, Defending Women from Gender Ideology Extremism and Restoring Biological Truth to the Federal Government (January 20, 2025);

• Executive Order (EO) 14151, Ending Radical and Wasteful Government DEI Programs and Preferencing (January 20, 2025);

• Executive Order (EO) 14148, Initial Rescissions of Harmful Executive Orders and Actions (January 20, 2025);

• Executive Order (EO) 14173, Ending Illegal Discrimination And Restoring Merit-Based Opportunity (January 21, 2025);

• Executive Order (EO) 14168, Defending Women from Gender Ideology Extremism and Restoring Biological Truth to the Federal Government (January 20, 2025);

• OPM Memorandum, Initial Guidance Regarding President Trump’s Executive Order Defending Women (January 29, 2025);

• Executive Order (EO) 14208, Ending Procurement and Forced Use of Paper Straws (February 10, 2025);

• Executive Order (EO) 14222, Implementing the President's "Department of Government Efficiency" Cost Efficiency Initiative (February 26, 2025);

• Executive Order (EO) 14240, Eliminating Waste and Saving Taxpayer Dollars by Consolidating Procurement (March 20, 2025);

• Executive Order (EO) 14269, Restoring America's Maritime Dominance (April 9, 2025);

• Executive Order (EO) 14275, Restoring Common Sense to Federal Procurement (April

15, 2025); and

• Executive Order (EO) 14271, Ensuring Commercial, Cost-Effective Solutions in Federal

Contracts (April 16, 2025.

DOT remains committed to ensuring its acquisition policies and practices reflect the direction of the current administration and reserves the right to issue further guidance or take additional action as necessary. Contractors are reminded that compliance with applicable laws, regulations, and Executive Orders is a condition of doing business with the Federal Government and DOT. It is the responsibility of each contractor to monitor for updates and adjust operations accordingly.

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SECTION B – SCHEDULE OF SERVICES AND SUPPLIES

The Contractor shall furnish all services and/or supplies to perform the tasks described under this purchase order in support of the mission of the FHWA.

CLIN DESCRIPTION QTY TOTAL PRICE

00101

Facility Parking Lot Gate repair and/or Replacement

Pricing: Firm Fixed Price

Period of Performance: 30 calendar days from the award date.

1 EA $

UNIQUE ENTITY IDENTIFIER (SAM UEI):

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SECTION C – STATEMENT OF WORK

1. BACKGROUND

Western Federal Lands Highway Division (WFLHD), a division of the US Department of Transportation – Federal Highway Administration, designs and administers, primarily, road construction projects on Federal Lands in the states of Alaska, Washington, Oregon, Idaho, Montana, and Wyoming. The type of construction is generally 2‐lane roads or highways either accessing Federal lands or within Federal lands.

The WFLHD complex is a federally owned and operated facility in Vancouver, Clark County, Washington. The facility consists of two distinct buildings (Main Building and Artillery Stables) of approximately 69,000 square feet of office and laboratory space situated on 5 acres of paved, turfed, and landscaped land. The facility houses approximately 200 (Government and non- Government) employees.

The contractor is responsible to provide specifications and field verify all site conditions, dimension and other factors which may affect the work. Contractor will provide all tools, materials, equipment, labor and items as needed to properly complete the work in accordance with these specifications and the manufacturer’s instructions for the installation of new gate replacement.

2. BRAND NAME OR EQUAL DESCRIPTION

CLIN 00101– DoorKing® (DKS) 1834-080 telephonic entry & Access Control. A telephonic entry and access control that meets the following minimum criteria and is compatible in all aspects (form, fit, and function) would be considered equal to the brand name requested:

Suited for apartment and gated community applications as well as office buildings and industrial sites that have a separate access control system, or require telephone entry only. Allows voice and data connection over either Cellular, VoIP or POTS. The unit features a large-character LCD display with a scrolling message, a “One Touch” CALL button, and easy A/Z scroll keys.

Real-time activity can be monitored on a connected computer for added security.

i. Specifications of Functionality:

• True Full Duplex Communication.

• Stores a minimum of 3,000telephone numbers and names (names are limited to 15 characters max).

• Stores a minimum of 255 area codes.

• Transaction buffer stores last a minimum of 8000 events.

• A minimum of 8 hold open time zones.

• 4-digit entry codes, one for each telephone number.

• 2 form “C” dry contact relays.

• Single-line directory display uses super-twist LCD with 1/2-inch characters.

• EEPROM memory chip.

• Requires touch-tone, loop-start central office phone line.

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• 16 VAC, 20 VA power transformer supplied.

• FCC (US): DUF6VT-12874-OT-T

• Compliant with UL 294 and ETL listed.

ii. Mechanical Aspects:

• Large easy to use A and Z scroll buttons.

• One Touch “CALL” button.

• Built-in single-line LCD directory display.

• Programmable directory codes (1-4 digits).

• 10 and 11-digit dialing capability.

• Live Streaming.

• Live transactions.

• Database import/export capability.

• LED Lighting illuminates keypad.

• Built-in clock/calendar.

• Holiday schedule.

• Built-in postal lock provision.

iii. Dimensions: To prevent additional installation costs Unit must meet dimensions:

• Dimensions Surface Mount: 13″H x 11.25″W x 4.75″D

iv. Electrical requirements: 120 VAC and DC power

v. Temperature range, Environmental: 10°F to 145°F (-12°C to 62°C)

3. GENERAL REQUIREMENTS

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i. Use of Premises:

a. The Contractor shall assume full responsibility for protection and security of materials and equipment stored on site.

b. Contractor shall move any stored products, under their control, which interfere with operations of the Government.

ii. Permits and Inspections: Normally no permits or inspections by local building officials are required. All inspections will be performed by TPOC unless modified by the Statement of Work. All testing will be performed by the contractor unless modified within the contract documents.

iii. Contractor Access: access to a federal facility requires compliance with the “REAL

ID” Act requirements. Please review https://www.tsa.gov/real-id for additional information.

iv. Digging Permit: No Digging is anticipated. If Sitework is deemed necessary, Contractor will coordinate with COR and Environmental prior to work.

v. Modifications: Do not proceed with any work until a signed modification or other written authority is received from the Contracting Officer. Only the Contracting Officer may approve a modification.

vi. Daily Report and Sign-In Register: Each day the Contractor is on site to perform any work, the Superintendent/Foreman shall sign in with the Facility Manager indicating specific Facility/Location and the number of persons who shall be performing work that day.

vii. Hours of Operations: The hours of operations at WFLHD are 10 hours per day (0630

– 1700) Monday – Friday. Coordinate access to premises with COR, for execution of work. Emergency situations or other contingencies may cause suspension of work or restrictions on access to the site.

viii. Off-Hours Work: Except as otherwise specified, all work shall be performed during regular work hours (indicated above). If the Contractor desires or is required to work on Saturdays, Sundays, Holidays or other hours outside normal work schedule, the Contractor shall be required to seek written approval from the Contracting Officer. The Contractor is not entitled to premium time if the request is approved.

ix. Clean up: Site cleanliness essential. The Contractor will clean up all debris and refuse and will remove it from the work site daily at their own expense.

x. Safety: The Contractor is responsible for performing all work in accordance with (IAW)

State and Federal OSHA requirements.

xi. Environmental Protection and Waste Disposal: The disposal of all materials, shall conform to all Federal, State, and Local environmental regulations. All dumpster service and waste management shall be provided at no additional cost to the Government.

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xii. Hazardous Materials: If suspected hazardous materials are discovered, do not disturb, contact the COR.

xiii. Drawings: Drawings furnished by the government to the Contractor may be used for general information only and shall not be relied upon or used as the basis for preparation of contract drawings required by this contract without complete on-site verification by the Contractor. Drawings are to be approved by the CO, Facility Engineer, and TPOC.

xiv. Description of Work: The Contractor shall describe in his or her proposal how they will manage the project. The Contractor shall identify key staff and their abilities to manage projects of this magnitude, including scheduling methods, reporting and execution.

xv. Meetings: A Meeting will be required post award and prior to starting the Gate

Replacement works.

xvi. Warranty:

a. Manufacturer’s Warranty: Contractor to install all Gate system controls and components in a manner prescribed by Manufacturer to result in a minimum, ten (10) years Certificate of Warranty on materials and workmanship. Contractor shall make all provisions to ensure Manufacturer acceptance and issuance of Manufacturer Written Warranty, including but not limited to, any corrections and or revisions identified by authorized Manufacturer’s Representative.

b. Contractor (Installer) Warranty: Contractor shall provide Certificate of Warranty for workmanship, including labor and materials for a period not less than five (5) years from date of Manufacturer’s Letter of Acceptance, which shall indicate contractor has reached substantial completion.

xvii. Quality Control: The Contractor shall establish and maintain quality control to assure compliance with contract requirements and shall maintain records of his quality control for all operations required under this section. A copy of these records, as well as the records of corrective action taken, shall be furnished to the Government.

xviii. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by

Owner or others unless permitted under the following conditions:

a. Notify the TPOC to shut off and turn on electrical and/or natural gas utilities. Notify the TPOC not less than 7 days in advance of proposed utility interruptions. The Government will be responsible for all connection fees. Do not proceed with utility interruptions without the TPOC’s written permission.

b. Contractor personnel will make the necessary disconnects of any / all utilities, and reconnections of the same, upon completion by the contractor. Notify the TPOC not less than 7 days in advance of proposed utility interruptions.

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xix. Product Information: Submittals will be reviewed by the Government and sent back.

If a submittal is disapproved, vendor will need to resubmit prior to ordering materials.

If a hard copy is required, then the vendor shall submit 4 sets; 1 set for Contracting Officer, 1 set for TPOC, 1 set for Facilities, and 1 set for Building records.

a. Submittals: Prior to start of work, Contractor shall submit the following for review and acceptance by WFLHD:

i. Production Schedule

ii. Safety Plan/AHA

iii. Safety Data Sheets (SDS)

iv. All manufactured gate components

v. Electrical components

vi. All components, materials to complete this project.

xx. Manufacturer Letter of Certification: Documenting that Contractor is qualified to install the Manufacturer’s Security Gate System, which will result in Manufacturer’s Warranty, without undue limitations.

4. SCOPE

To fulfill the objective of this contract, the Contractor shall provide the following services:

i. Demolition and Site Preparation: Contractor shall perform all corresponding work that is necessary to complete the work described in this Statement of Work (SOW). Contractor shall remove and renew/replace the existing bifold gate (10 ft. long, 8 ft. height, x 2) fence and fabric. Due to the recommendations of the maintenance provider WFL has been advised to rebuild and update the existing motors. Contractor shall remove and haul existing limit switch assembly, gearbox, motor capacitor, sprocket and chain, drive belt, and arm assembly.

ii. Contractor will install/refurbish:

a. LiftMaster K23-50099 limit switches.

b. LiftMaster Q210 K75-50224 #70 gearboxes

c. LiftMaster Q216 K07-50227 output shafts

d. LiftMaster Q057 K75-50117 sprocket & chain kits

e. LiftMaster Q027 K29C-65AU2415 motor capacitors

f. LiftMaster Q104 75-50293 arm assemblies.

g. LiftMaster Q045 drive belts.

h. Replace Egress Push Button.

i. Renew wiring as needed.

iii. Additional installation:

• Sawcut vehicle presence loops – Keeps gate from closing if vehicle is present.

• Sawcut free exit loop – Allows all vehicles to exit.

• Sawcut “shadow” vehicle presence loop (under gate swing path).

• Q400 upgrade kits.

• Renew Hinges

• Renew Fence Fabric from building to Fort of Vancouver fence line

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• Loop detector modules.

iv. Call box renewal:

• Doorking 1834-080 small screen surface mount PC programmable telephone entry system (without access control),

• Keypad with 4-digit entry codes, 3000 names/numbers

• Handset Assembly.

• Tie in existing phone line and all wiring.

• Programming

5. PERFORMANCE SCHEDULE

The work listed in this order shall be completed no later than thirty (30) days after receipt of the order.

6. PLACE OF PERFORMANCE

All work shall be completed within the confines of the FHWA-WFLHD compound located at 610 E Fifth Street, Vancouver, Clark County, WA 98661-3801.

7. ANTI-DEFICIENCY

Unless otherwise authorized by Public Law or Federal Regulation, nothing contained herein shall be construed as binding the Government to expend, in any one fiscal year, any sum in excess of the appropriation made by Congress for that fiscal year in furtherance of the matter of the contract or to involve the Government in an obligation for the future expenditure of monies before an appropriation Is made (Anti-Deficiency Act, 31 U.S.C. 1341.A.1).

8. INDEMNIFICATION

Any indemnification language contained in standard form agreements executed between the Government and the Contractor shall be binding upon the Government only to the extent authorized by law, opinions of the Government Accountability Office and the Federal Tort Claims Act (28 U.S.C. §§ 2671-2680).

9. WAGE RATE REQUIREMENTS

This contract involves the furnishing of services to the federal government of the United States using “service employees” and is subject to 41 USC Ch. 67, Service Contract Labor Standards.

Refer to Attachment 0003 for the current Register of Wage Determinations Under the Service Contract Act.

10. NON-PERSONAL SERVICES

This order is a non-personal service as defined in the FAR at subpart 37.101. It is understood and agreed that the Contractor and/or Contractor’s employees and subcontractors:

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• Shall perform the services specified herein as independent contractors, not as employees of the government,

• Shall be responsible for their own management and administration of the work required and bear sole responsibility for complying with all technical, schedule, or financial requirements or constraints attendant to the performance of this contract,

• Shall be free from supervision or control by any government employee with respect to the manner or method of performance of the services specified, but

• Shall, pursuant to the government’s right and obligation to inspect, accept or reject the work, comply with such general direction of the Contracting Officer, or the duly authorized Technical Point of Contact, as is necessary to ensure accomplishment of the contract objectives.

11. PHYSICAL SECURITY

The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

12. RESTRICTIONS AND STANDARDS OF CONDUCT

The Contractor and its employees shall conduct business covered only by this task order during periods paid for by the Government and shall not conduct any other business on Government premises. During all operations on Government premises, the Contractor shall comply with the rules, regulations, and procedures governing the conduct of personnel and the safe, secure, and effective operation of the facility, as expressed in written, oral, and logical procedures.

13. INSPECTION AND ACCEPTANCE

All supplies and/or work hereunder shall be subject to review by the Government. The Technical Point of Contact (TPOC) is responsible for the inspection and acceptance of all incoming shipments, documents, and services. Acceptance of the final deliverables shall be made in writing by the TPOC.

14. GOVERNMENT FURNISHED INFORMATION

The FHWA will provide to the Contractor access to any information under its purview necessary to complete any requirements under this Order that is not publicly available.

15. AUTHORITY TO OBLIGATE THE GOVERNMENT

The Contracting Officer is the only individual who can legally commit or obligate the Government to the expenditure of public funds. No cost chargeable to the proposed task order can be incurred before receipt of a fully executed task order or specific authorization from the Contracting Officer.

16. PAYMENT FOR UNAUTHORIZED WORK

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No payments will be made for any unauthorized supplies and/or services or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

17. CONTRACTOR’S FAILURE TO PERFORM REQUIRED SERVICES

The rights of the Government and remedies described in this section are in addition to all other rights and remedies set forth in the contract. Specifically, the Government reserves its rights under the appropriate Inspection of Services and Termination Clauses. Any reductions in the Contractor’s invoice shall reflect the contract’s reduced value resulting from the Contractor’s failure to perform required services. The Contractor shall not be relieved of the full performance of the services hereunder and may be terminated for default based upon the inadequate performance of services, even if a reduction was previously taken for any inadequate performance.

18. CLOSEOUT OF CONTRACT FILES

The Government will initiate the administrative closeout of the Delivery Order after receiving evidence that all technical requirements have been completed. The Contractor shall furnish all required documents in support of the closeout of this contract.

The Government anticipates the timeframe to complete the administrative close out of this contract will not exceed 30 days. The costs incurred in the administrative closeout of task orders and contract files are unallowable direct costs under the contract and, therefore, cannot be charged as direct costs to the Government. Contractors are to handle such costs in accordance with their disclosure statements/cost accounting systems.

19. LIST OF ATTACHMENTS

Attachment 0001 - Offeror Work Experience Form Attachment 0002 - Past Performance Reference Questionnaire Attachment 0003 - Wage Determination Attachment 0004 - Site Photos

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SECTION D – SOLICITATION PROVISIONS

Representations, Certifications, and Other Statements of Quoter

The offeror makes the following representations and certifications as a part of its quote.

NOTICE:

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph

(d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

Federal Acquisition Regulation (FAR) Provisions

52.252-1 -- Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at https://www.acquisition.gov/far.

52.204-7 -- System for Award Management (Nov 2024) 52.204-16 -- Commercial and Government Entity Code Reporting (Oct 2018) 52.204-22 -- Alternative Line Item Proposal (Jan 2017) 52.212-1 -- Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023)

(End of provision)

52.204-24 -- Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the

Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Products or Commercial Services. The Offeror shall not complete the representation

D-2 in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award

Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(d) Representation. The Offeror represents that—

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument

D-3 resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds “will” in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds “does” in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded “will” in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number;

and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded “does” in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number;

and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

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(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.204-26 -- Covered Telecommunications Equipment or Services-Representation (Oct 2020)

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award

Management (SAM) ( https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c)(1) Representation. The Offeror represents that it [ ] does, [ ] does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instruments.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it [ ] does, [ ] does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision)

52.204-29 Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures (Dec 2023)

(a) Definitions. As used in this provision, Covered article, FASCSA order, Intelligence community, National security system, Reasonable inquiry, Sensitive compartmented information, Sensitive compartmented information system, and Source have the meaning provided in the clause 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

(b) Prohibition. Contractors are prohibited from providing or using as part of the performance of the contract any covered article, or any products or services produced or provided by a source, if the prohibition is set out in an applicable Federal Acquisition Supply Chain Security Act

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(FASCSA) order, as described in paragraph (b)(1) of FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

(c) Procedures.

(1) The Offeror shall search for the phrase “FASCSA order” in the System for Award Management (SAM)( https://www.sam.gov) for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (b)(1) of FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

(2) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM, but are effective and do apply to the solicitation and resultant contract (see FAR 4.2303(c)(2)).

(3) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(d) Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (e).

(e) Disclosures. The purpose for this disclosure is so the Government may decide whether to issue a waiver. For any covered article, or any products or services produced or provided by a source, if the covered article or the source is subject to an applicable FASCSA order, and the Offeror is unable to represent compliance, then the Offeror shall provide the following information as part of the offer:

(1) Name of the product or service provided to the Government;

(2) Name of the covered article or source subject to a FASCSA order;

(3) If applicable, name of the vendor, including the Commercial and Government Entity code and unique entity identifier (if known), that supplied the covered article or the product or service to the Offeror;

(4) Brand;

(5) Model number (original equipment manufacturer number, manufacturer part number, or wholesaler number);

(6) Item description;

(7) Reason why the applicable covered article or the product or service is being provided or used;

(f) Executive agency review of disclosures. The contracting officer will review disclosures provided in paragraph (e) to determine if any waiver may be sought. A contracting officer may choose not to pursue a waiver for covered articles or sources otherwise subject to a FASCSA order and may instead make an award to an offeror that does not require a waiver.

(End of provision)

52.212-3 -- Offeror Representations and Certifications—Commercial Products and Commercial Services (May 2024) [(DEVIATION FEB 2025)]

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The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision— Covered telecommunications equipment or services has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the…